REQUEST FOR QUOTATION # 08-BPA-WT-042 …pennquarter.dcconvention.com/contracts/BPA Linen Supplies...April 30, 2008 RE: Request for Quotation (RFQ) # 08-BPA-WT-042-“Blanket Purchase

REQUEST FOR QUOTATION

# 08-BPA-WT-042 “Blanket Purchase Agreement (BPA) for

Linen Supplies and Services”

WEDNESDAY APRIL 30, 2008

COMPANY NAME: __________________________________________ ADDRESS: ___________________________________________ ___________________________________________ PHONE NO.: ___________________________________________ FAX NO.: ___________________________________________ SIGNATURE: ___________________________________________ TITLE: ___________________________________________ DATE: ___________________________________________

April 30, 2008 RE: Request for Quotation (RFQ) # 08-BPA-WT-042-“Blanket Purchase Agreement (BPA)

for Linen Supplies and Services” Dear Quoters: This is an invitation for you to submit quotations for various Linen Supplies and Services to the Washington Convention Center Authority (WCCA). WCCA is seeking to establish a Blanket Purchase Agreement (BPA) with authorized providers to obtain stage skirting, table skirting, podium skirting, pipe and drape, and various event related items. A BPA is a contract under which a contractor or vendor agrees to provide good and or services to a purchaser on a demand basis; the contract generally establishes prices, terms, conditions, and the period covered. Your quotation shall be in accordance with the attached Statement of Work. Attached for your consideration is the format draft for the BPA. The quote shall be submitted to the Office of Contracts and Procurement at WCCA no later than 12 noon EST, Wednesday May 7, 2008. The quote shall include an original and three (3) copies. The quote must be signed by an official authorized to bind the company. The quote must state that the terms of the quote are valid for a period of thirty (30) days from date of quote. Submit quotes to Walter E Washington Convention Center, Attn: Wilbur W. Turner, Office of Contracts and Procurement Services, 801 Mount Vernon PL., NW, Washington, DC 20001. Hours of operation for this office are 8:30 am to 5:30 pm, Monday thru Friday (excluding holidays). Should you have any questions, please contact me at (202) 249-3027 [email protected]. Sincerely, Wilbur W. Turner, Sr. Contract Specialist I

RFQ/BPA 08-BPA-WT-042 Linen Supplies and Services

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REQUEST FOR QUOTATION # 08-BPA-WT-042

“Blanket Purchase Agreement (BPA) for Linen Supplies and Services”

Quote Form Scope of Requirement The Washington Convention Center Authority (WCCA) is seeking to establish a Blanket Purchase Agreement to obtain stage skirting, table skirting, podium skirting, pipe and drape, and various event related items. Please set forth item pricing or catalogue listing. You may set forth additional services or pricing that applies that is not included in the below price sheet. Base Year (Date of Award – September 30, 2008)

Contract Line Item Nos.

(CLIN)

Description Unit Unit Price

001 16”x29” navy Polytwill box pleat tableskirts

002 24’x29” navy Polytwill box pleat tableskirts

003 8’x24-36” black Polytwill stage skirts with box pleat valance



006 6’x30” navy Formfits

007

8’x46” black Polytwill stage skirts with box pleat valance

008

72”x46” navy flat panel lectern skirts per provided drawings (as needed)

009

14”x16” Slip Lok Pipe Bases

010

6’-10’ Twist Lok Adjustable Drape Supports

011

8’ Standard Uprights

012


013

8’x95” Polytwill Drapes-Navy

014

3’x95” Polytwill Drapes- Navy

015

3’ Upright Dollies (holds 250 pcs)

016


017

6’-10’ Adjustable Supports Dollies (holds


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250 pcs)

018

Large Base Dollies (holds 100 pcs)

019

3/4” Velcro table skirt Clips “B Clips” bags of 100 pcs

020

The Contractor shall provide a _______% percentage discount amount, if any, on the catalogue and/ or pricing list. 1st Year Option (October 1, 2008 – September 30, 2009)


(CLIN)








007


008


009


010


011


012


013


014


015


016



5

017

6’-10’ Adjustable Supports Dollies (holds 250 pcs)

018


019


020

The Contractor shall provide a _______% percentage discount amount, if any, on the catalogue and/ or pricing list. 2nd Year Option (October 1, 2009 – September 30, 2010)


(CLIN)








007


008


009


010


011


012


013


014


015



6

016


017


018


019


020

The Contractor shall provide a _______% percentage discount amount, if any, on the catalogue and/ or pricing list. 3rd Year Option (October 1, 2010 – September 30, 2011)


(CLIN)








007


008


009


010


011


012


013


014


015



7

016


017


018


019


020

The Contractor shall provide a _______% percentage discount amount, if any, on the catalogue and/ or pricing list. 4th Year Option (October 1, 2011 – September 30, 2012)


(CLIN)








007


008


009


010


011


012


013


014


015



8

016


017


018


019


020

The Contractor shall provide a _______% percentage discount amount, if any, on the catalogue and/ or pricing list. Identify contractor’s District of Columbia Supply Schedule (DCSS) number, if applicable ________________________________________.

a. All prices shall exclude District of Columbia sales tax and all other taxes. The WCCA is

exempt from state and local taxes. If Federal Excise Tax applies, show amount of same which has already been deducted to determine your net price.

b. Price quote shall be F.O.B. Destination, unless otherwise specified in writing by the WCCA.

c. Please indicate if a service representative can be on site within 24 hours of call?

Y____ N____

d. List any authorization / certifications you may have.

e. Please indicate if you can provide a copy of the invoices at the time of delivery to WCCA Y____ N____

Signed by: __________________________Date: _______________________ Title: _________________________Company: _________________________

Quotes are valid for a period of thirty (30) days from date of quote

The contract will be awarded as a BPA as an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract.


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A. REQUIREMENTS/ SPECIFICATIONS A.1 The Washington Convention Center authority (WCCA) is soliciting Quotations

from qualified vendors to establish a Blanket Purchase Agreement to obtain stage skirting, table skirting, podium skirting, pipe and drape, and various event related items. The goods and/ or services shall be delivered to the Walter E Washington Convention Center, located at 801 Mount Vernon Place, NW, Washington, DC 20001. The Contractor shall furnish all supervision, labor, equipment, materials to provide this service.

A.1.1 The Contractor shall provide WCCA on as-needed basis quantities of stage

skirting, table skirting, podium skirting, pipe and drape, and various event related items.

A.1.2 The Contractor shall provide WCCA with a list of items within its product

catalogue and pricing that will be relevant to any event related capacities that it possesses that may be advantageous for use to satisfy the need for linen during events and tradeshows at WCCA.

A.1.3 The Contractor shall provide quotes for custom made products and obtain all

measurements necessary to complete production. A.1.4 The Contractor shall provide the goods and/ or services in accordance with the

terms and conditions of the BPA. (See Attachment) A.1.5 The Contractor acknowledges and agrees that WCCA shall acquire all title, right

and interest in and to the goods furnished by Offeror to WCCA under this Contract and that all warranties, product registrations, certificates and the like for the goods are the sole and exclusive property of WCCA. The Contractor shall ensure that all such warranties, product registrations and certificates, copies of which Offeror shall provide to WCCA, identify WCCA as the owner of the goods.

B. DELIVERIES AND PERFORMANCES B.1 The Contractor shall deliver goods to the Receiving Dock of the Walter E.

Washington Convention Center, 801 Mount Vernon Place, NW, Washington DC, 20001. The delivery hours are Monday through Friday, from 8:00 am to 4:00 pm.

B.2 Term

The base term of the BPA shall be for a period date of award through September 30, 2008.

B.3 Option to Extend the term of the Contract

a. WCCA may extend the term of this BPA for a period of four (4) one-year option periods, or successive fractions thereof, by written modification to the Contractor before the expiration of the contract; provided that WCCA will give the contractor


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a preliminary written notice of its intent to extend at least thirty (30) days before the BPA expires. The preliminary notice does not commit WCCA to an extension. The exercise of this option is subject to the availability of funds at the tine of the exercise of this option. The Contractor may waiver the thirty (30) day preliminary notice requirement by providing a written waiver to the contracting office prior to expiration of the BPA.

b. If WCCA exercises this option, the BPA contract shall be considered to include

this option provision.

c. The prices for the option period shall be as specified in the BPA.

C. QUOTATION RESPONSE

The Contractor shall complete the Quote Form on page 3- 8 of this RFQ.

D. EVALUATION OF RESPONSES

The WCCA will make the awards based on the quote being: a) compliant to the stated or implied specifications; b) references and background information submitted c) the lowest evaluated cost to the WCCA over projected useful life; and d) administratively compliant, including all required bonds, insurance, established quality of work and general reputation financial responsibility, relevant experience, compliance with federal laws and all relevant District of Columbia laws, including EEOC hiring guidelines and requirements under the American with Disability Act and related criteria.

E. TERMS AND CONDITIONS

E.1 Insurance Requirement E.1.1 Commercial General Liability Insurance-The Contractor shall secure and

maintain during the Contract period Commercial General Liability insurance with limits of not less than one (1) million dollars ($1,000,000.00) per occurrence and in the aggregate. The Commercial General Liability coverage must be extended to include owners, employees and contractors protective liability. The coverage should also include all premises and product operations, personal and advertising injury and contractual liability.

E.1.2 Worker’s Compensation Insurance-The Contractor shall secure and maintain

during the Contract period all Worker’s Compensation insurance required by the District of Columbia Government law for all employees, and its employees involved in the Contract, without exclusion of any class of employee.

E.1.3 Upon execution of this Contract, the Contractor shall provide Certificates of

Insurance to WCCA for review and approval. All insurance policies and


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Certificates described herein shall state that WCCA, its Board of Directors, employees and officers, are named as additional insureds.

E.1.4 Notice- The Contractor shall immediately report in writing to the WCCA’s Director

of Contracts and Procurement any incident which might reasonably be expected to result in any claim under any of the coverage’s mentioned herein. Contractor agrees to cooperate with WCCA in promptly releasing information as to the disposition of any claims, including a resume of claims experience relating to WCCA.

E.2 Applicability of Standard Contract Provisions WCCA Standard Contract Provisions (SCP) dated May, 2006, is incorporated by reference from this solicitation and any resulting contract. A copy of WCCA’s SCP may be downloaded from WCCA’s website at http://www.dcconvention.com/business_current.aspx. . E.3 Local, Disadvantaged Businesses, Businesses Operating In an Enterprise

Zone, Or Resident Business Ownership

Quoters submitting evidence that they are certified as small, local, disadvantaged, operating in an enterprise zone or having resident business ownership shall receive:

(a) A three (3%) percent reduction in the bid price or the addition of three points

on a 100-point scale for a small business enterprise (SBE) certified by the District of Columbia Small and Local Business Opportunity Commission (SLBOC) or the D.C. Department of Small and Local Business Development (DSLBD), as applicable,

(b) A five (5%) percent reduction in the bid price or the addition of three points

on a 100-point scale for a resident-owned business (ROB) certified by the SLBOC or the DSLBD, as applicable,

(c) A ten (10%) percent reduction in the bid price or the addition of ten points

on a 100-point scale for a longtime resident business (LRB) certified by the SLBOC or the DSLBD, as applicable,

(d) A two (2%) percent reduction in the bid price or the addition of two points on

a 100-point scale for a local business enterprise (LBE) certified by the SLBOC or the DSLBD, as applicable,

(e) A two (2%) percent reduction in the bid price or the addition of two points on

a 100-point scale for a local business enterprise with its principal office located in an enterprise zone and certified by the SLBOC or the DSLBD, as applicable, and


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(f) A two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a disadvantaged business enterprise (DBE) certified by the SLBOC or the DSLBD, as applicable.

(g) Offerors may qualify for more than one of these categories, so that the

maximum number of points available under this section is 12 points.

F. INSTRUCTIONS F.1 Hand Delivery, Mailing or Faxing of Quotations

Please deliver, mail or fax or for any request for clarifications or questions regarding this inquiry to: Wilbur W. Turner, Sr. Contract Specialist I Contracts and Procurement Services Washington Convention Center Authority 801 Mount Vernon Place, NW Washington, DC 20001 Phone: 202-249-3027 Fax: 202-249-3114 E-Mail: [email protected] F.2 Submission Date and Time

Quotations must be submitted no later than 12:00 p.m. EST, Wednesday May 7, 2008.

mailto:[email protected]

BLANKET PURCHASE AGREEMENT NO. 08-BPA-WT-042

With

Vendor Designation

The Washington Convention Center Authority (WCCA), Office of Contracts and Procurement Services (OCPS) executes this Blanket Purchase Agreement (BPA) for. The Contractor agrees to the following terms of a BPA with the WCCA. 1. SERVICES AVAILABLE UNDER THIS BPA:

The services available under this BPA are in accordance with terms and conditions of RFQ-08-BPA-WT-042 and the Contractor’s proposal dated, May 7, 2008; which is herein incorporated and made a part of this BPA. These services include; 1) As needed Linen Supplies and Services 2) stage skirting, table skirting, podium skirting, pipe and drape, and various event related items.

2. PRICING:

The WCCA will pay the Contractor for all services at the prices set forth in the price proposal, dated May 7, 2008, as follows:

Base Year (Date of Award – September 30, 2008)


(CLIN)









13


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007


008


009


010


011


012


013


014


015


016


017


018


019


020

1st Year Option (October 1, 2008 – September 30, 2009)


(CLIN)









15

007


008


009


010


011


012


013


014


015


016


017


018


019


020

2nd Year Option (October 1, 2009 – September 30, 2010)


(CLIN)









16

007


008


009


010


011


012


013


014


015


016


017


018


019


020

3rd Year Option (October 1, 2010 – September 30, 2011)


(CLIN)








007

8’x46” black Polytwill stage skirts with box


17

pleat valance

008


009


010


011


012


013


014


015


016


017


018


019


020

4th Year Option (October 1, 2011 – September 30, 2012)


(CLIN)








007



18

008


009


010


011


012


013


014


015


016


017


018


019


020

3. DELIVERY:

a. The Contractor shall deliver the services under this BPA as needed by the Washington Convention Center Authority (WCCA), located at 801 Mount Vernon PL, NW, Washington, DC 20001.

b. No single individual purchase order under this BPA shall exceed

$ 100,000.00. (Transactions placed against this BPA will not be processed utilizing any Purchase Card P-Card).

4. PURCHASE VOLUME:

WCCA estimates, but does not guarantee, that the volume of purchases through this agreement will annually amount to $__ 30,000.00 ______.

5. OBLIGATION OF FUNDS:

This BPA does not obligate any funds. WCCA is obligated only to the extent of authorized purchases through Orders actually made under the BPA.

6. TERM OF BPA:

a. The term of this agreement shall be for a period of one year from date of award through September 30, 2008.

b. This BPA may be extended by four (4) one-year option periods or fractions

thereof. The Government may extend the term of this agreement for a period of one (1) year, or a fraction thereof, or multiple successive fractions thereof, by providing a thirty (30) day written notice to the Contractor before the expiration of the agreement. The Contractor shall submit an up-dated pricing list at least 60 days prior to expiration.

7. AUTHORIZED BPA USERS:

The following office(s) is/are hereby authorized to place service calls under this BPA: PLACING BPA ORDERS: STAFF:

Arona Carroll (202-249-3227) Chrystal Wesby (202-249-3110)

8. CONTRACT ADMINISTRATION:

a. Contracting Officer: The WCCA Contracting Officer is the official authorized to contractually bind WCCA. Send all correspondence regarding this BPA to Jack Schreibman, Contracting Officer, Washington Convention Center Authority, Office of Contracts and Procurement Services, 801 Mount Vernon Place, NW, Washington, D.C. 20001, telephone number (202) 249-3157.

b. Contracting Officer’s Technical Representative (COTR): The COTR is

responsible for daily monitoring and supervision of the contract, the technical representative is:

Arona Carroll Manager Meeting Services Division Washington Convention Center Authority 801 Mount Vernon PL, NW, Washington, DC 20001


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9. DELIVERY TICKETS:

Unless otherwise agreed to, all services under this BPA shall be accompanied by a copy of the purchase/service order and each invoice shall contain the following information as a minimum: (a) Name of Contractor; (b) BPA Number (08-BPA-WT-042) (c) Purchase/Service Order Number; (d) Date of Purchase; (e) Brief description of the services provided; and (f) Date/period of Service Delivery.

WCCA may authorize partial services and partial payments to the Contractor for services to be provided under this agreement.

10. INVOICES:

The original invoice for payment against a purchase/service order shall be submitted to the following:

a. Washington Convention Center Authority

Accounts Payable Office 801 Mount Vernon Place, NW Washington, DC 20001

or b. Invoices may also be e-mailed to the WCCA Accounts Payable Office in

PDF format to: [email protected].

A copy of the invoice shall be submitted to the COTR as identified in Section 8. 11. TERMS AND CONDITIONS:

a. All orders placed against this BPA are subject to the terms and conditions of the WCCA Standard Contract Provisions (SCP) dated May, 2006, which is incorporated as part of the agreement. A copy of the WCCA SCP may be downloaded from the WCCA’s website at http://www.dcconvention.com/business_current.aspx

b. The Contractor is bound by Wage Determination No. 2005-2103, Revision

No. 2, dated 11/7/2006, issued by the U.S. Department of Labor in accordance with the Service Contract Act of 1965, as amended (41 U.S.C. 351). The Contractor shall be bound by the wage rates for the term of the base period of the contract. If the option period is exercised, the contractor shall be bound by the wage rate in effect at the time that the option is exercised.

mailto:[email protected]


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c. If the option is exercised and a revised wage rate determination obtained by the WCCA’s Contracting Officer for the option period is applicable, the Contractor may be entitled to an equitable adjustment.

d. The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor’s invoice, the provisions of this BPA will take precedence.

The undersigned parties have caused this Agreement to be signed by their duly authorized agents:

Vendor Designation Address State / Zip

Washington Convention Center Authority 801 Mount Vernon Place, NW Washington, DC 20001

By: ____________________________ Name: _________________________ Title: __________________________ Date: __________________________

By: ____________________________ Name: _________________________ Title: __________________________ Date: __________________________

Documents

REQUEST FOR QUOTATION # 08-BPA-WT-042 …pennquarter.dcconvention.com/contracts/BPA Linen Supplies...April 30, 2008 RE: Request for Quotation (RFQ) # 08-BPA-WT-042-“Blanket Purchase