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Request for Proposals – Trail Design for Spring Creek 2021
Expansion Project
Proposals Due: April 28, 2021 at 4:00 pm
Address Proposals to:
Aleksa Havelaar, Trail Director Terrace Off Road Cycling
Association (TORCA)
[email protected]
Introduction
Terrace Off-Road Cycling Association (TORCA) is seeking a
professional trail design consultant for the Spring Creek 2021
Expansion Project located in Terrace, BC. The project location is
the existing Terrace Mountain/Steinhoe Ridge Trail Network, which
is a mountain bike optimized, non-motorized trail network that
includes 15 multi-use trails that are co-managed and maintained by
TORCA totaling approximately 25 km. Interested proponents are
recommended to familiarize themselves with the existing network
layout, trail style and terrain on the existing trail network
through a site visit and/or online tools such as
Trailforks.com.
Project Description
The project includes three new trails and upgrade/rehabilitation of
the existing Steinhoe Ridge trail. The goal of this project is to
transform a primarily bi-directional (out and back) trail network
design into an area with more loop options while enhancing and
diversifying the trail experiences available. This project will
help to alleviate congestion, diversify the loop and ride options
available, increase the ability for users to adhere to physical
distancing requirements, create better network connectivity,
address user safety issues with two-way traffic, and enhance the
overall trail experience provided in the network.
The three new trails include:
Trail 1 (Bear Back) – blue technical trail – approximately 1500 m
Trail 2 (Get Flushed) – blue flow/technical trail – approximately
1800 m Trail 3 (Billey GOAT) – black technical trail –
approximately 1200 m
The other major component of the project includes improvements to
the existing Steinhoe Ridge trail. The trail is currently
bi-directional, but will be converted primarily to a blue technical
climb with the creation of new loop options with the construction
of the new trails. Many sections on the Spring Creek side (Trail 4)
of the trail will likely need realignment, armouring, drainage
work, and/or and resurfacing to improve long-
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term sustainability and meet the new objective to be climb-primary.
The Kitselas side of the trail (Trail 5) will likely need
armouring, drainage work, and/or resurfacing to meet sustainability
objectives, but re-routes are not expected on this section.
Preliminary Trail Management Objective (TMO) Summaries with
trail-specific information are attached to this RFP with additional
details of TORCA’s vision for each trail as well as any relevant
information based on TORCA’s preliminary reconnaissance of the
alignments.
Project Scope and Deliverables
The scope of the project includes, but may not be limited to:
Detailed design of the three new trails (Trails 1, 2, and 3)
including pin-flagging construction layout, preparation of
documents to describe relevant site conditions and construction
works required to be provided to contractors, and preparation of
required drawings, specifications, maps, and/or other documentation
for all required trail construction works.
Assessment of Steinhoe Ridge Trail (entire trail – both Spring
Creek and Kitselas sides of the trail). Provide detailed design
including pin-flag construction layout and preparation of required
drawings, specifications, maps, and/or other documentation required
for trail construction works as per the attached Preliminary TMO
Summaries.
Preparation of construction cost estimate and adjustment of project
construction scope to fit budget (if required).
Preparation of RFP documents to procure trail construction. One-day
walk through with District Recreation Officer and TORCA
representatives for review of trail alignments. General consulting
services through the construction RFP period, including
response to technical questions, review of Contractor proposals,
and recommendations for award.
Provisional Items – Proponents are requested to provide pricing for
the following items that may be required during construction:
Two-day walk-through and construction kickoff with selected
Contractor and TORCA representatives prior to construction to
review pin-flag alignments and scope of work in the field.
Construction reviews (provide cost per review).
Items to be provided by TORCA:
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• GPS files of preliminary trail alignments and existing trails. •
Walk-through of project to review preliminary trail alignments and
major
problem areas on Trails 4 and 5 with the consultant in the
field.
Schedule
Based on the grant funding for the project, construction must begin
in 2021. The typical construction season in Terrace is until late
October. In order to meet this requirement, the trail design scope
of work is requested to be completed by June 30, 2021. Earlier
start and completion dates for this work will be preferred.
The preferred proponent is expected to be notified of award by May
5, 2021.
Proposal Format and Evaluation
Proponents are requested to submit a proposal (maximum 12 pages)
that includes the following:
Project understanding Proposed work plan/methodology Proposed
schedule (earlier start date, shorter construction duration, and
earlier
completion date will be preferred) Relevant experience and/or
qualifications. Proponents must have Professional
Trail Building Association (PTBA) membership, currently be on the
Rec Sites and Trails (RSTBC) pre-qualification list for trail
consulting, and/or be able to demonstrate equivalent relevant
experience to be selected.
Any value-added aspects the proponent brings to the project
Proposals will be evaluated by a selection committee appointed by
TORCA and will be scored out of 100 points by the following
criteria:
Experience/Qualifications 30 points Work Plan/Methodology 20 points
Schedule 15 points Price 25 points Project
Understanding/Value-added 10 points
TORCA reserves the right to reject any or all of the proposals or
select any Contractor that best meets the project needs and to
request clarification or additional information from any or all of
the proponents. The proposal from the successful proponent will be
appended to the final signed contract and will form a binding part
of the contract.
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Questions Questions regarding this RFP must be submitted by email
to the individual identified as the contract person at least 3
business days prior to the close date. Attachments Project Overview
Map Trail Management Objective Summaries for Trails 1 to 5
Steinhoe Ridge (Spring Creek)
La La Valley
Trail ID /
Preferred
Tread Width Target Grade Max Grade
Target Cross
Slope Clearing Width Tread Surface
1.2 m <10% 15% 2% 1.8 m
Native mineral soil surface with
occasional rock/root protrusions
Trail Management Objective (TMO) Summary
Description
Trail 1 (Bear Back) is intended to be a connection trail to allow riders from the ShangriLa (SGL)/Hey Bear area to
return in a loop to the Spring Creek staging area without using La La Valley (greenrated gravel surfaced trail)
and the gravel access road. The trail has a net downhill elevation from from the end of SGL back towards Spring
Creek, but will have occasional short climbs required due to the constrained and complex terrain in this area.
The trail should be designed to maximize the downhill experience in this direction and should utilize a layout
that incorporates natural terrain features to create overall trail flow despite the likely technical terrain features
to be encountered (rocks, roots, etc.). Based on TORCA's preliminary reconnaissance in 2020, there are
expected to be three small (<9 m) span nonengineered bridges to be required on this trail that will require
specification for construction and rockbreaking/removal may be required to route some of the trail to the
desired line.
Trail Design Criteria
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Preferred
Tread Width Target Grade Max Grade
Target Cross
Slope Clearing Width Tread Surface
1.5 m 10% 20% 2% 2.0 m
Native mineral soil surface with
occasional rock/root protrusions
Trail Management Objective (TMO) Summary
Description
Trail 2 (Get Flushed) is intended to be a new featurefilled downhill flow trail from the Lichen Loop area back
down to Spring Creek that will provide an intermediatelevel alternative to ShangriLa and a downhillspecific
alternative to returning down Spring Creek/Steinhoe Ridge. This should be a showcase downhill trail for the
network. The mountain generally has shallow bedrock and limited mineral soil depth to excavate for features,
so flow trails on the network typically use strategic alignment to create flow with smooth/bermed trail sections
w/ small dirt TTFs between required technical features on the trail such as rock slabs (hence the Tech/Flow
description). The existing trails SGL and Downtube are existing examples. Trail 2 is intended to keep the same
flavour, with a difficulty level below SGL that will provide intermediate riders a downhill loop option in the area
rather than having to use Spring Creek back downhill.
Trail Design Criteria
Preferred
Slope Clearing Width Tread Surface
1.0 m 10% climb, 12 15% descent
n/a use natural
Native mineral soil/rock slab
with frequent protrusions
Trail Management Objective (TMO) Summary
Description
Trail 3 (Billey GOAT) is intended to be a new advanced technical trail occuring over a natural ridge with plenty of
shallow and exposed bedrock. The trail is named and will be built in honour of a late community member Curtis
Billey who was a leader in developing recreation assets in the Terrace area. This trail will include a technical
switchback climb up the south side of the ridge and then should be aligned to maximize use of shallow/exposed
rock across the ridge and downhill towards the north side to create a challenging, technical trail. A lookout/rest
area is to be incorporated on the ridge top in a sunny/bridge area with views to the west.
Trail Design Criteria
Preferred
Tread Width Target Grade Max Grade
Target Cross
Slope Clearing Width Tread Surface
Match existing or 1.2
Native mineral soil/rock with
occasional protrusions.
Trail Management Objective (TMO) Summary
Description
Trail 4 is the existing Steinhoe Ridge Trail (Spring Creek side) starting at Spring Creek and ending at the second
Lichen Loop Junction. This existing portion of trail was built in 2013 and has traditionally been used bi
directionally and is currently the easiest climb and easiest descent in the network (however it is a very
challenging blue climb). With increased use, the tread conditions have degraded in recent years and bi
directional conflicts are increasing. The goal of this project is to assess the existing trail and recommend
changes, repairs and/or minor reroutes to convert the trail primarily to a technical bluedifficulty climb for
mountain bikes while still being bidirectional for pedestrian users. Where the existing trail is functioning well in
accorfance with the desired outcomes, only minor maintenence is desired to maintain the trails existing
character; however, it is expected that several areas will require realignment to meet desired grades and
drainage/tread repair will be required throughout.
Trail Design Criteria
Preferred
Tread Width Target Grade Max Grade
Target Cross
Slope Clearing Width Tread Surface
Match Existing
frequent protrusions.
Description
Trail 5 is the existing Steinhoe Ridge Trail (Kitselas side) starting at the second Lichen Loop Junction and ending
at Kitselas Road. This existing portion of trail is approximately 1012 years old and isused bidirectionally. It is a
very challenging climb due to the steeper grades and technical trail tread, and it is a very challenging blue
descent (would be black in many regions). The goal of this project is to assess the existing trail and recommend
upgrades address any major trail tread sustainability and drainage issues while maintaining the existing trail
character. Reroutes are not preferred unless absolutely required to address a major sustainability issue on this
trail and overall minimal work beyond minor tread upgrade and drainage work is expected.
Trail Design Criteria