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CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 1 of 18
Request for Quotations (RFQ) for the provision of refurbishment services to
the CSIR Pretoria Campus
RFQ No. 5673/12/03/2021
Date of issue Friday, 26 February 2021
Closing Date and Time Friday, 12 March 2021 at 16h30
Contact details
For submission of quotations or any other enquiries:
(Please use RFQ no. as subject reference)
1 INVITATION FOR QUOTATION
Quotations are hereby invited from suitably qualified general building contractors with a
proven track record for the provision of refurbishment services to the CSIR Pretoria
Campus, at the kitchen area of building 43 B128.
2 QUOTATION REQUIREMENTS
2.1 The scope of work entails the refurbishment of existing offices as follows:
Installation of vinyl tiles
Plumbing
Painting
Partitioning
Installation of ceiling
Electrical
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 2 of 18
2.2 Additional Requirements:
2.2.1. All bidders must submit quotations on their official letter head. 2.2.2. All bidders are to also price in the Bill of Quantities (BOQ) attached Annexure B.
The completed Bill of Quantities must be duly signed.
2.2.3. All bidders must also complete the excel format Bill of Quantities in order to verify
calculations.
3 ELIMINATION CRITERIA
3.1 Late submission of quotation.
3.2 Failure to adhere and meet quotation requirements as indicated above in 2.1 and 2.2.
3.3 Submission at the incorrect email address and non-adherence to submission
requirements
(Please submit electronically to [email protected] using the RFQ no. as the
subject reference);
3.4 Failure to submit any of the mandatory documents required as indicated below in 4.1.
4 MANDATORY AND ADDITIONAL DOCUMENTS REQUIRED
4.1 Mandatory Documents Required
4.1.1 The bidder must submit a minimum of three (3) contactable references for similar
previous work
(References must be completed in the CSIR Reference Form – Annexure A)
NB: Reference letters must also be provided to substantiate such claims from
previous different clients.
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 3 of 18
Reference letters from previous clients for performing similar work as a sub-
contractor will not be accepted. Only reference letters from previous clients for
performing similar work as the main contractor will be considered.
4.1.2 The bidder must submit a valid CIDB certificate with a minimum 1GB or higher level
grading.
4.1.3 The bidder must submit valid letter of good standing with the Department of
Employment and Labour (DEL) in compliance with the COID Act.
4.2 Additional Documents Required
4.2.1 The bidder must submit completed and signed SBD 1 Form – Annexure F
4.2.2 The bidder must submit a valid B-BBEE certificate or valid sworn affidavit. Valid B-
BBEE must be issued by SANAS accredited agency or valid sworn affidavit must be
in line with DTI regulations.
4.2.3 The bidder must submit a valid and active Central Supplier Database (CSD) summary
report.
5 EVALUATION CRITERIA
5.1 Selection of suppliers will be based on the 80/20 preference point system where 80
points are dedicated to price and 20 points are dedicated to B-BBEE.
5.2 Non submission of B-BBEE certificate or sworn affidavit will equal zero points.
5.3 Indicate CSD number (National Treasury Central Supplier Database) on quotation. If
not registered yet on CSD, use www.csd.gov.za to register.
5.4 No purchase order will be issued or no contract will be signed without a valid CSD
number.
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 4 of 18
6 SUBMISSION OF QUOTATIONS
6.1 All quotations must be submitted electronically to: [email protected] no later than
Friday, 12 March 2021 at 16h30
(Please use the RFQ number as the subject reference)
6.2 Quotations submitted after closing date and time will be considered late submission.
No late quotations will be evaluated.
6.3 No hard copies or physical submissions will be accepted.
7 PRICING QUOTATION
7.1 Price needs to be provided in South African Rand (excl. VAT), with details on price
elements that are subject to escalation and exchange rate fluctuations clearly indicated.
7.2 Price should include additional cost elements such as freight, insurance until
acceptance, duty where applicable, etc.
7.3 Payment will be according to the CSIR Payment Terms and Conditions.
7.4 Bidders must complete and sign pricing proposal form attached as Annexure C.
8 CONSTRUCTION INDUSTRY DEVELOPMENT BOARD (CIDB)
8.1 Only those tenderers who are registered with the CIDB, or are capable of being so prior
to the evaluation of submissions, with a grading designation equal to or higher than a
contractor grading designation determined in accordance with the sum tendered, or a
value determined in accordance with Regulation 25 (1B) or 25 (7A) of the Construction
Industry Development Regulations, for 1GB or higher class of construction work, are
eligible to have their tenders evaluated.
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 5 of 18
8.2 Joint ventures are eligible to submit proposals provided that:
Every member of the joint venture is registered with the CIDB;
The lead partner has a contractor grading designation in the 1GB or higher class of
construction work; or not lower than one level below the required grading designation
in the class of construction works under consideration and possess the required
recognition status;
The combined contractor grading designation calculated in accordance with the
Construction Industry Development Regulations is equal to or higher than a contractor
grading designation determined in accordance with the sum tendered for a 1GB or
higher class of construction work or a value determined in accordance with Regulation
25 (1B) or 25 (7A) of the Construction Industry Development Regulations.
9 OTHER TERMS AND CONDITIONS
9.1 The supplier shall under no circumstances offer, promise or make any gift, payment,
loan, reward, inducement, benefit or other advantage, which may be construed as
being made to solicit any favour, to any CSIR employee or its representatives. Such an
act shall constitute a material breach of the Agreement and the CSIR shall be entitled
to terminate the Agreement forthwith, without prejudice to any of its rights.
9.2 A validity period of 90 days will apply to all quotations except where indicated differently
on the quote.
10 No goods and/or services should be delivered to the CSIR without an official CSIR
Purchase order. CSIR purchase order number must be quoted on the invoice.
Invoices without CSIR purchase order numbers will be returned to supplier.
11 Note: This is not a Purchase Order
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 6 of 18
12 ANNEXURE A – SCHEDULE OF EXPERIENCE AND CONTACTABLE REFERENCES
Firm: Contact
Person, email
and Telephone
Number
Consulting Principal
Agent / Engineer
(where applicable):
Contact Person and
Telephone Number
Nature Of Work
Value of
Work
(Inclusive
of Vat)
Completion
Date
Signed Date
Name Position
Bidder
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 7 of 18
13 ANNEXURE B: BILL OF QUANTITIES (BOQ)
Tenderers to price only where quantities are provided.
Where an allowance is made, the quantities will be measured and quotes must be
submitted.
MEASUREMENT: Measurements given are approximate. The contractor is advised to view
the site and the existing structures to be demolished and to thoroughly acquaint himself with
the extent of the work to be done. Any errors to the tendered rates in this regard shall be to
the contractor’s expense as no claims will be entertained afterwards.
TENDER: The submission of a tender will imply that contractor has physically visited the site
and fully understands the content and extent of the work described in the bill of quantities
and, therefore accepts that no claims in this respect will thus be entertained afterwards.
DIMENSIONS: The contractor is advised to take all dimensions affecting the existing
buildings onsite as he will be held solely responsible for all new work being of the correct
size.
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 8 of 18
BILL OF QUANTITIES (BOQ)
PROJECT NAME: BUILDING 43 B128 KITCHEN UPGRADE
DEPARTMENT: FACILITIES DEPARTMENT - PROJECT SECTION
ITEM DESCRIPTION
UNIT QTY
RATE
(Excl.
VAT)
AMOUNT
(Excl. VAT)
A PRELIMINARY AND GENERAL ITEMS
Allow for Preliminary and General including all
health and safety requirements as per
Occupational Health and Safety Act 85 of 1993
1. Site establishment
2. Tools
3. Allow for Certificate of compliance (COC)
4. Site De-establishment (Allowance for
making good, cleaning up and rubble removal)
Sum 1,0
Sum 1,0
Sum 1,0
Sum 1,0
B DEMOLITION AND ALTERATION
1. Remove exiting wall tiles cart to spoil
2. Remove existing floor tiles cart to spoil
3. Remove existing kitchen unit and cart to spoil
4. Remove existing kitchen wooden door and cart
to spoil
m2 36,6
m2 18,7
Item 1,0
No 1,0
C WALL FINISHES
WALL PAINT
Specifications
Supplier Name: PLASCON
DESCRIPTION:
Surface to be dry, sound and clean and cured for
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 9 of 18
a minimum of 14 days, with a moisture content
measured with a dozer hygrometer (or
equivalent), of BD 2 scale- 8% or less. Prime with
one coat Plascon Plaster Primer (UC 56) with an
overcoating time of 16 hours and finish with two
coats Cashmere (CAS) with 2 hours drying time
between coats, for a maintenance cycle of 7
years in a C1 inland environment.
Cashmere Amazon Mist Y5-E2-3
Deem to comply specification: High quality
washable acrylic Emulsion paint suitable for
exterior use to plastered wall to approval and
complying with SANS 1586 and 103055. Applied
to Manufactures specifications.
Walls
Surface to be dry, sound and clean and cured for
a minimum of 14 days, with a moisture content
measured with a dozer hygrometer (or
equivalent), of BD 2 scale- 8% or less. Prime with
one coat Plascon Plaster Primer (UC 56) with an
overcoating time of 16 hours and finish with two
coats Cashmere (CAS) with 2 hours drying time
between coats, for a maintenance cycle of 7
years in a C1 inland environment.
Cashmere Amazon Mist Y5-E2-3
Deem to comply specification: High quality
m2 36,6
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RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 10 of 18
washable acrylic Emulsion paint suitable for
exterior use to plastered wall to approval and
complying with SANS 1586 and 103055. Applied
to Manufactures specifications.
Soffit of the slab
Prepare surfaces and remove all loose materials,
make good with Rhinolite, apply one coat
'Plascon Merit Resistant Plaster Primer' (UC56),
one coat 'Plascon Universal Undercoat' (UC1),
and two coats 'Plascon Double Velvet Paint -
(Colour - Amazon Mist Y5-E2-3)
Windows panes
No
No
15,0
1,0
D WALLPAPER m2 21,1
DESCRIPTION:
Paper Backed vinyl hanged with manufactures
approved adhesive on mature and dry prepared
surfaces. Hang wallpaper vertically with close
fitted and plumb vertically joints and insuring
adjacent sheets match in pattern.
White, gray, patterned
E CARPENTRY
Item 1,0
Doors and drawers: as per the attached
sketch
Kitchen cabinet units with steel 0,8mm thick steel
carcasses all epoxy powder Coated (80 thick)
Door: 16mm Thick chipboard laminated in
melamine four-sided Full wrap post form.
Hinges: Internal concealed Grass type and
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 11 of 18
quality with minimum 100 000 cycle test
guarantee.
Handles: Pair on Union aluminium 587 Cedar pull
handles size 111mm with Anodized Silver finish,
code AL587-111BTAS, bolt-through. LOCKS on
all door: CISA drawer and cupboard lock code
71550-20 23 12 including cylinder rose and key
01420, finishes in nickel plated steel.
Dove Gray
Deem to comply specifications:
Steel furniture to SANS 757
Stain type powdered coated finish to SANS 1274
F WORKTOP
No 1,0
Worktop: 30mm thick granite top with 45-degree
metered joint with 2-3mm bevel on surface edge
fixed supports (elsewhere specified) using dabs
of 100% clear silicone adhesive at 200mm to
300mm centres along all supports with all joints
filled with matching polyester resin glue. Surface
to be sealed using an approved stone sealer, all
in accordance with the manufacture's
recommendations one coat acrylic sealer and
with silicone.
White
Deem to comply specification:
30mm thick natural stone from approved (South
African) quarry
G PLUMBING
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RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 12 of 18
ZIP Hydrotap BA
Booster upgrade 9 14 12
The under-sink must be installed with ventilation
clearance 50mm left and right, 200mm above
65mm rear. The cupboards containing the
undersink system must be amply ventilated.
Buffers supplied must be fitted to the inside of
cupboard doors to prevent flush closure creating
an undetectable 4mm airspace around each
door.
Cabinet dimension: 208x313x333
Electrical: Plugged to a 15amp GPO within
1000mm. Power supply 220V to 240V AC
50/60Hz
No
1,0
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RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 13 of 18
KBSW01
Sink: Franke cascade model CDX671 Grade 304
18/10 (or equivalent) polished stainless steel
double bowl inset sink (code:820121) overall size
1360x500mm with two 343x410x157mm deep
and 160x 280x 139mm deep bowl fitted onto
cupboard (elsewhere specified) including PVC
traps (traps elsewhere specified)with 2No. 90mm
waste fittings.
Deem to comply Specifications:
Double bowl stainless steel sink: 1,2mm thick
pressed stainless grade 430 to SANS 906
No
1,0
Tap: Cobra Watertech Karoo 15mm chrome
plated single lever raised basin mixer restricted to
6l/min maximum flow (code: KO-951R),
manufactured in accordance with SANS
1480:2005 (BS EN 1286)
Deem to comply specification:
Metal water tap to SANS 226 No 1,0
H TILING 18,7
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RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 14 of 18
Floor Tiles
Supply and Install 600X600mm Full bodied
double pressed porcelain tiles (NON-SLIP)
complying with SANS 1449/13006 fixed to floor
screed with approved tile adhesive mixed with
bonding liquid in lieu of water joints ground with
tile ground with minimum 5mm expansion joints
at perimeter, all structural expansion and
construction joints and maximum 5m centres
internally and at 3m centres externally, in both
directions All to manufacturers specifications.
Deem to comply specification: Ceramic tiles to
SANS 1449/13006
Shades of gray. Light gray, gray, dark gray or
black without stone finish.
No beiges, terracotta's or sand colours.
NOTES: Grout: Dove gray
Splashback
Supply and install GlassKote 6mm yellow
splashback: full bodied pressed porcelain tiles
complying with SANS 1449*13009 fixed to wall
with approved tile adhesive
Item 1,0
I CEILING m² 18,7
DESCRIPTION:
Industro -Foam: Pyramid Profile
Pyramid Profile Tiles.
Unique Design
Light weight
White 500x500x75mm
J BLINDS No 1,0
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RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 15 of 18
DESCRIPTION:
Plaswood venetian blind with 50mm combination
plastic and wood slats.
Colour: Ice white
K ALUMINIUM
No 1,0
As per the attached sketch
Supply and install aluminium shopfront including
glazing and all accessories as per the detail.
Aluminium shopfront butterfly handle
Note: All shopfronts to be frosted with Vinyl height
1700mm above the FFL
L LIGHTING FITTTINGS
No
4,0
Supply and Install LED Chandelier modern
simple long strip aluminium hanging line lamp.
Size 1200x50x70
Quantity: 4 Colour: black
SUBTOTAL
30% CONTINGENCY
SUBTOTAL
15% VAT
TOTAL
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 16 of 18
ITEM DESCRIPTION AMOUNT
(Excl. VAT)
A PRELIMINARY AND GENERAL ITEMS
B DEMOLITION AND ALTERATION
C WALL FINISHES
D WALLPAPER
E CARPENTRY
F WORKTOP
G PLUMBING
H TILING
I CEILING
J BLINDS
K ALUMINIUM
L LIGHTING FITTTINGS
SUBTOTAL
30% CONTINGENCY
SUBTOTAL
15% VAT
TOTAL
SIGNATURE: ............................................................... DATE:
(of person authorised to sign on behalf of the Bidder)
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 17 of 18
14 ANNEXURE C - PRICING PROPOSAL FORM
THE BIDDER IS TO COMPLETE AND SIGN THE TENDER FORM
The Bidder, identified in the Offer signature block below, has examined the documents listed
in the Tender Data as listed in the Tender Schedules, and by submitting this Offer has
accepted the Conditions of Tender.
By the representative of the Bidder, deemed to be duly authorised, signing this part of this
Form of Offer, the Bidder offers to perform all of the obligations and liabilities of the Contractor
under the Contract including compliance with all its terms and conditions according to their
true intent and meaning for an amount to be determined in accordance with the conditions of
contract identified in the Contract Data.
THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VALUE ADDED TAX IS
Rand (in words); R (in figures),
(firm)
This offer may be accepted by the CSIR by signing the Acceptance part of this Form of Offer
and Acceptance and returning one copy of this document to the Bidder before the end of the
period of validity stated in the Tender Data, whereupon the Bidder becomes the party named
as the Contractor in the Conditions of Contract identified in the Contract Data.
Signature(s)
Name(s)
Capacity
For the Bidder
Name and
signature of
witness
Date
CSIR Tender Documentation
RFQ No. 5673/12/03/2021
This is not a Purchase Order. Page 18 of 18
15 ANNEXURE D - DECLARATION BY BIDDER
Only bidders who completed the declaration below will be considered for evaluation.
RFQ No: 5673/12/03/2021
I hereby undertake to render services described in the attached tendering documents to CSIR
in accordance with the requirements and task directives / proposal specifications stipulated
in RFP No. 5673/12/03/2021 at the price/s quoted. My offer/s remains binding upon me and
open for acceptance by the CSIR during the validity period indicated and calculated from the
closing date of the proposal.
I confirm that I am satisfied with regards to the correctness and validity of my proposal; that
the price(s) and rate(s) quoted cover all the services specified in the proposal documents;
that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding
price(s) and rate(s) and calculations will be at my own risk.
I accept full responsibility for the proper execution and fulfilment of all obligations and
conditions devolving on me under this proposal as the principal liable for the due fulfilment of
this proposal.
I declare that I have no participation in any collusive practices with any bidder or any other
person regarding this or any other proposal.
I accept that the CSIR may take appropriate actions, deemed necessary, should there be a
conflict of interest or if this declaration proves to be false.
I confirm that I am duly authorised to sign this proposal.
NAME (PRINT) ……………………………… CAPACITY …………………………………... SIGNATURE …………………………………
NAME OF FIRM ………………………….…. DATE………………………….……………….
WITNESSES 1 …….………………………………
2 ……….…………………………….
DATE:.………………………………….