NC Zoo RFP 1/29/19 Page 1 of 15

REQUEST FOR PROPOSALS

The State of North Carolina will offer for ground lease, space for two (2) communication monopine

towers (the “Towers”) to be located at the North Carolina Zoological Park, Asheboro, North

Carolina. The lease space would be available for the lessee to install, own, sublease and operate

the communication complexes to increase cellular coverage and wireless services in the Zoo.

Lease commencement and subsequent installation of the Towers to begin approximately

May 1, 2019 or as soon as possible thereafter. Cut-off time for receiving proposals in the State

Property Office is 4:00 PM on March 5, 2019.

For specifications, proposal forms and additional information contact:

Gerry Parker, PE Director of Planning and Construction North Carolina Zoo 336.879.7515 office Email: gerry.parker@nczoo.org www.NCZoo.org

Or State Property Office website at:

http://www.ncspo.com

REQUEST FOR LEASE PROPOSALS

The State reserves the unqualified right to reject any and all proposals for any reason whatsoever.

NOTE TO AGENCY:

The above ad is to run 5 consecutive publication days. Cut-off time shall be a minimum of 7

days after date of last advertisement.

AD SCHEDULE: February 19, 20, 21, 22, and 23

NC Zoo RFP 1/29/19 Page 2 of 15

INVITATION FOR PROPOSALS

BY THE STATE OF NORTH CAROLINA

The North Carolina Zoological Park and the State of North Carolina seek to improve the

cellular phone service to its’ visitors throughout the public areas of the park, as well as create

locations to deploy two antennas for Zoo staff radio communications. It is thought these goals can

be accomplished by the addition of two (2) “monopine” type communication towers in strategic

locations on Zoo (State) property, each tower being between 150’ and 180’ in height. It is the

responsibility of the proposer to verify the Zoo’s goals can be realized at the locations specified by

the Zoo and with the proposed tower heights. The proposer is responsible for constructing and

managing two (2) tower compounds at Zoo approved locations, functional structure height, and

approved concealment design.

Pursuant to Articles 3 and 3C, Chapter 143 of the North Carolina General Statutes and Executive

Order No. 25, the State invites and encourages participation in this procurement by Historically

Underutilized Businesses (HUBs) consisting of minority, women and disabled business firms that are

at least fifty-one percent owned and operated by individual(s) of the aforementioned categories. Also

included in this category are disabled business enterprises and non-profit work centers for the blind

and severely disabled.

Pursuant to North Carolina General Statute 146.25-1(b), the Department of Administration may negotiate on relevant factors that represent the best interest of the State. Relevant factors may include, but are not limited to, timeliness of delivery of the proposed space, maintenance, upkeep and condition of the proposed space and prior performance of the proposer.

The following specifications must be considered and accepted prior to presenting a proposal to

lease the areas offered by the State of North Carolina:

INSTRUCTIONS TO PROPOSERS

1) PROPOSAL FORM: Proposals must be submitted, on the proposal forms attached

hereto. Additional copies of the Invitation for Proposals and proposal forms may be

obtained from North Carolina Department of Administration website

(https://ncadmin.nc.gov/about-doa/divisions/state-property-office)

2) OPERATIONAL PLAN DETAILS: All questions included in the Request for

Information (item 22) must be answered. Additional sheets may be used to furnish

complete information on any question. The information furnished on this statement will

be given substantial weight in making award.

3) EXECUTION OF PROPOSALS: Each proposal must give the full address of the

proposer and be signed with his usual signature. A proposal executed by an attorney or

agent on behalf of the proposer shall be accompanied by an authenticated copy of his

Power of Attorney or other evidence of his authority to act on behalf must be executed

and attached. If the proposal is signed by the Secretary of the Corporation the certificate

must be executed by, some other officer or the corporation under the corporate seal. In

NC Zoo RFP 1/29/19 Page 3 of 15

lieu of a certification of corporate proposer there may be attached to the proposal copies

the relevant records of the corporation as will show the official title and authority of the

officer signing, duly certified by the secretary or assistant secretary under the corporate

seal to be true copies.

4) SUBMISSION OF PROPOSALS: It will be the duty of each proposer to see that his

proposal is delivered by the time and at the place prescribed in this invitation. Proposals

received prior to the time of opening will be securely kept, until the time for opening

proposals. The agent whose duty it is to open them will decide when the specified time

has arrived, and no proposals received thereafter will be considered. No responsibility will

attach to an agent for the premature opening of a proposal through inadvertence or one

not properly addressed and marked. Facsimile or E-mailed proposals will not be

considered.

5) PROCEDURE FOR AWARDING LEASE:

a) Following the opening, the State will consider all factors and analyze the proposals

received to determine whether any of the proposals require clarification, and if so,

the State will, by letter, request the specific clarification data required. The State

may require any proposer to furnish additional evidence of his financial condition

and, in appropriate cases, of his ability to assume the obligations and

responsibilities imposed by the terms and conditions of the lease, in the form of a

construction performance bond and such other information as may considered

desirable. Failure of a proposer to submit any of the above information, within such

reasonable time as may be prescribed by the State may be the basis for rejection of

his proposal. However, the State reserves the right to further negotiate any

provision it deems to be in the public's interest.

b) The lease will be awarded to the proposer who is determined to be the most

qualified financially and by virtue of experience, character and otherwise, to

provide the most satisfactory facilities, services and value.

6) REJECTION OF PROPOSALS: The State reserves the right, as its interest may require,

to reject any and all proposals and to accept or reject any items of any proposals unless

the proposal is qualified by a specific limitation. Notice of award, if not given to the

proposer personally or to the duly authorized representative of such proposer, will be

deemed to have been sufficiently given when mailed in a postpaid envelope to the

proposer to the address indicated in his proposal.

DEFAULT: In the event of failure on the part of the successful proposer or proposers to execute

a lease within fourteen (14) WORKING days after the presentation to him of a draft of lease for

execution or his failure to pay any balance of the rental due the State under the terms and

conditions of his lease, or upon the failure of the successful proposer to otherwise comply with

the times of the invitation for proposals or the enclosures thereof, time being of the essence, the

State may declare the proposer in default and his deposit will be retained as liquidated damages.

NC Zoo RFP 1/29/19 Page 4 of 15

7) WARRANTY: The property described herein will be leased subject to the provisions and

conditions of this invitation for proposals; therefore, proposers are expected to examine

the property and to form their own conclusions as to its suitability for the stated purposes.

The State makes no guaranty or warranty, either expressed or implied, with respect to the

property.

8) PROPOSAL SUBJECT TO THESE TERMS: All proposals submitted shall be deemed

to have been made with full knowledge of all the terms, conditions, and requirements

contained in this invitation and enclosure thereto.

9) MAILING PROPOSALS: Each proposal shall be enclosed in a sealed envelope, marked

and addressed as follows:

Mailing address:

STATE PROPERTY OFFICE

1321 MAIL SERVICE CENTER

RALEIGH, NORTH CAROLINA 27699-1321

Street address:

STATE PROPERTY OFFICE

116 WEST JONES ST ROOM 4055

RALEIGH, NORTH CAROLINA 27603

10) After carefully reading the specifications, submit your proposal on the proposal sheet to

the address above:

The outside of the sealed envelope should be clearly marked:

For your proposal to be qualified, it must reach the State Property Office no later than

4:00 p.m. on March 5, 2019 FAXED OR E-MAILED PROPOSALS ARE NOT

ACCEPTABLE.

Please verify receipt in the State Property Office of Proposals that are sent by U. S. Mail as

they are routed through the State Mail Service Center. If your proposal is not delivered by

the State Mail Service Center by the date and time of the cut-off, the proposal shall not be

considered.

11) The selected proposer must be in existence and legally qualified to do business in the

State of North Carolina prior to being selected and placed on the relevant Council of State

agenda SPACE TO BE LEASED. The proposed leased areas are located in the NC Zoo

(see Exhibits “A & B” attached to the RFP for a more detailed description of the premises

and coverage area requested). The State requires that the proposed Towers will be

structurally capable of four sub-tenants each (one is the Zoo), and each fenced area shall

be a minimum of 10,000 SF, to allow adequate space for potential sub-lease

communication providers to collocate on the Towers and install up to six (6) equipment

Lease Proposal Enclosed for: MONOPINE TOWERS-NC ZOO

Cut-off Date for Receiving Proposals: MARCH 5, 2019

City/ Town: ASHEBORO, NC

NC Zoo RFP 1/29/19 Page 5 of 15

buildings or enclosures, located in a designed area adjacent to the Towers, and that the

mounting heights for all prospective carriers on the proposed structures will be adequately

high enough to achieve the desired coverage by the NC Zoo.

12) MINIMUM REQUIREMENTS.

a) The Towers should be capable of providing ubiquitous and robust outdoor wireless

coverage throughout the required coverage area.

b) The Towers must accommodate any prospective broadband carrier up to the

designed structural capacity of the tower to enhance wireless performance for the

visitors to the Zoo.

c) The Towers must accommodate the Zoo’s communication antenna system (VHF

Exposed Dipoles @ approximately the 120’ elevation on each tower (not to exceed

95’centerline on the 150’ monopine and not to exceed 120’ on the 180’

monopine), (Comprod model 874-70 or equivalent) along with sixty-four (64) SF

of ground area within the tower compound to house the base station equipment

cabinet enclosure. Installation and wiring performed by the Zoo’s chosen

subcontractor, to include all labor, materials, and equipment at the Lessors’

expense. The Zoo will be responsible for supplying whatever electric power is

needed for their equipment.

d) The successful proposer shall sublease to cellular or broadband providers or affiliates.

Such subleases are subject to prior approval by the State Property Office. The State

shall receive fifty percent (50%) of the gross rent as additional rent from associated

subleases.

e) LEASE TERM. The required term of the lease will be ten (10) years with two (2)

optional ten (10) year renewal terms. Proposer shall include the proposed lease term

in its proposal. Renewal options will be considered, not reasonably withheld, but not

guaranteed.

f) RENTAL. Rent for leased premises shall be payable on an annual basis.

g) RESTRICTIONS ON USE. The leased ground area is leased by the Lessor to the

Lessee for the sole purpose of installing a fenced in area sufficient for two (2)

monopine communication towers (one approximately 180’ tall & one approximately

150’ tall), equipment buildings if needed, and any needed accessory construction

items typical for a multi-tenant macro-tower site; a structural capacity per broadband

carrier of 30,000 square inches of wind faceplate and 3 branches per foot plus antenna

socks to conceal all antennas including the Zoo’s two (2) dipole antennas. See

http://utilitycamo.com/monopine/ or equivalent.

h) IMPROVEMENTS/ALTERATIONS BY LESSEE. Lessee shall submit plans

and designs for the system to the NC Zoo, State Construction Office, and NC

NC Zoo RFP 1/29/19 Page 6 of 15

Department of Administration, State Property Office for review and approval prior

to making any improvements or alterations to the leased premises. All improvements

or alterations erected or made on the Premises may become the property of Lessor

upon expiration or earlier termination of the lease or must be removed by Lessee

within three (3) months of expiration or termination of the lease, at Lessor’s

discretion. All improvements allowed to remain shall be given to Lessor in good and

safe condition.

i) DESTRUCTION OF PREMISES. Lessee may, at its option, rebuild the damaged

structure(s) in the event of partial or total destruction.

13) INSURANCE REQUIREMENTS. During the terms of the lease and for as long hereafter

as may be necessary, Lessee, at its sole cost and expense, shall provide commercial insurance

of such type and with such terms and limits as may be reasonably associated with the

contract. As a minimum, Lessee shall provide and maintain the following coverages and

limits;

a) Automobile - Automobile Liability Insurance, to include coverage for liability,

comprehensive, and collision. The minimum limits shall be $1,000,000/$2,000,000

bodily injury; $1,000,000 property damage; $100,000 uninsured/under-insured

motorist; and $1,000 medical payment.

b) Commercial General Liability - General Liability Coverage, on a Comprehensive

Broad Form on an occurrence basis in the minimum amounts of

$5,000,000/$5,000,000 Combined Single Limit (C.S.L.). (Defense cost shall be in

excess of the limits of liability) In addition, there shall be sub-limits of $1,000 premises

medical payment per person; $10,000 premises medical payment per accident; and

$100,000 care custody and control.

c) Workers Compensation - The contractor shall take out and maintain during the life

of this contract Workmen's Compensation Insurance as required by law for all of his

employees. The contractor shall require the sub-contractor similarly to provide

Workmen's Compensation Insurance for all the latter's employees, unless such

employees are covered by the protection afforded by the contractor. Employers

Liability (Section B) limits of $1,000,000.

Providing and maintaining adequate insurance coverage is a material obligation of Lessee.

All such insurance shall meet all legal requirements. Such insurance coverage shall be

obtained from companies that are authorized to provide such coverage and that are approved

by the State. Lessee shall at all times comply with the terms of such insurance policies, and

all requirements of the insurer under any of such insurance policies, except as they may

conflict with existing law, permit conditions or this Agreement. The limits of coverage under

each insurance policy maintained by Lessee shall not be interpreted as limiting the Lessee’s

liability and obligations under this Agreement.

NC Zoo RFP 1/29/19 Page 7 of 15

The State of North Carolina shall be named as additional insured on all policies. All of the

above insurance shall be secured from companies licensed to do business in the State and

with an A.M. Best rating of A+ or better.

Certificates attesting to the existence of such insurance coverage must at all times be

deposited with the NC State Property Office. Such policies shall contain a provision that

coverage afforded under the policies will not be cancelled, reduced in amount, or coverage

eliminated until at least thirty days after mailing written notice, by certified mail, to the

Lessor.

14) HOLD HARMLESS. Lessor shall not be responsible for any contracts, agreements, or

transactions of Lessee in connection with said sales of products and merchandise

conducted by Lessee and shall not be liable for any damage growing out of said sales.

Lessee agrees to indemnify and hold harmless Lessor, its officers, employees and agents,

against any claims, damages, or obligations or suits arising out of or in any manner

connected with the use of the Premises by Lessee, its assigns, invitees, contractors,

employees, or agents.

15) COMPLIANCE WITH RULES AND REGULATIONS. Lessee shall observe, obey,

and comply with any and all existing or future laws, regulations, rules, ordinances, orders,

and requirements of the Federal, State, County, City and Municipal government or any

governing body or subpart of a governing body (including safety and public service

entities), which relate to the management and regulation of the Premises and related

facilities, regardless of whether such compliance is ordered or directed against Lessor,

Lessee or both. Which includes but is not limited to Phase I ESA, NEPA, and NCSHPO

Cell Tower Review. Lessee will require the same obedience and compliance by its assigns,

officials, agents, employees and invitees, and all other persons for whose conduct Lessee

is responsible or over whom Lessee exercises or has authority to exercise control. Lessee

will obtain at its own expense all licenses, permits, and union and trade organization

clearances required by any entity for use by Lessee of the Premises. Lessee shall be

responsible for any alterations or improvements to the Premises, electrical and water

systems furnished by the Lessor which may be required by applicable laws, ordinances,

rules or regulations of governmental entities, unless such alterations or improvements are

necessitated by the nature or extent of Lessee’s installation of any alterations or

improvements to the Premises and is not otherwise the responsibility of Lessor pursuant

to the lease agreement.

16) REQUEST FOR INFORMATION SPECIFIC TO THIS RFP. Proposer must submit

the following information with its proposal:

a) Design and installation.

NC Zoo RFP 1/29/19 Page 8 of 15

(i) Provide detailed information as to the type, route and amount of fiber optic

cable required to support the Premises.

(ii) Describe any potential use of any NC Zoo utilities, structures, or property,

whether the condition is temporary or permanent.

b) Operations and maintenance.

(i) Describe the typical roles and responsibilities for operating and maintaining

the Sites, which shall include the requirement that any additional

collocating Sublessee’s perform an intermodulation study as part of the

deployment protocol.

(ii) Describe how you plan to develop wireless carrier use of the Sites in a

reasonable time to ensure success of the program. (Supply a predictive

timeline based on past experience)

(iii)Describe the methodology used to resolve possible technical issues among

collocating wireless carriers.

(iv) Explain how Proposer will manage emergencies, natural disasters, and

extreme weather events.

c) Business information

(i) Make a brief statement as to your overall business strategy and why your

company is qualified to meet the Zoo’s goals.

(ii) Describe your business models for building and operating a Tower Site

that have had proven success.

(iii)Describe in detail Proposer’s plan for installing the Sites and acquiring

the rights to use the required infrastructure needed.

23) SCOPE OF WORK. Proposer will provide the following services:

a) Design of the Mono-pine Towers and the Sites

(i) Design enough structural capacity for the NC Zoo to install their

antennas or a private radio communication system at no cost to the Zoo.

(ii) Provide detailed maps of the new predicted coverage levels with respect

to the Zoo’s boundaries.

NC Zoo RFP 1/29/19 Page 9 of 15

b) Acquire and Install the TOWERS

(i) Describe unescorted access requirements to the Zoo including any office,

storage, parking (including, but not limited to construction trailers), etc.; and

security precautions implemented by your firm.

(i) Market, negotiate, and execute agreements with all interested licensed

wireless carriers (with State approval).

(ii) Operate and maintain the Premises throughout the tenancy at an industry

standard wireless carrier service level.

24) QUALIFICATIONS. All proposers must possess experience in designing and installing

similar tower sites.

(remainder of page blank)

NC Zoo RFP 1/29/19 Page 10 of 15

25) PRICING SCHEDULE:

Proposal of:

(Proposer Company Name)

Ref: Design, Installation and Management

Having carefully examined all the specifications and requirements of this RFP and any attachments

thereto, the undersigned proposes to furnish the services associated with design, installation and

management of two (2), neutrally-hosted common communication tower complexes (one tower

±150’ tall & 10,000 SF land area and one tower ±180’ tall & 10,000SF land area) required pursuant

to the above-referenced RFP upon the terms quoted below.

a) Pricing for Services Offered

Describe how the project will be financed and provide clear evidence of available funds

designated for this project, including, but not limited to: anticipated revenue sharing

plans, cost schedules, carrier’s contracts, etc.

a. Delivery Schedule of Events and Time Periods

b. What is the maximum number of carriers supported for your proposed

configuration?

c. Describe any environmental requirements for all equipment locations if any:

d. Describe what the predicted caveats in the contract are concerning unforeseen

geological conditions of the sites.

NC Zoo RFP 1/29/19 Page 11 of 15

By submitting this proposal, the Proposer certifies the following:

- This proposal is signed by an authorized representative of the firm.

- It can obtain insurance certificates as required within 10 calendar days after notice of

award.

- The cost and availability of all equipment, materials, and supplies associated with

performing the services described herein have been determined and included in the

proposed cost.

- All labor costs, direct and indirect, have been determined and included in the proposed

cost.

- The Proposer has read and understands the conditions set forth in this RFP and agrees to

them with no exceptions.

Proposer

Address

City, State, Zip

Telephone Number

By Title Date

(Signature)

(Typed or Printed Name)

NC Zoo RFP 1/29/19 Page 12 of 15

Tower Site “1”

Tower Site “2”

TOWER TYPE: Monopine (stealth) ± 150’ AGL 2 branches/ft with antenna socks

LEASED AREA: 100’ X 100’ approximately ± 0.25 acres

FENCED AREA: 50’ X 80’ approximately

LOCATION:(Zoo’s preference) LAT-N 35° 37' 46.16" (NAD '83) LONG-W 79° 46' 04.36" (NAD '83)

EASEMENT AVAILABLE: TBD

TYPE OF ACCESS ROAD: Compacted Gravel (complying

with Section 5.2, NCDOT

Asphalt QMS manual)

12’ wide roadway

DISTANCE TO ELECTRICITY: TBD Underground lines & not on Zoo’s meter.

SECURITY FENCING: 7’ tall: 6’chain link w’ BW arms, 9

gauge, vinyl coated black chain 10’ swing wide gate to compound

posts and top rail to match fabric.

AREA LIGHTING: Non required by Zoo Needs Zoo review & approval if used

GENERATOR: Non required by Zoo Needs Zoo review & approval if used

EQUIPMENT BUILDING: Non required by Zoo Needs Zoo review & approval if used

TOWER TYPE: Monopine (stealth) ± 150’ AGL 2 branches/ft with antenna socks

LEASED AREA: 100’ X 100’ approximately ± 0.25 acres

FENCED AREA: 50’ X 80’ approximately

LOCATION:(Zoo’s preference) LAT-N 35° 37' 46.16" (NAD

'83)

LONG-W 79° 46' 04.36" (NAD '83)

EASEMENT AVAILABLE: TBD

TYPE OF ACCESS ROAD: Compacted Gravel (complying

with Section 5.2, NCDOT

Asphalt QMS manual)

12’ wide roadway

DISTANCE TO ELECTRICITY: TBD Underground lines & not on Zoo’s meter.

SECURITY FENCING:

7’ tall: 6’chain link w’ BW

arms, 9 gauge, vinyl coated

black chain

10’ swing wide gate to compound

posts and top rail to match fabric.

AREA LIGHTING: Non required by Zoo Needs Zoo review & approval if used

GENERATOR: Non required by Zoo Needs Zoo review & approval if used

EQUIPMENT BUILDING: Non required by Zoo Needs Zoo review & approval if used

NC Zoo RFP 1/29/19 Page 13 of 15

EXHIBIT B: Zoo Property

NC Zoo RFP 1/29/19 Page 14 of 15

EXHIBIT B: Zoo Property Extents with Desired Coverage Map

NC Zoo RFP 1/29/19 Page 15 of 15

PROPOSAL FOR GROUND LEASE OF ±0.5 ACRES

(NC Zoological Park-Asheboro, NC)

To: Director of the State Property Office

1321 Mail Service Center (US mail)

116 W. Jones Street, Room 4055 (27603) (by express mail)

Raleigh, NC 27699-1321

In accordance with your Request for Proposals _________, dated ________ for the lease

of ______ acres located at , Randolph County, North Carolina,

and subject to all the conditions and requirements thereof, which, insofar as they relate to this

proposal, are by this reference made a part of it, I (we) hereby submit this proposal and hereby

agree:

1. To pay a minimum annual rental of

2. To pay as additional rent 50% of gross revenues from all rents, services and sales received

by the lessee on the leased Premises.

3. To provide and furnish all the facilities and services listed in this RFP, unless the providing

or furnishing of a facility or service is waived, in writing, by the State Property Office.

4. To execute a lease containing the terms and conditions included in the lease form within

thirty (30) days after it is presented to me (us) by the State of North Carolina for execution.

5. To furnish such additional information and data pertaining to my (our) qualifications

and/or financial position as the State Property Office may request.

Submitted by: / /2019

Print Name:

Title: