REQUEST FOR QUALIFICATIONS · Request for Qualifications 12-01-11 2 REGION ONE EDUCATION SERVICE CENTER GENERAL INFORMATION FOR FIRMS SUBMITTING QUALIFICATIONS STATEMENT REQUEST FOR

Architectural Service Request for Qualifications 12-01-11

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REGION ONE EDUCATION SERVICE CENTER Purchasing Department 1900 West Schunior Street ● Edinburg, Texas 78541-2233 Office: (956) 984-6178 ● Fax: (956) 984-7637 Website: http://www.esc1.net

REQUEST FOR QUALIFICATIONS

Date: January 20, 2012 Proposal Category: ARCHITECTURAL SERVICES Proposal Number: 12-01-11

The Region One Education Service Center is accepting qualifications for:

Architectural Services Sealed proposals are to be mailed or hand delivered to the attention of Marc David Garcia, Purchasing Specialist, Region One ESC, 1900 West Schunior Street, Edinburg, Texas 78541-2233. Please mark your envelope plainly: Architectural Services – Request for Qualifications 12-01-11 Sealed proposals will be accepted until 3:00 p.m. on Wednesday, February 22, 2012, at which time they will be opened. Proposals will be opened in the Business Office of Region One ESC, 1900 West Schunior Street, Edinburg, Texas. Bidders are invited to be present at the opening of the proposals at the above date and time. Only proposals received by the date and time specified will be considered. Proposals received after the deadline are considered late and will be returned unopened. Region One ESC is not responsible for proposals mislabeled, misplaced or mailed incorrectly. Faxed or E-mailed proposals will not be accepted. Please reply using the enclosed forms. Please submit an original and three (3) copies of your proposal. Any questions on this proposal should be submitted in writing to Marc David Garcia, Purchasing Specialist via fax (956) 984-7637, mailed to his attention at 1900 West Schunior Street, Edinburg, Texas 78541-2233 or e-mailed at [email protected]. The awarding of the proposal will take place at a public Region One ESC board meeting. The Board of Region One ESC reserves the right to accept, reject any and/or all proposals, waive minor technicalities, to award contracts for individual items as they may appear advantageous to the Region One ESC and its members or to award the proposal to the most responsible offeror which best serves the interest of the Region One ESC and its members. We look forward to hearing from you.

Enclosure

http://www.esc1.net/

mailto:[email protected]


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REGION ONE EDUCATION SERVICE CENTER GENERAL INFORMATION FOR FIRMS SUBMITTING

QUALIFICATIONS STATEMENT REQUEST FOR QUALIFICATIONS 12-01-11

FEBRUARY 22, 2012 1. ELEMENTS

Firms submitting Qualifications Statements must include the following items or information. A. Projects

□ El Tule Adult Learning Center – Edinburg, TX

Office additions/renovations Kitchen renovations Restroom additions/renovations

ADA modifications, floors, ceilings, paint, technology Lighting retrofit New HVAC Outdoor Public Areas Courtyard Drainage Project

□ Region One ESC – Edinburg, TX

Future Project – Completion of floors, ceilings, paint, technology Lighting HVAC Fire sprinkler system

□ Architectural Advisory Services

Assist Region One ESC Administration in advising districts on innovative designs/concepts for school construction

Be available for consultation on future projects


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B. Cover Letter and Cover Page Firm’s cover letter and cover page.

C. Technical Component

The firm will convey its understanding of the work to be done by describing and explaining the scope of services it will propose to the Region One Education Service Center.

D. Management Component The firm will furnish satisfactory evidence of its capability to provide, in a professional and timely manner, the Architectural Services stated in the Request for Qualifications statement. To meet this requirement provide:

1. Full name of firm.

2. Full name of all partners.

3. Names of all licensed personnel. If firm has more than one location, list the location where each person listed practices architecture.

4. Relevant information regarding your firm and recent work

experience, including current projects. State whether the proposer is a local architectural firm and whether it has other offices throughout Texas and the United States.

5. Provide evidence that the proposer has experience in

performing Architectural Services to school district and/or governmental entities. Include a list of clients for the projects begun over the last five years, along with the names and telephone numbers of contact persons, number of years and types of services provided.

6. Provide the ROESC with a list of clients, past or present,

which have made demands for arbitration or filed lawsuits against the firm or its officers, employees or agents of the firm in connection with the provision of Architectural Services.


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List any lawsuits in which your firm and/or officers, employees or agents of the firm have been a party in connection with the provision of Architectural Services.

7. State the name(s) and qualifications of the architect(s) who will be primarily responsible for delivery of the required services. Describe how the firm will communicate with and deliver services to the ROESC. If the firm is located outside the Rio Grande Valley, include in the description any special arrangements the proposer will make to ensure delivery of quality services in a timely manner.

8. Describe engineering and technology support available to

the architectural firm that will assist in providing quality, timely and efficient service. Include experience with renovation on older buildings, including, but not limited to, asbestos abatement, HVAC and lighting retrofitting.

9. Provide a statement of the firm’s unique qualifications.

10. Provide methodology for meeting time lines and project

budget considerations.

11. Provide a copy of the firm’s current errors and omissions policy. The ROESC requires a minimum of $1,000,000 coverage.

12. Completed Felony Conviction Notice

13. Completed Non-Collusion Statement

14. Completed Acceptance Form

15. Completed W-9 – Request for Taxpayer Identification

Number and Certification


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2. CONDITIONS FOR SUBMISSION AND ACCEPTANCE OF QUALIFICATIONS STATEMENTS All Qualifications Statements in response to this request must meet the following conditions for consideration: A. Qualifications Statements must include a cover letter and cover

page.

B. Proposer must respond to all Elements as stated in this Request for Qualifications Statements. In addition, the response to these Elements must be in the exact order as stated. It is advisable to include each in a separate section. Failure to list in the exact order may result in the response being rejected.

C. The Region One Education Service Center reserves the right to

reject any and all Qualifications Statements and to negotiate portions thereof. Qualifications Statements that address only part of the requirements contained in this Request for Qualifications may be rejected.

D. The Region One Education Service Center reserves the right to

select any proposal, considering the experience and other factors.

E. The proposer should furnish additional information that the ROESC may reasonably require.

F. The Region One Education Service Center will not be liable for any

cost incurred in the preparation of Qualifications Statements.

G. The Region One Education Service Center may ask proposers to send a representative to ROESC for an oral interview during the ranking and selection process. The Region One Education Service Center will not be liable for the costs incurred by the proposer in connection with such an interview.

H. By submitting a proposal, each proposer agrees to waive any claim it

has or may have against the Owner (ROESC) or their respective employees and officers, arising out of or in connection with the administration, evaluation, or recommendation of any proposal; waiver of any requirements under the Proposal Documents; or the Contract Documents; acceptance or rejection of any proposals; and award of the Contract.


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3. PROCEDURES FOR SUBMITTING QUALIFICATION STATEMENT

A. Delivery

Hand or mail delivery no later than 3 PM, Wednesday, February 22, 2012. Responses to the Request for Qualifications Statements should be addressed to:

Region One Education Service Center Purchasing Department, Attn: Marc David Garcia Architectural Services RFQ 02-01-11 1900 West Schunior Street Edinburg, TX 78541-2233

B. Number of Copies

Submit one (1) original plus three (3) copies of the Qualifications Statements. The Qualification Statements are to be bound and sealed. All documents in response to this Request for Qualifications Statements become the property of the Region One Education Service Center.


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REGION ONE EDUCATION SERVICE CENTER INSTRUCTIONS FOR FIRMS SUBMITTING

QUALIFICATIONS STATEMENT REQUEST FOR QUALIFICATIONS 12-01-11

FEBRUARY 22, 2012 1. Authorization for Request for Qualifications

ROESC Board of Directors is requesting Qualifications Statements from architects for Architectural Services. The term of the contract is limited to two (2) years with an option to renew for an additional two (2) years. A. Background Scope of Work

The Region One Education Service Center Board of Directors has directed administration to request Qualifications Statements for Architectural Services for the design of renovations and additions of the ROESC’s facilities. The completion and renovation projects have an estimated budget of one million ($1,000,000) dollars.

B. Qualifications The primary interest of the Region One Education Service Center is securing the highest quality Architectural Services at a reasonable cost. The proposer must demonstrate the capability to perform Architectural Services needed and possess the integrity and general reputation to handle the project. The firm must have a support staff to accomplish the required task. Preference will be given to firms that can demonstrate experience with school architecture, renovation of older facilities and/or related areas.

C. Term of the Architectural Services Contract The term of the contract is limited. The contract is specific for the project(s) and services required.


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D. Selection Process

1. Review of Qualifications Statements The Region One Education Service Center Board of Directors and/or their designee(s) will review the Qualifications Statements received and determine which firms will be invited to present their qualifications to the Construction Committee. 2. Decision Any decision to contract with a firm or individual will be posted for action at a regular or special meeting of the Board of Directors. The Region One ESC Board of Directors reserves the right to accept or reject any and all Qualifications Statements and to negotiate portions thereof.


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REGION ONE EDUCATION SERVICE CENTER FELONY CONVICTION NOTICE

QUALIFICATIONS STATEMENT FOR ARCHITECTURAL SERVICES REQUEST FOR QUALIFICATIONS 12-01-11

FEBRUARY 22, 2012

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.”

THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION

Please check off one box and sign the form in the appropriate space(s)

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the information furnished is true and to the best of my knowledge.

VENDOR’S NAME:

AUTHORIZED COMPANY OFFICIAL’S NAME (PRINTED):

A. My firm is a publicly-held corporation, therefore, this reporting requirement is not applicable.

Signature of Company Official:

B. My firm is not owned or operated by anyone who has been convicted of a felony.


C. My firm is owned and operated by the following individual(s) who has/have been convicted of a felony.

Name of Felon(s):

Detail of Conviction(s):



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REGION ONE EDUCATION SERVICE CENTER NON-COLLUSION STATEMENT

QUALIFICATIONS STATEMENT FOR ARCHITECTURAL SERVICES REQUEST FOR QUALIFICATIONS 12-01-11

FEBRUARY 22, 2012

The undersigned Proposer, by signing and executing this proposal, certifies and represents to the Region One Education Service Center that Proposer has not offered, conferred or agreed to confer any pecuniary benefit, as defined by Section 1.07 (a)(6) of the Texas Penal Code, or any other thing of value, as consideration for the receipt of information or any special treatment or advantage relating to this proposal; the Proposer also certifies and represents that Proposer has not offered, conferred or agreed to confer any pecuniary benefit or other things of value as consideration for the recipient's decision, opinion, recommendation, vote or other exercise of discretion concerning this proposal; the Proposer certifies and represents that Proposer has neither coerced nor attempted to influence the exercise of discretion by any officer, trustee, agent or employee of the Region One Education Service Center concerning this proposal on the basis of any consideration not authorized by law; the Proposer also certifies and represents that Proposer has not received any information not available to other proposers so as to give the undersigned a preferential advantage with respect to this proposal; the Proposer further certifies and represents that Proposer has not violated any state, federal or local law, regulation or ordinance relating to bribery, improper influence, collusion or the like and that Proposer will not in the future, offer, confer, or agree to confer any pecuniary benefit or other thing of value of any officer, trustee, agent or employee of the Region One Education Service Center in return for the person having exercised the person's official discretion, power or duty with respect to this proposal; the Proposer certifies and represents that it has not now and will not in the future offer, confer, or agree to confer a pecuniary benefit or other thing of value to any office, trustee, agent or employee of the Region One Education Service Center in connection with information regarding this proposal, the submission of this proposal, the award of this proposal or the performance, delivery or sale pursuant to this proposal.

FIRM NAME ADDRESS CITY/STATE/ZIP TELEPHONE NUMBER FAX NO. TYPED NAME OF REPRESENTATIVE(S) SIGNATURE OF REPRESENTATIVE(S) DATE


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REGION ONE EDUCATION SERVICE CENTER ACCEPTANCE FORM FOR

QUALIFICATIONS STATEMENT FOR ARCHITECTURAL SERVICES

REQUEST FOR QUALIFICATIONS 12-01-11 FEBRUARY 22, 2012

We have reviewed all of the documents provided in connection with RFQ # and agree to all terms, conditions, criteria and specifications set forth in any of the documents provided by Mission CISD in connection with the Request for Qualifications pursuant to RFQ #. Accordingly, we submit our Qualifications Statement as requested. All costs involved in submitting this Qualifications Statement to the Region One Education Service Center will be bourne in full by the proposing firm. FIRM NAME ADDRESS CITY/STATE/ZIP+4 TELEPHONE NUMBER FAX NUMBER AUTHORIZED SIGNATURE PRINTED NAME POSITION WITH COMPANY SIGNATURE OF COMPANY OFFICIAL AUTHORIZING THIS QUALIFICATIONS STATEMENT COMPANY OFFICIAL (PRINT NAME) OFFICIAL POSITION


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*Please Type All Information


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REGION ONE EDUCATION SERVICE CENTER PURCHASING COOPERATIVE

CONFLICT OF INTEREST QUESTIONNAIRE QUALIFICATIONS STATEMENT FOR ARCHITECTURAL SERVICES

REQUEST FOR QUALIFICATIONS 12-01-11 FEBRUARY 22, 2012

CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity

This questionnaire is being filed in accordance with chapter 176 o f the

Local Government Code by a person doing business with the governmental entity.

By law, this questionnaire must be filed with the records administrator of

the local government not later than the 7th business day after the date the

person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code.

A person commits an offense if the person violates Section 176.006, Local

Government Code. An offense under this section is a Class C misdemeanor.

Name of person doing business with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity described in Section 176.006(a),

Local Government Code, is pending and not later than the 7th business day after the date the

originally filed questionnaire becomes incomplete or inaccurate.)

Name each employee or contractor of the local governmental entity who makes recommendations to a local government officer of the governmental entity with respect to expenditures of money AND

describe the affiliation or business relationship.

Name each local government officer who appoints or employs local government officers of the governmental entity for which this questionnaire is filed AND describe the affiliation or business

relationship.

OFFICE USE ONLY

Date Received


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CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity Page 2

Name of local government officer with whom filer has affiliation or business relationship. (Complete this section only if the answer to A, B, or C is YES.)

This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the filer has affiliation or other relationship. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire?

Yes No

B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity?

Yes No

C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director, or holds an ownership of 10 percent or more?

Yes No

D. Describe each affiliation or business relationship.

Describe any other affiliation or business relationship that might cause a conflict of interest

Signature of person doing business with the governmental entity Date


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REGION ONE EDUCATION SERVICE CENTER ARCHITECTURAL SERVICES QUALIFICATIONS STATEMENT

DOCUMENT CHECKLIST REQUEST FOR QUALIFICATIONS 12-01-11

FEBRUARY 22, 2012 The following documents are required for a complete submittal of the proposal. Proposer must submit the information in this exact order when submitting a qualifications statement. If any Elements are not submitted or not placed in the correct order the response submitted by your company may be rejected. One (1) original and three (3) copies of the submission must be received. DATE: PROJECT NAME: Architectural Services REQUEST FOR QUALIFICATIONS: RFQ 12-01-11 ELEMENTS PROVIDED NOT PROVIDED N/A Project Acknowledgement 1. List of projects Cover Letter and Cover Page 1. Firm’s cover letter and cover page Technical Component 1. Firm conveys its understanding of work to be

done by describing and explaining scope of services it will provide

Management Component 1. Full name of firm 2. Full name of all partners 3. Names of all licensed personnel 4. Relevant firm information, recent work

experience, whether firm is local and other office locations if any


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Management Component (cont.) PROVIDED NOT PROVIDED N/A

5. Evidence of experience in school district

and/or government entities by listing clients over the last five years that includes contact person(s), telephone numbers and type of service

6. List of clients that have made demands or filed

lawsuits against firm, its officers, employees or agents of the firm as a result of architectural services

7. Name and qualifications of architect(s) who

would be primarily responsible for required services and how timely communication and delivery is handled

8. Engineering/Technology support available to

firm 9. Statement of firm’s unique qualifications

10. Methodology for meeting time lines and project budget considerations

11. Copy of errors and omissions policy

12. Felony Conviction Notice

13. Non-Collusion Statement

14. Acceptance Form

15. W-9 Request for Taxpayer Identification Number and Certification

16. Conflict of Interest Questionnaire

17. Original and three (3) copies of submission