REQUEST FOR PROPOSALS

Merchandise Services for the Halifax 2020 North American

Indigenous Games Host Society

RFP No. FEB20-8

February 13, 2020

NAIG is committed to identifying opportunities for Indigenous entrepreneurs interested in

working with the host society to stage the largest multi-sport event ever hosted in Atlantic

Canada

2

TABLE OF CONTENTS

Section 1 Instructions to Proponents

Section 2: Proposal Evaluation Criteria

Section 3 Terms and Conditions of the Proposal

Section 4 General Conditions of 2020 North American Indigenous

Games Host Society Contracts

Proposal Form “A”

Proposal Form “B”

Proposal Form “C” Contribution or Consideration for Marketing Rights

Pricing Form

Attachment “A” NAIG 2002 Draft Sport Schedule

SECTION 1: INSTRUCTIONS TO PROPONENTS

1. Background - The Games

Between July 11-19, 2020, Halifax and Nova Scotia will host the 2020 North American

Indigenous Games. 5,000 athletes, coaches and managers from 26 regions across Turtle

Island will gather in Kjipuktuk (Halifax) to compete in 16 different sports. This will mark the

first time that the North American Indigenous Games have been hosted in Nova Scotia and

Atlantic Canada.

The Games bring many tangible and intangible benefits to the host community. It is a

significant endeavor that requires thousands of volunteers and much planning and

preparation. The Games will cost about $12 million to deliver and of which, almost $1

million must be raised from the private sector. The 2020 North American Indigenous Games

Host Society is a non-profit organization and all sponsorships help make these games a

success.

The Games provide the opportunity to highlight both sport and Indigenous culture to

participants and also the general public as a whole. The Host Society has focused on

respecting both pillars throughout all functional areas of NAIG 2020. The 2020 Games will

tell the story of the Mi’kmaw/Indigenous Sport and Culture which will be passed on to today’s indigenous youth through their experiences at the Games. Merchandise will provide the story before, during and following the games through visual products which will help

the memories of the Games live on. The Host Society’s goal is to have the Mi’kmaw nation and all participants want to take a piece of the experience home with them.

NAIG is committed to identifying opportunities for Indigenous entrepreneurs interested in

working with the host society to stage the largest multi-sport event ever hosted in Atlantic

Canada

2. Objective

The Host Society is seeking proposals from a qualified apparel provider to service the

merchandise needs for the North American Indigenous Games. The company or

companies is to produce merchandise and point of sale for sales and promotional items for

the Games. Host Society has a target of $50,000 in net profit in revenue in the budget from

merchandise sales

The successful partner will work with the Logistics Manager to execute the overall

requirements of Merchandise services for the Games.

3. Overview

This is a value-driven request for proposal (“RFP”) process leading to the award of a contract. As set forth in the Proposal Conditions in Section 3, the Society maintains full

discretion over this RFP process and the award. The Host Society intends to evaluate

proposals on the basis of evaluation criteria included in this proposal (see Section 2 –

Proposal Evaluation Criteria), and to make an award based on the results of the Evaluation

Point Rating and the Host Society’s assessment in its sole discretion of which proposal

provides the best value and is in the Host Society’s best interests.

4. RFP Schedule

The following is the intended schedule for the proposal process. Proponents should comply

with this schedule unless otherwise notified of any changes. All times noted are for Atlantic

Time.

Opening Time: February 13, 2020

Closing Time: February 28, 2020 (2:00 PM Atlantic Standard

Time)

Initial Screening: March 2-6, 2020

Award: March 13, 2020

5. The Scope of Services

The contract that results from this process will select a company or companies to supply

maintain and point of sale for NAIG 2020 merchandise. Merchandise will be sold online

(pre games) and on site during the week of the games (July 12 – 18). Host Society is

targeting a revenue of $50,000 from Merchandise sales. Below is a list of services for

merchandise at NAIG 2020

● Supplying of 6 -8 merchandise items branded NAIG 2020 to meet merchandise

request of participants of NAIG 2020.

● Create, Implement and maintain a secure webpage (linked from www.naig2020.com

) which will provide separate web-based online store offering merchandise (2

months prior). Allow for shipping of items at user costs and pick up at Games.

● Management of supply and sales of onsite pop up vendor locations during the

games (July 12 – 18, 2020)

● Locations for vendors – Halifax Commons (NAIG 2020 Cultural Village), SMU Tower

(Basketball, wrestling and lacrosse) and Scotiabank Centre (Opening Ceremonies)

● Hours of operations:

o July 11, 10am – 2:30pm, SMU Tower

o July 11, 5:30 – 9pm, Scotiabank Centre

o July 12 – 17, 12pm – 10pm, Cultural Village & SMU Tower

o July 18, 10am – 1pm, SMU Tower

o These times don’t include set up time.

NAIG 2020 will provide

● Marketing for merchandise

● Tenting, tables, chairs and power for onsite vendor

● Security of items during the games

For the benefit of the respondent, the Host Society has also included the draft Games

schedule in Attachment A and branding guidelines in Attachment B.

6. Proponent Qualifications

The proponent must possess the following qualifications and experiences:

● Experience working with Indigenous community and cultural events;

● Experience in develop of website for online sales

● Experience with purchasing & management of merchandise sales in major events across

multiple venues.

7. Proposal Requirements

1. Proposals should be submitted in the form required herein as follows:

Mailed to Emailed Hand Delivered to

2020 North American

Indigenous Games Host Society

5121 Sackville Street

Suite 400

Halifax, NS B3J 1K1

Micheline Robichaud

micheline.robichaud

@naig2020.com

2020 North American

Indigenous Games Host Society

5121 Sackville Street

Suite 400

Halifax, NS B3J 1K1

During normal business hours

(also use for courier deliveries)

2. Proposals are due at the location specified above, before the Closing Time.

3. Process questions regarding the submission of proposals may be directed to the

following prior to the Closing Time:

Micheline Robichaud,

Executive Assistant

902.240.9238

micheline.robichaud@naig2020.com

Information obtained from any other source is not official and may be inaccurate.

Proponents agree not to reply on information from any other person in connection

with this RFP.

4. If a proponent is of the view that there are discrepancies or omissions in the RFP

documents, or that any clarification is required, the proponent should contact the

Executive Assistant. Questions or requests for clarification regarding the request for

proposal must be received 48 hours prior to closing. The Director, Administration,

Finance & IT will respond in writing or, if in agreement that there is a requirement for

amendment or clarification, will issue an addendum. The Host Society may, at any time

prior to the closing date and time, issue additional information, clarifications or

modifications to the RFP by written addenda issued by the Procurement Coordinator or

his/her designate only. It is the Proponent’s sole responsibility to ensure they have received all addenda prior to submitting their Proposal. It is the vendor’s responsibility to monitor the North American Indigenous Games website and download addenda

posted. All addenda become part of the proposal documents and receipt of addenda

shall be acknowledged by the proponent on Proposal Form “A”, Section 4.

5. Two Envelope/Document Method: Proposals must be submitted using the two-

envelope/document method, as follows:

Proposal Envelope/Document:

Proponents should include in the outer envelope the following:

(a) Proposal Form “A”.

(b) The sealed price envelope/document.

Price Envelope/Document (to be sealed and enclosed in the Proposal

Envelope/Document):

Proponents should include in the inner Price Envelope the following:

(a) Proposal Form “B”

(b) The proponent’s pricing

Both the proposal envelope/document and sealed price envelope/document

should clearly be labelled on the front of each envelope/document, with the words

“Merchandise services for the 2020 NAIG Host Society”, the closing time and the proponent’s company name and address.

Please note, with regards to value driven RFPs, the name of the winning bidder and

the value of the bid will be disclosed on the 2020 NAIG Host Society website. For

price driven RFPs, names and values of all bids may be disclosed.

Proponents should note that no price escalation terms should be included in any

proposal. NOTE: Proponents, please be sure ALL of your pricing information is

only in the price envelope/document.

Contribution or Consideration for Marketing Rights

Companies may, at their option, provide to the Host Society, a specified amount of

contribution in consideration of the Host Society granting successful bidder(s) the

rights associated with the appropriate sponsorship level. The contributions may be

in the form of cash payments, price discounts, in kind supply of equipment, legacy

options and/or labour or other acceptable alternatives as determined solely by the

Host Society. All technically compliant bids shall be evaluated on the basis of the

price tendered for the work, including as the Host Society shall elect, the valuation

of the contributions defined above.

The Host Society reserves the right to evaluate and negotiate separately with all

Contractors for the base cost of the tender either separately or in conjunction with

the consideration offered by the bidder in respect to the marketing rights.

The Halifax 2020 North American Indigenous Games may negotiate a final offer

with the selected proposer.

6. Proponents are required to submit one (1) copy of their proposal. Proposals may be

submitted in a larger envelope/document or box, but such an envelope or box must be

sealed. The envelope must be clearly visible on the outside of the package.

7. If a proponent wishes to verify that a proposal has been received prior to the Closing

Time, the proponent may telephone the Executive Assistant at (902) 240-9238. The

proponent must identify the company name before this information will be released.

No other information concerning the proposals will be released under any

circumstances prior to proposal opening.

8. Proposals may be withdrawn by submitting a written withdrawal request to the same

address to which the proposal was submitted prior to the Closing Time. The proposal

will be returned to the proponent unopened.

9. Proposals submitted by individuals should be signed by such individuals in the presence

of a witness. Proposals submitted by partnerships should be signed by all partners in

the presence of a witness. Proposals submitted by corporations should be signed by

properly authorized signing officers and sealed if the company has a seal, if not, the

proposal should be signed by the witness also.

10. The goods are for the use of, and are being purchased by the Host Society, and are

therefore subject to the Harmonized Sales Tax.

11. A proposal has been submitted prior to the Closing Time, amendments to the proposal

may be emailed to micheline.robichaud@naig2020.com, provided that such

amendments are received at the locations specified in Section 1.1 prior to the Closing

Time.

12. All technical questions in reference to this RFP should be directed to the Logistic

Manager:

Paul Forrest – Logistics Manager

2020 North American Indigenous Games Host Society

Phone: (902) 430-7402

E-mail: paul.forrest@naig2020.com

Information obtained from any other source is not official and may be inaccurate.

Proponents agree not to rely on information from any other person in connection with

this RFP.

8. Proposal Conditions

Notwithstanding anything contained elsewhere in this RFP, including any forms, schedules

or attachments hereto, this RFP is subject to the following terms and conditions, all of which

the Proponent is deemed to accept without qualification by the Proponent’s submission of a proposal in response to this RFP:

(a) This is an invitation for proposals and not a tender call. The Host Society does not

intend to and does not assume or owe any contractual or other duties or

obligations as a result of the issuance of this RFP, the preparation or submission of

a proposal by a Proponent, the receipt, opening and consideration of a proposal,

the evaluation of proposals, provision of additional information or conduct of

presentations, the Proponent’s participation in any discussions or negotiations, or on any other basis whatsoever arising out of this RFP. Without limiting the

generality of the foregoing and for certainty, no Contract A is formed by the

submission of a proposal in response to this RFP.

(b) In its sole and absolute discretion, and without limiting the generality of the Host

Society’s discretion under this RFP, the Host Society:

(i) may modify or amend this RFP including the schedule, the RFP requirements,

the scope of services, or any other terms, whether material or not, and may

cancel or suspend this RFP.

(ii) need not necessarily accept the lowest price, the highest ranked, or any

proposal, and may reject or accept any or all proposals.

(iii) may reject a proposal which fails to meet the requirements of this RFP,

whether substantially or otherwise, or take such failure or any qualifications of

the RFP requirements set forth in the proposal into account in evaluation of

the proposal.

(iv) assess any proposal on the basis of any one or more of the evaluation criteria

set forth in this RFP, which criteria are not intended to be exhaustive, and/or

any other criterion or factor considered appropriate by the Host Society and

select any proposal which the Host Society considers to offer the best value

and to be in its best interests.

(v) make adjustments to price proposals for the purposes of evaluation with the

objective of creating a level playing field, including, but not limited to,

arithmetical mistakes and the addition or deletion of optional items.

(vi) accept any proposal which in any manner, whether substantially or not, fails

to comply with any of the requirements of this RFP, whether or not such

requirements are expressed in mandatory terms or such non-compliance is

substantial.

(vii) negotiate one or more of the highest ranked proposals with respect to fee, the

scope of services or any other component of such proposal(s).

(viii) The Host Society shall have no liability as a result of issuance of this RFP. No

proponent shall have any claim against the Host Society for any compensation

of any kind whatsoever as a result of participating in this RFP process,

including without limitation any claim for costs of proposal preparation or

participation in negotiations, or for loss of anticipated profits, whether based

in contract including fundamental breach, tort, breach of any duty, or any

other cause of action whatsoever.

9. Proposal Evaluation

After the closing date, the proposal envelopes/documents will be opened, and the contents

will be separated. The proposals will be forwarded to the Evaluation Committee for

evaluation in accordance with proposal evaluation criteria as set forth in Section 2

“Proposal Evaluation Criteria”. The price envelope/documents will be retained in safekeeping until the technical evaluation is complete.

When the technical evaluation is complete, those proposals that meet or exceed the

minimum acceptable score identified will have their price envelope/document opened. The

rate schedule will then be scored according to evaluation criteria.

Proponents who do not meet the minimum acceptable score will have their price

envelopes/documents returned unopened.

10. Proposal Award

Award of this proposal will result in the signing of a contract by the successful proponent in

a form acceptable to the Host Society in its sole discretion and agreed between the Host

Society and the successful Proponent.

11. General Conditions of Contract

For the assistance of Proponents only, and subject to the terms and conditions of this RFP,

Section 4 sets forth anticipated general conditions of contracts.

SECTION 2: PROPOSAL EVALUATION CRITERIA

1. Method of Evaluation

The Evaluation Committee will evaluate and recommend the selection of the successful bidder

based on proposal submission, references and price. The committee is comprised of individuals

with provincial and national event experience. The highest-ranking proponent will be

recommended to the Executive Committee of the Halifax 2020 North American Indigenous

Games.

2. Proposal Evaluation

The objective of the evaluation process is to select a Merchandise Provider(s) capable of

providing the services identified below in the technical evaluation chart. In their proposals,

proponents shall provide responses to the Technical Requirements (see Attachment “A”) and otherwise demonstrate through samples, publications, narrative explanation and references

that they have the necessary qualifications to undertake the services as described in this RFP.

In their proposal, proponents shall clearly show how their qualifications will be utilized to the

Halifax 2020 North American Indigenous Game benefit.

3. Overview of the Evaluation Process

The proposal packages will be opened by the Executive Assistant or his designate on the closing

date and given to the Evaluation Committee. The price envelopes/documents will be retained

by the Executive Assistant. When the technical evaluation is complete the Executive Assistant

will provide the price envelopes/documents which are to be opened and will return ones which

are not to be opened.

The Evaluation Committee will evaluate all proposals using the following steps:

(a) Determine whether any proposals meet the RFP criteria;

(b) Evaluate proposals based on technical criteria outlined in this proposal document;

(c) Determine ranking of proposals based on technical evaluation points system

(maximum 100 points);

(d) Return price envelopes/documents of proposals where technical score did not meet

or exceed threshold (80 points);

(e) Finance opens price envelopes/documents of remaining proponents;

(f) Finance assigns points for price (maximum 40);

(g) Finance determines change in ranking that reference checks and price may have

affected;

(h) Finally, Finance tallies points and determines highest-ranked proposal and rankings

of other proposals (maximum 140 points);

(i) Share recommendation with Evaluation Committee and recommend highest ranked

proposal to Executive Committee, Halifax 2020 North American Indigenous Games.

4. Key Evaluation Criteria

Proponents must provide clear and concise information in response to the following

requirements set forth in this Section:

a) Proof the proponent has demonstrated experience in online and site Merchandise

services for a large scale event and can meet the required timelines for delivery.

b) Proof of quality assurance, providing information with regards to certificate of

Insurance, Workers’ compensation certificate, quality assurance policies, if required

c) Clearly outline branded items that will be recommended to the Host Society, which

included suggested sale price and profit margins. Pricing sheet included

d) Mock Up designs of recommended items for sales

e) Experience working with the Indigenous community and supporting cultural

practices and protocol requirements

f) Three (3) references are provided with contact information.

g) Signed declaration indicating that there is no conflict of interest between this

account and other client accounts of the proponent.

Proponents should note that failure to meet any of the requirements set forth in this section

will likely result in your proposal being rejected.

5. Evaluation Point Rating

Proposals will be assessed on a point rating system, outlined below, with a maximum 100

technical points and a maximum of 40 price rate points. This is used to determine each

proponent’s strategic and technical fit to the needs described in the proposal documents. The technical points will be added together with the reference, presentation and price

envelope/document points (outlined below) to determine a final point score.

Proposals scoring less than a total threshold of 80 technical points will be considered technically

unacceptable and will result in the price envelope/document being returned to the proponent

unopened.

A. Technical Evaluation

In their proposal, agencies shall clearly show how their qualifications will be utilized to the

North American Indigenous Games benefit through the following:

TECHNICAL EVALUATION Maximum

Points

1) Capability – Company/ Organization/Project Team

▪ Description of the firm and staff’s expertise regarding merchandise supplies and management of merchandise online

45

and at large events. Include description of the project team and

any other sub-contracting companies (15 pts)

▪ Description of the firm’s plan to meet the requirements to provide merchandise services of the 2020 North American

Indigenous Games. Include a detailed plan on how to achieve the

$50,000 profit margin for NAIG 2020 (20 points)

▪ Provide list of milestones and a critical path for Merchandise

production deliverables for 2020 North American Indigenous

Games (10 pts)

2) Business Case for Sales

▪ Recommendation for merchandise items (6 -8 items) including

design mockups for NAIG 2020 (20 pts)

20

4) Sustainable Practices

▪ The vision of the 2020 North American Indigenous Games Host

Society is to inspire people to embrace sustainability by

demonstrating leadership in enhancing the economic, social and

environmental benefits of the games to achieve a positive legacy

for the community. Please provide information with regards to

initiatives you undertake to promote sustainable practices such

as; promote social inclusion; maximize recyclability and use

recycled content; reduce waste; conserve natural resources,

materials and energy; increase durability; reduce toxicity and

minimize packaging. (10 pts)

10

5) Indigenous Cultural Experience

▪ Provide any past/relevant experience working with Indigenous

clientele (7.5 pts)

▪ Provide your approach to ensuring Culture is ensured in

production (7.5 pts)

15

6) Experience: References

▪ For each reference (3) provide a brief description and services

provided. (15 pts)

10

THRESHOLD – TECHNICAL AND EXPERIENCE EVALUATION

80

TOTAL TECHNICAL AND EXPERIENCE EVALUATION:

100

Proposals scoring less than 80 points on the technical and experience evaluation will be

considered technically unacceptable and will be rejected prior to evaluating pricing.

B. Price envelopes/documents on qualifying proposals and calculation of price rate points

Upon completion and rating of the evaluation criteria and reference check, the price

envelopes/documents of the qualifying proponents will be opened.

7 Price: ● Estimate costs include but not limited to; merchandise services

● Please provide payment terms

Lowest price proponent = 40 points

Lowest price/ proponents price x 40 points = points awarded to

proponent

i.e. lowest price = $500, proponent A price = $550

500/550 x 40 = 36 points to proponent A

40

TOTAL PRICE POINTS 40

TOTAL POINTS 140

The proposal with the greatest number of points totalled from sections 1 – 9 is the highest ranked

proposal.

Bids from Indigenous owned bidder and / or joint submissions with Indigenous and non- Indigenous operators are encouraged. Ulnooweg Development Group (NAIG@unlooweg.ca) is working with Indigenous entrepreneurs to make operators aware of opportunities to supply goods and services to the games. Non-Indigenous entrepreneurs interested in exploring partnership opportunities are also asked to reach out to NAIG@unlooweg.ca.

6. Proposal Scoring/Awarding of Contract

The proposal scores will be finalized based on the results of all the above factors. Subject to the

terms and conditions of this RFP, the proposal with the highest final score out of a total of 140

points (combination of technical points, reference points and price/rate schedule points) will be

recommended for award. In the event that the Host Society considers that two or more proposals

offer substantially the same value, the Host Society may give priority to the proposal based on

proponent location in the following order:

1. Indigenous

2. Region

2. Atlantic Canada

3. Canada

4. Other

SECTION 3: GENERAL CONDITIONS OF PROPOSALS

See online PDF for Section 3 found here:

https://drive.google.com/file/d/1mSVpjYnbxyIGSj0cPoEP9YgBKrI1UM9_/view?usp=sharing

SECTION 4: GENERAL CONDITIONS OF CONTRACTS

See online PDF for Section 4 found here:

https://drive.google.com/file/d/1mSVpjYnbxyIGSj0cPoEP9YgBKrI1UM9_/view?usp=sharing

PROPOSAL FORM “A”

2020 North American Indigenous Games Host Society Merchandise services

1. I/We hereby submit a Proposal for the North American Indigenous Games Merchandise

services proposal in accordance with the requirements of this RFP.

2. I/We have carefully examined all of the contents of this RFP, including the RFP terms and

conditions.

3. In the event of our proposal being accepted, I/We agree to enter into a contract with the

2020 North American Indigenous Games Host Society.

4. I/We acknowledge receipt of, and have taken into consideration, the following addenda

issued during this Request for Proposals: # # # # #

5. Proposal Closing Time: February 28, 2020, at 2:00 PM Atlantic Daylight Time

6. I/We acknowledge the proposal scores will be finalized based on the results of all the factors

outlined in the proposal package, and that the Host Society will select a proposal which

provides the Host Society with the best value and which the Host Society determines is in its

best interests.

PROPONENT'S FULL REGISTERED BUSINESS NAME:

PROPONENT'S FULL BUSINESS ADDRESS:

BUSINESS LICENSE #: TELEPHONE NUMBER: ____________________

SIGNATURE(S): TITLE: _________________________________

PRINTED NAME AND SEAL IF ANY

____________________________________________________________

Attested to and delivered on behalf of the Respondent this day of ________ , ______ in the

presence of:

WITNESS SIGNATURE:

NAME:

Sign this form as follows:

Sole Proprietorship: Sole Proprietor to sign in the presence of a witness who will also sign where indicated.

Insert the words "Sole Proprietor" under Title(s).

Partnership: Partner(s) to sign in the presence of a witness or witnesses who will also sign where indicated.

Insert the word "Partner" against each signature under Title(s).

Limited Company: This Form must be signed by duly authorized signing officers of the company in their normal

signatures designating against each signature the official capacity in which the signing officer acts. The

Corporate seal of the company, if any, must also be affixed to this Form by a person authorized to do so. When

this form is signed by officials other than the President and Secretary of the Company a copy of the bylaw or

resolution of the Board of Directors authorizing them to do so must be submitted with the proposal/proposal

documents.

PROPOSAL FORM "B"

2020 North American Indigenous Games Host Society Merchandise Services

Request for proposal for Merchandise Services

Services pricing must be submitted in the enclosed price envelope/document.

1. I/We have carefully examined all of the contents of this RFP, including the RFP terms and

conditions.

PROPONENT'S FULL REGISTERED BUSINESS NAME: ____________________________________

PROPONENT’S FULL BUSINESS ADDRESS: ____________________________________________

SIGNATURE(S): TITLE: _________________________________

(AND SEAL IF ANY)

PRINTED NAME: ___________________________

Attested to and delivered on behalf of the Proponent this day of ,2020 in the presence

of:

WITNESS SIGNATURE: NAME:

Sole Proprietorship: Sole Proprietor to sign in the presence of a witness who will also sign where indicated.

Insert the words "Sole Proprietor" under Title(s).

Partnership: Partner(s) to sign in the presence of a witness or witnesses who will also sign where indicated.

Insert the word "Partner" against each signature under Title(s).

Limited Company: This Form must be signed by duly authorized signing officers of the company in their normal

signatures designating against each signature the official capacity in which the signing officer acts. The

Corporate seal of the company, if any, must also be affixed to this Form by a person authorized to do so. When

this form is signed by officials other than the President and Secretary of the Company a copy of the bylaw or

resolution of the Board of Directors authorizing them to do so must be submitted with the proposal/proposal

documents.

PROPOSAL FORM "C"

Contribution or Consideration for Marketing Rights

Companies may, at their option, provide to the Host Society, a specified amount of

contribution in consideration of the Host Society granting successful bidder(s) the rights

associated with the Request for Proposal. The contributions may be in the form of cash

payments, price discounts, value in kind supply of equipment, legacy options and/or labour or

other acceptable alternatives as determined solely by the Host Society.

All technically compliant bids shall be evaluated on the basis of the price tendered for the

work, including as the Host Society shall elect, the valuation of the contributions defined

above.

The Host Society reserves the right to evaluate and negotiate separately with all Contractors

for the base cost of the tender either separately or in conjunction with the consideration

offered by the bidder in respect to the marketing rights.

Consideration for marketing rights:

Cash - $__________

Discount to Base Cost ________% or $_______________________

Other (i.e. Legacy), as detailed hereunder:

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

PROPONENT'S BUSINESS NAME: ________________________________

PRICING FORM Merchandise Services

All pricing information is to be submitted in a separate envelope/document when submitting

RFP

**Host Society target margin of profit is $50,000 for Merchandise

Section 1: Website

Website development/operations/maintenance - $ ______________________________

Section 2: Pop up Vendor Operation Costs

Cost for operations of Pop up vendors during the Games (July 11 – 18, 2020) - $ ____________

Items required to be provided by NAIG 2020

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Section 3: Recommended Items for Sale

Item Description Quantity Price

per Unit

Discount Total

Price

Recommend

ed Sale Price

1.

$ $ $

2.

$ $ $

3.

$ $ $

4.

$ $ $

5.

$ $ $

6.

$ $ $

7.

$ $ $

8.

$ $ $

**Pricing should not include sales tax

Attachment “A”

NAIG 2020 Draft Sport Schedule

Event Venue

July

11

July

12

July 13

July 14

July 15

July 16

July 17 July 18

July

19

Travel Day Various T T

Opening

Ceremony

Scotiabank

Centre C

Closing

Ceremony

Garrison

Grounds C

Cultural

Village

Halifax

Commons CV CV CV CV CV

Archery (3D) Millbrook P

08:30-

17:30

08:30-

17:30

08:30-

17:30 R

Athletics

Beazley

Complex P

08:00-

18:00

08:00-

18:00

08:00-

18:00 R

Badminton

Citadel

Community

Centre P

08:00-

18:30

08:00-

18:30

08:00-

18:30

Baseball Big Beazley

14:00 -

21:00

08:00 -

21:00

08:00 -

21:00

08:00 -

21:00 R

Mainland

Commons

14:00 -

21:00

08:00 -

21:00

08:00 -

21:00

08:00 -

21:00 R

Basketball

Citadel

Community

Centre P

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

21:30

SMU P

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

14:00

Halifax

Grammar P

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

21:30

Halifax West P

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

21:30

Beach

Volleyball

Harbour East

Sands P

08:30-

17:30

08:30-

17:30

08:30-

17:30 R

Canoe Kayak Lake Banook P

08:00-

21:30 08:00-

21:30

08:00-

21:30

08:00-

21:30 R

Cross Country

Point Pleasant

Park P

07:30-

14:00 R

Golf

Links at

Brunello P

07:30-

15:30

07:30-

15:30

07:30-

15:30 R

Lacrosse RBC 4Pad P

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

21:30

08:00-

21:30

SMU Arena

08:00-

14:00

Rifle TBD P

09:00-

15:30

09:00-

15:30

09:00-

15:30 R

Soccer

BMO Soccer

Centre P

09:00-

21:00

09:00-

21:00

09:00-

21:00

09:00-

21:00

09:00-

21:00 R

SMU

09:00-

13:00

Softball

Halifax

Commons P 08:00-

21:00

08:00-

21:00

08:00-

21:00

08:00-

21:00

08:00-

21:00 R

Swimming Dalhousie P

08:00-

21:00

08:00-

21:00

08:00-

21:00

Volleyball

Canada Games

Centre P

08:30-

20:30

08:30-

20:30

08:30-

20:30

08:30-

20:30

Wrestling SMU Arena P

08:00-

18:30

08:00-

18:30

If

needed