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Request for Proposal
RFP # 2018 - 264
Janitorial Services
Proposal Submission Deadline: October 19, 2018
No later than 12:00 PM PST
WhatcomTransportationAuthority4011BakerviewSpurRoadBellingham,WA98226Phone(360)7889332Fax(360)7889532
Janit
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Part1IntroductionWhatcomTransportationAuthority(WTA)PublicTransportationBenefitArea(PTBA),definedbyRCW36.57A,providingfixedrouteandparatransitservicethroughoutWhatcomCounty,Washington.WhatcomCountyisinthenorthwestcornerofWashingtonState.Thetransitrevenuefleetconsistsof61fixedroutebuses,42paratransitvehicles,and31vanpools.WTAsmissionistoenhanceourcommunityby:
Deliveringsafe,reliable,efficientandfriendlyservice Offeringenvironmentallysoundtransportationchoices Providingleadershipincreatinginnovativetransportationsolutions Partneringwithourcommunitytoimprovetransportationsystems
AdditionalinformationaboutWTAcanbefoundatwww.ridewta.com.Proposersarerequiredtoadheretothetermsandconditionsofthissolicitationpacket.WTAwillnotnegotiateanyaspectoftherequiredserviceorcontractoncetheIntenttoAwardisissued.WTAwillnotmakeanyconcessionsforproposerswhoarenotcompletelyfamiliarwiththescopeorcontractrequirements.WTAiscurrentlyseekingafullservicejanitorialservicecontractortomaintainfive(5)ofitsexistingfacilities:
1. Maintenance,Operations,AdministrationBase(MOAB)locatedat4011BakerviewSpur,Bellingham
2. BellinghamTransitStation(BTS)locatedat205E.Magnolia,Bellingham3. CordataTransitStation(CTS)locatedat4194CordataParkway,Bellingham4. LyndenTransitStation(LTS)locatedat1945FrontStreet,Lynden5. FerndaleTransitStation(FTS)locatedat1675MainStreet,Ferndale
AllsubmittalsbecomethepropertyofWTAandaresubjecttopublicdisclosureafteraward.ThroughoutthisRFPthetermsvendor,contractor,andproposerareusedinterchangeably.EqualOpportunity:Small,minorityandwomenownedDisadvantagedBusinessEnterprises(DBE),asdefinedin49CFRPart26,areencouragedtosubmitproposalsinresponsetothissolicitation.WTAensuresnondiscriminationintheawardandadministrationofallcontracts,createsalevelplayingfieldwhereDBEscancompetefairly,andremovebarrierstotheparticipationofDBEsinourcontracts.
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Part2ScopeofWork
2.A IntroductionWTAsserviceareaincludesthecitiesofBellingham,Ferndale,andLynden,aswellasincorporatedregionssurroundingthesecommunities.In1993theLummi/MariettaareawasannexedandincorporatedintotheWTAservicearea,andin1994theWesternWhatcomCountyarea(Blaine/BirchBay/Semiahmoo/CherryPoint)wasalsoannexedandincorporated.WTAemploysover260employees,consistingofaGeneralManager,operators,fleetmaintenance,administrative,andsupportservicespersonnel.Onthefixedrouteservice,WTAprovidesapproximately4.6millionboardingseachyear.Fixedroutetransportationservicesinclude30+routes,operating7daysaweekatvarioustimesfrom5:50a.m.to11:24p.m.FixedroutetransportationamenitiesincludetheDowntownBellinghamStation;theCordataStation&ParkandRide;theFerndaleStation&ParkandRide;andtheLyndenStation&ParkandRide.2.B Background
WTAsMaintenance,OperationsandAdministrationBase(MOAB)islocatedat4011BakerviewSpurinBellingham.MOABisusedasWTAsOperationsandDispatchcenter,administrativeoffices,fleetmaintenanceshop,facilitiesandroutemaintenanceshop,andaFuelIslandthathousesanadditionalstaffrestroom.WTAcurrentlyhastwo(2)temporarytrailerslocatedinitsbusyardhousingaprojectofficeandanEmployeeMaintenanceCenter.Nearlyall260+employeesreporttoMOABandutilizeitinsomewayduringeachworkday.Publicvisitorsandcontractedvendorsalsousethissite.BellinghamTransitStation(BTS)islocatedat205EastMagnoliaStreetinBellinghamandisthedowntownBellinghamhubofthepublictransitsysteminWhatcomCounty.Thefacilityincludespublicrestrooms,alobby,andexpansiveoutdoorwaitingareasasamenitiesforitsriders.Staffalsousethisfacilitywithsupervisoroffices,anemployeelunchroom,patio,andrestrooms,andaCustomerServiceoffice.BellinghamPoliceDepartmentalsomaintainsanofficeatBTStoprovidesecurity.TheCordataTransitStation(CTS)&ParkandRidefacilityisverysimilarinfunctiontothedowntownBellinghamStation.Publicamenitiesincludeapublicrestroom,apublicparkinglot,andanexpansiveoutdoorwaitingarea.WTAstaffhaveaccesstoabreakroom,acustomerservicespace,andrestrooms.LyndenTransitStation(LTS)islocatedat1945FrontStreet,Lynden,WA.ThisfacilityisleasedtoGrantsBurgersandisafunctioningrestaurant.JanitorialservicetotheLynden
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Stationfacilitycoveredunderthiscontractwillbemonthlyfloorcareofthehardsurfaceflooring,andmonthlydeepcleaningofthesinglecarpetedroom.FerndaleTransitStation(FTS)&ParkandRidefacilityisnotstaffed,nordoesitincludepublicfacilitiesforuse.However,thereisastaffonlybreakroomandexpansiveoutdoorwaiting.JanitorialservicetotheFerndaleStationwillbestripping&resealingofthehardsurfaceflooringinthe561squarefootstaffbreakroomatsixmonthintervals.Janitorialservicesareprovidedseven(7)daysperweekatBTSandsix(6)daysaweek(SundayFriday)atCTSandMOAB.LTSandFTSservicesareattheintervalsdescribedpreviously.2.C GeneralTechnicalRequirementsAllSitesWTAsProjectManagerwillprovideaninitialorientationateachsite.TheContractorisresponsibleforalltrainingandsubsequentorientationofpersonnelwhowillbeperformingthework.Occasionally,WTAexperiencesaserviceneedoutsideoftheagreedonschedule.WTAmayrequesttheContractorprovideanoncallcleanupifneededbytrainedandequippedcustodialservice.ContractorownedvacuumsusedinsideWTAfacilitiesmustmeetfiltrationratingsatHEPAstandards,andthereforemustberatedtoretainallparticlesto0.3micronsinsizeatanefficiencyratingof99%orhigher.HEPAratedexhaustfiltrationandHEPAdisposablevacuumbagsarerequired.TheawardedContractormaybeaskedtoprovidedocumentationthatequipmentmeetsthisrequirement.Usingequipmentthatfailstomeetthisstandardwillbeconsideredabreachofcontract.TheContractormustprovide
Commercialqualitycarpet&upholsterycleaningmachineforuseatallfacilities. Adequatefloorcareequipmenttoperformstripping,scrubbing,spraybuffing,
burnishing,andpolishingofhardflooring. Outdoorsidewalkandconcoursecleaningequipmentincluding,butnotlimitedto
automatedscrubbingandpressurewashingequipment,andequipmentcapableofreclaimingalloutdoorwashwater.
Carpetcleaningmustadeepcleaning,suchasextractororencapsulationmethods.Upholsterycleaningwillbeadeepcleaning,withanupholsterycleaningmachine.Contractormaystoresomecleaningequipmentonsite,wherespaceisavailableandattheirownrisk.Contractorwillberesponsibleforlabeling,repairandmaintenanceofcontractorownedjanitorialequipment.WTAwillnotberesponsibleformaintenance,repairorreplacementofanyContractorequipmentstoredonanyWTAsite.
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Contractorwillprotectstormwaterfromcontaminantsandreclaimwashwaterrunoffdisposinginasanitarysewer.Alloutdoorcleaningwillkeepcleaningagentsandwashwater(tapwater)fromenteringstormdrains,evenifnosoapsorcleaningagentsareused.Allchemicalsusedmustbeenvironmentallyfriendlyandusedinminimalamounts.Nodrainagetosewagesystemisavailableoutsideofthebuildings.Contractorisresponsibleforprotectionoftheworkareaandthepublicfromanyequipmentandchemicalsused.Anywashdownofoutsidesurfacesmustnottakeplaceonanynightwhenthereisachancethewateronthegroundmightfreeze.Cleaningmethodsmustbeincompliancewithstormwaterpollutionpreventionbestmanagementpractices.FailuretocomplywithstormwaterpollutionpreventionmandatedpracticesofeachCityandStateofWashingtonDepartmentofEcologyBestManagementPracticesforpreventionofstormwaterpollutionwillbeconsideredabreachofcontract.WTAreservestherighttoterminateforcausebasedontheTermsandConditionsfoundinAppendixA.CopiesoftheBestManagementPracticesareavailableuponrequest.2.C.1 MOABTechnicalRequirements
Thejanitorialworkrequestedcoversapproximately27,000squarefeetoffloorspace.Thisincludestheentire1stand2ndfloorsoftheOperationsandAdministrationssouthportionofthebuilding.Inthenorthportionofthemainbuildingwherethemaintenanceshopandwarehouseis,thisincludesthemechanicswashupsinkanddrinkingfountainarea(includingcountertop,walls,floorandfixtures),therestroom,lunchroom,officeareas,andallwindowsincludingwindowsintheoverheadgarageandpeopledoors.IntheFuel&Washbuildingthisincludestherestroom,andtheMoneyRoom.ThejanitorialworkalsoincludestwoportabletrailerbuildingslocatedneartheSouthEastsectionofthemainbuilding.Thejanitorialscopecoversallinteriorandexteriorwindows,includingbothportabletrailersandallwindowsinoverheaddoorsandpeopledoorsthroughoutthemaintenanceshop.Exteriorwindowcleaningrequiresacontractorsuppliedarticulatedboomlift.Janitorialworkmustbecompletedpriorto4:45AMweekdaymornings.WorkintheimmediatevicinityoftheDispatchandCallCentermustbedonebetweenthehoursof11:30pmand4:45am.TheDispatchCenterandCallCentermustbecleanedandvacuumed6nightsperweek.Someofficedoorsaretoremainshutandnotlocked,someofficedoorsaretoremainopen,andsomeofficedoorsmustbeshutandlocked.WTAwillassistcustodialcrewwhichdoorsneedtobeinwhichstate.Leaveonlydesignatedlightsonatnight.JanitorialworkintheMaintenanceofficesandMaintenancelunchroomareamustnotbeperformedduringthestaffbreak&lunchhours,whichcurrentlyare(weekdays):
6:00to6:20PM 7:00to7:35PM
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8:30to9:15PM 10:00to10:35PM 11:00to11:20PM
Janitorialworkonthesecondfloorsouthmaybeperformedanytimeafter5:30PMeachweekdayevening,andanyhoursonSunday.AppendixBprovidesdetailaboutthefloorplanandfrequencyforcleaning.Allperiodichardsurfacefloorcareworksuchasstripping,scrubbing,buffing,andwaxing,mustbedoneonlyduringthefollowinghours:
Southportionofthebuilding11:30PMto4:30AMSundaythroughThursdaynightsand11:30PMto6:00AMFridayandSaturdaynights.
Northportionofthebuilding(Maintenanceofficesandlunchroom)betweenthehoursof1:00AMto4:30AMweekdaysand1:00AMto6:00AMSaturdaysandSundays.
ContractorisencouragedtoperformsomeoftheroutinejanitorialworkduringdaylighthoursonSundaysattheMOABlocation,toenablevisualinspectionfordirtthatmaybeotherwisedifficulttoseeduringtheeveninghours.FortheMOABsiteWTAwillprovidebulkpapersupplies,trashcanliners,restroomhandsoaps,andothercleaningchemicals.ContractorwillcheckoutthesecleaningsuppliesfromWTAswarehouse.Warehousestorekeepersarenormallyondutyfrom7:00AMuntil11:00PMMondaythroughFriday.Contractorwillmaintaininventoryontoilettissue,handtowels,restroomsoap,toiletseatcovers,trashcanliners,andotherdisposablejanitorialsuppliesandnotifyWTAstaffwhensuppliesareneeded.CustodialcrewmustwearaDOTtypereflectivesafetyvestanytimetheyareinthebusyardforvisibilitytobusesdrivenintheyardatnight.Thisincludestakingouttrash,walkingtoMoneyRoom,andfuelislandrestroom.Sections2.D.1and2.D.2providedetailaboutfrequencies,floorsquarefootageandfloorfinishes.AppendixBprovidesdetailaboutthefloorandsiteplansandfrequencyforcleaning.2.C.2 BTSTechnicalRequirements
TheentireBTSserviceareais1.4acres.ContractorwillservicetheentireBellinghamStationbuilding,includingBellinghamPoliceDepartmentspace,totalingapproximately5,213squarefeet.Areasrequiringjanitorialserviceincludeanoutdoorpatio,passengerconcourse,terminalexpeditorbooth,sidewalksonandsurroundingtheWTAsite,andthegrounds.TheBTSfacilityishalfofablockthatincludesallareasborderedbyChampionStreet,RailroadAvenue,MagnoliaStreet,andthechainlinkfenceonWTAsideofthealleywayonthatblock.
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JanitorialworkatBTSwillbegin:1. MondaythroughFridayafter8:30PMandbecompletedbefore5:00AMeach
weekdayandbefore7:00AMSaturday.2. Saturdayafter7:30PMandbecompletedbefore7:00AMSunday.3. Sundayafter7:30PMandbecompletedbefore5:00AMMonday.
Beforeleaving,Contractorwillleaveondesignatedlightsandsecurethebuildingbyclosingandlockingalldoorsandwindows.Publicrestroomsmustreceivemiddaycleaningtwice(2)perdayeveryweekdayatapproximately10:00a.m.and2:45p.m.,andonce(1)perdaySaturdaysandSundaysat1:00p.m.Themiddaycleaningswillclean,disinfectandsanitizesinks,countertops,toilets,flooring,andwallsandanyothernecessarycleanupsincludingbiospills.Therestoftherestroomfloorswillbesweptormoppedasneededduringthesecleanings.Contractorwillprovideallequipmentincluding,butnotlimitedtovacuums,floorscrubbers,leafblowers,andwindowwashingequipment.BTShasverylimitedstoragespace,somostequipmentwillneedtobetransportedbycontractorandstoredoffsite.Contractorwillorder,arrangedelivery,unpackandstorealldisposablesuppliesincluding,butnotlimitedtobulkpapersupplies,trashcanliners,restroomhandsoaps,andothercleaningchemicalsfortheBTSlocation.Contractorwillensurestorageisneatandtidyinthelimitedstoragespaceavailable.Disposablesuppliesincluding,butnotlimitedto,mopheads,papergoods,trashcanliners,andchemicals,willbeinvoicedtoWTAatcosteachmonth.Thecontractorwillensurethatasetofsweepandmopequipmentarepresent,cleaned,sanitized,andputawayintheWTAcrewsidemopclosetnightly.ThissetofequipmentisusedbydaytimeWTApersonneltocleanupspills&messes.WTApersonnelmaynotalwayscleantheequipmentproperlyafteruse.Contractorwillhavereplacementmopheadsandhandlesincasetheonsiteequipmentismissingornolongeruseable.ContractorwillinvoiceWTAatcostforthemopassemblyandbrooms.WorkspecifictotheBTSsiteincludespressurewashingandscrubbingtherooftopofthepedestrianconcourseandcoveredwalkwaythatconnectstheconcoursetothebuilding.ThisworkrequiresaContractorsuppliedarticulatingboomliftandwillbeperformedasneeded.Workwillbequotedperside,ofthetotalareaoftherooftopastheNorthWestfacingsidebecomessoiledwithmossygrowthduetolowexposuretothesun,whiletheSouthEastfacingsidebecomessoiledataslowerrateduetohighexposuretothesun.ThisworkmustbescheduledtotakeplaceonlyonaMemorialDayorLaborDayholiday,whenthereisnoWTAbusservice.Section2.D.3providesdetailaboutfrequenciesforcleaning.AppendixCprovidesdetailaboutthefloorplanandsiteplan.
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2.C.3 CTSTechnicalRequirements
Contractorwillservicetheentire1.9acreCTSsiteincluding1,502squarefeetofbuildings,passengerconcourses,thesidewalksonandaroundCTS,andthegroundsincludingtheparkinglot.Intheparkinglotspecifically,theworkwillincludeonlythetrashandlitter,notvegetationdebris.WorkatCTSwillbegin:
1. MondaythroughFriday,after7:30PMandcompletedbefore5:00AMeachweekdayandbefore8:00AMSaturday.
2. Saturdaysafter7:30PMandcompletebefore7:00AMSunday.3. Sundaysafter7:30PMandcompletebefore5:00AMMonday.
Beforeleaving,Contractorwillleaveondesignatedlightsandsecurethebuildingbyclosingandlockingalldoorsandwindows.CTSrequirementsandscopearesimilartoBTS.ConcourseroofsatCTSarenotincludedinthisscope.Contractorwillprovideallequipmentincluding,butnotlimitedtovacuums,floorscrubbers,leafblowers,andwindowwashingequipment.CTShasverylimitedstoragespace,somostequipmentwillneedtobetransportedbycontractorandstoredoffsite.Contractorwillorder,arrangedelivery,unpackandstorealldisposablesuppliesincluding,butnotlimitedtobulkpapersupplies,trashcanliners,restroomhandsoaps,andothercleaningchemicalsfortheCTSlocation.Contractorwillensurestorageisneatandtidyinthelimitedstoragespaceavailable.Disposablesuppliesincluding,butnotlimitedto,mopheads,papergoods,trashcanliners,andchemicals,willbeinvoicedtoWTAatcosteachmonth.CTShasmoreoutdoorwindscreenglasswithframeworktocleanthanBTS.Windscreenswillonlybethoroughlywashedtwice(2)permonthatCTSonly.Washdownofoutsidesurfacesmustnottakeplaceonanynightwhenthereisachancethewateronthegroundmightfreeze.Section2.D.4providesdetailaboutfrequenciesforcleaning.AppendixDprovidesdetailaboutthefloorplanandsiteplan.2.C.4 LTSTechnicalRequirementsThisfacilityisleasedouttoGrantsBurgers.JanitorialserviceatLTSwillbelimitedtomonthlyfloorcareofthehardsurfaceflooring,andmonthlydeepcleaningofthesinglecarpetedroom.Hardsurfacefloorcarewillconsistofmonthlystrippingandrecoatingallhardsurfaceflooring.Thefloorcareworkwilltakeplacebetweenthehoursof8:30PMto
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8:00AMMondaythroughSaturday,oranytimeonSunday.ContractorwillcoordinatewithWTAandGrantsmanagementtoschedulethefloorcarework.AppendixEprovidesdetailaboutthefloorplan.2.C.5 FTSTechnicalRequirementFTSiscurrentlyunmannedanddoesnotrequireregularlyscheduledcleaninginthebuilding.Everysix(6)months,Contractorwillstripandrecoatthevinylflooringintheemployeebreakroombuilding.AppendixFprovidesdetailaboutthefloorplan.
JanitorialServicesRFP#:2018264
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2.D ScopeofWork2.D.1MOABFLOORAREASQUAREFOOTAGE,FINISHESANDOCCUPIEDTIMES
MOABTotalSquareFootage,RoutineCleaningAreasotherthanWindows=26,740SpaceName Room# Size(Infeet) SQFT FINISH SHIFTS DAYSOPERATIONSTeamRoom 120 450 Tile 04452330 7TeamRoom&doublestairs 120 34.0 x 56.0 1454 Carpet 04452330 7QuietRoom 108A 11.5 x 13.0 150 Carpet 04452330 7OperationsSupervisors 117 619 Carpet 04452330 7Interview/ConferenceRoom 118 10.0 x 12.0 120 Carpet 04452330 5Hall 123 6.0 x 21.5 129 Carpet 04452330 7Work/Copy/FRPlanningRoom 128 11.5 x 13.5 155 Carpet 04452330 7Hall 130 5.5 x 40.0 220 Carpet 04452330 7Hall 134 6.0 x 51.5 309 Carpet 04452330 7CallCenter,DispatchCenter,andadjoiningOffices
133,136,137A,138,139,140 66.0 x 25.0 1650 Carpet 04452330 7
Hall 145 5.5 x 17.0 94 Carpet 05002330 7Vestibule 107 9.5 x 11.0 105 Mat/Carpet 05002330 7Vestibule 141 10.5 x 18.0 189 Mat/Carpet 05002330 7Men'sRestroom/Showers/LockerRoom 108,109,110 28 x 35.0 980 Tile&TexturedVinylSheet 05000100 7Women'sRestroom/Showers/LockerRoom 115&116 34 x 20 680 Tile&TexturedVinylSheet 05002330 7Hall 114 5.5 x 29.5 162 Vinyl(VCT) 05000100 7LunchRoom 144 25.5 x 26.0 663 Vinyl(VCT) 05002330 7Hall 111 5.5 x 41.0 226 Vinyl(VCT) 05000100 7Stair 113 9.5 x 25.5 242 RubberTread 07302100 7Men'sRestroom 125 183 Tile 05002330 7Women'sRestroom 126 9.5 x 20.0 190 Tile 05002330 7Janitor 127 5.5 x 13.5 74 Concrete 7NearReception 102 19.5 x 21.0 410 Carpet 07301730 7Lobby 101 12.0 x 22.0 264 Tile 07301800 7
JanitorialServiceRFP#:2018264
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Elevator 6.0 x 9.0 54 Carpet 07301800 7HROffice 105 11.5 x 12.5 144 Carpet 07301730 5HRDirector 106 12.5 x 12.5 156 Carpet 07301730 5TrainingOffice 129 13.5 x 13.5 182 Carpet 07301830 5WestTrainingRoom 131 20.0 x 27.5 550 Carpet 07301830 6EastTrainingRoom 135 20.5 x 27.5 550 Carpet 07301830 6SafetySupervisor 132 12.5 x 12.5 156 Carpet 07301730 5ExecutiveAssistant 142 11.0 x 13.5 149 Carpet 07301830 5DirectorofOperations 143 13.5 x 14.5 196 Carpet 07301730 5AdministrativeAssistant 119 11.0 12.0 132 Carpet 07301830 5Stair,fromLobby101(receptionstairs) 172 Carpet 07301730 5Storage 121 9.5 x 13.0 124 Carpet 07301730 5Vestibule 100 7.0 x 22.0 154 Mat/Carpet 07301730 5 SubTotal 12,437
SpaceName Room# Size(Infeet) SQFT FINISH SHIFTS DAYSADMINISTRATION2ndFloorOffices,ConferenceRooms,Workrooms,CommonAreas
All2ndfloorcarpetedspaces 9,028 Carpet
Weekdays07301730 5
ExerciseRoom 223B 15.0 x 20.0 300 Concrete 07002000 7Hall 219 6.0 x 20.6 124 Vinyl(VCT) 07002000 7Women'sRestroom 226 11.0 x 13.5 149 Tile 07301730 5Men'sRestroom 227 11.0 x 13.5 149 Tile 07301730 5Janitor 218 5.0 x 10.5 53 Concrete 5SecureStorage 214 8.0 x 13.5 108 Vinyl(VCT) 07301730 5GeneralStorage 216 13.0 x 21.5 280 Vinyl(VCT) 07301830 5 SubTotal 10,191
SpaceName Room# Size(Infeet) SQFT FINISH SHIFTS DAYSMAINTENANCERestroom 159 8.0 x 8.0 64 TexturedVinylSheet 05000100 7Maintenancewashupsinkandentryarea eastwall153 5.0 x 18.0 90 Concrete 05000100 7LunchRoom 166 13.0 x 23.5 306 Vinyl(VCT) 05000100 7
JanitorialServiceRFP#:2018264
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MaintenanceCentralOffice 167 24.0 x 34.0 816 Vinyl(VCT) 05000100 7Fleet&FacilitiesDirector 165 13.0 x 19.0 247 Carpet 07001730 5MaintenanceSupervisor 163 12.5 x 13.0 163 Vinyl(VCT) 06001800 5ServiceSectionSupervisor 164 11.5 x 13.0 150 Vinyl(VCT) 08002300 5Hall 171 5.5 x 14.0 77 Vinyl(VCT) 05000100 7Library/ConferenceRoom 170 17.0 x 18.0 306 Vinyl(VCT) 05000100 7FuelIslandRestroom 407 12.0 x 13.0 156 Concrete 08002400 7 SubTotal 2,375
SpaceName Room# Size(Infeet) SQFT FINISH SHIFTS DAYSPROJECTTRAILERSEMCWellnessProgramTrailer N/A,standalonebuilding 23.0 x 39.0 897 Carpet 07002000 5SmartbusProjectOfficeTrailer N/A,standalonebuilding 9.0 x 40.0 360 Vinyl(VCT) 07001800 5 SubTotal 1,257
SpaceName Room# Size(Infeet) SQFT FINISH SHIFTS DAYSMISCELLANEOUSMoneyRoomperiodicfloorcare 405 11.0 x 24.0 264 Vinyl(VCT) 07001700 periodicWarehouseOfficesperiodicfloorcare 172&173 12.0 x 18.0 216 Vinyl(VCT) 07002300 periodic SubTotal 480
JanitorialServiceRFP#:2018264
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CUSTODIALCONTRACTBYAREAArea FiveDaysperWeek SixDaysperweek TotalFirstFloorOperations&Administration 1,565 10,872 12,567SecondFloorOperations&Administration 9,767 424 10,191MaintenanceShopandOffices 560 1,659 2219Trailers 1,257 1,257Fuelislandrestroom
156 156SubTotal 13,149 13,111 26,390
Area Periodic
TotalWarehouseOffices 216 216MoneyRoom 264 264
TOTALAREAofMOAB
26,740
ByFloorFinish FiveDaysperWeek SixDaysperweek TotalCarpet 11,737 6,758 18,495VinylTile(VCT) 1,061 2,680 3,741TileandTexturedVinylSheet 298 2811 3,109RubberTread 242 242 242Concrete,sealed 53 620 673 Periodic VinylTile(VCT) 480 480
TOTALAREAofMOAB 16,238 10,660 26,740
CLEANEDBYWTASTAFFBRAKESHOP FACILITIESBAY1 WAREHOUSEMEZZANINEBUSWASHEQUIPMENTROOMS LUBEROOMSCOMMONSHOP SHOPFLOOR(BAYS214)ELECTRONICSSHOP WAREHOUSE
JanitorialServiceRFP#:2018264
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2.D.2MOABCLEANINGSCOPEANDSCHEDULE
DISPATCHANDCALLCENTEROFFICESPACES,ROOMS133,136,137A,138,139,140(approx.1,650sq.total) Daily
3TimesPerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpsterorappropriaterecyclingreceptacle 2 Removedirt,smudges,debrisfromledges,flatsurfaces,tables,etc. 3 Vacuumcarpetedareas(incl.underdesks,corners,crevices) 4 Spotcleanareasofspillageoncarpetandupholstery 5 Dustandcleancounters,computerequipment,workstationsurfaces(withoutmovingitemson
desks),officefurniturecupboarddoorsandfrontsofdeskdrawers,etc. 6 CleanbothsidesofallthewindowsattheDispatchCenter(room140) 7 Vacuumofficechairstoremovedustetc.fromupholstery.Cleanchairpedestals,frames&
hardware.Spotcleanupholsteryasneededwithanupholsterycleaningmachine ALLLUNCHROOMAREAS Daily
3TimesPerWeek Weekly
AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpsterandappropriaterecyclingreceptacles 2 Cleanandrefillalldispensers(handtowels,soaps,etc.).Restockdishwashingsoap 3 Cleananddisinfecttabletops,countertops,kitchensinks&faucetfixtures.Remove
newspapersanddebrisfromlunchroomtablesnightly 4 Cleanchairsinlunchrooms&TeamRoomchairsnightlytoremovecrumbs,spillsandsmudges 5 Vacuumcarpetedareas(incl.undertables,chairs,couches,corners,crevices) 6 Spotcleanareasofdirtandspillageoncarpetandupholstery 7 Cleanhardsurfacefloor,dampmopfloorwithmilddisinfectantcleaner 8 Cleancupboarddoorsandfrontsofkitchendrawers,exteriorofrefrigerators(includingtop),
interiorandexteriorofmicrowaveunits,kitchenexposedshelving,papertoweldispensers,coffeemakers,vendingmachines,etc.
9 Vacuumupholsteredchairstoremovecrumbs,dust,andotherdebris.Spotcleanupholsteryasneeded
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ALLLUNCHROOMAREAS,continued. Daily3TimesPerWeek Weekly
AsNeeded Monthly
10 Detailcleanhardsurfacefloors,whichwillincludescrubbing,stripping,andapplyingfreshsealandfinishcoatingsasneeded
11 Thoroughlycleanallchairs,chairpedestals,frames&hardware.Somearehardsurfacechairsandsomeareupholsteredchairs
12 Cleanandsanitizecommonareatelephones 13 Cleanwallsneartrashcontainers 14 Cleanwallsandwallcovebasetoremovedust,marks,smudges,dirtbuildup,etc. 15 Neatlyarrangefurnitureaftercleaning
ENTRANCES,HALLWAYS,STAIRWELLS,ELEVATOR DailyTwicePerWeek Weekly
AsNeeded Monthly
1 Spotcleanfingerprints,smudges,etc.offofentrydoorsdaily,includingdoorglass&handles 2 Vacuumentriesandhallwayflooringandspotcleanasneeded.Sweep/vacuumupdirt&
debrisfromconcreteandmatsoutsideofentrydoors 3 Cleaninteriorandexteriorsofallentries,toincludeallwindowglass,doors,handles,
hardware,framework,andthresholds.Theentriesarenumbered100,107,141and134onAppendixB
4 Vacuum/sweep/mopstairsandelevatorflooringminimumoftwiceperweek,moreoftenasneeded.Spotcleandaily
5 Cleanhandrailsanddust/cleanwirelatticealongstairsandaround2ndfloorTeamRoomhandrails
6 Cleanelevatorbuttons,handrail,etc. 7 Detailcleanhardsurfacefloors,whichwillincludescrubbing,stripping,andapplyingfresh
sealandfinishcoatingsasneeded 8 Cleanfingerprints,dustandsmudges,etc.offwalls,offofobjectsmountedonwalls,light
switchcoverplates,etc. 9 Cleanwallsandwallbasetrim,elevatordoors
JanitorialServiceRFP#:2018264
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RESTROOMS&SHOWER/LOCKERROOMS DailyTwicePerWeek Weekly
AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpster 2 Cleanandrefillalldispensers(toilettissue,handtowels,soap,toiletseatcovers,trashcan
liners,etc.) 3 Cleanandsanitizemirrors,fixtures,fittings,sinks,counters,wastecontainers 4 Cleanandsanitizetoiletsandurinals,andassociatedplumbingfittings.Cleananddisinfect
tiledwallsandpartitionsaroundurinals 5 Cleanandsanitizerestroomdoorsanddoorhandles,andpushplates 6 Thoroughlyclean&disinfectfloorsnightly 7 Scrubfloorsusingautomatedscrubbermachineforopenareasplusmanualhandscrubbers
fortightareas,weekly.Lockerroomfloorsandfloorinshoprestroomwillneedthisfrequentscrubbing,duetonatureofnonskidflooringmaterial
8 Cleanwallsbeneathallhandtoweldispensersandneartrashcontainerstwiceweeklyminimum,moreoftenasneeded
9 Dust/cleanallhighsurfaces,topsoflockers,andceilingairventcoversasneeded 10 Thoroughlycleanandsanitizeallrestroomsurfacesincludingwallsandcovebase 11 Cleananddisinfectshowerfloorsandfixtures 12 Cleananddisinfectshowerwalls 13 Cleananddisinfectshowercurtains 14 Cleanbenchesandbenchframework,inshowersandlockerrooms 15 Keeplockersandlockerhandlesfreeofdust,dirt,smudgesandmarks 16 Unclogtoiletsandsinksusingplungerand/ordrainopeningchemicalasneeded
OUTDOORPATIO,Southendofbuilding DailyTwicePerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpsterorappropriaterecyclingreceptacle 2 Cleanpicnictablesandbenches
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TEAMROOM,RECEPTION,WAITINGAREAS,LOUNGEAREAS,QUIETROOM,OPERATORS'LOCKERAREA Daily
TwicePerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpsterorappropriaterecyclingreceptacle 2 Spotcleanareasofdirtandspillageoncarpetandupholstery 3 CleanandsanitizeTeamRoomtables 4 CleanTeamRoomchairsnightlyasneeded,toremovecrumbs,spillsandsmudges 5 Vacuumupholsteredfurniture,includingundercouchandchaircushionstoremovecrumbs,
dust,andotherdebris 6 Thoroughlycleanallchairs(hardsurfaceandupholstered),chairpedestals,frames&
hardware 7 Cleanhardsurfacefloors;dampmopfloorswithmilddisinfectantcleaner 8 Detailcleanhardsurfacefloors,whichwillincludescrubbing,stripping,andapplyingfresh
sealandfinishcoatingsasneeded. 9 Dustandcleancomputerequipment,workstationsurfaces,wallmounteditems,lockers,etc. 10 Dustandwipecleanledges,flatsurfaces,windowsills,mirror,etc.Pickupdecorativeplants,
magazines,etc.offoftablesnexttochairsandsofastocleantabletops 11 Cleanandsanitizetelephones 12 Cleanwallsandcovebaseasneeded,toremovedust,marks,smudges,dirtbuildup,etc. 13 Dustandcleanallhighsurfacesandgrillsasneeded 14 Neatlyarrangefurnitureaftercleaning
ALLOFFICESPACES,WORKSTATIONS,CONFERENCEROOMS,TRAININGROOMS,WORKROOMS,STORAGEROOMS,EXERCISEROOM,ANDPORTABLETRAILERWORKSPACES Daily
TwicePerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpsterorappropriaterecyclingreceptacle 2 Refillandrestockallsoapsandpapergoodsdispensers. 3 Cleananddisinfectcountertops,kitchentypesinks&faucetfixturesinConferenceRoomsand
TrainingRooms 4 ThoroughlycleantablesinConferenceroomsandinTrainingRooms. 5 Cleanchairsnightlyasneeded(payspecialattentiontoTrainingRoomhardsurfacechairs),to
removegreasyhandprints,crumbs,spillsandsmudges,etc. 6 Cleandrinkingfountainsthroughoutthefacility.Cleanpapertowelandsoapdispensers.
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ALLOFFICESPACES,etc.continued DailyTwicePerWeek
Weekly AsNeeded Monthly
7 Dustandcleancupboarddoorsandfrontsofkitchendrawers,exteriorsofrefrigerators(includingtop),interiorandexteriorofmicrowaveunits,kitchenareasexposedshelving,etc.
8 Cleanlightswitchplatecovers 9 Dustandcleancountertopsandworksurfacesincommonuseworkrooms.Dustexterior
surfacesofofficeequipmentsuchascopymachines,printers,faxmachines,paperholepunch,papercutter,etc.inworkrooms
10 Dustandcleancomputerequipment,workstationsurfaces(withoutmovingitemsondesks).Removedustfromfloorbasedcomputerequipment,removedustfromdesktopcomputerharddrivecasesaslongastherearenottoomanypersonaluseritemspostedorplacedonthem.Vacuumdustfrombehindcomputerdesktopequipment
11 Pickupitemssuchasplantsandmagazinessittingoncountersandwindowsillsandtables,andremovedustanddirtfromsurfacesbeneath
12 Dustandcleanledges,flatsurfaces,woodandlaminatetrimworkthroughoutthefacility.Removedustfromwallhangings.Cleanandremovedustfromexposedshelving,officefurniturecabinetdoorsandfrontsofdeskdrawers,filingcabinets,tablelegs,etc.
13 Vacuumandspotcleanasneededallfabricandlaminatecoveredworkstationpartitions.Removedustfromtopsofworkstationcabinetsandpartitions.Cleanexposedportionsofshelvesattachedtoworkstations.Asneeded,cleanverticalsurfacesofdesksandworkstationssuchassides,drawerfrontsandhandles,edgetrimwork,legs
14 Cleanandsanitizetelephonesthatareincommonuseareas.Note:telephonesondesksandatworkstationswillbecleanedbyWTAStaff
15 Removedirtandgreasyfingerprints,smudges,marksfromlaminatecoveredworkstationpartitionpiecesandotherofficefurnishings,includingedgetrim&countertops
16 Vacuumallflooring(incl.underdesks,corners,andcrevices)twiceperweekminimum,andmoreoftenasneeded.Vacuumspillsetc.asneededdaily.
17 VacuumallTrainingRoomflooring,includingundertables,chairsandotherfurniture. 18 Vacuumdustfrombehindandbeneathcurtainsandfromhardtoreachspotsbehind
workstations,underworkstationpartitions,etc.Moverollingofficefurnituretovacuumunder.
19 Spotcleanareasofspillageoncarpetandupholstery 20 Vacuumchairstoremovedustetc.fromupholstery.Cleanchairpedestals,frames&hardware
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ALLWINDOWSANDDOORS DailyTwicePerWeek
TwicePer
Month
AsNeeded
OnceEveryFourMonths
1 Cleanandsanitizedoorhandlesandplacesondoorswherepeoples'handshaveleftdirtandoils,twiceperweekminimum,moreoftenasneededonsomedoors.Entrydoorsareaddressedearlierinthissheetandrequiremorefrequentcleaning
2 Cleanhighuse(inthemaintravelpathways)paintedmetaldoorsthroughoutthefacility,includingdoorwindows,painteddoorsurface,anddoorhandles.Somedoorssuchasshopofficeentrydoorwillneedmorefrequentcleaning
3 Cleandoorpushplatesandkickplatesasneeded.Somepushplateswillneeddailycleaning 4 Cleandirt,dust,smudgesormarksfromwooddoorsthroughoutthefacility,includingdoor
windowsandframework,ataminimumoncepermonth.Moreoftenasneeded 5 Dust/wipecleanwindowledges,includingtherelightwindows.Removedirtanddustfrom
windowblinds 6 Onwindowsnotaddressedelsewhereinthisdocument,cleanallinteriorglass(relight
windows) 7 Cleanallexteriorfacingwindows,insideandout
8 Cleanwindowsinallshopareaoverheaddoors,insideandout(18overheaddoorstotal)
9 CleanPlexiglasofworkstationpartitions
AREANEARMAINTENANCEOFFICEENTRY DailyTwicePerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpsterorappropriaterecyclingreceptacle 2 Cleananddisinfectwashupsink,faucetfixtures,countertop,walls 3 Cleanandrefillalldispensers(handtowels,soaps) 4 Dustandwipecleanwallsandfloortrimwork,cupboarddoors,etc. 5 Cleananddisinfectdrinkingfountains 6 Cleanfloorsinareasofshopdrinkingfountains,washupsink,andmaintenanceoffice
entryway.Thisincludesfloorunderwashupsink
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MAINTENANCEAREAOFFICES,LUNCHROOM,ANDLIBRARYFLOORS DailyTwicePerWeek
Weekly AsNeeded Quarterly
1 Cleanhardsurfacefloor(includingundertables,corners,crevices).Dampmopfloorwithmilddisinfectantcleaner
2 Detailcleanhardsurfacefloor,whichwillincludescrubbing,stripping,andapplyingfreshsealandfinishcoatings
WAREHOUSEOFFICESHARDSURFACEVCTFLOORING(Rooms172,173) DailyTwicePerWeek
Weekly
OnceEveryFourMonths
Annually
1 Three(3)timesperyear,thoroughlycleanhardsurfaceofficefloors.Strip,resealandapplyfinishtopcoats.SchedulewithWTAProjectManagerasspecialaccessisrequired.
MONEYROOMHARDSURFACEVCTFLOOR(Room405)Daily
TwicePerWeek Weekly
OnceEveryFourMonths
Annually
1 Three(3)timesperyearstrip,resealandapplyfinishtopcoatstoMoneyRoomfloor.SchedulewithWTAProjectManagerasspecialaccessisrequired
PROFESSIONALCARPETANDUPHOLSTERYCLEANING DailyTwicePerWeek
Weekly
OnceEveryFourMonths
OnceEverySixMonths
1 Deepcleananddeodorizeallcarpetedareasonthe1stfloorofthemainbuilding 2 Deepcleananddeodorizeallcarpetedareasonthe2ndfloorofthemainbuilding 3 Clean,deodorize,anddisinfectupholsteredcouchesandstuffedchairsinTeamRoom,1st&2nd
FloorWaitingAreas,andQuietRoom
OTHERDaily
TwicePerWeek Weekly
AsNeeded
Annually
1 Keepjanitorclosetscleanandorderly.Keepinventorystorageareaswellorganized 2 Cleanallinteriorandexteriortrashreceptaclesasneeded,tostarteachmorningwithclean
units
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2.D.3 BTSCLEANINGSCOPEANDSCHEDULE
STAFFAREAS(1ST&2NDFLOORS)
2NDFLOOROFFICE
Daily
3TimesPerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpsterorappropriaterecyclingreceptacle 2 Cleananddustledges,flatsurfaces,tables,counters,exposedshelving,officefurniturecabinet
doorsandfrontsofdeskdrawers,etc. 3 Cleananddustworkstationsurfacesandcomputerequipment(withoutmovingitemsondesks).
Removedustfrombehinddesktopandfloorbasedcomputerequipment.Removedustfromfloorbasedcomputerequipmentandarounddesktopcomputerequipmentaslongastherearenottoomanypersonaluseritemspostedorplacedonthem
4 Removedirtandfingerprints,smudges,marks,spillsfromworkstationpiecesandotherofficefurnishings,includingedgetrim&countertops
5 Vacuumcarpetedareas(incl.underdesks,corners,crevices)3timesperweekminimum.Iftherearespillsofanykind,vacuumupasneededdaily
6 Spotcleanareasofspillageoncarpetandupholstery 7 Vacuumofficechairstoremovedustetc.fromupholstery.Cleanchairpedestals,frames&
hardware 8 Cleaninteriorsideofglasswindows.Removedirtanddustfromwindowblindsandwindow
sills 9 Dust/cleanallhighsurfacesandairventcoversasneeded
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STAFFRESTROOM Daily3TimesPerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpster 2 Cleanandrefillalldispensers(toilettissue,handtowels,soap,toiletseatcovers,trashcan
liners) 3 Cleanandsanitizetoiletandsinkandassociatedplumbingfixtures 4 Unclogtoiletandsinkusingplungerand/ordrainopeningchemicalasneeded 5 Clean&disinfectfloor.Scrubfloorasneeded 6 Cleananddisinfectwallsaroundtoilet&TPdispenser 7 Cleanfixtures,fittings,mirror,counters,ledges,doorsanddoorhandles,doorframework 8 Cleanwallsnearsinkandtowel&soapdispensers 9 Thoroughlycleanandsanitizeallrestroomsurfacesincludingwalls,covebase,doors,etc.
QUIETROOM&UPSTAIRSHALLWAY Daily3
TimesPerWeek
Weekly AsNeeded Monthly
1 Vacuumcarpetedareas(incl.underdesks&tables,corners,crevices) 2 Dust/wipecleanledges,shelves,wallmounteditems,etc.Removedirtandfingerprints,
smudges,marks,spillsfromworkstationpiecesandotherofficefurnishings,includingedgetrim
3 Thoroughlycleanallsurfacesincludingdoorsanddoorhandles,windowsindoors,walls,covebase,etc.
4 Spotcleanareasofspillageoncarpetandupholstery 5 Vacuumfurnituretoremovedustetc.fromupholstery.Cleanfurnishingspedestals,frames&
hardware 6 Dust/cleanallhighsurfacesandairventcoversasneeded
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LUNCHROOM Daily3TimesPerWeek
Weekly AsNeeded Monthly
1 Cleananddisinfecttabletops,countertop,andkitchensink&faucetfixtures.Removenewspapersanddebrisfromlunchroomtablesnightly
2 Cleanlunchroomchairsnightlytoremovecrumbs,spills,dirtandsmudges 3 Vacuumcarpetedareas(incl.undertables,chairs,couches,corners,crevices) 4 Spotcleanareasofdirtandspillageoncarpetandupholstery 5 Cleaninterior&exteriorofmicrowaveunits,&wallbeneathpapertoweldispensers 6 Dustandcleancupboarddoorsandfrontsofkitchendrawers,exteriorofrefrigerators
(includingtop),kitchenexposedshelving,papertoweldispensers,coffeemakers,vendingmachines,etc.
7 Dustandcleancomputerequipmentworkstationsurfaces,pedestals&frameworkofallchairs,etc.
8 Removedirt,dustandspillsfromwindowledges 9 Removecrumbs&debrisfromupholsteredfurniture 10 Vacuumupholsteredfurniture,includingundercouchandchaircushionstoremovecrumbs,
dust,andotherdebris 11 Dust/cleanallhighsurfacesandairventcovers 12 Cleanhardsurfacefloor,dampmopfloorwithmilddisinfectantcleanerasneeded 13 Detailcleanhardsurfacefloor,whichmayincludescrubbingfloor 14 Cleanandsanitizetelephones 15 Cleandoors,doorglass,doorhandlesandframework 16 Cleanwallsandcovebaseasneeded,toremovedust,marks,smudges,dirtbuildup,etc. 17 Cleaninteriorofglasswindows,includingwindowhandles.Removedirtanddustfrom
windowblinds 18 Neatlyarrangefurnitureaftercleaning
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CREWENTRANCES,HALLWAYS,STAIRWELL,ELEVATOR DailyTwicePerWeek
Weekly AsNeeded Monthly
1 Removefingerprints,smudges,grease,etc.frominteriorandexteriorofcrewentrydoors:includingglass,andframework.Cleanandsanitizedoorhandlesandpushbars
2 Thoroughlycleaninteriorandexteriorglasssurfacesofentrydoors,andglasswindowsadjacenttoentrydoors,andframework,handlesandpushbars
3 Vacuumentriesandhallwayflooring,andspotcleanasneeded.Sweep/vacuumupdirt&debrisfromconcreteandmatsoutsideofentrydoors
4 Vacuum,sweep,mopand/orscrubstairs 5 Elevatorcarpetvacuumtwiceperweekminimum.Vacuumspills&debrisasneededdaily 6 Cleananddisinfecthandrailsatstairsandinelevator,andcleanelevatorbuttons 7 Cleanfingerprints&dustoffwalls,andoffofobjectsmountedontowalls,etc.Cleanwallsand
wallbasetrim 8 Dust/cleanallhighsurfacesandairventcoversasneeded
CREWRESTROOMS,1STFLOOR Daily3TimesPerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpster 2 Cleanandrefillalldispensers(toilettissue,handtowels,soap,toiletseatcovers,trashcan
liners,batteryoperatedodorcontrolunitsandbatteries,etc.) 3 Cleanandsanitizemirrors,fixtures,fittings,sinks,counters,wastecontainers,wallsbeneath
papertoweldispensersandhanddryers,etc. 4 Cleanandsanitizetoiletsandurinals,andassociatedplumbingfittings.Thoroughlycleanand
disinfectwallsandpartitionsaroundurinal 5 Unclogtoiletsandsinksusingplungerand/ordrainopeningchemicalasneeded 6 Thoroughlyclean&disinfectfloors 7 Cleanandsanitizerestroomdoorsanddoorhandles,andpushplates 8 Cleanandsanitizepartitionassembliesandwalls,includingwallsbehindtoiletsandurinals. 9 Cleanandpolishdoorkickplatesandventscreens 10 Scrubfloorsusingautomatedscrubbermachineforopenareasplusmanualhandscrubbers
fortightareas 11 Dust/cleanallhighsurfacesandairventcovers 12 Thoroughlycleanandsanitizeallrestroomsurfacesincludingceilingsandwallcovebase
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OUTDOORPATIO Daily3TimesPerWeek
Weekly AsNeeded Monthly
1 Gatherwaste&recyclingmaterialsfromdisposalreceptacles,patiogrounds,gardenarea,anddisposeofinWTAdumpsterandrecyclingcontainers
2 Cleanpicnictable,benches,andchairs 3 Sweeppatioandpatiosteps.Removeleavesanddebrisfromtrenchdrain
PUBLICAREAS
PUBLICRESTROOMS,1STFLOOR DailyTwicePerWeek
Weekly AsNeeded
TwicePer
Month1 Cleanandsanitizeanysurfacewhereanytypeofbiospillisormaybepresent 2 GatherwasteanddisposeofinWTAdumpster 3 Thoroughlycleananddisinfectfloorsnightly 4 Thoroughlycleananddisinfectwallsandpartitionssurroundingurinalsandtoiletseverynight 5 Cleanandsanitizetoiletsandurinalsandassociatedplumbingeverynight 6 Cleananddisinfectmirrors,fixtures,fittings,sinks,counters,wallsbeneathhanddryers 7 Cleanandrefillalldispensers(toilettissue,handtowels,soap,toiletseatcovers,trashcan
liners,batteryoperatedodorcontrolunitsandbatteries,babychangingstationsupplies,etc.) 8 Unclogtoiletsandsinksusingplungerand/ordrainopeningchemicalasneeded 9 Cleanandsanitizerestroomdoors,doorhandlesandpushplates 10 Cleanandpolishdoorkickplatesandventcovers 11 Scrubfloorsusingautomatedscrubbermachineforopenareasplusmanualhandscrubbers
fortightareas.Thiswillbedonetwiceweeklyataminimum,andmoreoftenifneeded. 12 Dustandcleanallhighsurfacesandgrills 13 Thoroughlycleanandsanitizeallrestroomsurfacesincludingceilings,walls,covebase,door
frames,etc.
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MIDDAYPUBLICRESTROOMSCLEANINGinadditiontonightlycleaning
EachDailyVisit
TwicePerWeek
Weekly Monthly TwicePerYear
1 Unclogtoiletandsinksusingplungerand/ordrainopeningchemicalasneeded 2 Cleanandsanitizeallsurfaceswhereanytypeofbiospillisormaybepresent 3 Cleananddisinfectsinkfixtures,fittings,sinks,countertops 4 Cleanandsanitizetoiletsandurinals,andsurroundingfloors,walls,andpartitions 5 Refilldispensersasneeded,includingsoapsandtoiletpaper,etc.
WAITINGAREAANDPUBLICHALLWAYS/STAIRWELL Daily TwicePerWeek WeeklyAs
Needed
TwicePer
Month1 GatherwasteanddisposeofinWTAdumpster 2 Cleanandsanitizeallfurnishingsandfixturesincludingseating,garbagecontainers,cabinet
exteriors,doors,stairandramphandrails,brochureracks,etc.Removedirt,crumbs,andgrimefromseatscrevicesandframework.Removechewinggumandothersubstancesfromallcornersandcrevicesoffloors,fromunderledgesandchairs,etc.
3 Dustandwipecleanledges,flatsurfaces,windowsills,etc. 4 Sanitizeandcleandrinkingfountains,telephones,publicwallmountchangemachine,buspass
salesmachine,etc. 5 Cleanfingerprints,smudges,grease,etc.frominteriorandexteriorofpublicentrydoors:door
hardware,doorglass,andframework.Cleanandsanitizedoorhandles 6 Removefingerprints,dirt,smudges,marksfromdoors,walls,partitions,glass,handrails
7 Sweep,dustmop,dampmop,orvacuumallflooring,asappropriateforfloortype.Cleananddampmopterrazzohardsurfacefloorwithappropriatemildcleaningproduct 8 Vacuumentrymats
9 Spotcleanareasofspillageonallflooring.Removegumorotherforeignsubstances 10 Thoroughlycleanpublicseating,payingspecialattentiontoremovegum,etc.stucktothe
undersideoftheseats 11 Movepubliclobbyseating,brochureracks,etc.asneededtocleanlobbyfloor.Replaceto
originallocationaftercleaning 12 Scrubandpolishterrazzofloorinentirepublicwaitingareaaspermanufacturers'
recommendations,weeklytokeepfloorshinyandlookinggood
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WAITINGAREAANDPUBLICHALLWAYS/STAIRWELL,cont. Daily TwicePerWeek WeeklyAs
Needed
TwicePer
Month13 Cleaninteriorsurfacesofallwindowsthatarenotaddressedelsewhere,includingwindowsin
thehallwaysandalongstairwell 14 Dustandcleanwalls,baseboards,woodtrim
15 Dustandcleanallhighsurfacesandgrillsasneeded
ALLENTRIES Daily 3TimesPerWeek Weekly
AsNeeded
TwicePer
Month1 Cleanfingerprints,smudges,grease,etc.frominteriorandexteriorofpublicentrydoors
includingdoorhardware,doorglass,andframework.Cleanandsanitizedoorhandlesandpushbars
2 Sweepupleavesanddebris(exteriorofallentryways) 3 Spotcleanareasofspillageonground,nearanyentryway,(includingexteriorsurfaces).
Removegumorotherforeignsubstancesfromgroundatallentries(includingexteriorsurfaces)
CUSTOMERSERVICE(CSR)OFFICEINPUBLICLOBBY Daily 3TimesPerWeek WeeklyAs
Needed
TwicePer
Month1 GatherallwasteanddisposeofinWTAdumpsterorappropriaterecyclingreceptacle 2 Cleanandremovedustfromledges,flatsurfaces,tables,counters,exposedshelving,office
furniturecabinetdoorsandfrontsofdeskdrawers,etc. 3 Cleanandremovedustfromworkstationsurfacesandcomputerequipment(withoutmoving
itemsondesks).Removedustfrombehinddesktopandfloorbasedcomputerequipment.Removedustfromfloorbasedcomputerequipmentandarounddesktopcomputerequipmentaslongastherearenottoomanypersonaluseritemspostedorplacedonthem
4 Removespills,smudges,fingerprints,marks,dirtfromworkstationpiecesandotherofficefurnishings,includingedgetrim&countertops
5 ThoroughlycleaninteriorofCustomerServicewindowglass,3timesperweekminimum,ormoreoftenasneeded
6 ThoroughlycleanpublicsideofCustomerServicewindoweveryday.Cleanandpolishstainlesssteelwindowtrimworkandcountertopatcustomerservicewindow
7 Cleaninteriorsurfacesofwindowswhichhavenotalreadybeenaddressedinsidethisoffice(windowsotherthantheCustomerServicewindow).Removedirtanddustfromwindowblindsandwindowsills
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CSROFFICE,cont. Daily 3TimesPerWeek WeeklyAs
Needed
TwicePer
Month8 Doathoroughcheckofallsurfacesandcleanasneededincludingdoorsanddoorhandles,
windowsindoors,walls,covebase,etc. 9 Vacuumcarpetedareas(incl.underdesks,corners,crevices) 10 Spotcleanareasofspillageoncarpetandupholsteredchairs 11 Vacuumofficechairstoremovedustetc.fromupholstery.Cleanchairpedestals,frames&
hardware 12 Dustandcleanallhighsurfacesandgrillsasneeded
POLICEOFFICE Daily TwicePerWeek WeeklyAs
Needed
Twiceper
Month1 GatherallwasteanddisposeofinWTAdumpsterorappropriaterecyclingreceptacle 2 Cleanandremovedustfromledges,flatsurfaces,tables,counters,computerequipment,
workstationsurfaces(withoutmovingitemsondesks),officefurniturecupboarddoorsandfrontsofdeskdrawers,chairsandchairpedestals,etc.
3 Dustandcleanallhighsurfacesandgrillsasneeded 4 Vacuumcarpetedareas(incl.underdesks,corners,crevices)twiceperweekminimum.
Vacuumspillsetc.asneededdaily. 5 Spotcleanareasofspillageoncarpetandupholstery 6 Vacuumofficechairstoremovedustetc.fromupholstery.Cleanchairpedestals,frames&
hardware 7 Cleaninteriorsideofglasswindows,andbothsidesofwindowfacinghallway 8 Cleanhandrail 9 Doathoroughcheckofallsurfacesandcleanasneededincludingdoorsanddoorhandles,
doorkickplates,windowsindoors,walls,covebase,etc.
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OUTDOORPUBLICAREAS
CONCOURSE,SIDEWALK,TERMINALEXPEDITERBOOTH,ETC Daily TwicePerWeek WeeklyTwicePerMonth
Monthly
1 Gatherwastefromtrashcans,WTAgrounds,landscapeareas,expeditorboothetc.,anddisposeofinWTAdumpster.Replacetrashcanliners
2 Cleananddisinfectexteriorandinteriorsurfacesofoutdoortrashcanunits 3 Sweep/removetrashandlitterfromsidewalks,concourseandrunway,anddisposeofin
WTAdumpster 4 WalkentiresiteoutlinedbyChampionStreet,RailroadAve,MagnoliaStreet,andalley,
includingbicycleparkingareatogatherwasteincludingcigarettebuttsfromgrounds,landscapedareasandnear/underfences,anddisposeofindumpster
5 KeepgroundsurroundingWTAdumpstercleanandfreeofbrokenglassandtrash 6 Removeandcleanspills,gum,stickysubstances,chewingtobacco,etc.fromsidewalks,
pedestrianconcourse,andbenches 7 Removegraffitifromallsurfaces 8 Sanitizeandcleandrinkingfountains,telephones,publicwallmountchangemachine,bus
passsalesmachine,etc. 9 Cleanglazingandframeworkofpassengerinformationkiosks(mapsandbusschedules)
displayunits 10 Cleansurfacesofalloutdoorsignagethatcanbereachedfromthegroundorbyusinga6
footladder,withmildcleaner 11 Washdownentirepedestrianconcourseusingpressurewashingandautomatedscrubbing
machineequipment 12 Washdownsidewalks/walkwayssurroundingterminalbuildingusingpressurewashingand
automatedscrubbingmachineryequipment 13 CleanbrickworkplazaonthecornerofRailroadandMagnolia.Scrubcleanproblemareas 14 Removeleavesanddebrisfromstormdraincoversonentiresite 15 Cleanthewindowglassandframeworkonall"windscreens"alongtheconcourse(black
framedwindowsbehindthebenches).Cleantheoverheadrainshields,topsideandunderside,attachedtothesewindscreens.
16 Cleanconcoursebenches.Dryoffbenchesaftercleaning 17 CleanexteriorandinteriorofTerminalExpeditor(Info)Booth.Toincludebutnotlimitedto:
cleaninteriorflooring,cleanwindows,cleanoutsidesurfacesofthebooth(thewhitefiberglassexteriorwalls).
18 Pressurewashandscrubtherooftopofthepedestrianconcourseandcoveredwalkway AsNeeded
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MISCELLANEOUS
CARPETS&UPHOLSTEREDFURNITUREProfessionalCleaning Daily TwicePerWeek Weekly MonthlyOnceEvery4Months
1 Deepclean,deodorize,anddisinfectallcarpetedareas,includingofficesandentryways 2 Deepclean,deodorize,anddisinfectallfabricupholsteredfurniture,includingofficechairs. 3 Movefurnitureasneededforcarpetcleaning 4 Properlyarrangefurnitureaftercompletionofcleaninganddrying
ALLWINDOWSANDDOORS Daily TwicePerWeekTwicePer
Month
AsNeeded
OnceEvery4Months
1 Cleanandsanitizedoorhandlesandplacesondoorswherepeoples'handshaveleftdirtandoils,twiceperweekminimum,moreoftenasneededonsomedoors.Entrydoorsareaddressedearlierinthissheetandrequiremorefrequentcleaning
2 Cleandirt,dust,smudgesormarksfromdoorsthroughoutthefacility,includingdoorwindowsandframework,ataminimumoncepermonth.Moreoftenasneeded
3 Dust/wipecleanwindowledges,includingtherelightwindows.Removedirtanddustfromwindowblinds
4 Onwindowsnotaddressedelsewhereinthisdocument,cleanallinteriorglass(relightwindows)
5 Cleanallexteriorfacingwindows,insideandout
OTHER Daily TwicePerWeek Weekly MonthlyOnceEvery4Months
1 Keepjanitorialstoragespacescleanandorderly.NooverflowofstockallowedinLost&Foundroom.StockinglevelinLost&FoundRoommustbekepttodesignatedshelvingspace
2 Cleanallinteriorandexteriortrashreceptaclesasneeded,tostarteachmorningwithcleanunits.
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2.D.4 CTSCLEANINGSCOPEANDSCHEDULE
BUILDINGS
EXPEDITER/CUSTOMERSERVICEOFFICEINNORTHBUILDING Daily3TimesPerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpsterorappropriaterecyclingreceptacle 2 Cleanandremovedustfromledges,flatsurfaces,tables,counters,exposedshelving,office
furniturecabinetdoorsandfrontsofdeskdrawers,etc. 3 Cleanandremovedustfromworkstationsurfacesandcomputerequipment(withoutmoving
itemsondesks).Removedustfrombehinddesktopandfloorbasedcomputerequipment.Removedustfromfloorbasedcomputerequipmentandarounddesktopcomputerequipmentaslongastherearenottoomanypersonaluseritemspostedorplacedonthem
4 Removespills,smudges,fingerprints,marks,dirtfromworkstationpiecesandotherofficefurnishings,includingedgetrim,frontsofdrawers,cupboarddoors,&countertops
5 ThoroughlycleaninteriorofCustomerServicewindowglassonceperweek,andmoreoftenifneeded
6 ThoroughlycleanexteriorsideofCustomerServicewindowseveryday.Cleanandpolishpublicsideofwindowtrimwork,countertop,andcounteredgeworkatcustomerservicewindoweveryday
7 Cleaninteriorsurfacesofwindowswhichhavenotalreadybeenaddressedinsidethisoffice(windowsotherthantheCustomerServicewindows).Removedirtanddustfromwindowblindsandwindowsills
8 Doathoroughcheckofallsurfacesandcleanasneededincludingdoorsanddoorhandles,windowsindoors,walls,covebase,etc.
9 Vacuumcarpetedareas(incl.underdesks,corners,crevices)3timesperweekminimum.Iftherearespillsofanykind,vacuumupasneededdaily
10 Spotcleanareasofspillageoncarpetandupholsteredchairs 11 Vacuumofficechairstoremovedustetc.fromupholstery.Cleanchairpedestals,frames&
hardware 12 Dustandcleanallhighsurfacesandgrillsasneeded
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CREWROOM/LUNCHROOM/STORAGE&UTILITYROOMS Daily3TimesPerWeek
Weekly AsNeeded Monthly
1 Cleananddisinfecttabletops,countertops,andkitchensink&faucetfixtures.Removenewspapersanddebrisfromlunchroomtables
2 Cleanlunchroomchairsnightlytoremovecrumbs,spills,dirtandsmudges 3 Vacuumcarpetedareas(incl.underdesks&tables,corners,crevices)nightly 4 Spotcleanareasofspillageoncarpetandupholstery 5 Cleaninteriorandexteriorofmicrowaveunits,andwallsbeneathpapertoweldispensersand
wallsneartrashreceptacles 6 Dustandcleancupboarddoorsandfrontsofkitchendrawers,exteriorofrefrigerators
(includingtop),kitchenexposedshelving,papertoweldispensers,coffeemakers,vendingmachines,etc.
7 Cleanandremovedustfromworkstationsurfacesandcomputerequipment(withoutmovingitemsondesks).Removedustfrombehinddesktopandfloorbasedcomputerequipment.Removedustfromfloorbasedcomputerequipmentandarounddesktopcomputerequipmentaslongastherearenottoomanypersonaluseritemspostedorplacedonthem
8 Cleanandsanitizetelephones 9 Removedirt,dustandspillsfromwindowledges 10 Vacuumupholsteredfurniture,includingundercouchandchaircushionstoremovecrumbs,
dust,andotherdebris 11 Dustandcleanpedestals&frameworkofallchairsandfurnishings 12 Cleanhardsurfacefloor,dampmopfloorwithmilddisinfectantcleaner 13 Detailcleanhardsurfacefloorsusingautomatedscrubberforopenareasandmanualscrub
brushfortightspaces 14 Removespills,smudges,fingerprints,marks,dirtfromworkstationpiecesandotheroffice
furnishings,includingedgetrim,frontsofdrawers,cupboarddoors,&countertops 15 Cleanwalls,doors,shelves,andcovebaseasneeded,toremovedust,marks,smudges,dirt
buildup,etc. 16 Cleanfingerprints&dustoffwalls,offofobjectsmountedonwalls,etc.Cleanwallsandwall
basetrim 17 Cleaninteriorofglasswindows,includingwindowhandles.Removedirtanddustfromwindow
blinds. 18 Dust/cleanallhighsurfacesandairventcovers 19 Properlyarrangefurnitureaftercleaning
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EMPLOYEERESTROOMS Daily3TimesPerWeek
Weekly AsNeeded Monthly
1 GatherallwasteanddisposeofinWTAdumpster 2 Cleanandrefillalldispensers(toilettissue,handtowels,soap,toiletseatcovers,trashcan
liners,batteryoperatedodorcontrolunitsandbatteries,etc.) 3 Cleanandsanitizemirrors,fixtures,fittings,sinks,counters,wastecontainers,wallsbeneath
papertoweldispensersandhanddryers,etc. 4 Cleanandsanitizetoiletsandurinals,andassociatedplumbingfittings.Thoroughlycleanand
disinfectwallsandpartitionsaroundurinal,everynight 5 Unclogtoiletsandsinksusingplungerand/ordrainopeningchemicalasneeded 6 Thoroughlyclean&disinfectfloorsnightly 7 Cleanandsanitizerestroomdoorsanddoorhandles,andpushplates 8 Cleanandsanitizepartitionassembliesandwalls 9 Thoroughlycleananddisinfectpartitionsandwallsbehindandbesidetoiletsandurinals,three
timesperweekataminimumandmoreoftenasneeded 10 Dust/cleanallhighsurfacesandairventcovers 11 Detailcleanhardsurfacetiledfloorsusingautomatedscrubberforopenareasandmanual
scrubbrushfortightspaces 12 Thoroughlycleanandsanitizeallrestroomsurfacesincludingceilingsandcovebase.
DOORS&ENTRIES,PUBLICANDEMPLOYEEBUILDINGS Daily3TimesPerWeek
Weekly AsNeeded Monthly
1 Cleanfingerprints,smudges,grease,etc.frominteriorandexteriorofentrydoors:includingdoorhardware,paintedsurfaces,andframework.Cleanandsanitizedoorhandles,pushplatesandpushbars
2 Sweep/vacuumupdirt,leaves&debrisfromconcreteandmatsoutsideofentrydoors 3 Spotcleanareasofspillageonground,nearanyentryway,(includingexteriorsurfaces).
Removegumorotherforeignsubstancesfromgroundatallentries 4 Cleanandpolishkickplatesonalldoors 5 Thoroughlycleaninteriorandexteriorglasssurfacesofentrydoors,andglasswindows
adjacenttoentrydoors
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PUBLICRESTROOMEXTERIORALCOVEAREA Daily3TimesPerWeek
WeeklyTwicePer
Month
AsNeeded
1 Cleanandsanitizesurfaceswhereanytypeofbiospillisormaybepresent 2 Sanitizeandcleandrinkingfountain 3 Thoroughlycleanconcretefloorusingautomatedscrubbingmachineonceperweekata
minimumandmoreoftenwhenneeded 4 Cleanthemetallouveredpartitionsectionswhicharethewindscreenwallsforthealcoveat
therestroomsentrancearea 5 Cleanexteriorbuildingwallsurfacesasneeded
PUBLICRESTROOMSINTERIORS Daily3TimesPerWeek
Weekly AsNeededTwiceYearly
1 Cleanandsanitizeanysurfacewhereanytypeofbiospillisormaybepresent 2 GatherwasteanddisposeofinWTAdumpster 3 ThoroughlyCleananddisinfectfloorsnightly 4 Thoroughlycleananddisinfectwallsandpartitionssurroundingurinalsandtoiletseverynight 5 Cleanandsanitizetoiletsandurinalsandassociatedplumbingeverynight 6 Cleananddisinfectmirrors,fixtures,fittings,sinks,counters,wallsbeneathhanddryers 7 Cleanandrefillalldispensers(toilettissue,handtowels,soap,toiletseatcovers,trashcan
liners,batteryoperatedodorcontrolunitsandbatteries,babychangingstationsupplies,etc.) 8 Unclogtoiletsandsinksusingplungerand/ordrainopeningchemicalasneeded 9 Cleanandsanitizerestroomdoors,doorhandlesandpushplates 10 Scrubhardsurfacetiledfloorsusingautomatedscrubberforopenareasandmanualscrub
brushfortightspaces.Thiswillbedoneweeklyataminimumandmoreoftenifneeded. 11 Dustandcleanallhighsurfacesandgrillsasneeded 12 Thoroughlycleanandsanitizeallrestroomsurfacesincludingceilings,walls,covebase,door
frames,etc. 13 Cleanandpolishdoorkickplatesandventcovers
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OUTSIDECONCOURSEWAITINGPLATFORMS,SIDEWALKS,PASSENGERAMENITIES, Daily3TimesPerWeek
WeeklyTwicePer
Month
TwiceYearly
1 Gatherwastefromtrashcans,WTAgrounds,landscapeareas,etc.,anddisposeofinWTAdumpster.Replacetrashcanliners
2 Cleananddisinfectoutdoortrashcanunits 3 Sweep/removetrashandlitterfromsidewalks,concourse,runway,andparkinglot,anddispose
ofinWTAdumpster. 4 Walkentiresitetogatherwastefromgrounds,landscapedareasandnear/underfences,and
disposeofindumpster. 5 KeepgroundsurroundingWTAdumpstercleanandfreeofbrokenglassandtrash 6 Removeandcleanspills,gum,stickysubstances,chewingtobacco,etc.fromsidewalks,
pedestrianconcourses,andbenches 7 Removegraffitifromanysurfaces 8 CleanexteriormetalsidingsurfacesofnorthbuildingatentriesandinSWalcovenextto
CustomerInformationoffice 9 Sanitizeandcleandrinkingfountains,telephones,publicwallmountchangemachine,buspass
salesmachine,etc. 10 Cleanobvioussmears&smudgesfrom"windscreen"glasspanels 11 Cleanglazingandframeworkofpassengerinformationkiosks(mapsandbusschedules)
displayunits 12 Cleansurfacesofalloutdoorsignagethatcanbereachedfromthegroundorbyusinga6foot
ladder,withmildcleaner 13 Washdownentirepedestrianconcourseusingpressurewashingandautomatedscrubbing
machineryequipment 14 Removeleavesanddebrisfromstormdraincoversonentiresite 15 Cleanthewindowglassandframeworkonall"windscreens"alongtheconcourse(framed
windowsbehindandaroundthebenches).Also,cleanthewindowglassandframeworkontheBicycleParkingShelter
16 Thoroughlycleanconcourseseatingandseatingframework.Dryoffseatsaftercleaning OTHER Daily
3TimesPerWeek
Weekly Monthly TwiceYearly
1 Cleanallinteriorandexteriortrashreceptaclesasneeded,tostarteachmorningwithcleanunits
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2.D.5 LTSCLEANINGSCOPEANDSCHEDULE
ALLHARDSURFACEFLOORS(vinylsheetandVCT) Daily
3TimesPerWeek
Weekly AsNeeded Monthly
1 Thoroughlyclean,stripoffoldfinishandapplynewfinishcoats CARPETEDROOM Daily
3TimesPerWeek
Weekly AsNeeded Monthly
1 Deepclean,deodorize,anddisinfectallcarpetedarea.
2.D.6 FTSCLEANINGSCOPEANDSCHEDULE
EMPLOYEEBREAKROOMBUILDINGFLOOR(VCT) Daily3TimesPerWeek
Weekly AsNeededTwiceYearly
1 Thoroughlyclean,stripoffoldfinishandapplynewfinishcoats
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Part3SubmissionGuidelinesAllsubmittalsbecomethepropertyofWTA.3.A ProcurementScheduleActivity Date2018ProcurementRequestReleased September19NonMandatorySiteInspection October10,11:00AMPSTClarificationDeadline October12,2018SubmissionsDue October19nolaterthan12:00PMPSTFinalistInPersonInterviews* October25FinalSelection* October31NoticeofIntenttoAward** November1EstimatedAwardDate November15,2018*WTAreservestherighttoawardacontract(s)withoutinterviewsoraBestandFinalOffer.**IssuanceofaNoticeofIntenttoAwardisnotasubstituteforacontractandcanberevoked.WTAreservestherighttomodifytheProcurementSchedulethroughwrittenaddenda.WTAmayinvitethetopone(1)tothree(3)firms(competitiverange)forasemifinalinterview/presentation.AnyinterviewswillbeschedulednolaterthancloseofbusinessonOctober23.Requirementsoftheinterviewwillbeprovidedwhentheinterviewisscheduled.3.B ProposalGuidelinesProposersshouldfullyinformthemselvesoftheconditions,requirements,andspecificationsbeforesubmittingaproposal.ThesubmissionofaproposalconstitutesProposersacceptanceofthetermsandconditionsofthissolicitationrequest,includingtheunderlyingcontracttermsandconditionswhicharesetoutherein.TheProposerisresponsibleforallcostsrelatedtothepreparationoftheproposal,demonstrationsorinterviews.AnycostsassociatedwiththeprojectnotspecificallysetforthinthisRequestforProposalwillbetheresponsibilityoftheProposer,andwillbedeemedincludedinthefeesandchargesproposed.WTAreservestherightto:
Awardtooneormorevendors AcceptorrejectanyorallproposalsandtheirProposers RejectanyorallproposalsuntilacontractissignedwiththeProposer Rejectthissolicitationandissueanewoneforanyreason Waivedeviationsfromtherequirements Waiveanyinformalityorminorirregularityinproposalsreceived Issuechangestothesolicitationintheformofwrittenaddenda
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RequestadditionalinformationtofullyevaluateaproposalAproposalwillberejectedwhen:
Itislate Notintherequiredformat TheProposerfailstomeettheminimumqualificationslistedinPart3.C TheProposerisdeterminedtobenotresponsibleasdescribedinPart4.C Anyrequiredformisnotsigned Vendorinformation,references,oranyotherformisincompleteorincorrect AnyotherreasondeterminedtobeinthebestinterestoftheWTA Itdoesnotmeetrequiredtermsandconditions,orformattingrequirements Thedetailsoftheproposalhavebeenaltered AProposerfailstotimelyrespondtoarequestforadditionalinformation Itfailstocontainanyoftherequestedinformationintherequiredformat Aconflictofinterestisnotproperlydisclosed Proposerfailstoacknowledgeinwritinganaddenda
ProposalsmaynotbemodifiedafteropeningunlessrequestedbyWTA.Priortoopening,proposalsmaybewithdrawnatanytime.WTAmayrequestthatinformationbedisplayeddifferentlythanpresented(forexample,requestabundledpricingstructurebeitemized).Proposalpricingshallbevalidforaperiodof120daysfromproposalorBAFOdeadline,ifaBAFOoccurs.WTAmayrequestclarificationoradditionalinformation,including,butnotlimitedto,financialstatements.3.C MinimumProposerQualificationsAtthetimeofproposal,Proposersmustmeetthefollowingminimumqualifications:
HaveacurrentStateofWashingtonUnifiedBusinessIdentifier(UBI),orprovideproofonehasbeenappliedfor,andallrequiredlocalgovernmentbusinesslicense(s)andendorsements1.
BeregisteredwithSAM.govandnotbesuspendedordebarred. NotbedisqualifiedfrombiddingunderRCW39.06.010or39.12.065(3). Inthelastthreeyears(3),notreceivedafinalandbindingcitationandnoticeof
assessmentissuedbythedepartmentoflaborandindustriesorthroughaciviljudgmententeredbyacourtoflimitedorgeneraljurisdictiontohavewillfullyviolated,asdefinedinRCW49.48.082,anyprovisionofchapter49.46,49.48,or49.52RCW.
1TheawardedvendorwillberequiredtoobtainaCityofBellinghamendorsementasaconditionofcontractaward.
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Beforeawardofapublicworkscontract,abiddershallsubmitasignedstatementinaccordancewithRCW9A.72.085verifyingunderpenaltyofperjurycompliancewiththeresponsiblebiddercriteriarequirementsassetoutunderRCW39.04.350.
Demonstratetherearenooutstandingand/orrepetitiveviolationswithLaborandIndustries,DepartmentofRevenue,orEmploymentSecurity.
Possessallpermits,registrations,andlicensesasrequiredbycity,state,andFederalordinances,rules,laws,andregulations.WhenrequestedbyWTA,Proposershallprovidedocumentsconfirmingthathe/she/ithasobtainedanylocalbusinessregistrationsorpermitsthatmayberequired.
Offerafixedcostforprojectservices Performedjanitorialservicessimilartotherequiredscopefornolessthan4years.
3.D ProposalSubmissionProposalsviaemailoradedicatedCD/USBFlashDriveisthepreferredmethodofsubmission.Unboundhardcopieswillalsobeacceptedinsteadofanelectroniccopy.Proposalswillnotbeboundwithstaples,combs,threeringbinders,etc.AllhardcopysubmissionsshouldbeinaplainlymarkedenvelopeSealedProposalRFP#2018264.Proposalshouldbesubmittedto:MaganWaltari,CPPBProcurement&GrantsCoordinator/DBELOWhatcomTransportationAuthority4011BakerviewSpurRd.Bellingham,WA98226(360)7889332procurement@ridewta.comProposalssubmittedbymailorexpresscarriers(i.e.UPS,FedEx,DHL)mustarrivebytheduedate.3.E SubmissionPackagesProposalsshouldconformtothefollowing:pagesoftheproposalshouldbenumbered;sectionsclearlyidentified;singlespaced;nocolumns;minimum12pointfont,andnomorethan10doublesidedpages,includingformsrequestedintheExhibits.Allproposalsshouldincludethefollowinginformation:
Abriefhistoryanddescription,includingorganizationalstructure,capabilities,numberofyearsinbusiness,size,businessactivitiesandservicesprovided,andareasofspecialization.MentionanyawardsorspecialaccreditationsthatthefirmorindividualsassignedtotheWTAaccounthavereceived.
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Describeindetailhowyouragencywillproperlycleanoutdoorcommonareasinaccordancewithstateandlocalstormwaterprotectionrequirements.Includeinyourdescriptionthetoolsandequipmentwhichwillbeused.
Pleaseprovideadetailedstaffingplanforeachofthefour(5)WTAfacilitiesduring
thetimeslisted,dutiesoutlinedinAppendicesBthroughF.o Thisshouldincludehowyourfirmintendstomeetthetwiceadayweekdays
andonceadaySaturdaysandSundays,middaycleaningsscheduleatthedowntownBellinghamStationpublicrestrooms.
Pleaseprovideadetailedstaffingplanforemergencyoncallavailability.
Describeindetailtheemployeetrainingprograminplace.
Whowillthedaytodaypointofcontactbe?
Howwillyourfirmfacilitatelastminutecleaningrequestsafternormalbusiness
hoursthatneedtobeaddressedthesameday?
DescribeindetailyourfirmsexperiencewithcustomerswhohavesimilarneedsastheWTA.(7day/weekcleaning,timerestrictionsonsite,sizeofbuildingsandscopeateach,publiccommonareas)
ConveyanyexceptionstothetermsandconditionsoftheRFP.BysubmittingaProposal,theProposerrepresentsthatithascarefullyreadandagreestobeboundbyWTAsTermsandConditions.Identifyanyitemyoutakeexceptionto,proposealternativelanguageanddescribewhyitisinWTAsbestintereststoadoptthealternativelanguage.
3.F ConflictofInterestWTAofficers,employees,agents,orBoardmemberswillnotsolicitoracceptgifts,favors,oranythingofmonetaryvaluefromProposers.AnyWTAofficer,agent,employee,orBoardmemberwithaperceivedoractualfinancialorotherinterestintheawardofthiscontractwillrecusehimself/herselffromanyevaluationordecisiononanyproposal.Proposersandtheirstaffmustdeclareanyperceivedoractualconflictofinterest.Forexample,aconflictofinterestwouldariseifaProposerorstaffdidthefollowing:
Assistsinthecreationofthescopeofwork.Thisincludes,butisnotlimitedtoreviewingandcommentingonthepreliminaryscopeinwholeorpart,assistingstaffinspecificationwriting,orrecommendingtheuseofaparticularbrandorsupplier/distributorinthespecificationorevaluationofproposals.
Assistsinthecreationofaprojectbudget.
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Hasapersonalorprofessionalrelationshiporaffiliation(pastorpresent)withamemberoftheevaluationorprojectteam.
Hasafinancialgainfromtherecommendationand/orpurchaseofaparticulargoodorservicerelatingtoacontractorpotentialcontract.(e.g.distributor/manufacturerrelationship)
WTAwillreviewallconflictofintereststatementsandnotifytheProposerofitsdecisiontoalloworrejectaproposalasitpertainstotheconflict.Intheeventthataconflictofinterestisdiscoveredpostaward,thiswillbeconsideredabreachofcontractandthecontractwillbeterminatedunderthetermsandconditionsprovided.TheProposermustpayanyadditionalcostsincurredbyWTAtoengageanothercontractortofinishthework.3.G AddendaAddendawillbeissuedtoallProposersshouldquestionsorclarificationsbedeemedsignificantenoughtoaffectreceivedproposals.Proposersmustensuretheyreceiveallissuedaddendapriortothesubmissiondeadline,andacknowledgeeachaddendaonExhibitA.3.H ContactwithWTAUnauthorizedcontactregardingthisRFPwithWTAemployeesoragentsmayresultindisqualification.AnyoralcommunicationswillbeconsideredunofficialandnonbindingonWTA.ProposersshouldrelyonlyonwrittenstatementsissuedbytheProcurement&GrantsCoordinatorlistedinSection3.D.3.J InterlocalPurchasingThisawardshallbesubjecttoRCWChapter39.34InterlocalCooperationActwhereothergovernmentagenciesmaypurchaseontheWTArequestinaccordancetothetermsandpricesstated,overthesubsequenttimeperiodforwhichthevendoriswillingtohonorthesolicitationprice.3.K RequestforClarificationAnyProposer(s)believingacontracttermorscoperequirementisunnecessarilyrestrictiveorwishingtoproposeanalternatemustnotifytheProcurementandGrantsCoordinatorbythedeadlineprovidedintheProcurementSchedule.Requestssubmittedafterthisdate,orasaproposalconditionwillnotbereviewedorconsidered.WTAwillnotagreetotermsorconditionstothecontractafterproposalsaresubmittedandconditionedproposalsmayberejectedasnonresponsive.Anychangesorrequestspertainingtothecontractmustbemadeevidentpriortothecloseoftheprocurement.Anyunapproveddeviations,exceptions,substitutions,alternates,orconditionscontainedinaproposalarecausefortheproposalsrejectionasnonresponsive.
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Part4ProposalEvaluation
4.A EvaluationProcedures
1. TheProcurement&GrantsCoordinatorwillinitiallyreviewproposalsagainstthefollowingcriteria.Proposalsthatdonotreceive3Passscoreswillnotbereviewedfurther.
Factor PointsCompliancewithMinimumProposerQualifications(3.C) Pass/FailCompletePackageSubmission(3.E) Pass/FailAllExhibitsCompleted(Part8) Pass/FailCost 20
Pricingscore,usingthefollowingnormalizingformula.(LowestOverallProposedPricePriceBeingEvaluated)TotalPointsPossible=Score.
2. EvaluationCommitteewillthenreviewProposalsreceiving3Passscoresagainst
thefollowingEvaluationCriteria:
InitialEvaluationFactor PointsDemonstratedabilitytomeetrequirementsinPart2 40ManagementandStaffingPlan 15InitialEvaluationTotal 55+Costpointsabove 20Total 75
Committeememberswillassignarankof15foreachfactoranditwillcalculatetotalpointsasfollows:
1Proposaldidnotmeetanyfactorrequirements=0% 2Proposalmetlessthanoffactorrequirements=25% 3Proposalmetatleastoffactorrequirements=50% 4Proposalmetallofthefactorrequirements=75% 5Proposalexceededfactorrequirements=100%
PointswillthenbeaveragedbasedonhowmanymembersoftheEvaluateCommitteearescoring.
3. Thetop1to3proposalsmaybeinvitedforinterviews.AmemberoftheEvaluation
Committeeand/ortheProcurement&GrantsCoordinatorwillcheckreferencesandsharethemwiththeevaluationcommittee.Onceanyinterviewsarecomplete,theEvaluationCommitteewillrescoresubmissionsagainstthefollowingEvaluationCriteriabasedoninformationprovidedbyinterviewees.Thisscorewillbeaddedtotheinitialpreinterviewscoretodeterminethehighestscoringproposal.
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4.Intheeventinterviewsarenotrequested,thetopproposalswillbereevaluatedandscoredagainstthebelowcriteria.Scoreswillthenbeaddedtotheinitialscorestodeterminethehighestscoringproposal.
CompetitiveRangeFactor PointsRelationshipwithpriorclients/References 25CompetitiveRangeTotal 25+InitialEvaluationPoints 55+Costpointsabove 20TotalEvaluationPoints/100 1005. ProposersmaybeaskedforaBestandFinalOfferpostinterviewasdetailedin4.D
below.WTAreservestherighttoawardacontractwithoutaBestandFinalOfferRequest.
6. Intheeventthatthetoptwo(2)proposalsarewithin5pointsofeachother,they
areconsideredcomparativeequals.WTAwillrequirebestandfinaloffers(BAFO)besubmittedforevaluation.TheEvaluationCommitteewillreviewthemagainstalloftheevaluationfactorsaboveandrenderafinalscore.
7. ThehighestscoringProposerwillbeselected.Nothinginthisrequestobligatesthe
WTAtoawardacontracttothelowestcostProposer,oranyProposer.4.B EvaluationCriteria4.B.1 DemonstratedabilityinmeetingworkrequirementsContractorwillprovideconfirmationanddocumentationrelatingtoitsabilitytoserviceWTAfacilitiesseven(7)daysaweekineveninghourswiththeequipmentrequiredinPart2.Specificemployeetrainingandemployeeminimumqualificationswillalsobereviewed.OfparticularinteresttotheWTAarecontractswherejanitorialresponsibilitiesincludeveryhighfoottrafficpublicusefacilities,indoorsandoutdoors.Proposersmustalsooutlinetheirfirmsexperiencecomplyingwithstormwaterprotectionregulationswhileperformingcleaningworkonoutdoorsurfaces.4.B.2 ManagementandStaffingPlanProposalswilldetailhowContractorintendstoprovidestaffingtomeettherequirementsofthescopewhilestillmeetingothercommitments.Contractorwilldescribewhatstepsitwilltaketoensurethatfacilitiesarecleanedappropriatelyandthatstaffandanysubcontractorswillbemanagedeffectively.4.B.3 References
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WTAstaffwillreviewprovidedreferencesandverifythattheProposerhasperformedsatisfactorilyonothercontracts.Similarly,WTAwillaskaboutstaffskills,abilitytoperformthework,andthatcontractrequirementsweremet.Referenceswhereworkoflikenature,magnitudeandcomparabledifficulty,andatcomparableratesofprogressarepreferred.4.C AdditionalInvestigationandReviewWTAwillreviewallmaterialsubmittedwithaproposaltoestablishProposerresponsibilityandperformancehistory.WTAmayalsoobtainadditionalinformationandconductindependentinvestigation,including,butnotlimitedto,obtainingcopiesofbusinesslicensesand/orprofessionallicensesandcertificates,obtainingfinancialreports,verifyingDBE/MWBEstatus,reviewingrecordswiththeBetterBusinessBureau,reviewingreferences,andcheckingdebarmentlists.WTAreservestherighttointerviewreferences,performinternetsearches,reviewDunn&Bradstreetreports,anduseanyotherinvestigativemeansitchooses.AProposermusttimelyprovideallrequestedinformation.4.D BestandFinalOffers(BAFO)InWTAsdiscretion,Proposersmaybeaffordedtheopportunitytoamendhis/her/itsproposalandmakeaBAFO.TherequestsforBAFOsshallinclude:
NoticeofanopportunitytosubmitaBAFObasedondiscussionsduringinterviewsorclarifyingcorrespondence.
AcommonduedateandtimeforsubmissionofwrittenBAFOsormodificationstoanyBAFO,allowingareasonableopportunityforpreparationofthewrittenBAFOs.
DirectionforBAFOformatandcontents. NoticethatifaProposerdoesnotsubmitaBAFOoranoticeofwithdrawaland
anotherBAFO,his/her/itsimmediatepreviousofferwillbeconstruedastheBAFO.AnymodificationstotheinitialproposalsmadebyaProposerintheBAFOshallbeclearlyidentified.WTAwillevaluateBAFOsaccordingtothesamerequirementsandcriteriaastheinitialproposal.TheWTAwillmakeappropriateadjustmentstotheinitialscoresforanycriteriawhichhavebeenaffectedbyanymodificationsmadebytheBAFOs.ThesefinalscoresandrankingswillagainbeweighedagainsttheEvaluationCriteriainPart4.4.E NoticeofIntenttoAwardUponselectionofthesuccessfulProposer,aNoticeofIntenttoAwardwillbeprovidedtoallProposers.TheNoticeofIntentinnowayconstitutesapromisetoawardoranacceptanceoftheoffercontainedintheproposal;ratheritistheWTAsfirststepinrecommendingacontracttoitsBoardofDirectors.WTAmayreconsiderandwithdraw,changeoramendaNoticeofIntentatanytimebeforetheBoardofDirectorsformallyselectaproposal.
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ProposersarepermittedtorequestadebriefingabouttheirownproposalfromtheProcurementandGrantsCoordinatoraftertheNoticeofIntentisissued.InformationrelatingtoorhowtheEvaluationTeamscoredotherproposalswillnotbediscussed.DocumentsandinformationrelatingtotheprocurementincludingthesuccessfulproposalwillbecomeavailableoncetheBoardofDirectorsconfirmstheawardrecommendationandmayberequestedbysubmittingaPublicDisclosureRequesttopdr@ridewta.com.RefertoPart6ofthisRFPfortheprocessofreleasingdocumentsmarkedasConfidentialorProprietary.
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4.F ProtestProceduresFilingaProtestAnypartywithaninterestintheawardofthesolicitationmayfileaprotestthatWTAstaffdidnotfollowitsownpoliciesandproceduresregardingaProcurementAction.2AnyprotestmustbesubmittedinwritingtoWTAsProcurement&GrantsCoordinator,andincludethefollowinginformation:
a) Name,address,emailaddress,andtelephonenumberoftheprotesterb) Signatureoftheprotesterortheirrepresentativec) Identificationofthesolicitationd) Detailedstatementofthelegalandfactualgroundsoftheproteste) Copiesofallrelevantdocumentsf) Theformofreliefrequested
IssuesandfactsnotstatedintheNoticeofProtestwillnotbeconsidered.TimeforFilingaProtest.Aprotestbasedonallegedimproprietiesorambiguitiesinasolicitationmustbefiledatleastseven(7)daysbeforetheduedateofthebidorproposal.Aprotestbaseduponallegedimproprietiesinanawardofacontractoraproposedawardofacontractmustbefiledwithinthree(3)daysaftertheNoticeofIntenttoAwardhasbeenissued.NoticeofProtest.ProcurementshallimmediatelygivenoticeofaprotesttotheselectedProposerifacontracthasbeenawarded.Ifnoawardhasbeenmade,noticewillbeprovidedtoallProposers.StayofAward.Ifaprotestisfiled,theawardmaybemadeunlesstheFinanceDirectordeterminesinwritingthat:
a) Reasonableprobabilityexiststhattheprotestwillbedenied.b) StayoftheawardisnotcontrarytothebestinterestsofWTA.
ReviewofProtestsReview:TheFinanceDirectorshallreviewandinvestigateproperlyfiledprotestsandissueawrittendecisiontotheprotestor:
a. Ameeting(s)willbecalledwithinfive(5)workingdaysfromreceiptoftheprotestthatwillincluderepresentativesfromtheWTAandtheprotestertodiscusstheissue(s)relatedtotheprotest.Themeetingmaybeconductedbytelephoneconferenceifconvenientforbothparties.
2ProcurementActionincludes:specificprocurementsteps,suchassettingthecalendarofevents;producingtheproposal/biddocument;advertisingtheproposalorbidinlegalpaperofrecord;maintainingalistofproposal/bidholders;conductingapreproposalmeeting;respondingtoallapprovedequals/clarificationsreceivedbytheappropriatetimeanddate;addendaissuedstraightforwardlytoallproposal/bidholders;enforcingclosingtimeanddate;providingproctoringservicestotheprojectmanagerandevaluationcommittee;settingcriteriaweights;conductinginterviewprocesswithtopscoringProposersandevaluationcommittee;creatingnotestofileregardingtheproposal/bidprocess;issuingaward/nonawardletters;andmaintainingawrittenrecordoftheprocurement.
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b. AdecisionoftheprotestwillbemadebytheFinanceDirectorwithinthree(3)workingdaysofthefinalmeetingandatthetimetheprotestershallbenotifiedofthedecisioninwritingbytheDirectorbyemailorregularmail.
c. TheFinanceDirectormay,athis/hersolediscretion,extendthelimitsoftimeoutlinedabove.
d. ThedecisionoftheFinanceDirectorshallbefinal,unlessappealedasprovidedherein.
e. Arequestforreconsiderationmaybeallowedifdatabecomesavailablethatwasnotpreviouslyknown,ortherehasbeenanerroroflaworregulation.
Appeal:AProtestormayappealtheFinanceDirectorsformaldecisiontoWTAsGeneralManager.ThewrittenappealmustbereceivedbyWTAwithintwo(2)businessdaysafterreceiptofthewrittendecisionbytheProtestor,ortheappealwillnotbeconsidered.ProperlyfiledappealsofthedecisionsoftheFinanceDirectorshallbereviewedandinvestigatedbytheGeneralManagerwhoshallissueWTAsfinaldecisionnolaterthantwentyone(21)daysafterreceipt.
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Part5SpecialTermsandConditionsAsuccessfulProposerwillexecuteaformalcontractwithWTA,whichcontractshallincludethefollowingparticulartermsandconditions,andsuchtermsandconditionsshouldbefactoredintoanyproposal:5.A ContractTerm,Compensation,andInvoicePayments1. ContractTerm:Theinitiallengthofthecontractwillbetwo(2)years,andWTAmay,initsdiscretion,extendthecontractfortwo(2)additionaltermsintwo(2)yearincrements.2. Compensation:WTAwillonlyissuepaymentsagainstanapprovedPurchaseOrderandshallpayContractorasumequaltotheamountagreeduponbytheparties.3. Invoices:PaymentwillbebasedonsuccessfultaskcompletionatNetthirty(30)dayterms.WTAisopentonegotiatingdifferentpaymentterms(i.e.3%Net15,etc.),FirmFixedFeemilestones,andcorrespondingmilestonepayments.WTAwillnotpayinvoicessubmittedwithoutcorrectIntentsandAffidavits.WTAreservestherighttorefusepaymentoninvoicesforworkthatcompletedsixty(60)dayspriortotheinvoicereceipt.InvoicesmustbeaddressedtoAccountsPayableoremailedtoap@ridewta.com.WTAwillnotberesponsibleforlatepaymentsduetoincorrectroutingonthepartofthevendor.5.B ContractModifications&ChangeRequestNoalterationsorvariationofanyoftheterms,conditions,prices,quantities,orspecificationsofanycontractshallbeeffectivewithoutpriorendorsementoftheWTAsGeneralManager.EitherpartymayinitiateaChangeRequesttotheotherinwriting.AnyrequestbyContractorshallincludeadetailedstatementofwork,levelofeffortbyjobdescription(hours),andjobdescriptions.AfterreceiptofanyChangeRequestfromWTA,Contractorshallsubmitadetailedpricescheduleproposalfortheadditionalworktobeperformed,ifrequired,andnotificationofmodificationsofotherprovisionsoftheContractwhichmayberequiredasaresultofthechange.Failuretoagreetoanyadjustmentshallbeadispute,however,nothinginthisclauseshallexcusetheContractorfromproceedingwiththeContractWorkaschanged.WTAreservestherighttoaddordeleteitemstotheContractWork,asdeterminedtobeinitsbestinterest.Suchadditionsordeletionswillbebymutualagreement,willbeatpricesconsistentwiththeoriginalproposal,andwillbeevidencedbyissuanceofawritten
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contractAmendmentissuedbyWTA.ChangesforasignificantincreaseordecreaseinsizeorscopeoftheContractwillnotbeallowed.5.C IndependentContractorAtalltimes,Contractorshallbeanindependentcontractorwhereby,intheperformanceofanycontract,thePartieswillbeactingintheirindividual,corporateorgovernmentalcapacitiesandnotasagents,employees,partners,jointventures,orassociatesofoneanother.Contractorshallnotmakeanyclaimofright,privilegeorbenefitwhichwouldaccruetoanemployeeofWTAunderRCWChapter41.06orRCWTitle51.ContractorshallindemnifyandholdharmlessWTAfromandagainstanyandallcosts(includingattorneysfees)orliabilities(includingpayrolltaxes,penaltiesorinterest)arisingoutofanyassertionsthattheContractorisnotanindependentcontractorofWTA.5.D AccesstoRecordsandSitesofProjectPerformanceAsarecipientofStatefunds,WTAagreestoprovide,andrequireitsContractorsateachtiertoprovide,sufficientaccesstoinspectandauditrecordsandinformationpertainingtotheProjecttothe:
a. U.S.SecretaryofTransportationortheSecretarysdulyauthorizedrepresentatives
b. ComptrollerGeneraloftheUnitedStates,andtheComptrollerGeneralsdulyauthorizedrepresentatives
c. WTA,memberagencies,anditsContractors5.E InsuranceRequirementsContractorandsubcontractorswillnotbeginWorkuntilproofofinsurancehasbeenreceivedandapprovedbytheWTA.InsurersmustbelicensedtoconductbusinessintheStateofWashington(orissuedasasurpluslinebyaWashingtonSurpluslinesbroker)andapprovedbytheStateInsuranceCommissioner3.InsurersmusthaveaminimumratingofAandafinancialratingofClassVIIorhigherinthemostrecentlypublishededitionoftheA.M.BestsKeyRatingGuide.SubcontractorsmustfurnishthesameinsurancerequirementslistedbelowpriortostartingworkApprovaloftheinsurancebyWTAwillnotrelieveordecreasetheliabilityoftheContractorforanydamagesarisingfromContractorsoritssubcontractorsperformanceofthework.Contractorsfailuretofullycomplywithinsurancerequirementsshallbeconsideredamaterialbreachandcauseforimmediatecontract.Contractorshallbearalldamagecostssustainedforfailuretomaintainanyoftherequiredinsuranceortoprovidenotificationthatitcannot.CoveragewillincludeclaimsfordamagesarisingfromContractorsperformancefor:
Bodilyinjury/death3RCW48
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Personalinjury PropertyDamage,includingPremiseandOperations,Firedamageandmedical
expense IndependentContractorscoverage ProtectiveLiability CompletedOperationsandProducts.
TheContractorandsubcontractorsmustprocurethefollowingminimuminsurance:
1. CommercialGeneralLiabilityintheamountof$1,000,000peroccurrenceand$2,000,000perprojectaggregate.
2. AutomobileLiabilityInsuranceintheamountof$1,000,000combinedsinglelimit.3. UmbrellaorExcessLiabilityintheamountof$1,000,000peroccurrence.4. ProfessionalLiabilityintheamountof$1,000,000peroccurrence.
CoveragemustbemaintainedthroughthelifeoftheContractplusone(1)year.ContractorandsubcontractorsmustfurnishthefollowingendorsementsseparateoftheCertificateofLiability:
AdditionalInsuredEndorsementnamingWTAAgents&EmployeesforOngoingOperations.EndorsementshouldbeonAccordformCG20100704orequivalent.
AdditionalInsuredEndorsementnamingWTAAgents&EmployeesforCompletedOperations.EndorsementshouldbeonAccordformCG20370704orequivalent.
WaiverofSubrogationnamingWTAAgents&Employees.EndorsementshouldbeonAccordformCG24041093orequivalent.
CancellationEndorsementprovidingthirty(30)daysadvancewrittennoticetobereceivedbyWTA.
ContractorandsubcontractorsmustmaintainduringthelifeofthiscontractWorker'sCompensationInsurance.IftheContractorisnoteligibleforWorker'sCompensationInsuranceitwillindemnifyandholdWTAharmlessforanyclaimsresultingfromContractor'sactions.TheseinsurancerequirementsdonotlimittheContractorsliabilityfordamagesresultingfromperformance.5.F PrevailingWagePricingwillbebasedonthePrevailingWageineffectonthedateproposalsaredue.PrevailingWagemaybeadjustedupordownbasedonthewageineffectasofthedateofcontractrenewalexecution4.4WAC296127023
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TheContractor,shallberequiredtofileIntenttoPayPrevailingWageformwiththeStateofWashingtonateachcontractrenewal.ContractorshallalsofileanAffidavitofWagesPaidattheendofeachcontractterm.Certifiedpayrollsmustbemadeavailableonrequest.WTAwillnotpayinvoicessubmittedwithoutIntentsandAffidavitsbeingfiledcorrectly.5.G SubcontractorsContractorshallperformatleast75%oftheworkwithitsownorganization.AllsubcontractorsmustbepreapprovedbyWTAbeforetheybeginwork.WTAreservestherighttoinvestigatesubcontractorresponsibilitypriortoconfirmingaward,ifsubcontractorsareknown.WTAwillnotapprovechangeorderstotheproposalorfinalcontractpriceforreplacingrejectedsubcontractors.PrimecontractorsarerequiredtoprovideacopyofthesubcontractorpurchaseordertoWTA.AnysubcontractwillcontainthesamelanguageasrequiredinAppendixA.Beforethesubcontractorstarts,submitthefollowingdocuments:
InsurancerequirementslistedinPart5.EorfurnishproofofinclusionofthePrimeContractorsinsurance
SubmitsignedExhibitAandExhibitF Provideproofthatallindividualsareproperlylicensed,certified,and/orbondedto
performthecontractedscopewhereapplicable Labor&IndustriesIntenttoPayPrevailingWage
Contractorwillbejointlyandseverally,andvicariouslyliabletoWTAforanyworkperformedbyitssubcontractors,andresponsiblefortheworkof,including,butnotlimitedtotheadequacy,timeliness,efficiency,andsufficiency,itssubcontractors.Allsubcontractorswillhavesufficientknowledge,skill,andexperiencetoperformtheworkcontractedtothem.WTAwillnotbeheldresponsibleforthecontractualrelationshipbetweensubcontractorsandContractor.Contractorwillmaintainandmonitorallsubcontractorperformance,payment,projectdeliveryrequirements,andrelationshipsastheypertaintothePrimesabilitytosuccessfullycompleteaproject.
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5.H ContractorPerformanceandMonitoringWTAsprojectmanagermayconductperiodicperformancereviewofthecontractorsperformanceevery6monthswhilecontractisineffect.Anycompletedevaluationsshallbeapermanentpartofthecontractadministrationfile.Performancereviewsareconsideredforcontractextensions,andpriceadjustments.Ifanyunsatisfactoryc