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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING … Clerk/RFQ Mines Bridge... · 2018-05-09 · REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL

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Page 1: REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING … Clerk/RFQ Mines Bridge... · 2018-05-09 · REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL
Page 2: REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING … Clerk/RFQ Mines Bridge... · 2018-05-09 · REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL
Page 3: REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING … Clerk/RFQ Mines Bridge... · 2018-05-09 · REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL

REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280)

FEDERAL PROJECT NO. ATPL-5351 (032)

TABLE OF CONTENTS INTRODUCTION ........................................................................................................... 2

PROJECT BUDGET ...................................................................................................... 2

PROJECT DESCRIPTION ............................................................................................ 2

SCOPE OF SERVICES ................................................................................................. 3

TASK 1 – PROJECT MANAGEMENT ................................................................ 3

TASK 2 – AGENCY AND UTILITY COORDINATION ........................................ 4

TASK 3 – PRELIMINARY ENGINEERING ......................................................... 5

TASK 4 – FINAL ENGINEERING ..................................................................... 10

TASK 5 – COST ESTIMATES .......................................................................... 11

TASK 6 – SPECIFICATIONS ........................................................................... 12

TASK 7 – REQUEST FOR AUTHORIZATION TO PROCEED ......................... 12

TASK 8 – PROJECT ADVERTISEMENT SERVICES ...................................... 12

TASK 9 – CONSTRUCTION SUPPORT SERVICES ....................................... 13

TASK 10 – PREPARE RECORD DRAWINGS (As-Builts) ............................... 13

TASK 11 – DISADVANTAGE BUSINESS ENTERPRISE................................. 13

STATEMENT OF QUALIFICATION REQUIREMENTS .............................................. 14

FEE PROPOSAL ........................................................................................................ 15

SCHEDULE/CONSULTANT SELECTION PROCESS/SELECTION CRITERIA ......... 16

INSURANCE REQUIREMENTS ................................................................................. 16

Attachment A – Site Location Map

Attachment B – Bridge Concept Plan

Attachment C – Mines Avenue Concept Plan

Attachment D - Sample City of Pico Rivera Professional Services Agreement

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) - FEDERAL PROJECT NO. ATPL-5351 (032) TABLE OF CONTENTS Page 2 of 2

Appendix A – Federal Forms

Notice to Proposer DBE Information, (Exhibit 10-I)

Consultant Certification of Cost and Financial Management, (Exhibit 10-K).

Consultant Proposal DBE Commitment, (Exhibit 10-01).

Consultant Contract DBE Information, (Exhibit 10-02).

Disclosure of Lobbying Activities, (Exhibit 10-Q).

Final Report-Utilization of Disadvantage Business Enterprises, (Exhibit 17-F).

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 1 of 18

INTRODUCTION The City of Pico Rivera (City) is requesting statement of qualifications Consultants to conduct the following services: conduct and prepare Project Approval & Environmental Documentation (PA&ED); prepare and obtain Right-of-Way Certification and; prepare Plans Specifications and Engineer’s Estimates (PS&E) for the Pico Rivera Regional Bikeway Project (CIP NO. 21280). The Project is federally-funded and services must comply with the Local Assistance Procedures Manual (LAPM). The consultant will be selected in accordance with Chapter 10 of the Local Assistance Procedures Manual. Attachment A presents the limits of this Project. The safe and innovative design will create an improved roadway that promotes sustainability and active transport within the City. The design will address infrastructure and safety issues. The City envisions enhancement concepts that include landscaping, lighting, median improvements, and artistic enhancements.

PROJECT BUDGET The City of Pico Rivera was awarded $3,932,000 in federal funding through the Active Transportation Program (ATP) and $1.8 million through the Urban Rivers Grant. Federal funds will be used for design and construction. The design budget is estimated at $725,500. The total project budget including design and construction is estimated at $6.2 million. The project is partially funded through Federal Funds; therefore, the selected firm shall be responsible for preparing the PA&ED, PS&E package and Right-of-Way Certification, including the associated documents and exhibits in Caltrans LAPM. PROJECT DESCRIPTION The Project is a 1.5-mile bicycle facility that will add a connection over the San Gabriel River. The project includes a Class I bike path along Mines Avenue from the Rio Hondo Channel to the San Gabriel River, a new bridge structure located approximately 2,600 feet north of Mines Avenue spanning the San Gabriel River and Class I and II bike lanes along Dunlap Crossing Road from the San Gabriel River to Norwalk Boulevard. The alignment will connect an existing publicly accessible bike path on the west side of the San Gabriel River to the San Gabriel River Mid Trail. The alignment is referred to as “Paseo del Rio at San Gabriel Coastal Basin Spreading Grounds. Additionally, the project proposes a complete streets improvement along Mines Avenue from the Rio Hondo Channel to the San Gabriel River. The proposed improvements on Mines Avenue include but are not limited to: pavement reconstruction; installation of bioswales; reconfiguration of parking lanes; upgrading street lights; traffic signal modifications at Rosemead Boulevard and Mines Avenue; and landscaping. SCOPE OF WORK The consultant’s responsibility and scope of work shall consist of preparation of PA&ED, PS&E, and all supporting LAPM forms and exhibits for the PA&ED and PS&E package resulting in the City receiving Caltrans’ E-76 approval for PS&E, right-of-way

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 2 of 18

certification and construction for the Project and all permits for construction. The Consultant shall be responsible for, engineering survey and mapping, design, landscape design, utilities search and project site reconnaissance; grading, drainage improvements, structural calculations for bridge crossing and traffic signal modifications. The design shall incorporate, at a minimum, the following elements:

• Installation of a bike/pedestrian bridge across the across the spreading grounds. The length of the bridge is approximately 350 feet wide with decorative lighting.

• Bike lane installation along Dunlap Crossing Road from the San Gabriel River to Norwalk Boulevard.

• Complete streets design of Mines Avenue from Rio Hondo Channel to the San Gabriel River. The project will incorporate the following:

o Full pavement reconstruction and inversion of roadway slopes, to the extent possible, to allow run-off to toward the proposed bioswale in the center of the street.

o Installation of a Class I bike path along the proposed biowswale in the center of Mines Avenue. Bike path shall be constructed with permeable pavement.

o Installation of bioswales along the center of Mines Avenue from Paramount Boulevard to Rosemead Boulevard and from Lindsey Avenue to the San Gabriel River.

o Prepare drought tolerant landscape palettes for City approval. o Upgrades to the existing street lighting system with LED lighting. o Reconfiguration of parking lanes and constructing parking lanes with

permeable asphalt adjacent to bioswales. o Traffic signal modifications at Rosemead Boulevard and Mines Avenue

and Paramount Boulevard and Mines Avenue. Traffic signal modifications shall incorporate phasing for bicycles at the intersection and accommodate bike accessibility.

o Planting of drought tolerant landscaping. o Incorporate PCC deficiencies. o Roadway restriping reducing the number of travel lanes to a single

eastbound/westbound direction. o Incorporate changes with signing and striping along Mines Avenue. o Preparation of traffic control plans.

The Consultant’s design will be in accordance with Federal, State and Local standards. The design of the bikeway shall be in conformance with the latest edition of the California Manual of Uniform Traffic Control Devices (MUTCD). Traffic signal conformance shall be in conformance with the latest edition of the Caltrans Standard Specifications and Standard Plans.

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 3 of 18

SCOPE OF SERVICES TASK 1 - PROJECT MANAGEMENT

1. Attend design meetings with City staff to review the project in detail, and determine the design concepts, submittals, deadlines and cost limitations.

2. Maintain continuous communication with the City Project Manager, including meetings to review the initial concept plan and project status at 65%, 95%, and 100% completion.

3. Provide agendas of special items for discussion, and minutes listing actions.

4. Provide a detailed project schedule with updates on a monthly basis. Detailed

project schedule to be submitted with monthly invoice.

5. Maintain continuous awareness of the status of each task as it proceeds and make provisions to expedite and resolve any difficulties that may impede progress.

6. Proactively initiate communication efforts between the design team and the City of Pico Rivera to address key issues timely.

7. Attend community outreach meetings and City Council meetings.

8. Provide support and materials for City of Pico Rivera and/or City Council presentations and Community Outreach Meetings, including but not limited to, Power Point presentations, concept plans and drawings and answer questions from the public and/or committee or council members. Deliverables: • Meeting Schedules • Project Schedule • Meeting Agendas and Minutes (minimum of 10 meetings). • Public Outreach Materials • Public Outreach Concept Plans and Drawings

TASK 2 – AGENCY AND UTILITY COORDINATION

1. Coordinate with the affected utility companies within the project limits as well as adjacent Agencies as necessary.

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 4 of 18

2. Prepare an initial request for utility information such as atlas sheets, mapping, or as-built plans, and notify of the need to install planned facilities in the area of the project at concept, 65% and 95% design.

3. Attend meetings with utility companies and stakeholders.

4. Coordinate with utility companies and stakeholders to implement upgrade of their facilities, as needed. Identified stakeholders are listed below, however not limited to the following list:

• Los Angeles County Department of Public Works Flood Control District

and Construction Division • Pico Water District • Southern California Edison • Central Basin Municipal Water District • Army Corp of Engineers • Los Angeles County Sanitation District • Southern California Gas Company

5. Review utility information to determine the impact of the project on the various

utilities, including making contact with each affected utility company to determine profiles of high hazard/high pressure facilities that may interfere with proposed construction.

6. Review utilities that may be affected by or affect the direction of the project.

7. Lead efforts to identify ownership of unknown utility lines.

8. Submit 65%, 95% and 100% plans to the utility companies for review and

comment, including notification of date of planned construction start.

9. Maintain a utility contact matrix documenting contacts, issues, etc. with utility companies.

Deliverables:

• Meeting Agendas and Minutes (minimum of 3 meetings). • Utility notification letters (Initial and final utility notification letters). • Utility Matrix • Utility Meetings

TASK 3 – PRELIMINARY ENGINEERING

3.01 - Design Survey

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 5 of 18

1. Perform research at Los Angeles County, Army Corp of Engineers and at City of Pico Rivera for survey information.

2. Set target survey control points. Establish horizontal and vertical coordinates on all control points at 50 foot intervals

3. Re-set and record disturbed centerline ties and survey monuments.

4. Obtain topographic feature locations for a complete and accurate representation

of existing conditions within the public right-of-way.

5. Obtain complete record drawings and other documents to show location of all utilities, location and dimensions of all walks and drives, location of all trees and landscaping which may be affected by the improvements.

6. Obtain cross sections at 50 foot intervals Deliverables: • Electronic copy of aerial/field survey. • ASCII File of Field Survey

3.02 – Records Research and Field Reviews

Services required include but are not limited to the following:

1. Research and review base data documents including as-built improvement plans,

utility information, existing pavement section information, and other available record data.

2. Prepare a Field Condition Assessment Memo. Include the following:

a. Perform preliminary field reconnaissance and photo-documents of existing conditions.

b. Identify special conditions that might create conflicts or change orders during construction. Identify how issues will be resolved.

c. Evaluate and identify locations not currently complying with ADA and make recommendations.

3. Conduct a Design Review field meeting with City staff at concept, 65% and 95%

design completion to evaluate design recommendations against existing conditions. Deliverables: • Six Copies of a Field Condition Assessment Memo • Three Design Review Field Meetings

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 6 of 18

• A complete set of legible field notes on 24"x36" plan sheets. • A complete set of field photos in a 3 ring binder. All photos shall be labeled • Electronic Files of photos and notes

3.03 NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM COMPLIANCE

The project shall comply with NPDES program requirements. Consultant shall prepare an NPDES compliance memo. It shall identify what elements of the program apply to the project, what NPDES Technical Documents are required to be prepared, and make recommendations for cost-effective construction and post construction BMPs, as applicable. The consultant shall be responsible for the preparation of any required technical documents such as the NOI, SWPPP, BMP design, etc. The specification shall provide standard specifications for a project-specific Lead Compliance Plan (LCP) and training program required by Caltrans of Office of Environmental Engineering and Corridor Studies (OEECS).

Deliverables: • Six complete sets of draft and final documents referenced in this section. • NPDES compliance memo. • NPDES Technical Documents and Design

3.04 - PAVEMENT INVESTIGATION All work identified herein shall be performed by a Geotechnical Engineer Registered in the State of California or a Professional Engineer Registered in the State of California with an expertise in pavement design. A resume shall be included in the Statement of Qualifications. Deflection testing is part of the project and shall not be shown as an optional service neither in the scope of work nor in the fee proposal. The collection of coring samples by Geotechnical Engineer will require a no-fee permit from the Pico Rivera Public Works Departments.

1. Pavement Evaluation Memo- Evaluate existing pavement conditions prior to making design recommendations. Document potential areas of reconstruction.

2. Coordinate coring and testing, including core log prepared by pavement engineer identifying core locations and locations requiring R-value testing. Engineer’s observations shall be used as part of determining pavement properties to recommend a rehabilitation approach.

3. During the field reconnaissance determine, mark and record coring locations, and identify and record deflection test point alignments.

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 7 of 18

4. Perform a review of cores and test data to ascertain potential problems with specific strategies, such as geometric constraints, wet subgrade, thin pavement sections, special base materials, etc.

5. Evaluate cracking conditions on the roadway in lanes and segments, core and test information.

6. Perform value engineering evaluation of lifespan versus cost for viable strategies. 7. Perform deflection testing at 100 foot intervals in the design lanes and 200 feet in

the alternate lanes in each direction of travel, as an optional item to the City. 8. Prepare pavement report, including summary of existing conditions and

recommendations for rehabilitation applying all the parameters and strategies to the analysis, which shall be based on traffic index (TI).

9. Prepare typical sections and special provisions for pavement, and coordinate design of pavement rehabilitation.

10. Monitor inclusion of the final details on the project plans, and proof estimates, special details, construction notes, and specifications to ensure proper implementation at time of construction

11. Civil engineer shall review the mix design documentation submitted during construction. Pavement Engineer to verify product conforming to specifications to ensure the design lifespan of the roadway.

12. The Pavement Report shall include cost-effective pavement rehabilitation strategies that meet the project budget. Each shall meet the minimum 10-year design and be accompanied with an Engineering Estimate. Prior to preparing the draft Pavement Report, Consultant shall obtain City Approval of pavement rehabilitation methods and costs. Deliverables:

• Three copies of a Pavement Evaluation Memo, stamped and signed. • Three copies of Draft Pavement Engineering Report. • Three copies of Final Pavement Engineering Report. • Electronic copy of Final Pavement Engineering Report

3.05 GEOTECHNICAL INVESTIGATION

The Consultant shall ensure that all geotechnical conditions within the Project limits that may affect final design and construction are identified and addressed in the design of the Project. 1. Contract with a Registered Geotechnical Engineer with State of California and

certified with Caltrans to prepare a Geotechnical Investigation Report providing recommendations for the design of structural foundations, bridges, and any retaining walls associated with the Project. Caltrans certification shall be included with SOW.

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 8 of 18

2. Perform soil sampling and studies as part of geotechnical field study to obtain detailed information required for design of the Project. Soil sampling shall be performed at 5-foot intervals.

3. Report shall include but not limited to foundation design parameters, bearing capacity, anticipated settlements, backfill requirements, trenching recommendations, compaction requirements, subgrade preparation, and treatment recommendations for wet, unsuitable, and/or saturated conditions and percolation tests with design parameters and recommendations pertaining to the design of the bioswales and other storm water quality features. Also provide the depths and estimated quantity of needed over-excavation, and any necessary bedding and shoring design.

4. Consultant shall obtain all required permits and utility mark-outs at least 48 hours prior to commencement of any geotechnical field work, including a no-fee City encroachment permit. Deliverables: • Draft Geotechnical Investigation Report, Three Copies • Final Geotechnical Investigation Report, Three Copies • Electronic Copy of Final Geotechnical Investigation Report

3.06 HYDRAULIC ANALYSIS There are several areas within the Project limits that may be affected by storm runoff. The Consultant shall prepare necessary hydrology analyses to identify hydrologic considerations that may affect final design. The Consultant shall identify the area of run-off within the Project limits and vicinity. The Consultant shall analyze existing and proposed drainage systems (catch basins and bioswale) for their ability to accommodate future design flows, including proposed improvements. Analysis and design shall maximize groundwater infiltration utilizing the proposed bioswale. A Hydraulics/Hydrology Study shall be prepared summarizing the findings and proposed drainage improvements. In addition, the Consultant shall identify potential storm water quality impacts and develop options to avoid, reduce, or minimize the potential for storm water quality impacts. The Consultant shall incorporate into its design Standard Urban Stormwater Mitigation Plan (SUSMP), which shall include sufficient storm water controls and identify project-specific measures to mitigate any identified impacts. Drainage areas and total disturbed area shall be defined, as will climatic conditions, existing drainage conditions, site permeability, soil texture, existing vegetation (if any), and groundwater. Deliverables: • Draft Hydraulics / Hydrology Study, Three Copies

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 9 of 18

• Final Hydraulics / Hydrology Study, Three Copies • Draft SUSMP, Three Copies • Final SUSMP, Three Copies • Electronic copy of Final Hydrology Study and SUSMP

3.07 CONCEPT PLANS The Consultant shall prepare design level concept plans and participate in meetings to obtain stakeholder approvals. Services required include, but are not limited to, the following:

3.07.01 DRAFT CONCEPT PLANS The Consultant shall prepare a Draft Conceptual Roadway, Bridge and Landscaping Plans. The Consultant shall utilize the conceptual plans to prepare two (2) signature Street Enhancement Concept Plans, along with rendering as necessary to gain City Council approvals and public input. The Consultant shall perform the following:

1. Reconnaissance - Review existing conditions, traffic circulation, land use, etc., and produce base drawings.

2. Meet with the City to discuss issues and the conceptual plans. 3. Prepare draft roadway concept plans, along with conceptual

landscape/bioswale design and engineering estimates. Obtain City input and incorporate changes as requested.

4. Prepare bridge conceptual plans utilizing recommendations from geotechnical reports.

5. Consultant shall incorporate drought resistant landscaping in the design and specify drought resistant plants in the project specifications.

6. Prepare and present preliminary landscape and architectural layout plans and engineering estimates to the City. Include plant palettes, photo simulations and conceptual colored plan views and typical sections.

7. Incorporate City input and finalize draft roadway, landscape and bridge concept plans.

8. Prepare renderings, exhibits, photo-simulations, in color, as necessary for presentation to the City Council, advisory committees, commissions, etc.

Deliverables: • Draft Roadway Concept Plans, Three Copies • Draft Landscape Concept Plan, Three Copies • Draft Bridge Concept Plan, Three Copies • Renderings, photo-simulations, and exhibits, Three Copies • Engineering Estimate, Three Copies • Electronic copies of conceptual plans, exhibits and estimates

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 10 of 18

3.07.02 Public Outreach and Meetings Prior to closing out the concept phase, project approval must be obtained from the City Council and other City commissions. The Consultant shall participate in the approval process. The Consultant will be expected to make up to four presentations.

Deliverables: • Presentations • Meeting Minutes with list of interested stakeholders and comments

3.07.03 Final Concept Plans Following the conclusion of City, stakeholder, and City Council meetings and input, the Consultant shall prepare design level concept plans and an engineering estimate.

Deliverables: • Final Concept Plans, Three copies • Engineering Estimates

3.08 – ENVIRONMENTAL DOCUMENTATION Consultant will prepare environmental documents and studies in accordance with Federal Guidelines, National Environmental Protection Agency requirements (NEPA), and/or California Environmental Quality Act (CEQA) and the LAPM. Work includes, but is not limited to the following: 1. Direct coordination with Caltrans Local Assistance Staff as necessary to obtain

approval of the Preliminary Environmental Studies. 2. Preparation of documents in accordance with Chapter 7 of the LAPM including

but not limited to Field Review (LAPM Exhibit 7-B), Field Review Attendance Roster (LAPM Exhibit 7-G), Roadway Data (LAPM Exhibit 7-C), Preliminary Environmental Study (LAPM Exhibit 6-A), and accompanying technical documents, to determine the recommended level of environmental document required.

3. Prepare the Record of Public Hearing including preparation of the Notice of Public Hearing (LAPM Exhibit 8-A) or prepare the Record of Opportunity for a Public Hearing including preparation of the Notice of Opportunity for Public Hearing Proposal (LAPM Exhibit 8-B).

4. The City will publish the Notice of Public Hearing or Notice of Opportunity for Public Hearing Proposal and hold the public hearing/community meetings according to the LAPM. Consultant to prepare meeting minutes.

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 11 of 18

5. Prepare the Categorical Exemption/Categorical Exclusion Determination Form (LAPM Exhibit 6-F) for NEPA compliance and for State projects only, CEQA compliance. Deliverables: • Environmental Document and Studies satisfying CEQA and NEPA

requirements, receiving Caltrans approval for PA&ED, and Caltrans Documentation required processing an E-76 for Final Design, and Right of Way phases.

TASK 4 – FINAL ENGINEERING

Plans, specifications, and estimates shall be provided at levels of completion of approximately 65%, 95%, and 100% (Mylar). The City will provide review comments at the concept, 65% and 95% design stages. It is expected that 100% plans will be complete and include comments and input from all stakeholders. Plans shall be prepared using the City of Pico Rivera AutoCAD format and plot style. Copies of AutoCAD files shall accompany each level of plan submittal and all AutoCAD files shall be bind to each individual plan. Consultant shall be responsible for obtaining all necessary environmental (regulatory) permits necessary for construction of the project. All design files shall be property of the City of Pico Rivera All work identified herein shall be reviewed and approved by Professional Engineers. Project plans shall include, but are not limited, to the following:

1. Title, typical section, and construction detail sheets.

2. Civil design plans. Plans are to include removals, existing and proposed

improvements, utility base mapping, etc. Where necessary, the plans shall define limits of repairs to curb, gutter, sidewalk, ADA upgrades, etc. Plans will identify drainage slopes for inverted roadway. The plans shall be at a horizontal scale of 1”=20’.

3. Structural design plans. Plan shall include structural design and layout of proposed bike/pedestrian bridge.

4. Design elements required to comply with the NPDES program.

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 12 of 18

5. Signing and striping plans at a horizontal scale of 1”=40’. Signing and striping plans will be prepared and meet criteria established in the CA MUTCD, latest edition.

6. Landscape and Irrigation plans. Plans shall include bioswale improvements, landscaping, architectural features, layout and features. The plans shall be at a horizontal scale of 1”=20’. Prepare documentation necessary to comply with the City’s Water Efficient Landscape Ordinance

7. Electrical Plans for LED lighting upgrades, including photometric plan for lighting upgrades.

8. Traffic Signal Modification Plans – Proposed improvements to include installation of bicycle pedestrian signal heads to traffic signal poles and equipment, rewiring of intersection, installation of new conduit (if necessary), etc.

9. Submit 65% and 95% completion plans for Cities’ review and comments. Revised plans based on City comments. At 65% submittal, design engineer and City representative shall do a joint walk through of the entire project.

10. Provide legible copy of field notes for proposed improvements at 65% submittal in a three-ring binder including pictures. Each picture shall be properly labeled.

11. Submit 100% plans (mylars), project specifications, and estimates, including electronic files, in City approved format.

The Consulting Engineer agrees to consult with the City at such reasonable times and places as may be necessary to accomplish the foregoing. In performing said services the Consulting Engineer shall use whenever possible the standard specifications and forms including Bid Forms, Notice to Bidders, Contract forms and other Public Works Forms prepared and approved by the City of Pico Rivera for Public Works Contracts. All drawings and specifications shall be adequate and sufficient for the City of Pico Rivera to solicit bids for the award of the contract for said work. Deliverables: • Six sets of plan submittals at 65% and 95% completion milestones. • One full-size mylar of 100% drawings. • Electronic files of final plans.

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REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES FOR PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) FEDERAL PROJECT NO. ATPL-5351 (032) Page 13 of 18

TASK 5 - COST ESTIMATES Prepare quantity calculations and final construction cost estimates in accordance with City requirements to established project budget. Deliverables: • Cost estimate at Concept, 65%, 95% and 100% completion milestones. • Electronic files of 100% cost estimates.

TASK 6 - SPECIFICATIONS

Prepare Technical Special Provisions per City of Pico Rivera requirements for bidding by the City. City will provide boilerplate specifications. Special provisions shall be prepared per Greenbook format, latest edition. Deliverables: • Special Provisions at the 65%, 95% and 100% completion milestones. • Electronic files of 100% specifications.

TASK 7- REQUEST FOR AUTHORIZATION TO PROCEED WITH CONSTRUCTION (RFAPC)

Upon completion of design, the consultant shall assist with preparation of the RFAPC and obtain approval from Caltrans. Work includes, but is not limited to, the following:

1. Prepare the Request for Authorization (LAPM Exhibit 3-D), Data Sheets

(LAPM Exhibit 3-E), Preliminary Estimate of Cost (LAPM Exhibit 12-A), Finance Letter (LAPM Exhibit 15-N), PS&E Certification (LAPM Exhibit 12-C), PS&E Checklist (LAPM Exhibit 12-D), complete the Right-of-Way Certification form and obtain Caltrans approval, Local Agency Construction Contract Administration Checklist (LAPM Exhibit 15-A), Local Programs Agreement Checklist (LAPM Exhibit 4-A) to request the State/FHWA agreement (E-76) for federal funding and the Program Supplement Agreement.

2. Submit to City for input and address City comments.

3. Submit to Caltrans for approval. Consultant shall address comments, if issued by Caltrans, and resubmit until approvals are obtained.

Deliverables: • Three copies of Draft and Final RFAPC

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TASK 8 - PROJECT ADVERTISEMENT SERVICES Consultant shall provide support during bidding. Work includes, but is not limited to, the following:

1. Respond to Requests for Information (RFIs) during the project

advertisement period, and log questions and responses.

2. Prepare project addenda at the direction of the City. Deliverables: • Tabulated Response to RFIs • Addendums, as necessary

TASK 9 - CONSTRUCTION SUPPORT SERVICES

1. Attend the pre-construction meeting, job walk, job-site meetings and biweekly

progress meetings over the course of the construction schedule.

2. Provide response to contractor's requests for information (RFI) about the plans and specifications forwarded to the Consultant by the City. This task includes conferring with the City’s Construction Manager regarding the RFI as appropriate. Regularly scheduled construction observation is specifically excluded from this scope of work.

3. Provide a master submittal list.

4. Review and approve shop drawings.

5. Review and approve submittals.

TASK 10 - PREPARE RECORD DRAWINGS (AS-BUILTS) Within 20 days following the completion and acceptance of the project, furnish City a complete set of revised original tracings showing as-built conditions. Revisions will be solely based on as-built information provided by the City’s Construction Manager and the Contractor. Consultant assumes no responsibility for the accuracy of the information provided by the City’s Construction Manager and the Contractor.

Deliverables: • Furnish a complete set of revised original record drawings with bind

electronic files.

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TASK 11 – DISADVANTAGE BUSINESS ENTERPRISE Disadvantage Business Enterprise (DBE) participation will be applicable to this project, details of which are available from the Local Assistance Procedures Manual (LAPM) web site at: http://www.dot.ca.gov/hq/LocalPrograms/lam/lapm.htm As stated in Chapter 9 of the LAPM:

"The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR, Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract, or such other remedy as recipient deems appropriate."

There is an 11% goal for this agreement and consultants are strongly encouraged to obtain DBE participation for this agreement. To satisfy federal reporting requirements for DBE consultant contracts, please find enclosed the following forms: LIST OF FORMS FOR CONSULTANT TO SUBMIT

1. Consultant Certification of Cost and Financial Management, (Exhibit 10-K). 2. Consultant Proposal DBE Commitment, (Exhibit 10-01). 3. Consultant Contract DBE Information, (Exhibit 10-02). 4. Disclosure of Lobbying Activities, (Exhibit 10-Q). 5. Final Report-Utilization of Disadvantage Business Enterprises, (Exhibit 17-F).

The consultant shall ensure that certified DBE firms have the opportunity to participate in the performance of the contact and shall take all necessary and reasonable steps for such assurance. STATEMENT OF QUALIFICATION REQUIREMENTS The Statement of Qualifications must be concise, well organized and demonstrate your firm’s qualifications and experience related to pavement, landscaping, bridge, and traffic signal projects. The Proposal shall be printed on 8½" x 11" pages including resumes, past experience, graphs, tables, etc. It shall be twenty-five pages (25) or less and must include the following:

I. Cover Letter: The cover letter shall include the name and address of the organization submitting the Statement and the name, address, phone number,

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and email address of the contact person who will be authorized to make representations for the organization.

II. Table of Contents: The table of contents shall include an outline of the

Statement, identified by sequential page number, and section title as described herein.

III. Corporate Documentation: Documentation shall include relevant information

regarding organizational stability and strength, including a description of the organization (e.g.), sole proprietorship, partnership, corporation, joint venture, etc.

IV. Qualification and Experience: Qualification and experience shall include, but not

be limited to, the following:

• Identification of principal staff members including major sub-consultants that will be directly involved in the project. Provide information including relevant experience and education in providing the required services.

• Description of your firm's understanding of the project • Description of your firm's approach to the work • Detailed project schedule demonstrating how the design will be completed

by the prescribed completion deadline • Experience of the firm and of the team on similar projects • An organizational chart indicating structure of consultant and sub-

consultants and how entities will work together, i.e. by function, design, production, etc.

• Identify the availability of your team and the percentage of current workload of staff that would be committed to this project including sub-consultants

• Description of your firm's quality assurance/control procedures that will be used for the project

• Provide contact person, client’s name, telephone number and address of a minimum of three (3) references where similar work was performed

V. Recommended exceptions/additions to the Scope of Work: Demonstrate capability of developing innovative or advanced techniques by providing recommended exceptions/additions to the project Scope of Work that enhance project community benefits, reduce project cost or identify missing elements.

FEE PROPOSAL

Consultant shall submit a fee proposal in a separate and sealed envelope. The City will negotiate with the top-ranked consultant in compliance with all applicable federal, state, and local guidelines. Fee proposal shall include all

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tasks required to perform the work with a maximum not-to-exceed fee for each task and a grand total not-to-exceed fee. The fee proposal must contain a task and fee breakdown of all components of cost, including labor base rate, overhead, and all other direct and indirect costs. The fee proposal shall clearly show hours and cost per task. The task and fee breakdown must match the scope of services, in format, as presented within the RFQ.

SCHEDULE/CONSULTANT SELECTION PROCESS/SELECTION CRITERIA The selection of the firms will be based on the following: CONSULTANT EVALUATION SHEET CRITERIA MAXIMUM POINTS Understanding of work to be done 20 Experience with similar kinds of work 20 Quality of staff for work to be done 15 Capability of developing innovative or advanced techniques 15 Familiarity with state and federal procedures 10 Financial responsibility 10 Demonstrated technical ability 10 TOTAL 100 Interviewing of design consultants is at the discretion of the City. The schedule for the Consultant selection process is as follows:

Request for Qualifications Released May 9, 2018 Statement of Qualifications Due May 31, 2018 (10:00 a.m.) Shortlist Consultants June 14, 2018 Consultant Interviews July 2, 2018 Contract Award August 14, 2018

The design shall be completed by March 2019. Consideration will be given to Consultants whom can demonstrate they can meet schedule goals. RIGHT TO REJECT ALL PROPOSALS The City of Pico Rivera reserves the right to reject all Statement of Qualifications submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFQ. All costs incurred in the preparation of the Statement of Qualifications and subsequent material, including a proposal, in the submission of additional information, and/or in any other aspect of a proposal prior to the award of a written contract shall be borne by the respondent. The City will provide only the staff assistance and documentation specifically referred to herein and shall not be responsible for any cost or obligation of any kind, which may be incurred by a respondent. All proposals and other information submitted to the City of Pico Rivera in response to this RFQ shall become the property of the City.

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INSURANCE REQUIREMENTS Consultant shall provide insurance certificates naming the City of Pico Rivera as an additional insured for Workers Compensation Insurance, General Liability and Automobile Liability; the proposer must provide Professional Liability Insurance coverage (Errors and Omissions in the amount of $2,000,000 per occurrence). The insurance certificate shall contain a provision that the City shall be given ten (10) days prior written notice in the event of cancellation or reduction in coverage. Consultant shall also execute a hold harmless statement on a form provided by the City. AWARD OF CONTRACT The City will not pay any costs incurred by any firm or person submitting a Statement of Qualification. All data, documents, and other products submitted with the Statement of Qualifications shall become the property of the City. The City reserves the rights to reject, modify, or cancel, in part or in its entirety, this RFQ. The City assumes no obligation, and none is implied, to award a contract for any phase or services, specified in this RFQ. A City standard consultant agreement will be used. A sample of this agreement is included as Attachment A. Your proposal shall contain a statement of the firm’s willingness to execute the contract with an indication of any contractual requirements for which the consultant takes exception.

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Attachment A – Site Location Map

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Attachment B – Bridge Concept Plan

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Attachment C – Mines Avenue Concept

Plan

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Attachment D – Sample City of Pico Rivera

Professional Services Agreement

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AGREEMENT NO. _______ PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PICO RIVERA AND <CONSULTANT NAME>

1. IDENTIFICATION

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and <Consultant Name>, a California Corporation <or other form of entity> (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”

2. RECITALS

2.1 City has determined that it requires professional services from a consultant to <briefly describe the consulting services to be performed>.

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:

3. DEFINITIONS

3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s <date> proposal to City attached hereto as Exhibit <letter or #> and incorporated herein by this reference.

3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s <date> proposal to City attached hereto as Exhibit <letter or #>.

3.3 “Commencement Date”:

3.4 “Expiration Date”:

4. TERM

The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below.

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5. CONSULTANT’S SERVICES

5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of <amount spelled out> ($_________) unless specifically approved in advance, in writing, by City.

5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.

6. COMPENSATION

6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.

6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.

6.3 Payments for any services requested in writing by City and not included in

the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Consultant shall be entitled to increase the fees in this fee schedule at such time as it increases its fees for its clients generally; provided, however, in no event shall Consultant be entitled to increase fees for services rendered before the thirtieth (30th) day after Consultant notifies City in writing of an increase in that fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.

7. BUSINESS LICENSE

Consultant shall obtain a City business license prior to commencing performance under this Agreement.

8. COMPLIANCE WITH LAWS

Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations. Without limiting

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the generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified or registered to do business in the State of California pursuant to sections 2105 and 17451 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

9. CONFLICT OF INTEREST

Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.

10. PERSONNEL

Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. <Name of individual> shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

11. OWNERSHIP OF WRITTEN PRODUCTS

All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. 12. INDEPENDENT CONTRACTOR

12.1 Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall

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not at any time represent that it is, or that any of its agents or employees are, in any manner employees of City.

12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement.

12.3 City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant. City shall have no responsibility to provide Consultant, its employees or subcontractors with workers’ compensation insurance or any other insurance.

13. CONFIDENTIALITY

All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.

14 NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES

No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

15. INDEMNIFICATION

15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein.

15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or

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subcontractors in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice.

15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 and related to Consultant’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subcontractors or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice.

15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

15.7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

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Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 16. INSURANCE

16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:

16.1.1.1 Premises, operations, and mobile equipment; 16.1.1.2 Products and completed operations; 16.1.1.3 Broad form property damage (including completed

operations); 16.1.1.4 Explosion, collapse, and underground hazards; 16.1.1.5 Personal injury; and 16.1.16Contractual liability,

in the amount of <amount spelled out> ($_________) per occurrence combined single limit; <amount spelled out> ($_________) aggregate for products/completed operation; <amount spelled out> ($_________) general aggregate (General aggregate must apply separately to Contractor’s work under this Agreement.); and <amount spelled out> ($_________) umbrella or excess liability.

16.1.2 Automobile liability for owned, hired and non-owned vehicles utilized by Consultant, its employees or subcontractors, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

16.1.3 Worker’s Compensation Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars $1,000,000 per accident for bodily injury or disease.

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16.1.4 Professional Liability insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than <amount spelled out> ($_________)/ <amount spelled out> ($_________) in the aggregate.

16.2 Consultant shall require each of its subcontractors, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.

16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).

16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.

16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subcontractors, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.

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Professional Services Agreement Title Page 8

16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

17. MUTUAL COOPERATION

17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.

18. RECORDS AND INSPECTIONS

Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

19. PERMITS AND APPROVALS

Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.

20. NOTICES

Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).

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Professional Services Agreement Title Page 9

If to City: If to Consultant:

James Enriquez, Acting City Manager City of Pico Rivera PO Box 1016 6615 Passons Blvd. Pico Rivera, California 90660-1016 Facsimile: (562) 801-4765

With a courtesy copy to:

Arnold M. Alvarez-Glasman, City Attorney 13181 Crossroads Parkway North Suite 400 - West Tower City of Industry, CA 91746 Facsimile: (562) 692-2244

21. SURVIVING COVENANTS

The Parties agree that the covenants contained in Sections 13, 15 and Paragraph 17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION

22.1. City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. 23. ASSIGNMENT

Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any

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Professional Services Agreement Title Page 10

attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

25. WARRANTIES

25.1 Each party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement.

25.2 In executing this Agreement, each party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.

25.3 It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

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Professional Services Agreement Title Page 11

26. CAPTIONS

The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

27. NON-WAIVER

27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.

27.2 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

28. COURT COSTS

Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies. In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.

29. SEVERABILITY

If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such

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Professional Services Agreement Title Page 12

invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

30. GOVERNING LAW

This Agreement shall be governed and construed in accordance with the laws of the State of California.

31. COUNTERPARTS

This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.

32. ENTIRE AGREEMENT

All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.

[Signatures on the following page]

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Professional Services Agreement Title Page 13

TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.

“CITY” “CONTRACTOR” CITY OF PICO RIVERA Name ______________________________ ___________________________________ James Enriquez, Acting City Manager Name Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM: ___________________________ ___________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney

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Appendix A

Federal Forms

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Local Assistance Procedures Manual EXHBIT 10-I Notice to Proposers DBE Information

Page 1 of 3 LPP 13-01 January, 2018

EXHIBIT 10-I NOTICE TO PROPOSERS DBE INFORMATION

The Agency has established a DBE goal for this Contract of ___11_________%

OR

The Agency has not established a goal for this Contract. However, proposers are encouraged to obtain DBE participation for this contract.

1. TERMS AS USED IN THIS DOCUMENT

• The term “Disadvantaged Business Enterprise” or “DBE” means a for-profit small business concern owned and controlled by a socially and economically disadvantaged person(s) as defined in Title 49, Code of Federal Regulations (CFR), Part 26.5.

• The term “Agreement” also means “Contract.”

• Agency also means the local entity entering into this contract with the Contractor or Consultant.

• The term “Small Business” or “SB” is as defined in 49 CFR 26.65.

2. AUTHORITY AND RESPONSIBILITY

A. DBEs and other small businesses are strongly encouraged to participate in the performance of Contracts financed in whole or in part with federal funds (See 49 CFR 26, “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs”). The Consultant must ensure that DBEs and other small businesses have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance. The proposer must not discriminate on the basis of race, color, national origin, or sex in the award and performance of subcontracts.

B. Proposers are encouraged to use services offered by financial institutions owned and controlled by DBEs.

3. SUBMISSION OF DBE INFORMATION

If there is a DBE goal on the contract, Exhibit 10-O1 Consultant Proposal DBE Commitment must be included in the Request for Proposal. In order for a proposer to be considered responsible and responsive, the proposer must make good faith efforts to meet the goal established for the contract. If the goal is not met, the proposer must document adequate good faith efforts. All DBE participation will be counted towards the contract goal; therefore, all DBE participation shall be collected and reported.

Exhibit 10-O2 Consultant Contract DBE Information must be included with the Request for Proposal. Even if no DBE participation will be reported, the successful proposer must execute and return the form.

4. DBE PARTICIPATION GENERAL INFORMATION

It is the proposer’s responsibility to be fully informed regarding the requirements of 49 CFR, Part 26, and the Department’s DBE program developed pursuant to the regulations. Particular attention is directed to the following:

A. A DBE must be a small business firm defined pursuant to 13 CFR 121 and be certified through the California Unified Certification Program (CUCP).

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Local Assistance Procedures Manual EXHBIT 10-I Notice to Proposers DBE Information

Page 2 of 3 LPP 13-01 January, 2018

B. A certified DBE may participate as a prime consultant, subconsultant, joint venture partner, as a vendor of material or supplies, or as a trucking company.

C. A DBE proposer not proposing as a joint venture with a non-DBE, will be required to document one or a combination of the following:

1. The proposer is a DBE and will meet the goal by performing work with its own forces.

2. The proposer will meet the goal through work performed by DBE subconsultants, suppliers or trucking companies.

3. The proposer, prior to proposing, made adequate good faith efforts to meet the goal.

D. A DBE joint venture partner must be responsible for specific contract items of work or clearly defined portions thereof. Responsibility means actually performing, managing, and supervising the work with its own forces. The DBE joint venture partner must share in the capital contribution, control, management, risks and profits of the joint venture commensurate with its ownership interest.

E. A DBE must perform a commercially useful function pursuant to 49 CFR 26.55, that is, a DBE firm must be responsible for the execution of a distinct element of the work and must carry out its responsibility by actually performing, managing and supervising the work.

F. The proposer shall list only one subconsultant for each portion of work as defined in their proposal and all DBE subconsultants should be listed in the bid/cost proposal list of subconsultants.

G. A prime consultant who is a certified DBE is eligible to claim all of the work in the Contract toward the DBE participation except that portion of the work to be performed by non-DBE subconsultants.

5. RESOURCES

A. The CUCP database includes the certified DBEs from all certifying agencies participating in the CUCP. If you believe a firm is certified that cannot be located on the database, please contact the Caltrans Office of Certification toll free number 1-866-810-6346 for assistance.

B. Access the CUCP database from the Department of Transportation, Office of Business and Economic Opportunity Web site at: http://www.dot.ca.gov/hq/bep/.

1. Click on the link titled Disadvantaged Business Enterprise;

2. Click on Search for a DBE Firm link;

3. Click on Access to the DBE Query Form located on the first line in the center of the page.

Searches can be performed by one or more criteria. Follow instructions on the screen.

6. MATERIALS OR SUPPLIES PURCHASED FROM DBES COUNT TOWARDS THE DBE GOAL UNDER THE FOLLOWING CONDITIONS:

A. If the materials or supplies are obtained from a DBE manufacturer, count 100 percent of the cost of the materials or supplies. A DBE manufacturer is a firm that operates or maintains a factory, or establishment that produces on the premises the materials, supplies, articles, or equipment required under the Contract and of the general character described by the specifications.

B. If the materials or supplies purchased from a DBE regular dealer, count 60 percent of the cost of the materials or supplies. A DBE regular dealer is a firm that owns, operates or maintains a store, warehouse, or other establishment in which the materials, supplies, articles or equipment of the general character described by the specifications and required under the Contract are bought, kept in stock, and regularly sold or leased to the public in the usual course of business. To be a DBE regular dealer, the firm must be an established, regular business that engages, as its principal business and under its own name, in the

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Local Assistance Procedures Manual EXHBIT 10-I Notice to Proposers DBE Information

Page 3 of 3 LPP 13-01 January, 2018

purchase and sale or lease of the products in question. A person may be a DBE regular dealer in such bulk items as petroleum products, steel, cement, gravel, stone or asphalt without owning, operating or maintaining a place of business provided in this section.

C. If the person both owns and operates distribution equipment for the products, any supplementing of regular dealers’ own distribution equipment shall be, by a long-term lease agreement and not an ad hoc or Agreement-by-Agreement basis. Packagers, brokers, manufacturers’ representatives, or other persons who arrange or expedite transactions are not DBE regular dealers within the meaning of this section.

D. Materials or supplies purchased from a DBE, which is neither a manufacturer nor a regular dealer, will be limited to the entire amount of fees or commissions charged for assistance in the procurement of the materials and supplies, or fees or transportation charges for the delivery of materials or supplies required on the job site, provided the fees are reasonable and not excessive as compared with fees charged for similar services.

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Local Assistance Procedures Manual Exhibit 10-K Consultant Annual Certification of Indirect Costs and Financial Management System

Page 1 of 2

March 2018

EXHIBIT 10-K CONSULTANT ANNUAL CERTIFICATION OF INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM

(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.)

Consultant’s Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.

Indirect Cost Rate:

Combined Rate % OR

Home Office Rate % and Field Office Rate (if applicable) %

Facilities Capital Cost of Money % (if applicable)

Fiscal period *

* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.

I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:

• All costs included in the cost proposal to establish the indirect cost rate(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31);

• The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31;

• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federally- funded A&E Consultant Contracts.

• All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Our labor charging, job costing, and accounting systems meet the standards for financial reporting, accounting records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations.

Our financial management system has the following attributes: • Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost

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Local Assistance Procedures Manual Exhibit 10-K Consultant Annual Certification of Indirect Costs and Financial Management System

Page 2 of 2

March 2018

accounts;

• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement

Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:

• Sanctions and Penalties - 23 CFR Part 172.11(c)(4) • False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031

All A&E Contract Information: • Total participation amount $___________________ on all State and FAHP contracts for Architectural &

Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is . • Years of consultant’s experience with 48 CFR Part 31 is . • Audit history of the consultant’s current and prior years (if applicable)

I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name**: _ Title**:

Signature:

Email**:

Date of Certification (mm/dd/yyyy):

Phone Number**:

**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms. Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File 2) Copy - Consultant 3) Copy - Caltrans Audits and Investigations

☐ Cognizant ICR Audit ☐ Local Gov’t ICR Audit □ Caltrans ICR Audit ☐ CPA ICR Audit ☐ Federal Gov’t ICR Audit

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Local Assistance Procedures Manual Exhibit 10-O1 Consultant Proposal DBE Commitment

Page 1 of 2 July 23, 2015

EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE:

7. Description of Work, Service, or Materials Supplied

8. DBE Certification

Number 9. DBE Contact Information 10. DBE %

Local Agency to Complete this Section

11. TOTAL CLAIMED DBE PARTICIPATION % 17. Local Agency Contract Number:

18. Federal-Aid Project Number:

19. Proposed Contract Execution Date:

Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

20. Local Agency Representative's Signature 21. Date

12. Preparer's Signature 13. Date

22. Local Agency Representative's Name 23. Phone

14. Preparer's Name 15. Phone

24. Local Agency Representative's Title 16. Preparer's Title

DISTRIBUTION: Original – Included with consultant’s proposal to local agency. ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-

3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

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Local Assistance Procedures Manual Exhibit 10-O1 Consultant Proposal DBE Commitment

Page 2 of 2 July 23, 2015

INSTRUCTIONS – CONSULTANT PROPOSAL DBE COMMITMENT

CONSULTANT SECTION 1. Local Agency - Enter the name of the local or regional agency that is funding the contract. 2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement. 3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic Rehab, Overlay, Widening, etc.). 4. Project Location - Enter the project location as it appears on the project advertisement. 5. Consultant’s Name - Enter the consultant’s firm name. 6. Prime Certified DBE - Check box if prime contractor is a certified DBE. 7. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant’s own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms. 8. DBE Certification Number - Enter the DBE’s Certification Identification Number. All DBEs must be certified on the date bids are opened. 9. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants. Also, enter the prime consultant’s name and phone number, if the prime is a DBE. 10. DBE % - Percent participation of work to be performed or service provided by a DBE. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation. 11. Total Claimed DBE Participation % - Enter the total DBE participation claimed. If the total % claimed is less than item “Contract DBE Goal,” an adequately documented Good Faith Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM). 12. Preparer’s Signature - The person completing the DBE commitment form on behalf of the consultant’s firm must sign their name. 13. Date - Enter the date the DBE commitment form is signed by the consultant’s preparer. 14. Preparer’s Name - Enter the name of the person preparing and signing the consultant’s DBE commitment form. 15. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form. 16. Preparer’s Title - Enter the position/title of the person signing the consultant’s DBE commitment form. LOCAL AGENCY SECTION 17. Local Agency Contract Number - Enter the Local Agency contract number or identifier. 18. Federal-Aid Project Number - Enter the Federal-Aid Project Number. 19. Proposed Contract Execution Date - Enter the proposed contract execution date. 20. Local Agency Representative’s Signature - The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate. 21. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative. 22. Local Agency Representative’s Name - Enter the name of the Local Agency Representative certifying the consultant’s DBE commitment form. 23. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form. 24. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the consultant’s DBE commitment form.

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Local Assistance Procedures Manual Exhibit 10-O2 Consultant Contract DBE Commitment

Page 1 of 2 July 23, 2015

EXHIBIT 10-O2 CONSULTANT CONTRACT DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE: 7. Total Contract Award Amount: 8. Total Dollar Amount for ALL Subconsultants: 9. Total Number of ALL Subconsultants:

10. Description of Work, Service, or Materials Supplied

11. DBE Certification

Number 12. DBE Contact Information

13. DBE Dollar

Amount

Local Agency to Complete this Section

14. TOTAL CLAIMED DBE PARTICIPATION

$ 20. Local Agency Contract Number:

21. Federal-Aid Project Number:

% 22. Contract Execution

Date:

Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

23. Local Agency Representative's Signature 24. Date

15. Preparer's Signature 16. Date

25. Local Agency Representative's Name 26. Phone

17. Preparer's Name 18. Phone

27. Local Agency Representative's Title 19. Preparer's Title

DISTRIBUTION: 1. Original – Local Agency

2. Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-

3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

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Local Assistance Procedures Manual Exhibit 10-O2 Consultant Contract DBE Commitment

Page 2 of 2 July 23, 2015

INSTRUCTIONS – CONSULTANT CONTRACT DBE COMMITMENT

CONSULTANT SECTION 1. Local Agency - Enter the name of the local or regional agency that is funding the contract. 2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement. 3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic Rehab, Overlay, Widening, etc). 4. Project Location - Enter the project location as it appears on the project advertisement. 5. Consultant’s Name - Enter the consultant’s firm name. 6. Prime Certified DBE - Check box if prime contractor is a certified DBE. 7. Total Contract Award Amount - Enter the total contract award dollar amount for the prime consultant. 8. Total Dollar Amount for ALL Subconsultants – Enter the total dollar amount for all subcontracted consultants. SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count. 9. Total number of ALL subconsultants – Enter the total number of all subcontracted consultants. SUM = (DBEs + all Non-DBEs). Do not include the prime consultant information in this count. 10. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant’s own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms. 11. DBE Certification Number - Enter the DBE’s Certification Identification Number. All DBEs must be certified on the date bids are opened. 12. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants. Also, enter the prime consultant’s name and phone number, if the prime is a DBE. 13. DBE Dollar Amount - Enter the subcontracted dollar amount of the work to be performed or service to be provided. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation. 14. Total Claimed DBE Participation - $: Enter the total dollar amounts entered in the “DBE Dollar Amount” column. %: Enter the total DBE participation claimed (“Total Participation Dollars Claimed” divided by item “Total Contract Award Amount”). If the total % claimed is less than item “Contract DBE Goal,” an adequately documented Good Faith Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM). 15. Preparer’s Signature - The person completing the DBE commitment form on behalf of the consultant’s firm must sign their name. 16. Date - Enter the date the DBE commitment form is signed by the consultant’s preparer. 17. Preparer’s Name - Enter the name of the person preparing and signing the consultant’s DBE commitment form. 18. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form. 19. Preparer’s Title - Enter the position/title of the person signing the consultant’s DBE commitment form. LOCAL AGENCY SECTION 20. Local Agency Contract Number - Enter the Local Agency contract number or identifier. 21. Federal-Aid Project Number - Enter the Federal-Aid Project Number. 22. Contract Execution Date - Enter the date the contract was executed. 23. Local Agency Representative’s Signature - The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate. 24. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative. 25. Local Agency Representative’s Name - Enter the name of the Local Agency Representative certifying the consultant’s DBE commitment form. 26. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form. 27. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the consultant’s DBE commitment form.

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Local Assistance Procedures Manual EXHBIT 10-Q

Disclosure of Lobbying Activities

Page 1

LPP 13-01 May 8, 2013

EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES

COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:

a. contract

a. bid/offer/application

a. initial

b. grant b. initial award b. material change

c. cooperative agreement c. post-award

d. loan For Material Change Only: e. loan guarantee year ____ quarter _________

f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee,

Enter Name and Address of Prime:

Prime Subawardee

Tier _______ , if known Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services

(If individual, last name, first name, MI) (including address if different from No. 10)

(last name, first name, MI)

(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply)

$ _____________ actual planned a. retainer

b. one-time fee

13. Form of Payment (check all that apply): c. commission

a. cash d. contingent fee

b. in-kind; specify: nature _______________ e deferred

Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:

(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title

31 U.S.C. Section 1352. This disclosure of lobbying reliance

was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C.

1352. This information will be reported to Congress semiannually and will be available for public inspection. Any

person who fails to file the required disclosure shall be subject

to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________

Print Name: _______________________________________

Title: ____________________________________________

Telephone No.: ____________________ Date: ___________

Authorized for Local Reproduction

Federal Use Only: Standard Form - LLL

Standard Form LLL Rev. 04-28-06

Distribution: Orig- Local Agency Project Files

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Local Assistance Procedures Manual EXHBIT 10-Q

Disclosure of Lobbying Activities

Page 2

LPP 13-01 May 8, 2013

INSTRUCTIONS FOR COMPLETING EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime federal recipient at the

initiation or receipt of covered federal action or a material change to previous filing pursuant to title 31 U.S.C. Section 1352.

The filing of a form is required for such payment or agreement to make payment to lobbying entity for influencing or

attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress or

an employee of a Member of Congress in connection with a covered federal action. Attach a continuation sheet for additional

information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material

change report. Refer to the implementing guidance published by the Office of Management and Budget for additional

information.

1. Identify the type of covered federal action for which lobbying activity is or has been secured to influence, the outcome of a

covered federal action.

2. Identify the status of the covered federal action.

3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information

previously reported, enter the year and quarter in which the change occurred. Enter the date of the last, previously submitted

report by this reporting entity for this covered federal action.

4. Enter the full name, address, city, state, and zip code of the reporting entity. Include Congressional District if known. Check the

appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identify the

tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards include but are not limited to:

subcontracts, subgrants, and contract awards under grants.

5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address, city, state, and zip code of

the prime federal recipient. Include Congressional District, if known.

6. Enter the name of the federal agency making the award or loan commitment. Include at least one organization level below

agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the federal program name or description for the covered federal action (item 1). If known, enter the full Catalog of Federal

Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.

8. Enter the most appropriate federal identifying number available for the federal action identification in item 1 (e.g., Request for

Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number,

the application/proposal control number assigned by the federal agency). Include prefixes, e.g., "RFP-DE-90-001."

9. For a covered federal action where there has been an award or loan commitment by the Federal agency, enter the federal amount

of the award/loan commitments for the prime entity identified in item 4 or 5.

10. Enter the full name, address, city, state, and zip code of the lobbying entity engaged by the reporting entity identified in Item 4 to

influence the covered federal action.

11. Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last Name,

First Name and Middle Initial (Ml).

12. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the lobbying entity

(Item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is

a material change report, enter the cumulative amount of payment made or planned to be made.

13. Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind

payment.

14. Check all boxes that apply. If other, specify nature.

15. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the

date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with federal

officials. Identify the federal officer(s) or employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that

were contacted.

16. Check whether or not a continuation sheet(s) is attached.

17. The certifying official shall sign and date the form, and print his/her name title and telephone number.

Public reporting burden for this collection of information is estimated to average 30-minutes per response, including time for reviewing

instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of

information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for

reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. SF-

LLL-Instructions Rev. 06-04

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Local Assistance Procedures Manual Exhibit 17-F Final Report-Utilization of Disadvantaged Business Enterprises (DBE) and First-Tier Subcontractors

Page 1 of 2 July 23, 2015

EXHIBIT 17-F FINAL REPORT-UTILIZATION OF DISADVANTAGED BUSINESS ENTERPRISES (DBE) AND FIRST-TIER SUBCONTRACTORS 1. Local Agency Contract Number 2. Federal-Aid Project Number 3. Local Agency 4. Contract Completion Date

5. Contractor/Consultant 6. Business Address 7. Final Contract Amount

8. Contract Item

Number 9. Description of Work, Service, or

Materials Supplied 10. Company Name and

Business Address

11. DBE Certification

Number

12. Contract Payments 13. Date Work

Completed

14. Date of Final

Payment Non-DBE DBE

15. ORIGINAL DBE COMMITMENT AMOUNT $ 16. TOTAL

List all first-tier subcontractors/subconsultants and DBEs regardless of tier whether or not the firms were originally listed for goal credit. If actual DBE utilization (or item of work) was different than that approved at the time of award, provide comments on an additional page. List actual amount paid to each entity. If no subcontractors/subconsultants were used on the contract, indicate on the form.

I CERTIFY THAT THE ABOVE INFORMATION IS COMPLETE AND CORRECT 17. Contractor/Consultant Representative’s Signature 18. Contractor/Consultant Representative’s Name 19. Phone 20. Date

I CERTIFY THAT THE CONTRACTING RECORDS AND ON-SITE PERFORMANCE OF THE DBE(S) HAS BEEN MONITORED 21. Local Agency Representative’s Signature 22. Local Agency Representative’s Name 23. Phone 24. Date

DISTRIBUTION: Original – Local Agency, Copy – Caltrans District Local Assistance Engineer. Include with Final Report of Expenditures ADA NOTICE: For individuals with sensory disabilities, this document is available in alternate formats. For information, call (916) 445-1233, Local Assistance Procedures Manual TTY 711, or write to Records and Forms

Management, 1120 N Street, MS-89, Sacramento, CA 95814.

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Local Assistance Procedures Manual Exhibit 17-F Final Report-Utilization of Disadvantaged Business Enterprises (DBE) and First-Tier Subcontractors

Page 2 of 2 July 23, 2015

INSTRUCTIONS – FINAL REPORT-UTILIZATION OF DISADVANTAGED BUSINESS

ENTERPRISES (DBE) AND FIRST-TIER SUBCONTRACTORS

1. Local Agency Contract Number - Enter the Local Agency contract number or identifier. 2. Federal-Aid Project Number - Enter the Federal-Aid Project Number. 3. Local Agency - Enter the name of the local or regional agency that is funding the contract. 4. Contract Completion Date - Enter the date the contract was completed. 5. Contractor/Consultant - Enter the contractor/consultant’s firm name. 6. Business Address - Enter the contractor/consultant’s business address. 7. Final Contract Amount - Enter the total final amount for the contract. 8. Contract Item Number - Enter contract item for work, services, or materials supplied provided. Not applicable for consultant contracts. 9. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials provided. Indicate all work to be performed by DBEs including work performed by the prime contractor/consultant’s own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms. 10. Company Name and Business Address - Enter the name, address, and phone number of all subcontracted contractors/consultants. Also, enter the prime contractor/consultant’s name and phone number, if the prime is a DBE. 11. DBE Certification Number - Enter the DBE’s Certification Identification Number. Leave blank if subcontractor is not a DBE. 12. Contract Payments - Enter the subcontracted dollar amount of the work performed or service provided. Include the prime contractor/consultant if the prime is a DBE. The Non-DBE column is used to enter the dollar value of work performed by firms that are not certified DBE or for work after a DBE becomes decertified. 13. Date Work Completed - Enter the date the subcontractor/subconsultant’s item work was completed. 14. Date of Final Payment - Enter the date when the prime contractor/consultant made the final payment to the subcontractor/subconsultant for the portion of work listed as being completed. 15. Original DBE Commitment Amount - Enter the “Total Claimed DBE Participation Dollars” from Exhibits 15-G or 10-O2 for the contract. 16. Total - Enter the sum of the “Contract Payments” Non-DBE and DBE columns. 17. Contractor/Consultant Representative’s Signature - The person completing the form on behalf of the contractor/consultant’s firm must sign their name. 18. Contractor/Consultant Representative’s Name - Enter the name of the person preparing and signing the form. 19. Phone - Enter the area code and telephone number of the person signing the form. 20. Date - Enter the date the form is signed by the contractor’s preparer. 21. Local Agency Representative’s Signature - A Local Agency Representative must sign their name to certify that the contracting records and on-site performance of the DBE(s) has been monitored. 22. Local Agency Representative’s Name - Enter the name of the Local Agency Representative signing the form. 23. Phone - Enter the area code and telephone number of the person signing the form. 24. Date - Enter the date the form is signed by the Local Agency Representative.