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Request for Proposal RFP (19-14-SSP)
New Hospital Expansion
Construction Management Services
MOFFITT CANCER CENTER 12902 USF MAGNOLIA DRIVE, TAMPA, FL 33612-9416 I 1-888-MOFFITT I MOFFITT.ORG Page2
All people know someone who has experienced cancer. Almost 40% of men and women will be diagnosed with cancer in their lifetimes, and more than 1.7-million new cancer cases were diagnosed in
2018.1 As the only Florida-based National Cancer Institute
Comprehensive Cancer Center2, H. Lee Moffitt Cancer Center and Research Institute, Inc. is excited to expand its ability to execute its
mission to contribute to the prevention and cure of cancer3 with this project.
The Project AnewHospitalisavitaltooltoaccomplishthisgoal.Conceivedasasingleentity,theprojectwillbedevelopedintwophases.Thefirstphase–willinclude:
• 128InpatientBeds• 24SurgicalSuites• InterventionalRadiology• Endoscopy• VariousImagingmodalities• SupportServices• Administrative/Conference• Education/Research• CentralEnergyPlant• Parking/Bridge
Thesecondphase–willaddthefollowing:
• 76InpatientBeds• Radiotherapy• InfusionTherapy
Thetotalprojectedvalueforthebothphasesoftheprojectisexpectedtobebetween$400Mand$475M.Theentireprojectwillbeconceived,plannedanddesigned,butonlythefirstphasewillproceedpasttheDesignDevelopmentphase.AnExecutiveSummary(ExhibitA)illustratesanearlyconceptfortheprojectrelatedtoitsphysicallocation,configuration,spaceprogramandcosts.Aschedule(ExhibitB)identifiesthekeydatesforthisselectionprocessandprojectmilestonesleadingtowardaMid-2023delivery.Additionalguidingprinciplesfortheprojectswillbeissuedtoshortlistedfirms.
1NationalCancerInstitute,CancerStatistics,NationalInstitutesofHealthwebsite2NationalCancerInstitute,CancerCenterLocations,NationalInstitutesofHealthwebsite3MoffittCancerCenterwebsite
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The Team Talentedprofessionalsarecentraltoaccomplishingthesegoals,andtheircollaborativeinteractionswillbekeytotheproject’ssuccess.TheprincipalteamswillconsistoftheArchitect,ConstructionManager,andProgramManager,whicharetheonlysubjectsofthisseriesofRFPs.Theseteamswillbeintegratedtoenableprojectcollaboration,whileeachteammaintainingtheirownresponsibilityandauthority.
Representativesfromtheseprincipalpartieswillinteroperateattwocriticallevelswithinthebroaderteam:generally,theProjectExecutiveTeamandspecifically,theProjectManagementTeamtomaintainclearcommunicationsandresolveissues.Moffittaspiresfortheteamtointeroperatedailyandincloseproximity.Whiletheprocessesandmechanismswillframedailyactivities,itisalsoMoffitt’sintenttobuildacultureofenduringtrustamongtheteamandsub-teams,framingconstructiveattitudesandrequiringleadershipfinessebyallparties.
Inthespiritofopennessandcollaboration,thegeneralandsalientresponsibilitiesforeachoftheseprincipalteammembersfollow.SpecificresponsibilitieswillbedefinedbyindividuallyexecutedowneragreementsbasedonthestandardcoordinatedAIAsuiteofcontracts.Allprincipalteammemberswillbeexpectedtomaintainabalancedfocusonforwardprogressandvaluecreationfortheproject,whilemaintainingpressureoneachothertocontrolcost,quality,andschedule.
TheArchitectistoleadtheresearch,ideation,anddesignauthorshipinordertosolvetheprojectrequirements,bythedesign,technicaldocumentation,andconfirmingconstructionconformity.
TheConstructionManageristoleadcontinuouscostmodeling,constructionplanning,procurementoflaborandmaterials,installation,andcommissioning.
TheOwnersRepresentativeistodrivetherapidanddependableinternaldecision-makingandbi-directionalreportingbetweenthedesignandconstructionteamsandMoffittleadership.
Oncetheprincipalteamsarecombined,theywillcollaborativelyaddothertalentasrequired,suchas:
• Buildingservices(MEPFPLV)engineers• Structuralengineer• Civilengineers• Legalcounsel• Traffic/parkingconsultant• Geotechnicalconsultant• Environmentalconsultant• Landscapearchitect• EnvironmentalGraphicsconsultant• Interiordesigner• Medicalequipmentconsultant• Radio-physicist• FoodServiceconsultant• Acousticalconsultant• Lightingconsultant
• Elevatorconsultant• Buildingenvelopeconsultant• Commissioningagent• Safety&Securityconsultant• Data/Telecommunicationsconsultant• Constructioncostestimator(3rd-party)• Schedulingconsultant• Modelmaker&Renderer• Riskmanagement/Insuranceconsultant• Hazardousmaterialsconsultant• Materialstestingconsultants• Testingandbalanceconsultant• Industrialhygienist• Furnishingsprocurementconsultant• Move/Relocationconsultant
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Request for Proposal Contents ThisRequestforProposalpackageincludesthefollowingdocuments,whichrequireresponsesaspartofyourproposalasindicated:
1. CoverLetter(e-mail)2. ProjectDescription3. TeamOverview4. ProposalRequirements,whichrequiresaresponse5. SupplierDiversityUtilizationandSubcontractingPlan,whichrequiresaresponse6. PresentationInformation7. ExhibitA:ExecutiveSummary8. ExhibitB:Schedule9. ExhibitC:FirmAcknowledgementForm–IntenttoPropose,whichrequiresaresponse10. ExhibitD:AboutH.LeeMoffittCancerCenter
Construction Manager Proposal Requirements Ingeneralterms,theroleoftheConstructionManageristoleadcontinuouscostmodeling,constructionplanning,procurementoflaborandmaterials,installation,andcommissioningintheexecutionoftheprojectintent,maintainabalancedfocusonforwardprogressandvaluecreationfortheproject,andbemutuallyresponsibletotheotherprincipalteammemberstocontrolcostandschedule.
Yourproposalshallbeorganizedtoillustratethemostsignificantqualitiesofyourfirmanditspeople.
CoverLetter
Single-pageSummarythatclearlyillustratesthatyourproposedindividualprimaryteammembersdomeetallthefollowingminimumqualifications:
¨ Possessingsuccessfulpriorexperiencewithahospitalofmorethan400,000bgsf.(cancerhospitalexperiencepreferred)
¨ Possessingsuccessfulpriorexperiencewithahospitalofmorethan$300M(const).(acutecarehospitalpreferred)
¨ Providingevidenceofpastperformanceimprovementresultsovercurrentconstructionnorms.
¨ Providingevidenceof90%ofallofyourpersonally-ledprojectsinthelastfiveyearsmeetingcostandscheduleconstraints.
¨ Providingevidenceof90%ofallofyourpersonally-ledclientsinthelastfiveyearshavecontinuedtheclientrelationshipwithsubsequentwork.
¨ Possessingthird-partyconfirmationofcompetence,asthoughtheAmericanSocietyofHealthcareEngineering’sCertifiedHealthcareConstructor.
¨ Commitmentandabilityfortheoverallprojecttomeetorexceededthe15%diversitygoal.
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StatementsandExhibitsrespondingtothefollowing:
1. Describeyourunderstandingoftheproject’spurpose.
2. DescribehowMoffittmaybestaccomplishthisproject,thekeyfactorsforitssuccess,andhowyou’veachievedtheseinthepast.Includeconceptssuchasreportingrelationships,communication,minordisputeresolution,decisioncontrol,understandingtheentirevaluestream,etc.
3. Describethepriorexperienceofyourproposedteamconsistentwiththequalitiesofthisprojectdescribedabovewithfiveexamples.Includeexperiencewithcancertreatment,acute-carehospitals,largeandmulti-phaseprojects,integrateddeliverymethods,LEANdecisionfacilitation,andthird-partycertificationsofskillsandotherpertinentqualifications.
Inclarifyingtheseexperiences,identifytheotherprimaryteammembers(Architect,ProgramManager),theaccountsofyourinteractionswiththem,andhowtheyhavedevelopedandsustainedtrust.
4. Describeandprovideevidenceforyourorganization’sfinancialstabilityandinsurancestoperformyourworkonthisproject.Moffittiscurrentlycontemplatingseparateproject-basedliabilitycoveragesbuthasnotconcludedthatinvestigationtodate.(IE.ProjectspecificE&OPolicies)
5. Describeyourfirm’sclaimshistoryandhowallclaimswereresolved.IdentifyArchitectsandOwnersRepresentativesalsoinvolved.
6. Citeyourfirm’sprioryearnetservicerevenuesandnumberofstafftoaccomplishit.Describehowyouexpectthistochangeinthenextfewyears.Confirmyouroutstandingbondcapacity.
7. ProvideaConstructionManagementfeeandanot-to-exceedvalueforreimbursableexpensesfortheentireNewHospitalprojectfromProgrammingthroughtheDesignDevelopmentphase,thesamefortheremainderofphase1throughConstructionAdministration,andthesamefortheremainderofphase2throughConstructionAdministration.
Baseyourfeeontheservices,phases,anddeliverablescontainedintheAIAA133–2009StandardFormofAgreementBetweenOwnerandConstructionManagerasConstructorandexplicitlyincludeotherservicesthatareeitherlistedinanyoftheattachedExhibitsorwhichyoubelievewillbenecessarytosuccessfullycompletethisproject.
8. Providethreereferencesforyourleadprojectteammembersforsimilarprojects.
9. Confirmyourteam’sabilitytofullyjointheprojectasindicatedontheSchedule(ExhibitB).
10. Describeyourfirm’sapproachtoengagingadiverseteamandconfirmthatyourfirmcomplieswiththeSupplierDiversityUtilizationandSubcontractingPlanrequirement.
11. Thissubmissionistobeconciseandnotexceedtwenty8½x11pagesinlegiblefont.
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IntenttoPropose
InterestedConstructionManagementfirmsmustsubmitaFirmAcknowledgementForm–IntenttoRespond(ExhibitC)viae-mailnolaterthan2:00PMESTonJanuary23,2019.Addressyourletterofintentto:
[email protected]:813-745-8706f:813-449-8277
Pre-SubmissionTeleconference
MoffittCancerCenterwillconductaPre-SubmissionTeleconferencetofurtherclarifyanddiscusstherequirementsofthisConstructionManagementRFPat9:00AMESTonJanuary28,2019.Thecall-innumberis:800-206-6032ConferenceID:7457113.
ConstructionManagementproposalsaredueinPDFformviae-mailnolaterthan2:00PMESTonFebruary20,2019.Addressyourproposalto:
[email protected]:813-745-8706f:813-449-8277
ShortListedConstructionManagementfirmswillbenotifiedbetweenFebruary21–27,2019.
AwardandOtherCriteria
TheawardofthisRequestforProposalissubjecttotermsandconditionscontainedhereinandanythatwillbedevelopedbyMoffittCancerCenterduringtheRequestforProposalprocesstoaugmentconditionsofengagement.
Qualityofservice,pricing,products,SupplierDiversityandothertermsofpurchasewillbeanintegralpartofthedecisionselectionprocess.
Ifyourfirmisawardedthisproject,aguidelinewillbedevelopedthatwillquantify,monitor,andprovideaplanforcureofdeficiencieswhichshallinclude,butnotbelimitedto,reimbursementofpersonnelandadministrativecosts,monetaryassessmentforcontinualdeficiencies,andpossiblecancellationofagreement.
H.LeeMoffittCancerCenterreservestherighttoawardthisagreementinwholeorinparttothefirmthatcanbestmeetMoffitt’sbusinessneeds.
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H.LeeMoffittCancerCenterassumesnoresponsibilityandbearsnoliabilityforcostsincurredbyaCompanyinthepreparationandsubmittalofaproposalinresponsetothisRequestforProposal.
Supplier Diversity Utilization and Subcontracting Plan Requirement MoffittCancerCenterrecognizestheimportanceofsupplierdiversityinallaspectsofourbusinessandprocurementpracticesandactivelyencouragesthedevelopment,utilizationandeconomicgrowthofcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprise(MBE/WBE/VBE/SDVBE).CentraltothisinitiativeistheinclusionandparticipationofadiversegroupofvendorsdoingbusinesswithMoffittCancerCenterandassuch,MoffittencouragestheparticipationofcertifiedMBE/WBE/VBE/SDVBEsinitsprocurementprocessbothattheprimevendorlevelaswellasatthesubcontractorlevelofitsprimecontracts.MoffittCancerCenteriscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinesses
RFPresponsesshouldincludethefirm’sabilitytoprovidefifteenpercent(15%)spendwithcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprises(“MBE/WBE/VBE/SDVBE”)relatedtothespecificcommodityorservicesidentifiedintheproposal.MoffittCancerCenterisanequalopportunitycorporation,and,assuch,stronglyencouragesthelawfuluseofcertifiedMBE/WBE/VBE/SDVBEsintheprovisionofservicesbyprovidingafairandequalopportunitytocompetefor,orforparticipationin,providingservices.MoffittCancerCenterbelievesinequalopportunitypracticeswhichconformtoboththespiritandtheletterofalllawsagainstdiscrimination,andiscommittedtonon-discriminationbecauseofrace,creed,color,sex,age,nationalorigin,orreligion.TobeconsideredforinclusionthepotentialfirmcommitstoMBE/WBE/VBE/SDVBEsParticipation.
Thesuccessfulfirmshallendeavortoprovidefifteenpercent(15%)spendwithcertifiedMBE/WBE/VBE/SDVBErelatedtothespecificcommodityorservicesidentifiedintheproposal.Acertificationletterfromanyofthefollowingagencieswillberequiredofanyfirmand/oridentifiedsubcontractorclaimingMBE/WBE/VBE/SDVBEstatusatthetimeoftheRFPresponse.
MoffittacceptsallLocal,StateandFederalGovernmentagenciesMBE/WBEcertifications,includingthefollowing:
• CityofTampa• HillsboroughCounty• StateofFlorida• SmallBusinessAdministration(SBA)8AProgramCertification
OtherMBE/WBEcertificationsacceptedinclude:
• FloridaStateMinoritySupplierDevelopmentCouncil(FSMSDC)• NationalMinoritySupplierDevelopmentCouncil(NMSDC)®ionalaffiliates• Women’sBusinessEnterpriseNationalCouncil(WBENC)• NationalWomenBusinessOwnersCorporation(NWBOC)
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Veteran&ServiceDisabledVeteran(VBE/SDVBE)Certification/Verificationaccepted:
• DepartmentofVeteransAffairs• StateofFloridaOfficeofSupplierDiversity
Pleaserespondtothesectionbelow:
SupplierDiversityUtilizationandSubcontractingPlanRequirement:MoffittCancerCenterrecognizestheimportanceofsupplierdiversityinallaspectsofourbusinessandprocurementpracticesandactivelyencouragesthedevelopment,utilizationandeconomicgrowthofcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprise(MBE/WBE/VBE/SDVBEs).CentraltothisinitiativeistheinclusionandparticipationofadiversegroupoffirmsdoingbusinesswithMoffittCancerCenterandassuch,MoffittencouragestheparticipationofcertifiedMBE/WBE/VBE/SDVBEsinitsprocurementprocessbothattheprimefirmlevelaswellasatthesubcontractorlevelofitsprimecontracts.MoffittCancerCenteriscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinesses.
SupplierDiversityUtilizationandSubcontractingPlan-FirmsrespondingtothisRFParerequiredtosubmitaSupplierDiversityUtilizationandSubcontractingPlanfordiversesupplieropportunityandparticipationofcertifiedMBE/WBE/VBE/SDVBEswiththeirproposal.TheSupplierDiversityUtilizationandSubcontractingPlansubmittedmustincludethefollowing:
• ProvideSupplierDiversityUtilizationandSubcontractingPlanandDescriptionofyourSupplierDiversityProgram.SupplierDiversityUtilizationandSubcontractingPlanandDescriptionofyourSupplierDiversityProgramsubmitted:___Yes___No
• WhatpercentageofspendwithMBE/WBE/VBE/SDVBEsisprojectedforthespecificcommodityorserviceoutlinedinthisRequestforProposal(RFP):___________________(%).
• Outlinetheplanforachieving1sttierspendwithMBE/WBE/VBE/SDVBEsandidentifythepercentageofspend:___________________(%).
• Outlinetheplanforachieving2ndtierspendwithMBE/WBE/VBE/SDVBEsandidentifythepercentageofspend:___________________(%).
• AlistofthecertifiedMBE/WBE/VBE/SDVBEsthatwillbeutilizedas2ndtiersubcontract(s)
Wasalistingprovided:___Yes___No
**Note:YourRFPsubmittalmustincludeyourresponsethataddressestheSupplierDiversityUtilizationandSubcontractingPlanoutlinedabove.
Reports-ThesuccessfulfirmwillberequiredtoprovidemonthlySubcontractExpenditureReportstoMoffittCancerCenteridentifyingcertifiedMBE/WBE/VBE/SDVBEparticipationthatliststotalpaymentsmadetosubcontractor(s)until100%completion/deliveryofthespecificcommodityorservicesoutlinedinthisRFPfinalized.Thereportshallincludethenames,addresses,typeofserviceorcommodity
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provided,dollaramountpaid,paymentdate,FEID#,nameofcertificationentity,businessclassification,andcopyoffirmcertificationforeachfirmidentifiedinthereport.AllSubcontractorExpenditurereportsarealsorequiredtobeturnedinwithallpayapplications/invoicesandacopysenttoDesireeHanson,Manager,[email protected].
• FirmagreestoprovidemonthlySubcontractExpenditureReportswithsubmittalofeverypayapplication/invoice:___Yes___No
Presentation Information ShortlistedfirmswillbeinvitedtopresenttheirproposedteammembersinpersontotheSelectionCommittee.Thepurposeoftheinterview/presentationistodemonstratethecredibility,trustworthinessandleadershipofyourteammembers.Onlypreviouslyproposedandrelevantteammemberswillbeallowedtopresent.
TheSelectionCommitteewillhavealreadyreviewedanddigestedyourproposalinformation,andthereisnoneedtorepeatthatinformation.Pleaseremainfocusedonthespecificchallengesandopportunitiesofthisprojectandyourteam’suniqueabilitiestobestachievethem.
Yourteamwillbeallowedatotalof75minutesfortheinterview,whichmustincludeatleast30minutesforquestionsfromtheSelectionCommittee.Youwillalsobegiven5minutestosetuppriortotheinterviewand5minutesaftertoremoveyoursetup.
ArchitecturalteaminterviewsarecurrentlyscheduledforMarch28–April4,2019.
ItisMoffitt’sintenttonotifythesuccessfulfirmwithinaweekfollowingthelastinterview.
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Exhibit C: Firm Acknowledgement Form – Intent to Respond
SUBMITTO:[email protected](Fax)
RFPNUMBER:19-14-SSPRFPTITLE:NewHospitalExpansion–ConstructionManagementServices
VENDORNAMEandMAILINGADDRESS:
INTENTTOBID:Yes______________No_______________(Ifunabletobid,indicatereasonbelow)
TELEPHONENUMBERFACSIMILENUMBER
VENDOR’SAUTHORIZEDCONTACTFORRFPNAMEE-MAIL
PleaseletusknowhowyouheardaboutthisRFP:
__NotifiedbyPurchasing__CommunityorMWBEOrganization__MonitoringMoffittWebsite___Advertisement___Other:
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SUPPLIERDIVERSITYINFORMATIONIsyourfirmacertified“Minority,Women-Owned,Veteran,ServiceDisabledVeteran-OwnedBusinessEnterprise”definedasabusinessconcernengagedincommercialtransactionsandisaleastfifty-one(51%)percentminority,woman,veteran,service-disabledveteran-owned,andwhosemanagementanddailyoperationsarecontrolledbysuchpersons?Yes________________________No____________________Ifyourfirmiscertifiedasa“Minority,Woman,Veteran,orServiceDisabledVeteran-OwnedBusinessEnterprise,”youmustprovideacurrentcopyofyourcertificatewiththisform,andprovidethenameofthecertifyingentityandcertificationdatesbelow:NameofCertifyingEntity______________________________________________________________CertificationDateBegins_____________________________Ends_____________________________Icertifythatthisresponseismadewithoutpriorunderstanding,agreement,orconnectionwithanycorporation,firm,orpersonsubmittingaresponseforthesamematerials,suppliesorequipment,andisinallrespectsfairandwithoutcollusionorfraud.IagreetoabidebyallconditionsofthisresponseandcertifythatIamauthorizedtosignthisresponseforthevendorandthatthevendorisincompliancewithallrequirementsoftheRequestforQualifications.________________________________________________Signature________________________________________________PrintedNameandDate
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Exhibit D: About H. Lee Moffitt Cancer Center TheH.LeeMoffittCancerCenter&ResearchInstitute(MCC),locatedinTampa,Florida,beganoperationsin1986.Asanacademicandresearchmedicalcenter,MCCistheonlyNationalCancerInstitute-designatedoncologyresearchinstituteinFloridaandoneoftheSoutheast'sleadingcancercenters.Comprisedofaninpatientfacility,ambulatoryoutpatientsurgerycenter,ambulatoryclinics,acancerscreeningfacilityandresearchlaboratories,MCCoffersasophisticatednetworkofservicesandtechnologiesthatassurethecitizensofitsregionconvenient,cost-effective,highqualityhealthcare.Moffitt’sworkforceiscurrentlycomprisedofapproximately5300employees,700medicalresidents,600volunteers,and1000studentsandinterns.
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MOFFITT CANCER CENTER 12902 USF MAGNOLIA DRIVE, TAMPA, FL 33612-9416 I 1-888-MOFFITT I MOFFITT.ORG
