Request for Qualified HVAC ContractorsFeb 02, 2021 · contract award notification letter. Failure to provide this document on or before the time allowed will forfeit your contract

Request for Qualified HVAC Contractors

Request for Qualifications

IslesHIP-I-2020-001

Opening:

February 23,2021

Application Due: Monday February 22, 2021 4:00 pm EST

Please contact Cherie Hooks at 609-341-4756 or [email protected] when you plan on dropping off your application; due to COVID we have a limited amount of staff in the office everyday. We will ensure someone will be in the office when you are ready to drop off your paperwork. You can likewise email your application to [email protected] with subject line "HVAC RFQ". Thank you.

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of 35 ISLES INC. Weatherization Assistance Program IslesHIP-I-2020-001

Table of Contents

1 Instructions .............................................................................................................................. 3

1.1 Qualifications of Contractor ............................................................................................. 4

1.2 Format of Proposal and Statement of Qualifications ........................................................ 4

1.3 Technical Assistance Session ........................................................................................... 5

1.4 RFQ Process and Evaluation Criteria ............................................................................... 5

1.5 References ........................................................................................................................ 5

1.6 Additional Information ..................................................................................................... 5

2 Scope of Services ................................................................................................................... 5

2.1 Background ...................................................................................................................... 5

2.2 Scope of Services ............................................................................................................. 5

2.3 Program Budget ................................................................................................................ 8

2.4 Subcontract Staffing ......................................................................................................... 9

2.5 Time of Completion Schedule .......................................................................................... 9

3 General Conditions ................................................................................................................. 9

3.1 Additional Terms & Conditions ....................................................................................... 9

3.1.1 Contractor Debriefing ............................................................................................... 9

3.1.2 Proposal/Qualifications Confidentiality .................................................................... 9

3.2 Required Contractor Documentation .............................................................................. 10

3.2.1 Required Insurance .................................................................................................. 10

4 Attachments .......................................................................................................................... 12

4.1 Non-Collusion Affidavit of Prime Respondent Form ..................................................... 12

4.2 Affirmative Action Affidavit Form ................................................................................ 12

4.3 Mandatory Equal Employment Opportunity Form ......................................................... 12

4.4 Qualification Submittal Form ......................................................................................... 12

4.5 Contractor Registration Application Form ..................................................................... 12

4.6 Employee Information Report – Form AA302 ............................................................... 12

4.7 Notice of Intent to Subcontract Form ............................................................................. 12

4.8 Request for Taxpayer Identification Number and Certification (W-9) ........................... 12

4.9 Contractor’s Assurances Form ....................................................................................... 12


Request for Qualifications

Isles Inc. is seeking up to 3 qualified HVAC Contractor to provide material and labor for the NJ DCA

Heating Improvement Program (HIP) and other related work for the Isles Weatherization

Assistance Program (“WAP”) as described in the New Jersey Weatherization Field Guide 2018

SWS Edition. The WAP program is a federally funded energy efficiency program geared at

reducing the consumption of electricity and/or gas.

Respondents are required to comply with the requirements of P.L 1975 C.127. Minority Business

Enterprises (MBE) will be offered full opportunity to bid and will not be subject to discrimination on

the base of race, color, gender, or national origin in consideration of an award. Isles reserves the right

to reject any and all proposals when it is determined by Isles Inc. to be in its best interest. Isles Inc.

further reserves the right to waive minor irregularities in proposals submitted in response to this RFQ.

Up to 30 jobs will be put out for cost estimates to the Qualified Bidder Pool over a 12-month

period, beginning at the execution of the signed contract. The scope of these jobs will be

determined based on proposal from contractor and Angecy Heater Specialist, information indicated by the NEAT/QUIP audit, and a work Scope generated by Isles Inc. It is expected that each qualified contractor in the Bidder Pool will receive a satisfactory and equal share of those

jobs, based on expertise, availability and demonstrated excellence in meeting project guidelines.

1 Instructions

In order to be considered for award, your qualification package must include all the documents

listed on this (Request for Qualifications) RFQ.

Qualification packages are due by Monday, February 22, 2021, 4:00 PM EST the Respondents must:

1. Prepare a clearly readable document. Attach all required information.

2. Indicate any deviations from the specifications and if necessary, attach separate documents

and/or explanation.

3. Sign the qualifications submittal form. By signing Respondents indicate full knowledge

and acceptance of this RFQ. The proposal must be completed in the name of the proposer,

corporate or otherwise, and must be fully and properly executed by an authorized person.

4. Submit 2 complete qualifications packages, one of which must have original signatures.

Proposals are to be addressed to:

Cherie Hooks

Energy and Environmental Health Manager

33 Tucker St.

Trenton, NJ 08618

https://www.nj.gov/dca/divisions/dhcr/offices/wap.htmlhttps://www.nj.gov/dca/divisions/dhcr/offices/wap.htmlbhroncovaHighlight


Isles Inc. will receive Request for Qualifications (RFQ) at our corporate office located

at: Isles, Inc., 10 Wood St., Trenton, NJ 08618 and 33 Tucker St., Trenton NJ

08618.

5. Qualifications must be received by Isles by the due date and time listed above. Respondents mailing their qualifications must allow sufficient time to ensure receipt of their proposals by the time specified. Electronically transmitted qualifications will be accepted at [email protected] with the suject line "HVAC RFQ"

6. Cost Proposal: No cost proposals will be required with this RFQ. Qualified

HVAC Contractors who are accepted for this program will be required to submit

competitive bids for each project or group of projects per program guidelines.

1.1 Qualifications of Contractor

To be considered eligible for this pool, contractors MUST:

1) Provide evidence that contractor holds a valid and current contractor’s license issued by

the Division of Consumer Affairs of the Department of Law & Public Safety of the State

of New Jersey. License must be in an area of the State licensing code that directly relates

to the type of weatherization/energy conservation work that will be performed. The Isles

Weatherization Assistance Program reserves the right to reject a proposal, if in our opinion,

the license designation does not closely relate to the weatherization/energy conservation

work being required under this RFQ.

2) Provide evidence, within 5 days upon contract award with an original certificate of

Liability Insurance naming Isles Inc., 10 Wood St., Trenton, NJ 08618 as additionally

insured. The Contractor must have a minimum coverage limits no less than $1,000,000

for property damage, $1,000,000 for bodily injury for each occurrence, $1,000,000 for

injuries to one person for each occurrence, $500,000 Worker's Compensation for each

occurrence (must indicate that the owner is also covered by the policy), $500,000 Pollution

occurrence. If your company does not have pollution occurrence insurance, then proof of

pollution occurrence insurance coverage must be provided no later than 5 days after the

contract award notification letter. Failure to provide this document on or before the time

allowed will forfeit your contract.

3) Comply with the Equal Employment Opportunity Act and not discriminate in hiring or

employment practices against any person because of race, color, religion, sex, age,

disability or national origin.

4) Provide all transportation and tools to perform HVAC work.

5) Acknowledge that any changes to the Weatherization Program may result in a change of

contract terms and conditions.

6) Have been in business for a minimum of 2 years, or the principals/owners must have

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had senior level experience in a previous company that provided residential construction

services;

7) Not be debarred as a licensed Contractor.

8) Disclose any financial, business or family ties to any member of the Board of

Directors, Executive Officers and/or employees of Isles Inc.

9) Have a demonstrated ability to commit to NJ Weatherization Field Guide, Chapter 6,

and to carry such projects to completion within the time frame allotted by the Isles

Weatherization Program (generally 3-7 days).

10) Have demonstrated equipment, organization and ability to perform energy conservation

construction, health and safety projects related to the rehabilitation of residential

properties.

11) Have demonstrated experience in managing and completing projects of a similar type,

size, and complexity.

12) Comply with all COVID memos and guidelines from the NJ DCA and federal DOE. (See

APPENDIX B)

1.2 Format of Proposal and Statement of Qualifications

Contractors should present their proposal following this format:

1) Description of Approach: Up to two pages describing typical approach to HVAC equipment

installment.

2) Team Expertise: Brief description of general qualifications, the multidisciplinary nature of

the team assembled to work on HVAC services and other WAP related services. Include

specific evidence of relevant experience working on similar projects and a listing of key

personnel that would be available to work on this program. Describe ability to meet project

deadlines. Describe why we should consider your company to provide the services required.

1.3 Technical Assistance Session

N/A

1.4 RFQ Process and Evaluation Criteria

Every Respondent’s submittal will be evaluated as follows:

1) Overall quality of the proposal (concise and to the point)

2) Respondent’s overall ability to provide the services

3) Cost Proposal

4) Personnel experience

5) Project experience

6) Documents required submitted

1.5 References


Respondents must provide at least three references

1) Name and address of company or individual.

2) Name of contact person and phone number.

3) Type of service provided to the company or individual.

1.6 Additional Information

You may present additional information or documents that you may find relevant to show your

company’s experience for the services required by our Agency.

2.0 Scope of Services

2.1 Background

The services to be performed consists of Heating, Ventilation and Air Conditioning services and

other related work for the Isles Weatherization Assistance Program (“WAP”). The WAP

program is a federally funded energy efficiency program geared at reducing the consumption of

electricity and/or gas.

Isles is currently administering contracts for Mercer County, NJ.

The services will be performed on residential homes and/or apartments based on work orders

issued by ISLES INC. Energy Auditors. Prices quoted shall include materials, labor to install

materials, disposing of replaced material/appliances, permit(s), packaging, handling, shipping and

delivery charges and installation fully by the contractor.

Successful Respondents shall provide Isles Inc. with:

• Assurance to maintain a sufficient inventory to supply those materials to Isles Inc. on

demand.

• When required by local code, permits must be obtained (and copies of the inspection

must be provided to Isles Inc.

• The contractor must ensure that a licensed contractor performs the respective service

(when applicable).

• Proof of insurance and bonding (if applicable).

2.2 Scope of Services

The services rendered by the contractor shall consist of providing HVAC labor necessary to

complete primarily heating system and hot water replacement services. Other related work might

be necessary in some households. Offeror must be able to provide these services as required.

The following are some examples of the work to be performed by the HVAC Contractor:

• Installation of 95% efficient home furnaces.

• Installation of 95% efficient mobile home furnaces.


• Installation of central air conditioning.

• Installation of water heater.

• Diagnose and repair existing furnaces and/or air conditioning.

• Diagnose and repair water heaters.

• Tune and clean existing furnace.

• Response to Crisis calls for furnace, air-conditioning or water heaters.

All work performed is to be completed in conformance with NJ Weatherization guidelines, Chapter 6

and DOE Appendix A and all generally accepted construction and/or remodeling practices. Contractor

will coordinate all work activities with Isles. Isles will maintain sole responsibility and authority to

approve work completed. Contractor will manage communication regarding various jobs through

direct contact with various ISLES Weatherization staff as required to satisfactorily complete work.

Contractor will be required to travel to job sites throughout Mercer County, NJ. Contractor is

encouraged to participate in NJ Weatherization Assistance Program training that may be made

available from time to time.

Contractors are required to self-inspect their work upon completion, including ensuring optimal

completion of measures is accomplished, and all debris caused by work is cleaned accordingly. All

jobs must pass Quality Control Final Inspection and/or DCA Program Monitor inspection before

becoming eligible for payment.

Please refer to NJ WAP Field Guide for standard work scopes and measures.

A. Delivery of all products/services shall be made to the address shown on each individual client Work Order or Delivery Request. Such address shall be the home occupied by an eligible

program participant residing anywhere within Mercer County, New Jersey.

i. HVAC clients are low-income individuals and families that meet established rules

and program requirements. HVAC clients live in site built, manufactured housing or

multi-family homes. Similar to homes of different economic levels, HVAC clients

live in well maintained, fairly maintained or dilapidated homes. Contractors will

maintain a strict professional and respectful demeanor when providing services to

any Isles Inc. clients.

ii. Client confidentiality is of upmost importance and is a requirement of the United States

Department of Health and Human Services, Department of Energy, New Jersey

Department of Community Affairs and of ISLES INC. Failure to comply with

these requirements may result in the termination of the contract and civil and/or

criminal penalties.

iii. Worksites must be left clean (broom swept). For the safety of clients, trash and debris

must be removed daily and material may not be left on site. Contractor must make

efforts to protect the client’s property and goods when performing the work.

iv. Contractor must contact the client to set an appointment for when the work is to

commence. Contractor is expected to inform the client the date and time the crew

will return to continue the work.

v. Contractor and crew may not bring any non-employees to the worksite.

vi. Contractor and crew may not perform illegal activities while at the worksite.

https://www.nj.gov/dca/divisions/dhcr/offices/wap.html


vii. Contractor and crew may not consume alcoholic beverages or smoke while at the

worksite.

viii. Isles Inc. will perform background checks of the awarded Contractor(s). The

awarded Contractor must provide the Employee name and requested information

to Isles Inc. prior to the employee entering the property of a client. Employees

convicted of sex crimes, elder abuse, theft, robbery, murder and/or assault will not be

allowed to work at Isles Inc. client homes.

B. Qualified Respondents will be requested to submit proposals based on HVAC Materials

and labor that meet specific standards and/or specifications. Materials that are required to

meet specific standards are identified in 10 CFR 440 Appendix A, Standards for

Weatherization Materials, which can be accessed at the following web link

https://tinyurl.com/y3mfl6pc. Failure to install items that require specific standards or

specifications may result in a failed final inspection, the requirement to replace the item

with one that meets the requirement and/or the Contractor may be required to reimburse Isles

Inc. for the labor and/or material to install the item.

C. Product information: Qualified Respondents will be requested to submit technical

specifications of the material to be installed with each mini bid. Materials that do not meet

the material specification listed in 10 CFR 440 Appendix A will not be considered.

D. Response Time: HVAC Services: Delivery of all products/services specified in the bid sheet

shall be made within 3 working days (defined as Monday through Friday except for Federal

or State Holidays) or time agreed upon by said Contractor and Isles Inc. Exceptions to

this requirement shall be allowed only in the event an eligible program participant is

unavailable for service delivery scheduling (which instances must be documented and

provided to Isles Inc. designated Weatherization program staff).

E. Payment for Products/Services: On a case-by-case basis, there may be an advanced payment of1/2 of the agreed upon proposal submitted by contractor. Final payments cannot and will not be paid until ALL work by both Contractors (if applicable) has passed inspection. Contractual

payment terms and conditions, if a contract is awarded, shall specify that payment shall be

made contingent upon a final agency inspection of the work performed and shall normally be

made any time before the 30 days from date of said inspection and agency approval (of

product installation/service delivery).

F. Code Compliance: All installations, repairs, disposals and any other service provided

pursuant to this procurement must meet applicable Federal, State and/or local codes,

whichever shall be the most restrictive. Contractors shall be responsible for obtaining any

required permit and payment of any required payment fee, as applicable.

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G. Guaranties: All installations, repairs, and any other product or service provided pursuant to this

solicitation must be guaranteed, in writing. Each Contractor must provide a free

installation/labor warranty of ONE YEAR from the Isles Inc. final inspection date. The

Contractor must register all applicable warranties for each client, then provide the client with

the appliance warranty information. The successful Respondent, if any, shall be contractually

obligated to complete any warranty work-related to labor within 3 working days of notification.

H. All HVAC work must conform to the New Jersey Department of Community Affairs NJ

Weatherization Program guidelines and requirements. Respondents should refer to Chapter 6:

Heating systems at this website: https://www.nj.gov/dca/divisions/dhcr/offices/wap.html

I.

J. Companies and individuals who appear on the Federal Excluded Parties List System

(“EPLS”) are not able to secure contracts for these services. You may determine your

eligibility at the following link: https://tinyurl.com/y3g8lwuq

K. A contract, if awarded pursuant to this solicitation, shall be made to qualified Contractors.

Contracts will be awarded on pre-established scoring criteria.

L. The Contractor may not sell to the public, an appliance that has been replaced. The Contractor

must destroy, dispose of properly or recycle the replaced appliance. The awarding Contractors

must dispose of all replaced items in accordance with local, state, and federal requirements

and regulations.

M. The Contractor shall have all the required certifications to perform the specified work.

Contractor must be willing and available to take and pass the necessary training or

certification to complete the work within the NJDCA, and agency guidelines. Training

expenses may be shared jointly with Isles Inc. when funds are available and if deemed

critical to the weatherization process.

2.3 Program Budget

HIP provides approximately $230,000 for the services required under this RFQ.

2.4 Subcontract Staffing

Qualified Respondents shall include a list of all sub-Contractors anticipated to perform work under

this RFQ. You must provide all information required herein at “Qualifications of Contractor”

for each sub-Contractor. This subcontract staffing list shall include the percent of work to be

completed by each sub-Contractor and indicate whether or not each subcontract is a Minority or

Women Owned Business.

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2.5 Time of Completion Schedule

Isles anticipates notifying contractors considered qualified to provide services under the HIP within

two weeks of receipt of offers. Contractors must be ready to provide services within three days of

notification. Projects completion schedule will be determined at the time of issuance of the work

order for the project. Contractors will be required to provide a project completion timeline within

three days of receipt of the project work scope.

3 General Conditions

All Weatherization work must conform to the New Jersey Department of Community Affairs

Standard Work Specification and requirements, including Lead Safe Weatherization practices on

all homes built prior to 1978 if applicable. Respondents may access the Standard work

specifications at the following link: https://tinyurl.com/y2y2utjl

3.1 Additional Terms & Conditions

Work is strictly based on a reimbursement format. Isles Inc. will not issue any down payment or

advance monies for any project.

3.1.1 Contractor Debriefing

Upon notification of the selection of Contractors, unsuccessful respondents may request in writing

a debriefing of the results of their response to this solicitation. Requests for debriefing must be

received within a reasonable timeframe, not more than 14 days after notice of selection.

3.1.2 Proposal/Qualifications Confidentiality

All proposals and qualifications submitted for Isles Inc’s consideration will be held in confidence.

However, the resulting contract is subject to the provisions of N.J.S.A. 40 A: 11-1 et seq “Local

Public Contracts Law” as well as the Common Rule (10 CFR600 – Uniform Administrative

Requirements for Grants and Cooperative Agreements to State and Local Governments) and OMB

Circular A-110 (Uniform Administrative Requirements for Grants and Agreements with

Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations). Therefore, if a

Respondents believes that any information in its proposal constitutes a trade secret or should

otherwise be treated as confidential and wishes such information not to be disclosed the

Respondents shall submit with its proposal a separate letter to the designated contact. The letter

shall specifically identify the page number(s), line(s) or other appropriate designation(s)

containing such information, explaining in detail why such information is a trade secret and

formally requesting that such information be kept confidential. Failure by a Respondents to submit

such a letter will constitute a waiver by the Respondents of any rights it may have under the law

relating to protection of trade secrets.

The proprietary nature of the information designated confidential by the Respondents may be

subject to disclosure if ordered by a court of competent jurisdiction. A request that an entire

proposal be kept confidential is not advisable since a proposal cannot reasonably consist of all data

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subject to proprietary status.

3.2 Required Contractor Documentation

An incomplete proposal will be immediately disqualified. A proposal is considered

incomplete if any of the following documents is not submitted. Please note documents that

are required to be notarized:

1) Non-Collusion Affidavit of Prime Respondent.

2) Affirmative Action Affidavit.

3) Mandatory Equal Employment Opportunity.

4) Copy of Certificate Employee Information Report.

5) Copy of State of New Jersey Business Registration Certificate.

6) EPA Lead Renovation Firm Certification and any other professional lead certs.

7) Certificates of Insurance (liability and workers comp)

8) Request for Taxpayer Identification Number and Certification (W-9) Form.

9) Copy of OSHA10 Certificates for all employees that will work on the projects

(Temporary certificates will not be accepted).

10) Contractor Registration Application Form.

11) Notice of Intent to Subcontract Form.

12) Contractor’s Assurances Form.

13) Home Improvement Contractor Registration Certificate.

3.2.1 Required Insurance

Provide evidence, within 5 days upon contract award with an original certificate of Liability

Insurance naming Isles Inc., 10 Wood St., Trenton, NJ 08618 as additionally insured. The

Contractor must have a minimum coverage limits no less than $1,000,000 for property

damage, $1,000,000 for bodily injury for each occurrence, $1,000,000 for injuries to one

person for each occurrence, $500,000 Worker's Compensation for each occurrence (must

indicate that the owner is also covered by the policy), $500,000 Pollution occurrence. If your

company does not have pollution occurrence insurance, then proof of pollution occurrence

insurance coverage must be provided no later than 5 days after the contract award notification

letter. Failure to provide this document on or before the time allowed will forfeit your contract.

Automobile Liability Automobile liability insurance with a combined single limit of liability

per occurrence of $1,000,000 for bodily injury, property damage. This insurance shall

include bodily injury and property damage for all Owned Automobiles, Hired Automobiles,

Non-owned Automobiles.

Upon contract award you will be required to submit a Certificate of Insurance naming Isles

Inc. as additionally insured within 14 working days.


ISLES INC. reserves the right to:

I. Not accept any and all proposals received in response to this RFQ.

II. To terminate any resulting contract for: (1) unavailability of funds; (2) cause; (3)

convenience.

III. Request certified audited financial statements for the past three (3) completed fiscal years

and/or other appropriate supplementation including, but not limited to, interim financial

statements and credit reports.

IV. Contact any or all references.

V. Waive requirements or amend this RFQ upon notification to all Respondents. Mandatory requirements may be eliminated if unmet by all Respondents.

VI. Negotiate with Respondents responding to this RFQ within the requirements necessary to

serve the best interests of ISLES INC.

VII. Begin contract negotiations with another Respondents in order to serve the best interests

of ISLES INC. should ISLES INC. be unsuccessful in negotiating a contract with the

Successful Respondents within an acceptable time frame.

VIII. Reject any or all portions of any offer, to negotiate terms and conditions consistent with

the intent of ISLES INC. and to make an award for any or all remaining portions.

IX. Request clarifications from Respondents for purposes of assuring a full understanding of

responsiveness, and further to permit revisions from all Respondents determined to be

susceptible to being selected for contract award, prior to award.

X. Advise Respondents of any objectionable employee(s) and/or subcontractor(s) and request their removal from the project. Such removal shall not be reasonably withheld by the

Respondents.

XI. Terminate agreement with thirty (30) days written notice.


4 ATTACHMENTS

4.1 SAMPLE COPY OF: State of New Jersey Business Registration Certificate

4.2 Affirmative Action Affidavit Form

4.3 Non-Collusion Affidavit of Prime Respondent Form

4.4 Contractor Registration Application Form

4.5 Mandatory Equal Employment Opportunity Form

4.6 Qualification Submittal Form

4.7 Employee Information Report – Form AA302

4.8 Notice of Intent to Subcontract Form

4.9 Request for Taxpayer Identification Number and Certification (W-9)

4.10 Contractor’s Assurances Form

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MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)

N.J.A.C. 17:27

GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

During the performance of this contract, the Contractor agrees as follows:

The Contractor or subcontractor, where applicable, will not discriminate against any

employee or applicant for employment because of age, race, creed, color, national origin, ancestry,

marital status, affectional or sexual orientation, gender identity or expression, disability,

nationality or sex. Except with respect to affectional or sexual orientation and gender identity or

expression, the Contractor will take affirmative action to ensure that such applicants are recruited

and employed, and that employees are treated during employment, without regard to their age,

race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender

identity or expression, disability, nationality or sex. Such action shall include, but not be limited

to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment

advertising; layoff or termination; rates of pay or other forms of compensation; and selection for

training, including apprenticesDOE19/LIHEAP18. The Contractor agrees to post in conspicuous

places, available to employees and applicants for employment, notices to be provided by the Public

Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The Contractor or subcontractor, where applicable will, in all solicitations or advertisements

for employees placed by or on behalf of the Contractor, state that all qualified applicants will

receive consideration for employment without regard to age, race, creed, color, national origin,

ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability,

nationality or sex.

The Contractor or subcontractor, where applicable, will send to each labor union or

representative or workers with which it has a collective bargaining agreement or other contract or

understanding, a notice, to be provided by the agency contracting officer advising the labor union

or workers' representative of the Contractor's commitments under this act and shall post copies of

the notice in conspicuous places available to employees and applicants for employment.

The Contractor or subcontractor, where applicable, agrees to comply with any regulations

promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented

from time to time and the Americans with Disabilities Act.

The Contractor or subcontractor agrees to make good faith efforts to employ minority and

women workers consistent with the applicable county employment goals established in accordance

with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals

determined by the Division, pursuant to N.J.A.C. 17:27-5.2.

The Contractor or subcontractor agrees to inform in writing its appropriate recruitment

agencies including, but not limited to, employment agencies, placement bureaus, colleges,

universities, labor unions, that it does not discriminate on the basis of age, creed, color, national


origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression,

disability, nationality or sex, and that it will discontinue the use of any recruitment agency which

engages in direct or indirect discriminatory practices.

The Contractor or subcontractor agrees to revise any of its testing procedures, if necessary,

to assure that all personnel testing conforms with the principles of job-related testing, as

established by the statutes and court decisions of the State of New Jersey and as established by

applicable Federal law and applicable Federal court decisions.

In conforming with the applicable employment goals, the Contractor or subcontractor agrees

to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all

such actions are taken without regard to age, creed, color, national origin, ancestry, marital status,

affectional or sexual orientation, gender identity or expression, disability, nationality or sex,

consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal

law and applicable Federal court decisions.

Representative’s Name/Title (Print):

Representative’s Signature:

Name of Company:

Telephone: Date:


WEATHERIZATION ASSISTANCE PROGRAM

DOE/LIHEAP

QUALIFICATION SUBMITTAL FORM

Company Name:

Business Address:

TELEPHONE No: EMAIL:

DUNS NUMBER

AUTHORIZED OFFICIAL SIGNATURE DATE

IslesHIP-I-2020-001

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ISLES INC. Weatherization Assistance Program IslesHIP-I-2020-001

33 TUCKER STREET, TRENTON,NJ 08618WWW.ISLES.ORG

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Appendix B

Weatherization Assistance Program

COVID-19 RESPONSE PLAN

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Updated 2/6/2021

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TO: COVID-19 Guidance for Lead Assessors and Lead Contractors/WAP Contractors

FROM: Peter W. Rose, Isles Inc.

Isles is committed to protecting the health and safety of all lead workers and customers during the COVID 19 pandemic. In order to assist everyone in being as safe as possible, we are sending this guidance prior to restart of Lead Assessments and Lead remediation work under the DCA Lead Pilot Program.

WE ARE REQUIRING ALL PERSONNEL WORKING INSIDE CUSTOMER’S HOMES UNDER THIS PROGRAM TO FOLLOW THESE GUIDELINES.

Lead Risk Assessors and Clearance Technicians

Those performing LIRA’s and clearance testing must follow the guideline below and any of the guidelines

outlined for General Lead Contractors as appropriate:

1. Prior to entering unit, the “COVID Consent” form must be signed by resident present during the

assessment.

2. Prior to entering unit, appropriate masks, gloves and booties must be donned.

3. Residents should be advised, prior to entering unit, to maintain at least 6 ft. from Lead Evaluator

and Lead Supervisor at all times. If the resident is comfortable with the request, they should be

offered the opportunity to remain outside of the unit while the LIRA or clearance is being

performed.

General Lead Contractor and Worker Guidelines

Lead Agency Personnel will reinforce these requirements as appropriate. We encourage employers to develop a comprehensive COVID-19 exposure control plan, which includes control measures such as social/physical distancing, symptom checking, hygiene, decontamination procedures and training.

The exposure control plan and all protocols in this notice must be followed to prevent any onsite worker, resident or job site visitor from contracting COVID-19.

In order to reduce the possible exposure or spread of the coronavirus, please follow these guidelines:

• Encourage workers to stay home if they are sick. Employees should be fully informed of COVID

symptoms. New Jersey provides a COVID symptom checker to support smart health decisions.

• All job site workers and visitors shall wear face coverings over their noses and mouths at all

times while inside units or within 6 ft of a unit entrance. Approved face coverings include multi-

layer fabric coverings, disposable medical procedure masks, N95 masks, scarves and bandanas.

o All reusable face coverings will be frequently washed, at minimum once a day.

o Single-use covers must be discarded appropriately into trash receptacles.

o Workers will use supplemental PPE, such as nitrile or latex gloves, as necessary.

• Workers will avoid ALL physical contact with other employees, contractors, residents or visitors

and to increase personal space to at least 6 feet, where possible.

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.htmlhttps://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.htmlhttps://self.covid19.nj.gov/

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• Workers will properly put on, use/wear, and take off and dispose of protective clothing, masks

and equipment.

• Continue to use other normal control measures, including personal protective equipment (PPE),

necessary to protect workers from other job hazards associated with construction activities.

• Train workers how to properly put on, use/wear, and take off and dispose of protective clothing,

masks and equipment. Masking and unmasking procedures should be followed per this

guidance. These videos are also instructive:

https://www.youtube.com/watch?v=MdIRk2D7OD8https://www.youtube.com/watch?v=eVJbenwzR1s

• Encourage respiratory etiquette, including covering coughs and sneezes.

• Promote personal hygiene. If workers do not have immediate access to soap and water for

handwashing, workers must be provided and use alcohol-based hand rubs containing at least 60

percent alcohol upon entering a residence.

• Use Environmental Protection Agency-approved cleaning chemicals from List N or that have

label claims against the coronavirus.

• Workers are not to share equipment or tools. If tool-sharing is required, each tool must be

sanitized before and after each use. When cleaning or disinfecting areas or tools, do not use

pressurized air or water spray to avoid generating bio‐aerosols. To the extent tools or

equipment must be shared, provide and instruct workers to use alcohol-based wipes to clean

tools before and after use. When cleaning tools and equipment, workers

should consult manufacturer recommendations for proper cleaning techniques and restrictions.

• Keep in-person meetings as short as possible, limit the number of workers in attendance, and

use safe physical distancing practices.

• Cease providing communal drinking water coolers, and ensure workers avoid sharing food or

personal items. Contractors should provide bottled water.

• Discontinue car pool or ride‐sharing of workers before, during and after work.

• Encourage workers to report any safety and health concerns.

Upon leaving unit each day, common surfaces (such as doorknobs and railings) should be wiped

down by the workers with EPA approved sanitizer.

https://www.who.int/images/default-source/health-topics/coronavirus/risk-communications/general-public/protect-yourself/infographics/masks-infographic---final.tmb-1920v.pnghttps://www.youtube.com/watch?v=MdIRk2D7OD8https://www.youtube.com/watch?v=eVJbenwzR1shttps://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2-covid-19

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Construction Job Site Requirements

1. Construction industry employers shall develop a comprehensive COVID-19 exposure control plan,

which includes control measures such as social distancing, symptom checking, hygiene, decontamination

procedures and training. The exposure control plan and all protocols in this notice must be followed to

prevent any onsite worker or job site visitor from contracting COVID-19.

2. Job site workers and visitors shall practice social distancing by maintaining minimum 6-foot

separation between all individuals, including during work breaks, gatherings of any size and when

picking up or delivering equipment or materials. At the site, trades will be staggered or work schedules

altered as necessary to reduce density, minimize the number of trade teams and maintain minimum 6-

foot separation social distancing.

3. Prohibit gatherings or meetings of 10 or more people at any time on the job site, including during

lunch and other breaks. Jobsite safety meetings should be held in smaller groups while maintaining

required social distancing.

4. Eliminate “choke points” and “high-risk areas” where workers are forced to stand together, such as

hallways, hoists and elevators, break areas and buses, and control each to maintain required social

distancing.

5. Workers are not to share equipment or tools. If tool-sharing is required, each tool must be sanitized

before and after each use. When cleaning or disinfecting areas or tools, do not use pressurized air or

water spray to avoid generating bio‐aerosols.

6. Allow workers to regularly and thoroughly wash hands with soap and water or use alcohol‐based

hand sanitizers while on job sites at least every 30 minutes.

7. Provide a clean and sanitary restroom with a handwashing station or hand sanitizer for employees

and visitors, stocked with all necessary cleaning products like soap and sanitizer. Hand sanitizer should

contain a minimum 60% ethanol or 70% isopropanol. Ensure jobsite toilets are regularly cleaned and/or

sanitized. The recommended ratio of jobsite toilets to employees during the emergency declaration is

1:10 (to match size of groups allowable). If this is not feasible, job site toilets should be cleaned at a

higher than standard frequency.

8. Cease providing communal drinking water coolers, and ensure workers avoid sharing food or personal

items. Contractors should provide bottled water.

9. Discontinue car pool or ride‐sharing of workers before, during and after work.

10.Maintain a daily attendance log of all workers and visitors and manage site deliveries to limit direct

contact between workers and minimize the overall headcount on the job site.

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Tenant Improvements

Interior work performed simultaneously by multiple subcontractors makes a six-foot separation a

challenge under traditional schedules during tenant improvements.

1. At the site, trades will be staggered or work schedules altered as necessary to reduce density,

minimize the number of trade teams and maintain minimum 6-foot separation social distancing.

2. Limit building access for on-site contractors to one door.

3. Where possible, use construction designated pathway to enter jobsite that is not publicly accessible,

such as service elevators in lieu of common elevators.

Personal Protective Equipment

Employers must provide personal protective equipment (PPE) as appropriate for the activity being

performed.

1. All job site workers and visitors shall wear face coverings over their noses and mouths while

performing their work. Face coverings include fabric coverings, such as scarves and bandana coverings.

2. All reusable face coverings must be frequently washed, at minimum once a day, for the health and

safety of users and others. Single-use covers must be discarded appropriately into trash receptacles.

3. Workers should use supplemental PPE, such as nitrile or latex gloves, when necessary.

4. Workers shall not share PPE with coworkers unless they are cleaned and disinfected before and after

use.

COVID-19 Job Site Signage

Post the latest CDC guidelines for required hygienic practices in both English and Spanish, together with

any locally required signage, in conspicuous locations visible to all workers, including:

1. Not touching face with unwashed hands or with gloves.

2. Washing hands often with soap and water for at least 20 seconds.

3. Use of hand sanitizer with at least 60% ethanol or 70% isopropanol alcohol.

4. Covering the mouth and nose when coughing or sneezing.

5. Cleaning and disinfecting frequently-touched objects and surfaces – including but

not limited to – workstations, keyboards, telephones, handrails, machines, shared

tools, elevator control buttons and doorknobs.

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COVID-19 Job Site Worker Wellbeing Checks

1. Ensure that all workers perform a daily health assessment before arriving to the job site. Job site

workers must notify their manager/employer and stay home if they:

• Have a fever, or are exhibiting any COVID‐19 symptom, or other symptoms of sickness.

• Are in a high-risk category.

• Have been exposed to or diagnosed with COVID‐19.

• Have immediate or close family members who are sick with COVID-19.

2. Any worker displaying COVID-19 symptoms or other illnesses must leave the job site immediately,

with notification given to the worker’s appropriate management team and the COVID-19 Supervisor.

3. Contractors are encouraged to conduct temperature checks for workers coming onto job sites.