REQUEST FOR QUALIFICATIONS · 2019. 3. 16. · Services, you may not be selected for RPR Services. ... 1.1 General 1.1.1 Architect/Engineer shall provide for Owner professional project

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REQUEST FOR QUALIFICATIONS

FOR

PROFESSIONAL DESIGN SERVICES

AT THE HUNTSVILLE-MADISON COUNTY AIRPORT AUTHORITY

HUNTSVILLE, ALABAMA

The Huntsville-Madison County Airport Authority is soliciting qualifications and experience

statements for design services for the following construction projects:

• 18R/36L Rehab and Group VI Improvements Project

• TW Echo Group IV Rehab and Shoulder Improvements Project

• TW Whiskey Pavement Rehab Project

• Air Cargo Ramp Improvements Project

• Air Carrier Ramp Improvements Project

• 5 Year Pavement Rehab and PCI Project

• Landside Road Improvements Project

• 5 Year Ramp/Taxiway Project

Consultants may submit to provide Design Services for the proposed projects listed above. These

projects shall be designed and inspected in compliance with all Federal Aviation Administration

(FAA) regulations that are applicable to an Airport Improvement Program (“AIP”), Federal

Transit Administration (“FTA”) or Passenger Facility Charge (“PFC”) funded projects. Any

information received regarding the projects which is not in written form by Stan Hogan, Director

of Engineering & Facilities, should not be relied upon in submitting final RFQ.

Selection of a consultant and any agreement or contract entered into will be in accordance with

the provisions of FAA AC 150/5100-14E, Architectural, Engineering, and Planning Consultant

Services for Airport Grant Projects. The final selection for Design Services will be separate from

Resident Project Representative (“RPR”) Services. In the event you are selected for Design

Services, you may not be selected for RPR Services.

It is anticipated the planned projects will be funded with FAA/FTA Grants and Passenger Facility

Charges and all work will be subject to FAA/FTA review and approval.

Firms wishing to submit a “Statement of Qualifications” should contact Stan Hogan, Director of

Engineering & Facilities, Huntsville Madison County Airport Authority, 104 Facility Way,

Huntsville, Alabama 35824, (256) 258-1965. Packages outlining the qualifications necessary will

be mailed to all that request them. This is not a request for price proposals. All “Statement of

Qualifications” must be received by 5:00 p.m., June 1, 2018. There will be a pre-proposal

meeting for all prime consultants submitting proposals on May 18, 2018 at 10:00 a.m. in the

Heritage Salon, located on the second floor of the Huntsville International Airport, 1000 Glenn

Hearn Boulevard, Huntsville Alabama 35824. Attendance is mandatory for all prime consultants

submitting proposals. Failure to attend the pre-proposal meeting will result in an unacceptable

proposal. Design firms interested in submitting proposals can submit for one or all the above

referenced projects. The Huntsville-Madison County Airport Authority reserves the right to

award the projects to different consultants based qualifications.

STAN HOGAN

DIRECTOR OF ENGINEERING & FACILITIES

HUNTSVILLE-MADISON COUNTY AIRPORT AUTHORITY

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CONTENTS

I. Design

II. Selection Process

III. Advertisement for Statement of Qualifications

IV. Project Performance – Exhibit A

V. Proposed Site and Project Description – Exhibit B

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I. DESIGN SCOPE OF WORK

The Engineer/Architect shall furnish all labor, supervision, licenses, permits, insurance,

drafting and all other things necessary to complete the engineering design, preparation of

construction drawings and specifications, preparation of bid documents and bid package,

bidding, engagement of construction contractor, construction administrative services

inspection, geotechnical/testing and the preparation of record drawings (digital format)

for the projects listed below:









SECTION 1) - BASIC SERVICES OF ARCHITECT/ENGINEER

1.1 General

1.1.1 Architect/Engineer shall provide for Owner professional project

management, general consulting and Architect/Engineer services in all phases of

the Project to which this Agreement applies as hereinafter provided. These

services may include serving as Owner’s professional Architect/Engineer

representative for each Project, providing professional Architect/Engineer and

design consultation and advice, and furnishing customary Architect/Engineering

services incidental thereto, project formulation, coordination and scheduling, and

consultant and funding coordination.

1.1.2 Architect/Engineer shall assist Owner in securing required

approvals and permits from all governmental authorities and regulatory agencies

having jurisdiction over each Project and such approvals and consents from others

as may be necessary throughout the Preliminary Design Phase, the Final Design

Phase, the Bidding Phase and the Construction Administration Phase, where

applicable.

1.1.3 Architect/Engineer hereby designates [NAME OF PM] as its

Project Manager. The said Project Manager shall have primary responsibility for

supervising the work of Architect/Engineer and shall be authorized to represent

Architect/Engineer. Notice to the Project Manager shall be deemed to be notice

to Architect/Engineer. Architect/Engineer shall consult with Owner prior to any

change in the Project Manager.

1.1.4 In providing services under this Agreement, Architect/Engineer

will endeavor to perform in a manner consistent with that degree of care and skill

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ordinarily exercised by members of the same profession currently practicing

under similar circumstances.

1.2 Preliminary Design Phase

After written authorization to proceed, Architect/Engineer shall:

1.2.1 Identify and analyze requirements of regulatory agencies and

governmental authorities having jurisdiction and approval over each Project and

participate in consultations with such authorities.

1.2.2 Prepare a Report and accompanying Power Point Presentation for

the Owner containing schematic layouts, sketches and conceptual design criteria

with appropriate exhibits to clearly indicate the considerations involved

(including applicable requirements of governmental authorities having

jurisdiction) and the alternate solutions available to Owner and setting forth

Architect/Engineer’s findings and recommendations. This Report and

Presentation will be accompanied by Architect/Engineer’s opinion of probable

costs for the Project, including the following which will be separately itemized:

construction cost, allowance for Architect/Engineer and Architect/Engineer costs

and contingencies, and (on the basis of information furnished by Owner)

allowances for such items as charges of other professionals and sub consultants,

for interest, and for services to be provided by others for Owner pursuant to

paragraphs 3.1 through 3.11, inclusive. The total of all such costs, allowances,

etc. are hereinafter called “Total Project Costs.”

1.2.3 Furnish to Owner the number of copies of the Preliminary Report

stated in the Scope of Services for each project as set forth in a work authorization

attached to this Agreement and review the Reports in person with Owner.

1.2.4 Attend with Owner the number of meetings specified in the Scopes

of Services for each project as set forth in a work authorization attached to this

Agreement. Architect/Engineer shall conduct meetings with Power Point

Presentations for the Owner at 30%, 60%, and 90% completion showing the

progression of all disciplines. At the end of each of these meetings the

Architect/Engineer shall present questions and/or issues to the Owner’s staff and

review and update the Owner’s staff concerning the status of any questions and/or

issues raised at previous meetings. The Director of Engineering & Facilities for

the Owner shall have the option of waiving any or all of these 30/60/90 percent

design review meetings.

1.2.5 In consultation with Owner, including but not limited to the

meetings and presentations described above and the accepted Development Phase

documents, determine the general scope, character and extent of each Project.

1.2.6 Prepare Preliminary Design documents consisting of final design

criteria, preliminary drawings, outline specifications and written descriptions of

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each Project. Architect/Engineer shall submit 60% and 90% Specifications and

30%, 60% and 90% Drawings to the Owner’s Engineering staff for review.

Engineering may, at its discretion, provide formal comments to any or all of these

Specifications and Drawings.

1.2.7 Advise Owner if additional data or services of the types described

in paragraph 3.4 are necessary and assist Owner in obtaining such data and

services.

1.2.8 Based on the information contained in the preliminary design

documents, submit a revised opinion of probable Total Project Costs.

1.2.9 Subject to the requirements of 1.2.6, furnish to Owner the number

of copies of the above Preliminary Design documents stated in the Scopes of

Services for each project as set forth in a work authorization attached to this

Agreement, and present and review them in person with Owner.

1.2.10 Perform such other services as are included in the Scopes of

Services for each project as set forth in a work authorization attached hereto.

1.2.11 As part of the preliminary design phase of the Work,

Architect/Engineer shall inform Owner about any and all environmental issues

regarding the Project. The Work shall proceed only after either (a) no such

environmental issues are identified by the Architect/Engineer and the Owner

concurs with that assessment, or (b) all identified environmental issues are

resolved to the satisfaction of the Owner and the regulatory agencies of competent

jurisdiction.

1.3 Final Design Phase

After written authorization to proceed with the Final Design Phase of a project,

Architect/Engineer shall:

1.3.1 On the basis of accepted Preliminary Design documents and the

revised opinion of probable Total Project Costs, prepare for incorporation in the

Contract Documents detailed plans and final drawings to show the general scope,

extent and character of the work to be furnished and performed by contractor(s)

(“Plans and Specifications”), which will be prepared in conformance with all

applicable building standards, codes and regulations and in compliance with all

applicable standards of any regulatory authority or governmental agency having

jurisdiction over the project, including but not limited to, the Federal Aviation

Administration (“FAA”), Federal Transit Administration (“FTA”), or the

Alabama Department of Transportation (“ALDOT”).

1.3.2 Provide the necessary technical criteria, design data, written

descriptions, Architect/Engineer reports and recommendations required for use in

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filing applications for permits with or obtaining approvals from such regulatory

agencies and governmental authorities as have jurisdiction to approve the design

of the Project. Architect/Engineer shall be responsible for filing such applications

and for obtaining such approvals as shall be necessary. Owner is responsible for

any required permit fees or other associated fees.

1.3.3 Advise Owner of any adjustments to the latest opinion of probable

Total Project Costs caused by changes in general scope, extent, character or

design requirements of the Project or Construction Costs. Furnish to Owner a

revised opinion of probable Total Project Costs based on the Plans and

Specifications.

1.3.4 In accordance with the 100% Review Schedule described herein,

prepare for review and approval by Owner, its legal counsel and other advisors

the Project Manual, consisting of contract agreement forms, general and

supplementary conditions, bid forms, invitations to bid, instructions to bidders,

and other related documents, all of which shall be consistent with the standards

and guidelines of any and all applicable governmental authorities:

(a) Two Week Owner/Engineering Staff Review: Architect/Engineer shall

send 100% Plans and Specifications to Engineering staff for formal review and

comment to be conducted over a two week period from receipt of materials

(b) Two Week Architect/Engineer Reconciliation: Immediately following

Engineering staff Review period, Architect/Engineer will have a two week period

to take the Engineering staff comments under consideration and prepare changes,

corrections, and reconciliation for additional review and comment by all of the

Owner’s departments.

(c) Two Week Owner Review: Immediately following the

Architect/Engineer Reconciliation, Architect/Engineer shall provide reconciled

100% Plans and Specifications to all Owner Departments for comprehensive

Owner review and comment over a two week period.

(d) Architect/Engineer Final Reconciliation: Immediately following the

Owner Review period, Architect/Engineer will then have one additional week to

take the Owner’s comments under consideration and perform a final set of

changes, corrections, and reconciliation of the 100% Plans and Specifications.

1.3.5 Furnish to Owner the number of copies of the above documents

and of the Plans and Specifications stated in the Scopes of Services for each

project as set forth in a work authorization attached to this Agreement, and

present and review them in person with Owner in accordance with the 100%

Review Schedule.

1.3.6 Attend with Owner the number of meetings specified in the Scope

of Services and this Agreement for each project as set forth in a work

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authorization attached to this Agreement. One of the meetings shall be a review

of the Final Plans and Specifications at Owner’s office at the completion of the

100% Review Schedule.

1.3.7 Perform such other services as are included in the Scope of


1.3.8 Included in the Scope of Services documents made a part of this

Agreement is the Architect/Engineer’s critical path schedule for the design phase

of the Project, which includes the coordination and scheduling of the design phase

meetings and presentations, described in this Agreement and in the Scope of

Services.

1.4 Bidding Phase

After written authorization to proceed with the Bidding Phase of a project,

Architect/Engineer shall:

1.4.1 Advertise for and obtain bids or negotiate proposals for each

separate prime contract for construction, materials, equipment and services;

distribute bid documents and, where applicable, maintain a record of prospective

bidders to whom Bidding Documents have been issued, attend pre-bid

conferences, and receive and process deposits for Bidding Documents.

1.4.2 Issue addenda as appropriate to interpret, clarify or expand the

Bidding Documents.

1.4.3 Consult with and advise Owner as to the acceptability of

subcontractors, suppliers and other persons and organizations proposed by the

prime contractor (“Contractor”) for those portions of the work for which approval

is required by the Bidding Documents.

1.4.4 Consult with Owner concerning and determine the acceptability of

substitute materials and equipment proposed by contractor(s) when substitution

prior to the award of contracts is allowed by the Bidding Documents.

1.4.5 Attend the pre-bid meeting and the bid opening (if required by

Owner), prepare bid tabulation sheets and assist Owner in evaluating bids or

proposals and in assembling and awarding contracts for construction, materials,

equipment and services.

1.4.6 Perform such other services as are included in the Scope of


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1.5 Construction Administration Phase

If authorized in writing by Owner, Architect/Engineer shall furnish Construction

Administration as listed in this subsection. During the Construction Phase of a Project,

Architect/Engineer shall, when requested by Owner in writing, perform the following

services:

1.5.1 General Administration of Construction Contract.

Architect/Engineer shall consult with and advise Owner and act as Owner’s

representative. The extent and limitations of the duties, responsibilities and

authority of Architect/Engineer shall not be modified except as otherwise agreed

in writing. Owner’s instructions to Contractor will be issued through

Architect/Engineer who will have authority to act on behalf of Owner, except as

otherwise provided herein. Notwithstanding, Architect/Engineer shall not revise

the Plans and Specifications without the advance written approval of Owner.

1.5.2 Visits to Site and Observation of Construction. In connection with

observations of the work of Contractor while it is in progress:

(1) Architect/Engineer shall make visits to the site at intervals

appropriate to the various stages of construction as Architect/Engineer

deems necessary in order to observe, as an experienced and qualified

design professional, the progress and quality of the various aspects of

Contractor’s work. Based on information obtained during such visits and

on such observations, Architect/Engineer shall endeavor to determine in

general if such work is proceeding in accordance with the Contract

Documents and Architect/Engineer shall keep Owner informed of the

progress of the work. If authorized in writing by Owner,

Architect/Engineer will, as an Additional Service, provide a resident

project representative to provide more continuous observation of the work.

(2) The purpose of Architect/Engineer’s visits to and

representation by the Resident Project Representative, if any, at the site

will be to enable Architect/Engineer to better carry out the duties and

responsibilities assigned to and undertaken by Architect/Engineer during

the Construction Phase, and, in addition, by exercise of

Architect/Engineer’s efforts as an experienced and qualified design

professional, to provide for Owner a greater degree of confidence that the

completed work of Contractor will conform generally to the Contract

Documents and that the integrity of the design concept as reflected in the

Contract Documents is implemented and preserved by Contractor.

Notwithstanding, Architect/Engineer shall not, during such visits or as a

result of such observations of Contractor’s work in progress, supervise,

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direct or have control over Contractor’s work nor shall Architect/Engineer

have authority over or responsibility for the means, methods, techniques,

sequences or procedures of construction selected by Contractor, for safety

precautions and programs incident to the work of Contractor or for any

failure of Contractor to comply with laws, rules, regulations, ordinances,

codes or orders applicable to contractors furnishing and performing work.

Accordingly, Architect/Engineer can neither guarantee the performance of

the construction contract by Contractor nor assume responsibility for

Contractor’s failure to furnish and perform work in accordance with the

Contract Documents.

(a) Notwithstanding the above, Architect/Engineer

shall observe the progress of the work being performed by

Contractor as regards compliance with the Contract Documents,

which include, but are not limited to, applicable building codes and

regulations, the Plans and Specifications, and such rules,

regulations, requirements and guidelines of any agency of

competent jurisdiction relating to the project, including but not

limited to the FAA, FTA and/or ALDOT. Architect/Engineer shall

promptly advise Owner of any observed non-conformance in the

above-stated areas and of any observed violations by Contractor of

safety precautions and/or laws, and shall, upon written directive by

Owner, direct Contractor to cease such non-conforming work until

Contractor remedies such defect or non-conformance.

(3) Architect/Engineer shall attend the number of construction

coordinating meetings at the site during the Construction Administration

Phase specified in the Scope of Services for each project as set forth in a

work authorization attached to this Agreement.

1.5.3 Meetings. Architect/Engineer shall attend the pre-construction

meeting and all weekly or bi-weekly progress meetings.

1.5.4 Defective Work. During such visits and on the basis of such

observations, Architect/Engineer may disapprove or reject Contractor’s work

while it is in progress, if Architect/Engineer believes that such work will not

produce a completed Project that conforms generally to the Contract Documents

or that it will prejudice the integrity of the design concept of the Project as

reflected in the Contract Documents.

1.5.5 Interpretations and Clarifications. Architect/Engineer shall issue

necessary interpretations and clarifications of the Contract Documents and, in

connection therewith, prepare work directive changes and change orders as

required. Notwithstanding, only Owner shall have the authority to revise the

Plans and Specifications. Owner must give written approval of any substitutions

of materials, products or equipment.

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1.5.6 Shop Drawings. Architect/Engineer shall review and approve (or

take other appropriate action in respect of) Shop Drawings, samples and other

data which Contractor is required to submit, but only for conformance with the

design concept of the Project and compliance with the information contained in

the Contract Documents. Such reviews and approvals or other action shall not

extend to means, methods, techniques, sequences or procedures of construction or

to safety precautions and programs incident thereto. Architect/Engineer shall

provide copies of all Shop Drawings, samples, submittals and other product data

to the Resident Project Representative, if any, for review, approval (or other

appropriate action) and return to Architect/Engineer prior to Contractor

commencing Work on such portion of the Project. Architect/Engineer shall stop

work of Contractor if Work commences before receipt and final approval of Shop

Drawings, submittals, samples or product data. A total of two (2) reviews of each

Shop Drawing, product data, sample or other submittal from Contractor is

included in Basic Services.

1.5.7 Substitutions. Architect/Engineer shall evaluate and make

recommendations to Owner concerning the acceptability of substitute materials

and equipment proposed by Contractor, subject to the conditions in paragraph

2.2.2. Owner shall approve in writing all substitutions, alternatives or deviations

from the plans and specifications. Where a Shop Drawing, sample, submittal or

product data is approved by Architect/Engineer and includes a product, material

or equipment which is different from that specified in the Specifications,

Architect/Engineer (i) shall forward such Shop Drawing, sample, submittal or

product data to the Resident Project Representative or Owner, as appropriate; (ii)

expressly notify the RPR or Owner that it contains a substitute, alternative, or

different product, material or equipment from that requested in the Specifications;

(iii) fully describe to the Owner how such product, material or equipment is

different from that described in the Specifications and (iv) provide

Architect/Engineer’s recommendation to Owner concerning its acceptability.

Architect/Engineer shall ensure that Owner has given its full advance written

consent to such different and/or substitute product, material or equipment, prior to

allowing Contractor to commence work with such substitute. Architect/Engineer

acknowledges that the RPR, if any, shall also provide its approval of said

substitute or alternative prior to Contractor commencing Work with such

substitute or alternative. If substitutions or changes are accepted by Owner,

Architect/Engineer shall ensure that appropriate documents are prepared in order

to incorporate the changes into the Contract Documents. Owner’s approval of

any Shop Drawings, submittals, samples or product data shall not constitute

acceptance of items which fail to produce completed Work which conforms to the

Contract Documents and/or which fails to implement and preserve the design

concept as set forth in the Contract Documents, and shall not relieve

Architect/Engineer of its responsibility to ensure compliance with such criteria.

In the event Contractor commences work with the use of a substitute or

alternative product, material or equipment prior to Owner’s advance written

consent and RPR’s approval, Architect/Engineer shall stop Work immediately and

notify Owner and its RPR.

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1.5.8 Inspections and Tests. Architect/Engineer shall have authority, as

Owner’s representative, to require special inspection or testing of the work, and

shall receive and review all certificates of inspections, testings and approvals

required by laws, rules, regulations, ordinances, codes, orders or the Contract

Documents (but only to determine generally that the content complies with the

requirements of, and the results certified indicate compliance with, the Contract

Documents).

1.5.9 Disputes between Owner and Contractor. Architect/Engineer shall

evaluate any claims of Contractor relating to requirements of the Contract

Documents or acceptability of the work, and make recommendations to Owner.

Owner shall make the final decision relating to acceptability of the work or the

interpretation of the requirements of the Contract Documents pertaining to the

execution and progress of the work. Architect/Engineer shall not be liable for the

results of any such interpretations or decisions rendered in good faith.

1.5.10 Applications for Payment. Based on Architect/Engineer’s on-site

observations as an experienced and qualified design professional, on information

provided by the Resident Project Representative and on review of applications for

payment and the accompanying data and schedules:

(1) Architect/Engineer shall determine the amounts owing to

Contractor and recommend in writing payments to Contractor in such

amounts. Such recommendations of payment will constitute a

representation to Owner, based on such observations and review, that the

work has progressed to the point indicated, and that, to the best of

Architect/Engineer’s knowledge, information and belief, the quality of

such work is generally in accordance with the Contract Documents

(subject to an evaluation of such work as a functioning whole prior to or

upon Substantial Completion, to the results of any subsequent tests called

for in the Contract Documents and to any other qualifications stated in the

recommendation). In the case of unit price work, Architect/Engineer’s

recommendations of payment will include final determinations of

quantities and classifications of such work (subject to any subsequent

adjustments allowed by the Contract Documents).

(2) By recommending any payment Architect/Engineer will not

thereby be deemed to have represented that exhaustive, continuous or

detailed reviews or examinations have been made by Architect/Engineer

to check the quality or quantity of Contractor’s work as it is furnished and

performed, beyond the responsibilities specifically assigned to

Architect/Engineer in this Agreement and the Contract Documents.

Architect/Engineer’s review of Contractor’s work for the purposes of

recommending payments will not impose on Architect/Engineer

responsibility to supervise, direct or control such work or for the means,

methods, techniques, sequences or procedures of construction, or safety

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precautions or programs incident thereto, or Contractor’s compliance with

laws, rules, regulations, ordinances, codes or orders applicable to

furnishing and performing the work. It will also not impose responsibility

on Architect/Engineer to make any examination to ascertain how or for

what purposes Contractor has used the moneys paid on account of the

Contract Price, nor to determine that title to any of the work, materials or

equipment has passed to Owner free and clear of any lien, claims, security

interests or encumbrances, nor that there may not be other matters at issue

between Owner and Contractor that might affect the amount that should be

paid.

(a) Notwithstanding the above, Architect/Engineer

shall observe the progress of the work being performed by

Contractor as regards compliance with the contract documents;

which include, but are not limited to, applicable building codes and

regulations, the Plans and Specifications, and such rules,

regulations, requirements and guidelines of any agency of

competent jurisdiction relating to the Project, including but not

limited to the FAA, FTA and/or ALDOT. Architect/Engineer shall

promptly advise Owner of any non-conformance in the above-

stated areas, and shall, upon request by Owner, direct Contractor to

cease such non-conforming work until Contractor remedies such

defect or non-conformance.

1.5.11 Contractor’s Completion Documents. Architect/Engineer shall

receive and review maintenance and operating instructions, schedules, guarantees,

bonds and certificates of inspection, tests and approvals which are to be

assembled by Contractor in accordance with the Contract Documents (but such

review will only be to determine that the content complies with the requirements

of, and in the case of certificates of inspection, tests and approvals the results

certified indicate compliance with, the Contract Documents); and shall transmit

them to Owner with written comments.

1.5.12 Inspections. Architect/Engineer shall conduct an inspection to

determine if the work is substantially complete and a final inspection to determine

if the completed work is acceptable so that Architect/Engineer may recommend,

in writing, final payment to Contractor and may give written notice to Owner and

to Contractor that the work is acceptable (subject to any conditions therein

expressed). Any such recommendation and notice will be subject to the

limitations expressed in paragraph 1.5.10.2.

(1) Architect/Engineer shall conduct up to two (2) inspections

to determine whether any portion of the Work is substantially complete,

under Basic Services. Architect/Engineer shall conduct up to two (2)

inspections to determine Final Completion of any portion of the Work,

under Basic Services.

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1.5.13 Drawings. Preparation of a set of reproducible as-built

drawings in MicroStation V8 format and or AutoCAD latest edition based on the

marked-up prints and other data furnished by Contractor to Architect/Engineer.

1.5.14 Limitation of Responsibilities. Architect/Engineer shall not be

responsible for the acts or omissions of Contractor, subcontractor or supplier, or

any of Contractor’s or any subcontractor’s or supplier’s agents or employees or

any other persons (except Architect/Engineer’s own employees, subcontractors

and agents) at the site or otherwise furnishing or performing any of Contractor’s

work; however, nothing contained in paragraphs 1.5.1 through 1.5.13 inclusive,

shall be construed to release Architect/Engineer from liability for failure to

properly perform duties and responsibilities assumed by Architect/Engineer

pursuant to this Agreement.

1.5.15 Architect/Engineer shall perform such other services as shall be

included in the Scope of Services for each project as set forth in a work

authorization attached hereto.

SECTION 2) - ADDITIONAL SERVICES OF ARCHITECT/ENGINEER

2.1 Services Requiring Authorization in Advance

If authorized in writing by Owner, Architect/Engineer shall furnish or obtain from

others Additional Services of the types listed in paragraphs 2.1.1 through 2.1.13,

inclusive. These services are not included as part of the Basic Services, except to the

extent otherwise provided.

2.1.1 Preparation of applications and supporting documents (in addition

to those furnished under Basic Services) for private or governmental grants, loans

or advances in connection with the Project; preparation or review of

environmental assessments and impact statements; review and evaluation of the

effect on the design requirements of the Project of any such statements and

documents prepared by others; and assistance in obtaining approvals of authorities

having jurisdiction over the anticipated environmental impact of the Project.

2.1.2 Services to make measured drawings of or to verify the accuracy

of drawings or other information furnished by Owner.

2.1.3 Services resulting from significant changes in the general scope,

extent or character of the Project or its design; including, but not limited to,

changes in size, complexity, Owner’s schedule, character of construction or

method of financing. Revising previously accepted studies, reports, design

documents or Contract Documents when such revisions are required by changes

in laws, rules, regulations, ordinances, codes or orders enacted subsequent to

preparation of such studies, reports or documents, or are due to any other causes

beyond Architect/Engineer’s control.

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2.1.4 Providing renderings or models for Owner’s use.

2.1.5 Preparing documents for alternate bids requested by Owner for

work which is not to be performed by Contractor or for out-of-sequence work.

2.1.6 Investigations and studies involving, but not limited to, detailed

consideration of operations, maintenance and overhead expenses; providing value

Architect/Engineer during the course of design; the preparation of feasibility

studies, cash flow and economic evaluations, rate schedules and appraisals;

assistance in obtaining financing for the Project; evaluating processes available

for licensing and assisting Owner in obtaining process licensing; detailed quantity

surveys of material, equipment and labor; and audits or inventories required in

connection with construction performed by Owner.

2.1.7 Furnishing services of independent professional associates and

subconsultants for other than Basic Services (which include, but are not limited

to, customary civil, structural, mechanical and electrical Architect/Engineer and

Architect/Engineer design incidental thereto); and providing data or services of

the types described in paragraph 3.4 when Owner employs Architect/Engineer to

provide such data or services in lieu of furnishing the same in accordance with

paragraph 3.4.

2.1.8 If Architect/Engineer’s compensation is on the basis of a lump sum

or cost-plus a fixed fee method of payment, services resulting from the award of

more separate prime contracts for construction, materials or equipment for the

Project than are contemplated by this Agreement and the Scope of Services for

such project as set forth in a work authorization attached hereto.

2.1.9 Services during out-of-town travel required of Architect/Engineer,

other than visits to the site or Owner’s office as required by Section 1.

2.1.10 Assistance in connection with bid protests, rebidding or

renegotiating contracts for construction, materials, equipment or services, except

when such assistance is required to complete services called for in paragraph

6.2.2.5.

2.1.11 Providing any type of property surveys or related

Architect/Engineer services needed for the transfer of interests in real property,

field surveys for design purposes, Architect/Engineer surveys and staking to

enable Contractor to proceed with its work; or providing other special field

surveys.

2.1.12 Preparing to serve or serving as a consultant or witness for Owner

in any litigation, arbitration or other legal or administrative proceeding involving

the Project (except for assistance in consultations which is included as part of

Basic Services under paragraphs 1.2.5 and 1.4.4).

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2.1.13 Additional services in connection with the Project, including

services which are to be furnished by Owner in accordance with Section 3, and

services not otherwise provided for in this Agreement.

2.2 Required Additional Services

When required by the Contract Documents in circumstances beyond

Architect/Engineer’s control, Architect/Engineer shall furnish or obtain from others, as

circumstances require during construction and without waiting for specific authorization

from Owner, Additional Services of the types listed in paragraphs 2.2.1 through 2.2.9,

inclusive. These services are not included as part of Basic Services. Architect/Engineer

shall advise Owner prior to starting any such Additional Services. Any Additional

Services authorized hereunder will be paid for by Owner as indicated in Section 5.

2.2.1 Services in connection with work directive changes and change

orders to reflect changes requested by Owner, if the resulting change in

compensation for Basic Services is not commensurate with the additional services

rendered.

2.2.2 Services in making revisions to Plans and Specifications

occasioned by the acceptance of substitutions proposed by Contractor; and

services after the award of the construction contract in evaluating and determining

the acceptability of an unreasonable or excessive number of substitutions

proposed by Contractor.

2.2.3 Services resulting from significant delays, changes or price

increases resulting from factors beyond the control of Architect/Engineer.

(1) Notwithstanding the above, Owner shall not be liable for

paying Architect/Engineer for services resulting from delays, changes or

price increases, if such delays, changes or price increases are the result of

the negligent acts, errors or omission of Architect/Engineer.

2.2.4 Additional or extended services during construction made

necessary by (1) work damaged by fire or other cause during construction, (2)

acceleration of the progress schedule involving services beyond normal working

hours, and (3) default by Contractor.

2.2.5 Services (other than Basic Services during any Operational Phase)

in connection with any partial utilization of any part of the Project by Owner prior

to Substantial Completion.

2.2.6 Evaluating an unreasonable or extensive number of claims

submitted by Contractor or others in connection with the work.

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2.2.7 If provided by Architect/Engineer, the Resident Project

Representative (and any assistants) will be Architect/Engineer’s agent or

employee and under Architect/Engineer’s supervision.

2.2.8 Notwithstanding the provisions of Section 3.7, Architect/Engineer

shall audit all pay requests submitted by Contractor to insure compliance with

applicable federal wage rate requirements.

2.2.9 Provide Architect/Engineer surveys to establish reference points

for construction to enable Contractor to proceed with the layout of the work.

SECTION 3) - OWNER’S RESPONSIBILITIES

Owner shall do the following in a timely manner so as not to delay the services of

Architect/Engineer:

3.1.1 Owner hereby designates STAN HOGAN to act as Owner’s representative

with respect to the services to be rendered under this Agreement. The said Owner’s

representative shall have complete authority to transmit instructions, receive information,

interpret and define Owner’s policies and decisions with respect to Architect/Engineer’s

services for the Project. Architect/Engineer will be notified of any change in Owner’s

representative.

3.1.2 Provide all criteria and full information as to Owner’s requirements for the

Project, including design objectives and constraints, space, capacity and performance

requirements, flexibility and expendability, and any budgetary limitations.

3.1.3 Assist Architect/Engineer by placing at Architect/Engineer’s disposal any

available information pertinent to the Project including previous reports and any other

data relative to design or construction of the Project.

3.1.4 Furnish to Architect/Engineer, if available, the following:

a) data prepared by or findings of others; including, without

limitation, plans, specifications, drawings and designs, borings,

probings and subsurface explorations, hydrographic surveys,

laboratory tests and inspections of samples, materials and equipment;

b) appropriate professional interpretations of all of the foregoing;

c) environmental assessments and impact statements;

d) property, boundary, easement, right-of-way, topographic and

utility surveys;

e) property descriptions;

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f) zoning, deed and other land use restriction; and

g) other special data or consultations not covered in Section 2;

all of which Architect/Engineer may use and rely upon in performing services

under this Agreement.

3.1.5 Arrange for access to and make all provisions for Architect/Engineer to

enter upon public and private property as required for Architect/Engineer to perform

services under this Agreement.

3.1.6 Examine all studies, reports, sketches, Plans, Specifications, proposals and

other documents presented by Architect/Engineer, obtain advice of an attorney, insurance

counselor or other sub consultant as Owner deems appropriate for such examination and

render in writing decisions pertaining thereto within a reasonable time so as not to delay

the services of Architect/Engineer.

3.1.7 Provide such accounting, independent cost estimating and insurance

counseling services as may be required for the Project; such legal services as Owner may

require or Architect/Engineer may reasonably request with regard to legal issues

pertaining to the Project, including any that may be raised by Contractor; such auditing

service as Owner may require to ascertain how or for what purpose Contractor has used

the moneys paid under the construction contract; and such inspection services as Owner

may require to ascertain that Contractor is complying with any law, rule, regulation,

ordinance, code or order applicable to their furnishing and performing the work.

3.1.8 Give prompt written notice to Architect/Engineer whenever Owner

observes or otherwise becomes aware of any development that affects the scope or timing

of Architect/Engineer’s services, or any defect or non-conformance in the work of

Contractor.

3.1.9 Furnish, or direct Architect/Engineer to provide, Additional Services as

stipulated in paragraph 2.1 of this Agreement or other services as required.

3.1.10 Bear all costs incident to compliance with the requirements of this Section

3.

3.1.11 Attend the design phase meetings, pre-bid conference, bid opening, pre-

construction conferences, substantial completion inspections and final payment

inspections.

SECTION 4 - PERIODS OF SERVICE

4.1.1 The provisions of this Section 4 and the various rates of compensation for

Architect/Engineer’s services provided for elsewhere in this Agreement have been agreed

to in anticipation of the orderly and continuous progress of the Project through

completion of the Construction Administration Phase. Architect/Engineer’s obligation to

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render services hereunder will extend for a period which may reasonably be required for

the design, award of contracts, construction and initial operation of the Project including

extra work and extensions required thereto.

4.1.2 The services called for in paragraphs 1.2.1 through 1.2.3 of the

Preliminary Design Phase will be completed and the Report(s) submitted and Power

Point Presentations made within the stipulated period indicated in Architect/Engineer’s

proposal for such project, after written authorization to proceed with that phase of

services.

4.1.3 In accordance with the procedures and requirements described in Section

1.2, above, after acceptance by Owner of the Preliminary Design Phase report indicating

any specific modifications or changes in the general scope, extent or character of the

Project desired by Owner, and upon written authorization from Owner,

Architect/Engineer shall proceed with the performance of the remainder of the services

called for in the Preliminary Design Phase, and shall submit preliminary design

documents and a revised opinion of probable Total Project Costs within the stipulated

period indicated in Architect/Engineer’s Proposal for such project as set forth in the

applicable work authorization.

4.1.4 In accordance with the procedures and requirements described in Sections

1.2 and 1.3, above after acceptance by Owner of the Preliminary Design Phase

documents and revised opinion of probable Total Project Costs, indicating any specific

modifications or changes in the general scope, extent or character of the Project desired

by Owner, and upon written authorization from Owner, Architect/Engineer shall proceed

with the performance of the services called for in the Final Design Phase; and shall

deliver the Contract Documents and a revised opinion of probable Total Project Costs for

all work on the Project pursuant to the 100% Review Schedule set forth in Section 1.3,

above.

4.1.5 Subject to the procedures and requirements described in Sections 1.2 and

1.3, above, Architect/Engineer’s services under the Preliminary Design Phase and Final

Design Phase shall each be considered complete at the earlier of (1) the date when the

submissions for that phase have been accepted by Owner, or (2) thirty (30) days after the

date when such submissions are delivered to Owner for final acceptance, plus in each

case such additional time as may be considered reasonable for obtaining approval of

governmental authorities having jurisdiction to approve the design of the Project.

4.1.6 Subject to the procedures and requirements described in Sections 1.2 and

1.3, above, after acceptance by Owner of Architect/Engineer’s Plans, Specifications and

other Final Design Phase documentation, including the most recent opinion of probable

Total Project Costs, and upon written authorization to proceed, Architect/Engineer shall

proceed with performance of the services called for in the Bidding Phase. This Phase

shall terminate and the services to be rendered there under shall be considered complete

upon commencement of the Construction Administration Phase or upon cessation of

negotiations with prospective Contractor (except as may otherwise be required to

complete the services called for in paragraph 6.2.2.5).

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4.1.7 The Construction Administration Phase will commence with the execution

of the prime contract for the work of the Project or any part thereof, and will terminate

upon written recommendation by Architect/Engineer of final payment on the prime

contract. (Construction Administration Phase services may be rendered at different times

in respect of separate prime contracts if the Project involves more than one prime

contract.)

4.1.8 If Owner has requested significant modifications or changes in the general

scope, extent or character of the Project, the time of performance of Architect/Engineer’s

services shall be adjusted equitably.

4.1.9 In the event that the work designed or specified by Architect/Engineer is

to be furnished or performed under more than one prime contract, or if

Architect/Engineer’s services are to be separately sequenced with the work of one or

more prime contractors (such as in the case of fast-tracking), Owner and

Architect/Engineer shall, prior to commencement of the Final Design Phase, develop a

schedule for performance of Architect/Engineer’s services during the Final Design,

Bidding, and Construction Administration Phases in order to properly sequence and

coordinate such services as are applicable to the work under such separate contracts.

This schedule is to be prepared whether or not the work under such contracts is to

proceed concurrently, and the provisions of paragraphs 4.4 through 4.9 inclusive, will be

modified accordingly.

4.1.10 The anticipated schedule for the commencement and completion dates for

each phase of the Work is found in Architect/Engineer’s Proposal attached to the

applicable work authorization for such project, or shall be submitted by

Architect/Engineer as instructed by the Owner.

II. SELECTION PROCESS

Selection of a Consultant and any agreement or contract entered into will be in

accordance with the provisions of FAA AC 150/5100-14E.

The following process will be utilized:

(1) Submission of qualifications by interested consultants to selection board.

(2) Selection board reviews and ranks consultants’ statements of qualifications.

A shortlist may be determined with formal presentations required.

(3) Owner reserves the right to interview key persons identified in the proposal to

get a better understanding of the commitment of resources and technical

abilities.

(4) The firm ranked first will enter into negotiations with the Airport Authority

for a contract. Should negotiations not be successful, the first firm(s) will be

dismissed and the second ranked firm(s) will enter into negotiations and so

on.

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Once negotiations with any successive firm(s) are determined unsuccessful, no

further negotiations will take place.

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QUALIFICATIONS STATEMENT CONTENT

Each firm responding to this Request for qualifications must provide six (6) copies of the

Qualifications Statement addressing the following items of information:

1. Professional Qualifications (15 points)

A. History of firm (Brief)

B. Corporate Capabilities, Strengths, etc.

2. Project Proposal. Provide a cover letter for each Project, listing five reasons why the

Airport Authority should select your firm.

A. Commitment of Resources (30 points)

Provide resumes of personnel dedicated to this project. Provide key staff

assignments of prime and sub-consultants (provide sub-consultant professional

qualifications, as in (1) above), assuming projects begin within one year. RFQ

submittals should identify “key” individuals planned for this project to represent

the Airport during design and construction.

B. Project Performance – Exhibit “A” (20 points)

Provide attached Exhibit “A” for each project similar to the proposed

construction projects. The projects shown should reference only the projects

performed by key staff as outlined in “Commitment of Resources”.

C. Geographic Location of Prime and Sub-Consultants (30 points)

Provide an estimated percentage of work and a description of the nature of the

work to be performed by prime and/or sub-consultants located within fifty miles

of the Huntsville International Airport. Also, identify the percentages and

locations of where the balance of the work will be performed. Proposals must

specifically identify the sub-consultant, including the address where the

subconsultant is located, the address where the subconsultant’s work will be

performed, and a description of the scope of the work. To reply that you are

“committed to local participation” without identifying the organizations that

you’re planning to work with may be deemed an unacceptable proposal.

D. DBE Participation (5 points)

Provide an estimated percentage of work to be performed by the DBE

Consultant/Sub Consultant and the nature of the work they will be performing.

Proposals must state the company’s scope of work along with expected

percentage of participation. Failure to identify consultant/subconsultant with

expected percentage of participation will result in a zero for this portion of the

evaluation. The established DBE goal is 5.866%. The work performed by the

DBE Consultant/Sub Consultant must be AIP Eligible work.

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EVALUATION CRITERIA

All candidates will be evaluated per project based on the following criteria:

ITEM POINTS

1. Professional Qualifications 15

2. Project Proposals

A. Commitment of Resources 30

B. Project Performance – Exhibit “A” 20

C. Geographic Location 30

D. DBE Participation 5

TOTAL POSSIBLE POINTS 100

The Huntsville-Madison County Airport Authority reserves the right to reject any or all

proposals. The Airport Authority also reserves the right to remove any or all projects from

the proposed project list.

Please send your seven (7) original completed packages addressed as follows:

Stan Hogan

Director of Engineering & Facilities

Huntsville-Madison County Airport Authority

Box 20008, 1000 Glenn Hearn Blvd.

Huntsville, Alabama 35824

Proposals must be received no later than 5:00 p.m., June 1, 2018.

For further information, contact Stan Hogan, Director of Engineering & Facilities, (256) 258-

1965.

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III. Advertisement:

The Huntsville-Madison County Airport Authority is soliciting qualifications and

experience statements for design services for the









The above referenced projects shall be designed and inspected in compliance with all

Federal Aviation Administration (FAA) regulations that are applicable to an AIP, FTA or

PFC funded project. Selection of a consultant and any agreement or contract entered into

will be in accordance with the provisions of FAA AC 150/5100-14E, Architectural,

Engineering, and Planning Consultant Services for Airport Group Projects. It is

anticipated the planned projects will be funded with FAA Grants, Federal Transit

Authority, and Passenger Facility Charges and all work will be subject to FAA review

and approval. The work on the above referenced projects may be accomplished during

the course of multiple grants. Firms wishing to submit a "Statement of Qualifications"

should contact Stan Hogan, Director of Engineering & Facilities, Box 20008, 1000 Glenn

Hearn Boulevard, Huntsville, Alabama 35824, (256) 258-1965. Packages outlining the

qualifications necessary will be mailed to all that request them. This is not a request for

price proposals. All "Statement of Qualifications" must be received by 5:00 p.m., June

1, 2018. There will be a pre-proposal meeting on May 18, 2018 at 10:00 a.m. in the

Heritage Salon, located on the second floor of the Huntsville International Airport, 1000

Glenn Hearn Boulevard, Huntsville Alabama 35824. Attendance is mandatory for all

prime consultants submitting proposals. Failure to attend the pre-proposal meeting will

result in an unacceptable proposal. Design firms interested in submitting proposals can

submit for one or all the above referenced projects. The Huntsville-Madison County

Airport Authority reserves the right to award the projects to different consultants based

qualifications.

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IV. PROJECT PERFORMANCE (“EXHIBIT A”)

PROJECT NAME:_______________________________________________________

BRIEF DESCRIPTION AND LOCATION OF PROJECT:____________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

COMPLETION DATE:___________________________________________________

PROJECT ENGINEER/ARCHITECT:______________________________________

OWNER:_______________________________________________________________

CONTACT:__________________________________

PHONE #:____________________________________

ENGINEER’S/ARCHITECT’S ESTIMATE:_________________________________

BID AMOUNT:__________________________________________________________

TOTAL NUMBER OF CHANGE ORDERS:_________________________________

TOTAL DOLLAR AMOUNT OF CHANGE ORDERS:________________________

RATE YOUR PERFORMANCE ON THIS PROJECT: (SCALE 1-10)___________

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V. PROPOSED SITE AND PROJECT DESCRIPTION (EXHIBIT “B”)

18R/36L Rehab and Group VI Improvements Project

(estimated construction cost 45.8 M)

The Runway 18R/36L Widening & Overlay consists widening the 12,600ft runway from

150 feet to 200 feet to accommodate Group VI aircraft.

The project would also include runway lighting, NAVAIDs, mandatory signs, and

markings.

It is our intent on designing the full widening shown below. However, due to the

availability of funding, the construction may be phased to meet the current demand needs

as well as approved funding levels.

18R/36L Rehab and Group VI

Improvements Project

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TW Echo Group IV Rehab and Shoulder Improvements Project

(estimated construction cost 21.2M)

The Taxiway Echo project consists an asphalt overlay with the addition of paved

shoulders to meet current design standards.

The project would also include taxiway lighting, mandatory signs, and stripin

It is our intent on designing the full project shown below. However, due to the

availability of funding, the construction may be phased to meet the current demand

needs as well as approved funding levels.

TW Echo Group IV Rehab and

Shoulder Improvements

Project

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TW Whiskey Pavement Rehab Project

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Air Cargo Ramp Improvements Project (estimated construction cost 10M)

The Air Cargo Ramp Expansion consist of approximately 24K Sq. Ft of asphalt ramp

expansion shown below to accommodate Group V and VI aircraft taxing to common area

ramp used for MRO and Cargo activities.

The project would also include cargo ramp and taxiway lighting, mandatory signs,

striping, cargo area ramp lighting.

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Air Carrier Ramp Improvements Project

This project will widen the entrances to the air carrier ramp to provide more flexibility in

park/pass aircraft maneuvers up to Group IV.

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Five Year Pavement Rehab and PCI Project

The Huntsville Madison County Airport Authority will have a PCI study completed in

2017. The study will identify future pavement projects and help establish a budget. We

will prioritize our pavement maintenance/ rehab projects and complete them as funding is

approved in order to maintain our PCI levels identified in the 2017 PCI study. Below are

areas that may be identified in the study.

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Landside Road Improvements Project

This Project consists of landside road work over the next five years.

Five Year Ramp/Taxiway Project

This Project consists of all ramp and taxiway work over the next five years.