REQUEST FOR PROPOSAL

STUDENT TRANSPORTATION SERVICES

PROPOSAL DUE DATE: February 6, 2017

Noon EST

REQUEST FOR PROPOSAL - STUDENT TRANSPORTATION SERVICES The Shaler Area School District is soliciting proposals for the provision of Student Transportation Services. These services will include Primary Transportation, Special Transportation and Auxiliary Transportation as hereinafter defined. Proposals shall be provided to cover a five-year contract. All base proposals must include at least the minimum specifications as described in this Request for Proposal. The proposers may add additional services or provide for enhancements of contractual rights for the District but may not propose a service which is less than specified herein or limit the District's contractual rights below those specified herein for the base proposal. ALL BASE PROPOSALS RECEIVED WILL BE ASSUMED T O INCLUDE, A T A MINIMUM, A L L SERVICES A N D CONTRACTUAL RIGHTS SPECIFIED H E R E I N . In addition to the base proposal, proposing firms may provide alternative proposals that they believe will better serve the Shaler Area School District or provide a more economical program of equivalent service.

This Request for Proposal includes the following:

I. Description of Shaler Area School District

II. Description of Existing Transportation Program

III. Minimum Contractual Specifications for the Base Proposal

IV. Quotation Documents

Appendix A – Proposed Schedule of Rates Appendix B – Map of Shaler Area School District Appendix C – Sample Summary Route Structures of Shaler Area School District

Three (3) copies of your proposal must be submitted by Noon EST February 6, 2017 to:

Sherri L. Ludwig, CPA Director of Business Affairs Transportation Proposals Shaler Area School District 1800 Mt. Royal Boulevard Pittsburgh, PA 15116 (412) 492-1200 ext. 2803

NOTE: Any vendor requesting an RFP and/or who may be submitting a response, must be sure to provide their email address to Sherri L. Ludwig, CPA – ludwigs@sasd.k12.pa.us and Dr. Bryan O’Black – oblackb@sasd.k12.pa.us – upon receipt of this document. Any questions from vendors, changes, clarifications, etc. will then be emailed to all vendors.

I. DESCRIPTION OF SHALER AREA SCHOOL DISTRICT Shaler Area School District is a suburban public school district bordering the City of Pittsburgh, Pennsylvania. The student enrollment for 2016-2017 is 4371. The district provides a comprehensive educational system from kindergarten through grade twelve and is accredited through the Middle States Association of Colleges and Schools. Instructional areas include regular instruction, special education (including gifted), vocational education and all necessary support services. The mission statement of the District is "The Shaler Area School District, working with the families of Etna, Millvale, Reserve and Shaler, will provide a unique educational experience that will enable each student to develop superior communication and analytical skills maximizing his/her potential to serve and succeed in a global environment." The Shaler Area School District is comprised of the Townships of Shaler and Reserve, and the Boroughs of Etna and Millvale (see Appendix B) and encompasses approximately 14.4 square miles. The District is bounded on the north by Hampton Township; on the northeast by Indiana Township; on the northwest by Ross Township; on the southeast by O'Hara Township; on the south by Sharpsburg Borough and the Allegheny River and on the southwest by the City of Pittsburgh. Currently the District is comprised of five primary buildings, K - 3, (Burchfield, Jeffery, Marzolf, Reserve and Rogers), an Elementary School (grades 4 - 5 - 6), a Middle School (grades 7 - 8) and a Senior High School (grades 9 - 12). Medical Facilities Most Pittsburgh hospitals and health care facilities are within easy access of the District. Closest to the District are Allegheny General Hospital, UPMC St. Margaret Hospital and UPMC Passavant Hospital. All of these hospitals have undertaken recent and on-going expansion projects designed to improve their facilities.

II. DESCRIPTION OF EXISTING TRANSPORTATION PROGRAM The District currently contracts its transportation program through First Student. District personnel prepare the schedule and routing for regular and special education students enrolled in District schools and private schools and charter schools. Auxiliary Transportation services such as Field Trips, Activities, Athletics, Shuttles, etc., are scheduled by District personnel i n consultation with the transportation contractor.

The District’s transportation schedule, in general, consists of two - three runs per bus. This usually, but not always, consists of the following:

• In the morning a high school run, followed by a middle school run, then an

elementary and/or primary school run.

• In the afternoon a high school run, followed by a middle school run, then an elementary and/or primary school run.

Please see the attached spreadsheet for the main public school runs. Private/Parochial runs vary depending upon the schedule of each individual school.

The fleet of the District's current contractor consists of the following, excluding required reserve vehicles:

Quantity Capacity 47 84 33 30 and under 2 48 and under 3 Lift Vans 2 Unlighted 18 Chaperones

All buses have digital video cameras installed. All vehicles are equipped with two-way radios for direct communication with the dispatchers.

III. MINIMUM CONTRACTUAL SPECIFICATION FOR THE BASE PROPOSAL

All base proposals shall include, at a minimum, the services and contractual r i gh t s described in this section. Proposers m a y include additional services or improved contractual rights in their proposal. Such additions s h o u l d be highlighted and will be considered in evaluating al l proposals. All firms are encouraged to also submit alternate proposals if they believe that they can provide better services and more economically under a different structure. The District intends to award a contract t o the firm that, in its sole discretion, i t deems to be in the best interest of the District. Factors such as total cost, services, references and other factors deemed appropriate b y the District shall be considered in the award of this contract .

1. PRIMARY TRANSPORTATION

The Contractor shal l provide Primary Transportation services for the designated resident pupils of the District. "Primary Transportation" includes the regular in and out transportation, plus any emergency transportation of all resident pupils from their designated residential pick-up stops to their designated public or non-public school or to their special education or vocational schools, and the returns of such pupils to their drop-off points in the afternoon, via regular schedules and along regular routes established by the School District for each school year covered by this Agreement.

For all purposes of this Proposal, the term "Primary Transportation" shall mean the delivery of pupils to a school in the morning and the return of such pupils to their drop-off points in the afternoon, including in each case, the right of the School District to schedule additional pick-ups and deliveries within three hours from the time of the first pick-up of a pupil until the end of the morning or afternoon run. These services shall be provided by use of buses as discussed below.

2. SPECIAL TRANSPORTATION

The Contractor shall provide Special Transportation services for special needs students and various special requirements transportation needs as the District shall solely determine. "Special Transportation" includes the regular in and out transportation, plus any emergency transportation of designated resident pupils from their designated pick-up stops to their designated public or non-public school or to their special education schools or other assigned program location, and the return of such pupils to their drop-off points in the afternoon, via regular schedules and along regular routes established by the contractor for each school year covered by this Agreement. For the purposes of this Agreement, the term "Special Transportation" shall mean the delivery of designated pupils to a school or other assigned program location in the morning and the return of said pupils to their drop-off points in the afternoon. Special Transportation Services shall normally be provided by the use of small buses, including specially equipped small buses as hereinafter d e s c r i b e d . Drivers and Chaperones for Special Transportation shall be fully trained in the transport of special needs students. Special Transportation services may require the services of bus chaperones as determined by the District. The provision of Special Transportation Services via the several types of vehicles shal l be done in the most economical m a n n e r sufficient to perform the service. If a larger than necessary vehicle is used at the Contractor's discretion, the charge to the District shall be at the rate of the smaller appropriate v e h i c l e .

3. AUXILIARY TRANSPORTATION

The Contractor shall provide Auxiliary Transportation services as needed. "Auxiliary Transportation" includes:

1) Early Dismissal of Classes other than a District-wide early dismissal 2) Mid-Day Runs 3) Field Trips and Athletic Events 4) Intra- district Shuttle Trips 5) Other services requested by the School District including transportation for

athletic teams to and from schools and to practice areas for practice purposes. Auxiliary Transportation services shall be provided by the appropriate vehicles for the specified need. Unless otherwise specified by the District, Auxiliary Transportation services shall be provided by the least expensive needs.

4. VEHICLES The initial vehicle fleet shall consist of:

47 84 Passenger Buses 5 84 Passenger Reserve/Spare Buses 52 Primary Transportation Vehicles (“Primary Fleet”)

3 Lift Equipped Vehic les 1 Li f t Equipped Spare 2 48 and Under Vehicles 33 33 and Under Vehicles 2 30 and Under Reserve/Spare Vehicles 41 Special Transportation Vehicles (“Special Fleet”)

At the initiation of this contract:

The vehicles used on daily routes shall not exceed ten (10) years of age, eleven (11) year for reserves. Vans used on daily routes will not exceed ten (10) years of age, eleven (11) years for reserves. Average age for regular route vans shall be eight (8) years or less.

A. No less than one-third (1/3) of the buses servicing the School District shall be one (1) to three (3) years old.

B. No more than one-third (1/3) of the buses servicing the School District shall be between four (4) and seven (7) years old; and

C. No more than one-third (1/3) of the buses servicing the School District shall be between eight (8) and then (10) years old.

At no time during the term of this contract shall any bus in the fleet exceed 10 years of age. At no time during the term of this contract shall the average age of the Primary Fleet or the average age of the Special Fleet exceed 6 years. Vehicle age will be computed using the mid-point of the vehicle's year of manufacture (as documented on the vehicle's permanently attached vehicle information plate) to the mid-point then of the current fiscal year. A failure to meet the maximum or average age requirements will result in a fee reduction of one-half (1/2) of the daily rate for each vehicle over the maximum age and one-half (1/2) of the daily rate for each of the number of vehicles that would have to be replaced with new vehicles in order to meet the maximum average age. All vehicles shall be equipped with all legally required equipment and, if over ten-passenger, all buses shall be equipped with crossing arms and flashing safety lights. The vehicle number should be clearly identified.

All vehicles shall be equipped with a two-way radio system or equivalent which will allow the driver to be in direct communication to the dispatchers assigned to the District. All drivers must communicate any delays or other problems, including any accidents, immediately to the dispatcher. The dispatcher will then communicate with the District any

such incidents w h i c h could result in complaints or concerns from parents or school officials. Any vehicle that is more than five minutes early or late must be communicated to the District. The contractor must have the ability to maintain communication from the bus to the outside at all times, including times when the base station or depot is closed. This would apply, for example, to athletic events or field trips. (Cell phone coverage would meet this requirement.)

All vehicles required to be equipped with flashing safety lights will also be equipped with a roof mounted h igh intensity white strobe light. This light is to be installed such that it will operate at all times when the vehicle is in motion. Each vehicle shall be equipped as required by law, including a fire extinguisher, a first aid kit, a body fluid cleanup kit, a fire bar and reflective triangles, which shall be properly stored within the vehicle.

All vehicles will be equipped with a GPS monitoring device that will track and report vehicle data including, but not limited to, vehicle location and vehicle speed throughout a daily run. Such information will be made available to District transportation officials either directly via computer network or via electronic reporting within one day of a request. Each vehicle having a “hands free” intercom system for the purpose of drivers communicating effectively with all passengers is preferred.

The Contractor s h a l l install a three (3) camera digital video recorder o n each vehicle. The cameras will be so situated that the equipment wi l l be capable of scanning all passengers o f the bus. All vehicles will be both audio and video recorded during all times of operation while providing services to Shaler Area School District. All buses shall be posted with notification that the recording is being done. The digital video equipment m u s t record the entire run from the time leaving the garage to the vehicle’s return to the garage. Recordings so produced will be maintained f o r a minimum of two months. The District will have the right to view any such recordings upon demand. The system will produce standard digital recordings eas i l y viewable on any computer system. The Contractor is required to test each camera and recording device on a monthly basis. Such inspections must be documented.

Fees for services under this agreement shal l be based upon actual services provided. All services will be billed by daily run or other unit of activity as specified i n the attached pricing proposal f o r m s . The Shaler Area School District will not be billed for inactive or reserve vehicles. These inactive or reserve vehicles will be maintained for use as replacements when an active vehicle is being serviced and to provide auxiliary services as needed. Specifications of a minimum number of reserve vehicles in no way limits the Contractor's responsibility to meet peak service needs that require a number of vehicles in excess of the number stipulated herein. The District will have the right to increase or decrease the number of runs, routes, schools serviced and vehicles used on an as-needed basis due to changes in student numbers, route structure and other factors impacting the need for vehicles.

5. MAINTENANCE

All vehicles used by the Contractor shall be maintained in sound mechanical condition and at all times during the term of this Agreement and shall conform to the standards promulgated by the Bureau of Traffic Safety, Pennsylvania Department of Transportation, or other similar governmental agency, and shall bear evidence of approval by such Bureau and proof of satisfactory inspection by the Pennsylvania State Police. The Contractor sha l l keep all vehicles in a clean and sanitary condition both interior and exterior. Contractor shall furnish daily interior cleaning of all vehicles. Vehicle windows must be clean and clear and vehicle numbering must be visible at all times. The School District may inspect any vehicle at any reasonable time or board any vehicle at any normal stop for an inspection. Under no condition may an unsafe bus be used to transport students. Contractor will keep on file the completed inspection sheets and submit copies of the sheets on demand to officials of the School District when requested. Contractor shall immediately remove any vehicle from service which in the reasonable determination of the School District is unsafe, unsanitary, or fails to meet the requirements of applicable statutes and regulations governing the operation or maintenance for school buses.

The Contractor shall institute a preventive maintenance program covering all vehicles and shall retain records of preventive maintenance service as well as regular service on all vehicles for the District's inspection. As proper maintenance is of utmost importance in the proper operation of the transportation program, the proposing firm shall include in their proposal a description of its maintenance operations. This shall include a description of the preventive maintenance program, location where all scheduled maintenance i s performed and the firm’s policy for maintaining an adequate stock of immediately available repair parts at that location.

6. PERSONNEL

All operators of vehicles used by the Contractor shall meet the regulations and rules of the Bureau of Traffic Safety of the Pennsylvania Department of Transportation in regard to age, fitness, competence, conduct, licensing, physical examination and continuing eligibility. Contractor must provide to the School District current Act 34 (PA Criminal History Background Check), Act 151 (Child Abuse History Clearance), and Act 114 (FBI Fingerprint Report) clearances, and any renewals required by law, and an Act 68 Employment History Review to the School District for each driver, chaperone or other employee, who will be on the bus while children are present and submit the same to the District for approval before working with any district student on board. As required by subsection (j)(2) of 24 P.S. 1-11, PDE Form 6004 must be completed and as required by subsection (j)(4) of 24 P.S. §1-111, this form also shall be utilized by the Contractor for current and perspective employees to provide written notice within seventy-two (72) hours after a subsequent arrest or conviction for an offense enumerated under 24 P.S. §§1-111(e) or (f.1).

Drivers will have physical examinations provided at the expense of the driver or Contractor.

A mandatory drug testing and approved random testing program, as specified by state and federal laws, are required to be performed by a District approved company at the expense of Contractor. Contractor is responsible to comply with all federal laws, state laws, local laws, and District policies pertaining to drug and alcohol testing of drivers and related personnel who provide student transportation services for the School District.

The Contractor shall at all times furnish the School District with an adequate number (but no less than 2) of standby drivers, who may be maintenance staff or mechanics duly certified to operate a school bus. The standby driver shall be used when the regular driver is not ready to start his run within ten minutes of the regular departure t ime. Stand by drivers must meet all driver requirements and have submitted appropriate clearances to the District.

The Contractor wi l l employ a minimum of two operational supervisors/dispatchers, a terminal manger and a trained safety advisor in addition to any employees required to maintain vehicles (i.e mechanics, body shop etc.) who will be available f r o m 6:00 a.m. to 5:00 p.m. daily. The two dispatchers will be solely assigned to Shaler Area School District's transportation program except for minor or incidental additional duties.

The School District reserves the right of meeting with the Contractor to discuss the removal of any driver, chaperone, dispatcher or supervisor who, in the judgment of the School District, is not rendering satisfactory service. Any requests for the removal of a driver, chaperone, dispatcher or supervisor by the District shall be final and binding on the Contractor a n d shall be immediately imp lemen ted .

Before school opens in the fall, the Contractor shall supply the School District with a list of names, addresses and telephone numbers of the drivers it is planning to use. The first week of each month thereafter, any additional names, addresses and telephone numbers of new drivers to be employed and present drivers to be discharged shall be supplied to the School District. Drivers assigned to a specific home/school route shall not be removed from such routes simply to allow for bidding on temporary services such but not limited to field trips, athletics or activities runs. All Proposals must describe in detail the firm’s program for driver selection and training as well as detailed job descriptions for supervisors and dispatchers.

7. SERVICE LEVELS AND PENALTIES

This proposal i s for a service contract. The quality provided is very important to the District. The proposing f i r m s should describe in detail the processes and procedures utilized to ensure that service levels are, at all times, and kept to their highest standards. This should include all types of services, including auxiliary services. It is

very important that the successful contractor be able to maintain their regularly scheduled Primary and Special Transportation services even during peak use of Auxiliary Transportation s u c h as field trips, athletic trips,etc. It is understood that these special function services will often overlap with the time requirements o f the Primary and Special Transportation services.

The Contractor must stipulate that they will provide the necessary vehicles and drivers to meet peak needs.

As previously stipulated, the Contractor shall maintain a minimum number of reserve vehicles to assist in meeting peak demand and to replace vehicles temporarily out-of-service. The Contractor shall employ no less than (2) stand-by drivers to ensure that peak service requirements are met. A sufficient portion of the Contractor's maintenance and/or other staff shall be properly licensed and trained to serve as replacement drivers as needed. However, in no case shall the Dispatchers be assigned to drive vehicles, leaving the dispatch office unsupervised.

In the event that because of equipment breakdowns the Contractor is unable to provide the Primary, Special and/or Auxiliary Transportation services required by this agreement, the Contractor shall reimburse the School District for all expenses incurred as a result of the unavailability of such replacement buses. This shall include, but not be limited to, any fees for events missed, any costs for alternative transportation, any overtime required of District staff, and any added costs for late arrival to an event. The School District reserves the right to contract with parents, guardians, and other contractors for the transportation of pupils as determined to be in the best interests of the School District.

If the Contractor is unable to provide the Primary, Special and Auxiliary Transportation required but does not notify the District in a timely manner, the Contractor shall pay all excess costs incurred by the District and liquidated damages equal to the daily rate of the service in question on account of the diversion of administrative time necessary to secure alternative transportation services. The Contractor is prohibited from leaving students at any location (school, field, athletic venue etc.) without a vehicle during Primary, Special and Auxiliary runs. If an emergency arises necessitating this, prior approval must be granted from the District. If approval is not granted and the Contractor leaves a site, the Contractor shall pay liquidated damages equal to the daily rate of the service in question. Occasionally during the school year, non-public schools may be in session on different days than the Shaler Area District. The Contractor will be responsible for transporting non-public students on these days.

8. ROUTING AND SCHEDULING

For Primary, Auxiliary and Special Transportation services, the Contractor will assist and cooperate with the School District in preparing a l l bus scheduling, routes and stops. The determination of such schedules, routes and stops shall be the District’s right and responsibility. The number of routes, buildings and any other changes in the structure of the District’s transportation delivery may be altered by the District during the contract. The District shall provide schedules t o the Contractor which must be provided to each driver and posted on the bus. Any changes to the schedules or routes must be noted on the bus copy. Except in case of an emergency, neither the driver nor the Contractor has the right to change the route of any bus without the express authorization of the School District. This includes, but is not limited to, reversing the route, changing roads to or from the start of the route, changing roads within the route or changing the scheduled stops on the route.

For both Primary and Special Transportation services, prior to the start of each school year (determined annual and agreed upon by the District) all drivers will be required to drive their assigned routes, both mornings and afternoon, during the scheduled time periods and in the regular buses at least two times in order to familiarize themselves with the routes, the traffic conditions and the equipment. All drivers will be encouraged to suggest alternatives to more appropriately run their routes. Such suggestions will be considered by the District for possible revisions. The Contractor will be required t o submit written documentation certifying that each route has been driven twice by the driver assigned each year before the start of school. There will be no charge for this. The Superintendent, or designee, shall have the sole responsibility of altering, delaying or canceling bus service during inclement weather. Contractor agrees to advise the School District of road conditions when requested.

9. RECORDS AND STATE REPORTS

The Contractor must agree to complete any and all necessary forms furnished by the School District as often as required by the School District for the proper administration of this Agreement and to provide such information to the District as is necessary to evaluate the operation of this Agreement and the transportation program there-under. Such information shall be provided to the School District within fifteen (15) days of each request or a mutually agreed upon time period. The Contractor must acknowledge that it is an experienced school transportation carrier and is experienced in and knowledgeable of the Pennsylvania Department of Education (PDE) record keeping requirements and reporting requirements. The Contractor shall obtain and maintain all necessary records required by the PDE for school transportation programs and shall provide to the District copies of all records required to be maintained by the District. The Contractor shall promptly complete the annual reimbursement forms (PDE-l049) and other required reports and furnish such information in this regard as the School District may request or require, including and not limited to, number of bus routes,

pupils carried per bus from place of origin to destination, miles of bus travel, amount of gasoline consumed, accident reports, hazardous routes and similar relevant data. These reports must be forwarded to the School District no later than 30 days after the last regular busing day of the school year. In addition, the Contractor will keep and file with the School District any records and reports which the School District may reasonably require. Monthly mileage forms must be provided to the District within one week of completion of the month. Payment will be withheld until all mileage forms are received. All data for use in completing state reports shall be properly computed using weighted average students and proper mileage. Actual numbers of transportation days will also be properly reported. All reserve vehicles will be properly reported whether utilized or not. The Contractor will assist in tracking and providing required documentation for any types of State or Federal reporting requirements to which the School District must adhere that require information or some level of assistance from the Contractor. The Contractor agrees that it will fully reimburse the District for any penalties or fines incurred or subsidy lost due to the Contractor's failure to properly obtain, maintain or report such required information or its failure to prepare and maintain adequate records to support the required data.

10. OPERATING COSTS

The rates quoted in this proposal shall include all costs necessary to provide the services specified. This includes, but is not limited to, the cost of equipment, drivers, operating costs, fuel, tires, parts, facility and overhead. While the base proposal should be inclusive of all fuel costs, proposers are encouraged to submit alternative proposals to include some form of fuel cost escalation or risk sharing consideration.

A. Fuel Storage – The Contractor will be responsible for storage of fuel required for the operation of all District student transportation service needs. The Contractor will bear all costs associated with the storage of said fuel. The Contractor shall be responsible for the maintenance and insurance of the fuel storage tanks. The Contractor shall provide a system that ensures the fuel is only used by vehicles in service to the District and safeguards the fuel from private/unauthorized use. Monthly fuel usage reports will be submitted by the Contractor to the District (no later than five (5) days after month end), which detail the types and amounts of fuel used. The report must also certify all fuel that was used for the purpose of transporting District students and personnel of authorized trips or detail fuel used for non-district purposes and subject to reimbursement by the Contractor to the District. The Contractor will notify the District of all fuel vendor deliveries within one (1) school day of the delivery date. The storage of fuel must be done in accordance with all State and Federal laws and regulations. Under NO circumstances shall a driver stop to fuel a vehicle while in the process of transporting students.

11. REQUIRED BONDS

The successful proposer, as a condition precedent to executing a contract, shall provide a performance guaranty indemnity bond in the amount of not less than $1,000,000 as security for the faithful performance of the contract. The premium o n said bond will be borne by the successful proposer and the bond will be drawn in favor of Shaler Area School District. The bond shall be issued by a company authorized to conduct such business in the Commonwealth of Pennsylvania.

In lieu of the above described performance guaranty indemnity bond, the successful proposer may establish an Irrevocable Documentary Letter of Credit in favor of the Shaler Area School District up to the aggregate sum of $1,000,000 available by drafts on a mutually acceptable b a n k doing business in Pennsylvania b y the Shaler Area School District on demand. The purpose of this letter and the payment of drafts by the Shaler Area School District is the same as a standard surety performance b o n d and to cover any and all damages or costs incurred or sustained by the District as a result of the non-performance of any terms and conditions of the proposal, contract and documents related thereto for the term of said agreement.

This contract may be terminated b y the District due to non-performance by the Contractor or due to other reasons that would constitute just cause. Upon such termination by the District, damages to be recovered from the performance guaranty indemnity bond or Irrevocable Documentary Letter of Credit shall include, but not be limited to, a l l add i t i ona l costs required to obtain alternative transportation services for the duration of this contract.

12. PUPIL SUPERVISION

The School District delegates to Contractor the necessary authority to supervise and control students on buses in accordance with School District rules. Authorization shall not include corporal punishment, or the right to eject any offender under circumstances other than those that present an immediate danger likely to result in injury. Bus conduct reports must be completed by the driver and given to the principal of the student’s school. At no time does Contractor have the authorization to suspend transportation services for a student or to refuse to pick up or drop off a student for any reason.

Pupils shall be taken on and discharged from the bus only at the designated stops and at the extreme right of the road or other location as designated by the School District. No pupils shall be permitted to get on or off the bus while it is in motion. No school bus operator shall start the bus, or signal the driver of any vehicle who has stopped in compliance with the provision of Section 3208 of the School Laws of Pennsylvania to proceed, until after each child on the vehicle has been safely seated, or when exiting, has reached a place of safety.

Contractor and its personnel shall maintain the confidentiality of all student disciplinary referrals and reports or other information protected from disclosure. When requested and

determined necessary by the School District and at no additional cost, drivers and chaperones shall attend formal student disciplinary hearings to provide testimony concerning student misconduct.

13. OTHER

A. Where bus chaperones are required on a route, upon agreement by the District, the Contractor shall hire, train and pay said chaperones, and the Contractor shall invoice the District for said services as proposed herein.

B. Company representative must be present at the scene of all accidents involving a vehicle provided by the Contractor. Proper notification to District representatives per appropriate chain of communication will be followed.

C. The Contractor shall comply with and observe the provisions of the Vehicle

Code, Public School Code of 1949, and all other laws of the Commonwealth of Pennsylvania, including the rules and regulations of its departments, agencies and political subdivisions, applicable to the transportation of pupils.

D. The Contractor shall carry with an insurance company or companies authorized to

insure such risks in Pennsylvania, public liability and property damage insurance with respect to each vehicle used by it under this Agreement in policy amounts of not less than $5,000,000 per accident, or such greater amount as shall be required by law. The School District shall be an additional n a m e d insured under said policies with primary coverage and certified copies of such policies shall be on file with the School District before service begins.

E. The Contractor and the School District hereby stipulate that the Contractor, while engaged in performing service under the terms and conditions of this Agreement, is an independent contractor and is not a servant, agent or employee of the School District.

F. Contractor shall also defend, indemnify and hold harmless the School District from and against any and all claims, suits, judgments, and demands whatsoever, including without limitation to costs, litigation expenses, counsel fees, and liabilities with respect to injury to, or death of, any person or persons whatsoever, or damage to property of any kind by whosoever owned, arising out of or caused or claimed to have been caused in whole or in part by the acts or omissions of Contractor, its agents or employees, in the performance of the contract and further agrees to indemnify the School District.

Compliance with insurance requirements shall not relieve Contractor of any responsibility to indemnify the School District for any liability for which indemnification is due. Indemnity obligations shall not be reduced or negated by virtue of any insurance carrier’s denial of insurance coverage for the occurrence or

event, which is the subject matter of the claim or refusal to defend the School District as an additional insured.

G. The School District retains the right to provide transportation services via mini

buses, vans, cabs or other vehicles involving students not reasonably or economically transported via this Contract as the School District may deem necessary or desirable by means of School District owned or leased vehicles or by means of other contract earners.

H. All vehicles under this contract that have a capacity of 31 or more students shall

be clearly labeled with the District's name on both sides of the vehicle. The District shall be allowed to select the lettering size and style utilized to the extent that the vehicles can accommodate them. Any vehicle so identified that is used to transport other than District students for any reason shall have the words "Shaler Area School District" securely and completely covered up at all times.

I. All proposals sha l l specify the location or locations from where the buses servicing the contract will operate. The location must be within the District or reasonably close to the District attendance boundaries. The District reserves the right to visit and approve the location prior to agreeing to contract terms and conditions. If relocation of facilities is necessary, it must occur within 12 months of the contract start date. Interim arrangements must be acceptable and approved by the District.

J. All pricing based on hours shall be computed from the first stop within the District boarders to the last stop within the District boarders and shall not include the time necessary to drive from the operations facility to the District or from the District to the operations facility.

K. The Contractor will mark all replacement vehicles with the same route number the replacement vehicle is running and will purchase magnetic covers and numbers that will be a minimum of 5” in height, which is currently the same size displayed on the vehicle. This is the identification number utilized by the student when boarding the particular bus. The replacement number will be identified at the entrance of the door. Any other methods used will first be approved by the District.

L. No other person other than a school pupil shall be transported in a school vehicle except the following: a teacher, an accompanying aide, or other school official designated by the District, a Contractor’s trainer, safety personnel, or trainee. All other persons must have prior approval of the District before riding District designated vehicles. Nothing except passengers and their belongings shall be transported in the school vehicles while it is engaged in transporting pupils to and from school. No form of written communication shall be distributed by the Contractor or its employees to the student passengers without prior approval of the District.

M. No consent or waiver, express or implied, by either party to or of any breach or default by the other in the performance of any obligations hereunder shall be deemed or construed to be a consent to or waiver of any other breach or default by the other party hereunder. Failure on the part of any party hereto to complain of any act or failure to act of the other party or to declare the other party in default hereunder, irrespective of how long such failure continues, shall not constitute a waiver of the rights of such party hereunder.

N. In addition to any other rights of termination which the School District may have according to the terms of this Agreement, the School District shall have the right to terminate this Agreement for School District’s convenience upon ninety (90) days’ written notice by the School District to Contractor. The School District shall be obligated to pay for all costs of services rendered by Contractor to the School District in accordance with the terms of this Agreement through the date of termination.

O. The contract shall not be transferred, subcontracted or assigned without the written consent of the School District and the prior approval of the School District’s Board of School Directors by action adopted at a public meeting.

If, at any time during the term of this Agreement, any part or all of the ownership of the Contractor, whether as a result of the transfer of interest from or to a sole proprietorship or partnership or as a result of the transfer of corporate shares, shall be transferred by sale, assignment, bequest, inheritance, operation of law or other disposition so as to result in a change of the present ownership and/or control of the Contractor as of the date of the execution of this Agreement, Contractor shall promptly notify the School District and the School District may terminate this Agreement at any time after such change in ownership and/or control by giving Contractor at least thirty (30) days' prior written notice of such termination. It is understood and agreed that this paragraph shall not apply to the transfer of stock between the existing owners of Contractor, whether the transfers of stock be as a result of death or lifetime disposition.

P. In addition to all attached Addendum, the Contractor must supply as part of the proposal the following:

A. Resume of key management personnel B. Outline of driver safety program C. Accident notification and response procedures D. Outline of Contractor’s pre-trip and post-trip inspection policy E. Copy of driver employee handbook F. Outline of driver training and certification program G. Outline of drug and alcohol screening program H. List of vehicles to include spares that will be assigned to Contract I. School District and other business references J. List of PA School District references should include: name of school

district, contact information, student enrollment, number of buses, number of bus routes, and years of service to that school district.

K. Current and past two (2) years financial statements L. Three (3) year accident history M. Proof of insurability N. Whether its bonds or contracts have ever been revoked or prematurely

terminated O. Compliance with prior contracts

IV. AWARD

The Shaler Area School District’s Board of School Directors will not be required to make an award entirely on the basis of the lowest proposal in dollars and reserves the right to reject any and all proposals and/or to modify the terms of the proposals to protect the interests of the Shaler Area District. In the event such modifications are unacceptable to the Contractor, such Contractor shall be released from any obligation to the Shaler Area School District.

IV. QUOTATION DOCUMENTS

In order to be considered, the following documents must be attached to and made part of all proposals. Each document must be signed by an authorized officer or agent of the proposing firm and will be binding on the proposing firm.

1. Five-year contract pricing proposal 2. Declaration and signature page 3. Non-collusion affidavit 4. Proposal bond

SHALER AREA SCHOOL DISTRICT 1800 MOUNT ROYAL BOULEVARD

GLENSHAW, PA 15116-2196 (412) 492-1200 FAX 492-1236

REQUEST FOR PROPOSAL FOR STUDENT

TRANSPORTATION SERVICES

SIGNATURE PAGE

The undersigned hereby acknowledges tha t he/she has read and agrees to all stipulations of the Request for Proposal - Student Transportation S e r v i c e s , except as clearly described in a written attachment to this signature page. The written attachment must clearly state the section or requirement to which exception is taken and describe any alternative that is being proposed. Failure to so take exception indicates agreement with all requirements of the Request for Proposal and that all such requirements are reflected in the proposed pricing. When proposer is an individual If the proposer is an individual trading under his own or a fictitious name, this Proposal must be signed by the individual owner and his exact Post Office Address must be given. If one other than the owner signs this proposal then a notarized certificate of authority signed by the owner must Accompany this Proposal.

(SEAL) (WITNESS) (PROPOSER) Address Trading As (Fictitious Name)

When proposer is a partnership If the proposer is a partnership trading under an individual or fictitious name, this Proposal must be signed by one or more of the partners and the exact names and Post Office Addresses of the members of the firm or partnership must be included. If one other than a partner signs this proposal, then a notarized certificate of authority signed by all the partners must accompany this Proposal.

(SEAL) (WITNESS) (PROPOSER) Address Trading As (Fictitious Name)

When proposer is a corporation If the proposer is a corporation, this Proposal must be signed by the President or Vice-President or by an individual whose notarized certificate to execute must accompany this Proposal together with the names, titles, and business addresses of the President, Secretary and Treasurer which must appear on the said certificate. (CORPORATE) ATTEST:

(SEAL) (SECRETARY) BY:

(PRESIDENT)

SHALER AREA SCHOOL DISTRICT 1800 MOUNT ROYAL BOULEVARD

GLENSHAW, PA 15116-2196 (412) 492-1200 FAX 492-1236

NON-COLLUSION AFFIDAVIT

State of _____________________________ County of ___________________________ I state that I am ______________ ___________________________________(Name and title) of_________________________(Name of Firm) and that I am authorized to make this affidavit on behalf of my firm, and it owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid. I state that:

1. The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.

2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor the

approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from

bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion

with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. _______________________________(Name of firm), its affiliates, subsidiaries, officers,

directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

I state that ________________________________________(Name of firm) understands and acknowledges that the above representative are material and important, and will be relied on by Shaler Area School District in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Shaler Area School District of the true facts relating to the submission of bids for this contract.

Name and Company Position

SWORN TO AND SUBSCRIBED BEFORE ME THE _____ DAY OF ___________, 19 ____

Notary Public My commission expires

INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT 1. This Non-Collusion Affidavit is material to any contract awarded pursuant to this bid. According to the

Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids.

2. This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who

makes the final decision on prices and the amount quoted in the bid. 3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in

connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid.

4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid

documents, and an Affidavit must be submitted separately on behalf of each party. 5. The term "complementary bid" as used in the Affidavit has the meaning commonly associated with the term

in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition.

6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

APPENDIX A

PRIMARY AND SECONDARY TRANSPORTATION SERVICES Daily Cost Per Operating Vehicle

2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022

65 to 84 Passenger Buses

36 to 48 Passenger Buses

30 and Under Passenger Vehicles Lift Equipped Small Passenger Buses Unlighted Vans Excess miles over 5 hours per day - Small bus (per hour) Excess miles over 5hours per day - Unlighted Vans (per hour) Excess miles over 5 hours per day - Large bus (per hour) Bus Chaperons (per day) AUXILIARY TRANSPORTATION SERVICES

Daily Cost Per Operating Vehicle 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022

Early Dismissals In-District Shuttles (per on way run) Mid-day Run - large bus (per one way run) Mid-day Run - small bus (per one way run) Mid-day Run - Unlighted Van (per one way run) Field/Athletic Trips - Large Bus (per two way run) Field/Athletic Trips - Small Bus (per two way run) Field/Athletic Trips - Unlighted Van (per two way run) In District Field/Athletic Trips - Large Bus (per one way run) In District Field/Athletic Trips - Small Bus (per one way run) In District/Athletic Trips - Unlighted Van (per one way run) A.W. Beattie Run - large bus (per one way run) A.W. Beattie Run - small bus (per one way run) Attendant Mid-Day Attendant Excess time over 5 hours per day SUMMER SCHOOL / ESY RATES Daily Cost Per Operating Vehicle 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022

65 to 84 Passenger Buses 36 to 48 Passenger Buses Lift Equipped Small Passenger Buses Unlighted Vans

Signature of Authorized Officer or Agent

Date

APPENDIX B