Request for Proposal for Preparation of Master Plan …mpnred.com/Images/pdf/RFP_for_Preparation_of_Master_Plan...RFP for Development of Master Plan for Solar Farm 1 Request for Proposal

RFP for Development of Master Plan for Solar Farm 1

Request for Proposal

for

Preparation of Master Plan for Solar Farm

(4 in number)

in

Madhya Pradesh

No.NRE/BM.Gen-50/2014-15/1240 Issue date: 25.09.2014


OFFICE OF THE COMMISSIONER,

NEW AND RENEWABLE ENERGY, Bhopal (M.P.)

Urja Bhawan, Near - 5 no. bus stop, Shivaji Nagar, Bhopal – 462016

NOTICE INVITING PROPOSALS

Engagement of Consultant for Preparation of Master Plan for Solar Farm

Development in the State of Madhya Pradesh

No.NRE/BM-Gen-50/2014-15/1240 Bhopal date:25.09.2014

Madhya Pradesh is fast becoming the destination of choice for major investments in the areas of renewable energy. The state is having a vast potential of renewable energy and specifically in solar energy. The total installed capacity of solar has reached to 354 MW, which is expected to reach more than 800 MW this financial year. During the growth of solar projects last year, a very significant phenomenon emerged suggesting interest of small investors in solar power projects. In order to facilitate these small scale investors in setting up their plants in plug and play mode, it is intended to develop initially 4 number Solar Farms, each having maximum capacity of 15 MW. In this regard, the state is desirous of preparing a Master Plan for development of Small Scale Solar Farms in the state of Madhya Pradesh. This notice is focussed on preparing a Master Plan for development of Small Scale Solar Farms in the state of Madhya Pradesh. Office of the Commissioner, New and Renewable Energy, MP, now invites proposals from eligible and interested consultants in the prescribed format.

Detailed description is provided in the Request for Proposal (RFP) document. The RFP document and format of application are available on website www.mpnred.com.

The last date for receipt of applications is 31/10/2014 by 1530 hrs. at the address given below:

Deputy Commissioner,

Office of Commissioner New and Renewable Energy, Urja Bhawan, Near - 5 no. bus stop, Shivaji Nagar, Bhopal – 462016 Tel. No: 0755-2551438, 2551439, 2551426

Fax: 0755-2551439

Website: www.mpnred.com

E-mail ID: [email protected]

Interested consultants may obtain further information or seek any clarifications from the address given above from between 1030 - 1330 hours and 1430-1700 hours, local time (Monday to Saturday) exclusive of public holidays.

mailto:[email protected]


Table of Contents 1. Background ............................................................................................................................. 4

2. Objective .................................................................................................................................. 4

3. Conditions of Eligibility of Bidder ......................................................................................... 4

4. Scope of Study ......................................................................................................................... 7

5. Deliverables ........................................................................................................................... 10

6. Submission of Deliverables .................................................................................................. 10

7. Criteria for Evaluation .......................................................................................................... 10

8. Time Period for Completion of Study .................................................................................. 12

9. Confidentiality of Data and Documents .............................................................................. 12

10. Conflict of Interest ............................................................................................................ 12

11. Rights of Nodal Office: ...................................................................................................... 12

12. Termination of Contract ................................................................................................... 12

13. Application Submission .................................................................................................... 13

14. Validity ............................................................................................................................... 14

15. Amendments to the RFP................................................................................................... 14

16. Payment Terms: ................................................................................................................ 14

17. Penalty on Delay in Completion: ..................................................................................... 14


Request for Proposal for “Engagement of Consultant for

preparation Master Plan for Solar Farm Development in

the State of Madhya Pradesh”

1. Background

The Office of the Commissioner, New and Renewable Energy, Madhya Pradesh is the nodal

office for promotion and development of grid connected renewable energy technologies:

Solar, wind, biomass and small hydro.

The State of MP is endowed with a vast potential of renewable energy. The present day

installed capacity of renewable energy is only about 939 MW and that of solar power is 354

MW, which is expected to reach more than 800 MW this financial year. Large numbers of

projects are under implementation including projects under JNSSM. During the growth of

solar projects last year, a very significant phenomenon emerged, suggesting interest of small

investors in solar power projects under third party sale of energy or captive use category.

During Last two years 70 numbers aggregating to 110 MW of small solar projects were set up

under private project development mode. In order to facilitate these small scale investors in

setting up their plants in plug and play mode, it is intended to develop initially 4 number

Solar Farms, each having maximum capacity of 15 MW. In this regard, the state is desirous of

preparing a Master Plan for development of Small Scale Solar Farms in the state of Madhya

Pradesh. In this context, NRED is desirous of developing a Master Plan for setting up Small

Scale Solar Farms in the State of Madhya Pradesh.

Small Scale Solar Farms will be of capacity less than 15 MW each. Small Scale Solar Farms

will focus on developing and capturing the land banks that are close to the already

established evacuation infrastructure so that development of these can be taken up at an

accelerated pace. The intent is to develop solar Farms with feasible option of EPC and

subsequent operation and maintenance on long-term basis so that the investor can choose

among the EPC operators proposal with or without changes. The purpose would be to make

available the proposals to investors with mark techno-commercial option having flexibility.

Such investors can directly invest in the solar projects inside the Farm on plug and play

mode. The objective is to encourage Small and Medium Scale investors that have a huge

potential to grow and contribute to the local economy to enter the renewable energy

segment.

2. Objective

To engage the services of a reputed Consultant for preparing a master plan for development

of small scale solar Farm projects in the state, which will include conceptualisation of a

detailed management and institutional set up, resource assessment, technology selection,

infrastructure planning, financial viability analysis, funding strategy, marketing and work

plan for implementation.

3. Conditions of Eligibility of Bidder

3.1. Bidders must read carefully the minimum conditions of eligibility (the “Conditions

of Eligibility”) provided herein. Proposals of only those Bidders who satisfy the

Conditions of Eligibility will be considered for evaluation.


3.2. Eligibility of Criteria: To be eligible for evaluation of its Proposal, the Bidder shall

fulfil the following Minimum Criteria:

Technical and Financial Bidding Parameters:

I. The Bidder shall furnish, as part of its Proposal, a Bid Security of Rs. 5,00,000

(Rs. Five Lac) in the form of Demand Draft of any nationalized/scheduled bank

in favour of the Accounts Officer, Office of Commissioner, New and Renewable

Energy, payable at Bhopal.

• Any Proposal, not accompanied by the Bid Security, shall be treated as

nonresponsive and summararily rejected;

• The office of the Commissioner shall not be liable to pay any interest on the

Bid Security and the same shall be interest free;

• The Bidder, by submitting its proposal pursuant to this RFP, shall be deemed

to have acknowledged that, without prejudice to any other right of the nodal

office or remedy hereunder or in law or otherwise, the Bid Security shall be

forfeited and appropriated by nodal office under the following conditions:

- If a Bidder withdraws its Proposal during the period of its validity and as

extended by the Bidder from time to time; or

- In the case of a Bidder being selected, the Selected Bidder fails to sign the

Agreement or commence the assignment on time.

II. Performance Security:-The successful bidder has to submit Performance

Security with the acceptance of order valid for 03 months. The Performance

Security shall be of INR 5,00,000 (Indian Rupee Five Lakhs) in the form of FDR

or TDR of any nationalized/scheduled bank in favour of the Accounts Officer,

Office of Commissioner, New and Renewable Energy, payable at Bhopal. The

Performance Security will be returned within ninety (90) days from the expiry of

the consultancy engagement, on satisfactory completion.

III. The Consultant can be a single bidding company, or a consortium of companies.

However, the consultant / members of the bidding consortium should each be a

Company registered under the Companies Act, 1956.

IV. The Consultant (or the Lead Consultant, in case of a Consortium) must have the

following experience:

Minimum turnover from Consultancy Services of not less than Rs. 10 Crores

in at least two (2) out of previous three preceding financial years;

Advisory experience, as a firm, of more than five (5) years;

Experience of at least two (2) long term (minimum 6 months) Consultancy

Projects for Central / State Governments / Union Territory, involving

development of renewable energy policy and institutional framework;

V. The Consultant must have the following experience, either individually or as a

consortium (though any of the Consortium Members):


Executed1 at least two (2) assignments related to review / design of Solar

Park/Farm development of capacity 15 MW and above, i.e., assistance in

review / design of master plan or assistance in review / design of key

infrastructure planning for solar power projects in evacuation planning for

Central / State Governments / multilateral agencies; and

Prepared2 at least two (2) feasibility studies on solar power projects of more

than 10 MW.

VI. Team Composition:

Team Leader

The Team Leader must have at least ten (10) years of experience and should have

managed at least five (5) projects, of minimum one (1) year, covering framework

for development of renewable energy/resource assessment of renewable

potential related tasks for any Government (Central or State) /PSU. The Team

Leader must be on payroll of the bidding firm for more than five (5) year.

Team Members

1 Renewable Energy Policy and Institutional Framework Specialist:

Should have a master’s degree in engineering, or business administration and at

least fifteen (15) years experience in the energy sector, including experience in

the development and design of institutional and investment programs.

1 Project Structuring Specialist: Should have a master’s degree in business

administration/finance and at least ten (10) years of experience in structuring

PPP projects in the power sector.

1 Solar Technology Specialist: Should have a bachelor’s degree in electrical

engineering and at least five (5) years of experience in developing/review of

feasibility studies or advising clients on technology selection for solar generation

projects of more than 10 MW.

1 Transmission and Distribution Specialist: The consultant should have a

bachelor’s degree in electrical engineering with at least five (5) years of

experience in establishing/planning/advising clients on BOQ estimation and/or

cost estimation for transmission/distribution network.

At least 2 of the team proposed should be on-site client location for

the duration of the assignment. The proposed team shall necessarily

be full time employees of the bidding firm/members of the

consortium.

VII. Any entity, which has either been directly barred by the Central/State

Government in India, or any entity controlled by them, from participating in any

project, and the bar subsists as on the date of Proposal, would not be eligible to

submit the Proposal; and

VIII. A Bidder should have, during the last three (3) years, neither failed to perform

on any agreement (as evidenced by imposition of a penalty by an arbitral or

judicial or regulatory authority or a judicial pronouncement or arbitration award

1 Only assignments that have been successfully completed shall be counted towards this experience. 2 Only assignments that have been successfully completed shall be counted towards this experience.


against the Bidder) nor been expelled from any project or agreement nor have

had any agreement terminated for breach of contract by such Bidder.

4. Scope of Study

PART 1: Designing a Conceptual Framework and Standard Bid Documents

I. Designing a Conceptual Framework for Implementation of Solar Farm in

the state of Madhya Pradesh

a. Study the existing Solar policy of the state and list down the fundamentals for

solar Farm development;

b. Identify the key success factors for the development of Solar Farms of capacity

less than 15 MW, that are already executed or are currently under execution

stage;

c. Identify the land most suitable on the basis of solar radiation requirement and

also on the basis of convenience of evacuation, other solar infrastructure

requirements like water availability, road, communication etc.

d. Identify the strategy for develop the facility so that the investors can own the

solar power projects inside the Farm on plug and play mode.

e. Develop a practical strategy for attracting investments from private players.

f. Develop the strategy for engaging the EPC agency for each Farm with suitable

options available to the investors to opt the best as per their requirement.

g. Develop strategy and bid document for engaging the EPC agency with various

cost and implementation options including options of different SPV

technologies.

h. To develop strategy and tender document for engaging operation and

maintenance operators on long term basis for running of plants; such agency

to handle all billing, metering etc requirement for investor.

i. Recommend the entities at the macro level (state and nodal agencies) and at

the meso level (financial institutions, OEMs, investors, project developers)

along with the predefined roles and responsibilities for successfully execution

of the Solar Farm.

j. Develop an institutional setup that can be used for discussion point with

various institutions proposed for implementation of the Solar Farm.

k. Based on the discussion with the various institutions, revise and finalise the

institutional setup for Solar Farm development.

II. Develop a Funding Strategy

a. Based on the study of the solar projects that are executed, provide the strategy

for funding of Solar Farm development.

b. Provide inputs from the multilateral, bilateral and commercial banks on

funding of subprojects envisaged in the Solar Farm.

c. Prepare a list of the target investors and organise workshop for attracting

investment.

Deliverable 1: Report on conceptual framework for implementation of Solar

Farms.

III. Develop a Methodology for Selection of Project Developer

a. Develop a methodology for selection of the developers for Solar Farm

development; selected developer to handle the EPC for investors with techno-


commercial options. The methodology to include, the developer’s role for

long-term O&M of plants including billing and metering for the investors.

b. Design a robust framework to maximise participation.

c. Develop a strategy for marketing of the subprojects to the investors.

IV. Designing Standard Bidding Documents and assisting NRED in managing

bid process for selection of Solar Farm Developers

a. Designing Standard Bidding Documents (SBDs) for selection of Solar Farm

Developer –RFP and other related documents that may be required for

implementation of the Solar Farms as per the objective.

Deliverable 2: Standard bidding documents for selection of solar Farm

developers and /or for its allied activities as per objective.

PART 2: Financial Viability Analysis and Master Plan for implementation of 4

identified Solar Farms

V. Financial Viability Analysis

a. Based on the estimated cost, analyse the financial viability of the project and

invest in solar projects inside the Farm on third party sale or captive use of

energy including viability study of options like REC etc,

b. Conduct sensitivity analysis to cover for uncertainty of various critical

assumptions.

c. Develop possible financial structures for maximising returns by investing in

Solar Farm – IPP mode, balance sheet financing mode, capital structures,

sources of funds (bilateral, multilateral, credit financing, commercial banks).

Deliverable 3: Report on financial viability for all 4 Solar Farms

Master Plan for Implementation of 4 identified Solar Farms

VI. Estimating the optimum sizing for Solar Farm based on land availability

in the land banks of GoMP as suggested, verifying the land for its

suitability, etc.

VII. Site Profiling

a. Assessment on suitability of the site based on location of the site and its

connectivity to main state and national highways.

b. Due diligence on type of Land (revenue, private or forest) and ecological

sensitivity.

c. Assessment on physical features of the site – Geology, topography, soil type

and drainage system.

d. Preliminary assessment on Climatic conditions

e. Preliminary assessment of primary infrastructure needs such as water supply

sources, power evacuation, telecommunication etc.

VIII. Technology Selection and Resource Assessment

a. List the types of technologies available in Solar PV

b. Comparative analysis of the selected technologies

c. Selection of technology suitable for the project site

d. Assess Irradiance data, module inclination and orientation, mounting

structures and various losses (shading loss, reflection loss, angle of incidence,

temperature loss, wiring loss, inverter loss, transformation loss, loss due to

dust problem, availability of the system and degradation of the equipment)


e. Energy estimation for different modules

IX. Preparing the Concept of the Master Plan

a. Concept planning of the project site

i. Planning the land use for subprojects3, transmission network, roads

and amenities.

ii. Plot sizing that is suitable for developing solar project

b. Preparation of Infrastructure Plan

iii. Site development: List the activities for site development – boundary

fencing, levelling, security etc.

iv. Road network planning: The infrastructure plan shall provide the

potential options that could be used for developing road network

within and outside the project site for unabated movement of

materials.

v. Power planning: Provide options for providing power during the

construction phase. Planning for power evacuation and defining the

need for system strengthening including the requirements for pooling

substation, new transmission/ distribution substation etc.

vi. Planning of water supply system: Estimate the demand of water for

the given project site, indicate the potential sources of water for

meeting the projected demand and the options for developing water

distribution network.

vii. Amenities planning: The Solar Farm shall have a plan for residential

complex, warehouse for storing spares and supplies from OEMs,

administrative buildings.

X. Develop a Work Plan for Implementation of the Solar Farm

a. Work plan shall detail all the major activities that are to be executed along

with the institution ,their roles and responsibilities and for selection of solar

Farm developer, which includes EPC and long-term O&M as per objective.

Deliverable 4: Report on Master Plan for implementation of all 4 identified

Solar Farms

PART 3: Bid Process Management for selection of the Project Developers for all

4 Solar Farms

XI. Bid Process Management

a. Preparation of project specific bidding documents for the solar Farm.

b. Assist NRED in selection of project developer through competitive bidding

process, arranging pre-bid meets and responding to project developer’s

queries.

c. Assist and facilitate NRED in evaluation of the bidders and selection of

project developer. Assist and facilitate NRED in execution of agreements with

selected project developer.

Deliverable 5: Evaluation report covering selection of the Project Developers.

Note: The consultant must provide monthly updates to the Office of Commissioner New and

Renewable Energy, MP on the status of the project and deliverables. Stakeholder consultation

3 Subproject means the solar projects within the Solar Farm that are allocated to the investors


meetings must be followed-up with minutes of meeting circulated among all participant

stakeholders.

5. Deliverables: Total time for submission of deliverables is 03 months from

the date of confirm order:

Deliverable From the date of issue of letter of

Intent in favour of the Consultant

Part 1 of the Scope

Draft report on conceptual framework for

implementation of Solar Farm

15 days

Final report on conceptual framework for implementation of Solar Farm incorporating comments from NRED

1 months

Draft Standard Bidding documents 1 month and 15days

Final Standard Bidding documents incorporating comments from NRED

2 months

Part 2 of the Scope 1 month Draft master plan for development of Solar

Farms

Total time 1 month from Part 1 scope

Draft Report on financial viability for development of Solar Farms

Final master plan for Solar Farm

development incorporating comments from

NRED

Final Report on financial viability and funding strategy for Solar Farm development

Part 3 of the Scope

Assistance in bid process management for selection of Solar Farm Developer

As per NRED’s schedule

6. Submission of Deliverables

The deliverables defined in clause 5 above shall be submitted in two copies neatly bounded

in standard format as approved by the nodal office.

7. Criteria for Evaluation

7.1. Evaluation of Technical Proposals

7.1.1. In the first stage, the Technical Proposal will be evaluated on the basis of Bidder’s

experience, presentation and financial capability Only those Bidders whose Technical

Proposals score 70 marks or more out of 100 shall qualify for further consideration,

and shall be ranked from highest to the lowest on the basis of their technical score

(ST).


7.1.2. The scoring criteria to be used for evaluation shall be as follows.

Technical Proposal Evaluation Parameter Maximum Technical Score

1. Years of Experience of Firm in advisory business 10 5-10 5

> 10 10 2. Experience in Development of Renewable Energy Policy

and Institutional Framework (5 marks for minimum 2 assignments)

10

3. Experience related to Solar Park/Farm Development (minimum number of assignments completed – 2)

10

4. Experience in executing assignments of feasibility study for solar projects of minimum 15 MW (5 marks for minimum 2 assignments)

10

5. Team Composition and Experience of Key Professionals

40

Team leader (refer clause 3.2 (VI)) 10

1 Power Sector Policy and Institutional Framework Specialist (refer clause 3.2 (VI))

15

1 Project Structuring Specialist (refer clause 3.2 (VI))

5

1 Solar Power Generation Technology Specialist (refer clause 3.2 (VI))

5

1 Transmission and Service Operator Specialist (refer clause 3.2 (VI))

5

6. 20 minutes Presentation to understand the Proposal

20

Proposed Approach and Methodology for the undertaking of the Assignment

10

Work Plan, Proposed Team and Task Assigned 10

7.1.3. All Bidder shall be required to make presentations up to 20 minutes, before opening

of Financial Proposals, to demonstrate their credentials based on eligibility criteria as

per Clause 3.2 of RFP along with the following and to submit three (3) hard copies

during the presentation –

Brief company profile, local presence, associates, major clients and projects etc.

Experience of rendering services as consultant.

Understanding of assignment along with methodology indicating broad scope of

Work plan and roadmap of said work.

Proposed key personnel along with team leader and manpower commitment.

The time and venue for the presentation shall be intimated to the Bidder.

7.2. Short Listing of Bidders

Only those Bidders whose Technical Proposals score 70 marks or more out of 100

shall qualify for further consideration, and shall be short-listed with ranking from

highest to the lowest on the basis of their technical score (ST).

7.3. Evaluation of Financial Proposal

7.3.1. In the second stage, the financial evaluation will be carried out as per this Clause

7.3.3. Each Financial Proposal will be assigned a financial score (SF).

7.3.2. For financial evaluation, the total cost indicated in the Financial Proposal will be

considered.


7.3.3. Nodal Office will determine whether the Financial Proposals are complete,

unqualified, and unconditional. The cost indicated in the Financial Proposal shall be

deemed as final and reflecting the total cost of services. Omissions, if any, in costing

any item shall not entitle the firm to be compensated and the liability to fulfil its

obligations as per the ToR within the total quoted price shall be that of the

Consultant. The lowest financial proposal (FM) will be given a financial score (SF) of

100 points. The financial scores of other proposals will be computed as follows:

SF = 100 x FM/F (F = amount of Financial Proposal of the Bidder)

7.4. Combined and Final Evaluation

Proposals will finally be ranked according to their combined technical (ST) and

financial (SF) scores as follows:

S = ST x 0.70 + SF x 0.30

Where S is the combined score

8. Time Period for Completion of Study

The total time for completion of master plan is 3 months. The time period can be

extended by the office if the delay is on account of grounds beyond the control of the

consultant.

9. Confidentiality of Data and Documents

All Intellectual Property Rights (IPR) of data collected as well as the deliverables

produced shall remain with the office of Commissioner (NRED). All knowledge and

information, which may be acquired during the assignment, shall be for all times and for

all purposes, regarded as strictly confidential and held in confidence, and shall not be

directly or indirectly disclosed to any person whatsoever, without the explicit written

permission of Commissioner (NRED) of the State.

10. Conflict of Interest

The consultant would not provide any advice or opinion in any matter, which is adverse

to the interests of the office of Commissioner in the subject matter. In such cases, the

office reserves the right to terminate the contract immediately, without any financial

obligations or liabilities.

11. Rights of Nodal Office:

Nodal office reserves the right to cancel this notice, and not to proceed in the matter, at

any stage accept or reject any or all applications, without giving any explanations,

whatsoever.

12. Termination of Contract

Nodal office may, by way of written notice, terminate the contract under the following

conditions:

The consultant is unable to address the assigned works;

Quality of the assigned works is not to the satisfaction of the nodal office;

The consultant fails to meet the prescribed timelines assigned under the

prescribed time period; and


The consultant commits any material or persistent breach of its obligations under

the contract.

13. Application Submission

The application is to be submitted in a sealed envelope (Main Envelope) which should be

transcripted in the following manner:

"Application for Engagement of Consultant for preparation of Master Plan

for Solar Farm Development in the state of Madhya Pradesh”

To,

Deputy Commissioner,

Office of the Commissioner,

New and Renewable Energy, Bhopal

Urja Bhawan, Near - 5 no. bus stop,

Shivaji Nagar, Bhopal – 462016

“Name of the Consultant”

13.1. The Main Envelope shall contain the following documents:

Envelope containing technical proposal must have

o Covering letter as per attached format

o Technical proposal

o Application as per format

Technical Envelop containing

o Financial quote as per attached format

13.2. Separate sealed envelope duly superscripted the price bid shall contain the offer for

the price to be charged for the proposed study.

13.3. Sealed envelope along with the Covering Letter and application form should be

enclosed in Main Envelope and submitted in sealed form to the Office of

Commissioner (New and Renewable Energy, Bhopal) within the specified time limit;

13.4. The Consultant has the option of sending his application by courier/registered

post/speed post or submitting in person so as to reach at the designated address by

the time and date stipulated in this TOR. Application submitted by telex/ telegram/

fax/ email shall not be considered under any circumstances. The nodal office shall

not be responsible for any delay in receipt of Response. Any application received after

the time and date for submission stipulated in the TOR shall not be opened and

returned unopened;

13.5. No change or supplemental information to the Response to TOR already submitted

will be accepted after the scheduled date and time of submission of Response to TOR.

Notwithstanding the above, the nodal office reserves the right to seek additional

information from the Developer, if found necessary, during the course of evaluation

of Response; and

13.6. If the envelopes are not closed and not superscripted as per the requirement, the

nodal office will assume no responsibility for its misplacement or premature opening.


14. Validity

The proposal shall remain valid for the period of 90 days from the last date of submission of

the proposal as specified in this RFP. The proposal with validity of less than 90 days may be

rejected as non-responsive.

15. Amendments to the RFP

At any time prior o the deadline for submission of the proposal, NRED may for any reason,

modify the RFP, The prospective respondents having received the RFP shall b notified of the

amendments through website and such amendments shall be binding upon them.

16. Payment Terms:

The payment shall be made as per the following schedule:

1. 20% on submission of first deliverable

2. 20% on submission of second deliverable

3. 20% on submission of third deliverable

4. 40% on submission of fifth deliverable

17. Penalty on Delay in Completion:

If the study is completed beyond the scheduled completion as extended, a penalty of 1% per

week subject to maximum of 10% of the contract amount shall be deducted from the

balanced payment.


Formats for Response to RFP

The following formats are required to be included in the Applicant’s Response to RFP.

Format for the Covering Letter

Format for Details of Applicant

Format for Experience of the Firm

Format for Team Composition

Format for the Financial Proposal

Format for Power of Attorney

Applicant may use additional sheets to submit the information for its detailed Response.


1. Format for Covering Letter

(To be printed on letterhead of Applicant)

Date: (dd-mm-yyyy)

Letter Ref. No.:

To

The Deputy Commissioner

Office of the Commissioner


Urja Bhawan, Near - 5 no. bus stop


Sub: Application in response to the TOR for engagement of consultant for preparation of for

preparation Master Plan for Solar Farm development in the state of Madhya Pradesh.

Ref: TOR No. ____________, Dated: ____________

Kind Attention: Deputy Commissioner, Office of Commissioner

Dear Sir,

Having reviewed and fully understood in detail all the information provided in the TOR

document, hereby submit application in full compliance with the provisions specified in the

TOR document for preparation of preparation Master Plan for Solar Farm development in

the state of Madhya Pradesh.

We are enclosing herewith the following information with duly signed formats as desired by

you for your consideration:

# Documents as required under TOR document Enclosed (Yes/No)

1 Applicant Details Checklist of supporting documents

- __________ - __________

(Yes/No)

2 - Price Bid (Yes/No)

We understand that the selection shall be as per the details mentioned in the TOR document.

We agree to abide by the provisions laid down under the TOR document issued by the office

of Commissioner New and Renewable Energy, Bhopal.

We, declare that the information as submitted in this application is true to the best of my

knowledge. In case any information given in this application or attached documents are

found to be incorrect at any point of time, we understand that the nodal office may reject my

response to TOR/Bid, and/or cancel the order, if issued.

Yours truly

(Signature)

(Address)

(Contact details: telephone no. , fax no.)


2. Format for Details of Applicant

# Description Details

1. Name of the Applicant Registered office address: Telephone no.: Fax no.: e-mail: Correspondence address: Telephone no: Fax no: e-mail id:

2. Name of the chief executive officer/ Managing Director

3. Type of the Applicant (Individual/Hindu Undivided Family/Partnership/Pvt. Ltd. Co./Public Ltd. Co./)*

4. Name of directors/partners of the organization (if applicable)

5. Name and address for correspondence with Authorized Representative# of Applicant. Telephone no.: Fax no.: Email:

6. Details of current business of the Applicant

7. Detail of experience in assisting government departments in renewable energy sector (use separate sheet if required) required as per clause 3 of the TOR.

8. Whether the Applicant or any of its promoter(s)/director(s)/ associates is blacklisted by any central government or state government/ department/ agency in India? (yes/no)

9. Any other information (use separate sheet)

Note:

* Attested copies of (if applicable): - Registration certificate/Incorporation proof

- Partnership deed, in case of partnership firm

#Enclose attested copy of Power of Attorney as per attached Format

^If yes, then please furnish details ≠Enclose Affidavit on non-judicial stamp paper of relevant value certifying that

Applicant/Promoter(s)/Director(s) of Applicant are not blacklisted.


3. Format for Experience of the Firm

# Project Name Client Name Sector Start date/ End date

1

2

3

4

5

...

...


4. Format for Team Composition

# Name Years of Experience

Expertise Position Task Assigned

1 2 3 4 5 ... ...


5. Format for Financial Proposal

From

(Name of the Bidder)

(Address of the bidder)

To

The Deputy Commissioner,

Office of the Commissioner,


Urja Bhawan, Near - 5 no. bus stop,


Subject: Selection of consultant for preparation of a preparation Master Plan for Solar Farm

development in the state of Madhya Pradesh.

Dear Sir,

We, the undersigned, offer to provide the services as Consultant for “Preparation of Master

Plan for Solar Farm development in the state of Madhya Pradesh.” in accordance with your

RFP.

Our Financial Proposal for Project is for the sum of Rs. __________ (Amount in both

words and figure) for the scope stated in the RFP. This amount shall be inclusive of all taxes

including service tax.

1. Our Financial Proposal shall be binding upon us subject to any modifications

resulting from contract negotiations, up to the expiration of the validity period of the

Proposal, i.e. __________ (date).

2. This financial proposal covers remuneration for all the Personnel (Expatriate and

Resident, in the field, office etc.), accommodation, travel costs, equipment, printing

of documents, surveys, investigations, etc. The Financial Proposal is without any

condition.

3. We undertake that in competing for and, if the award is made to us, in executing the

above consultancy services, we will strongly observe the laws against fraud and

corruption in force in India namely “Prevention of Corruption Act 1988”. We

understand that you are not bound to accept any Proposal you receive.

Yours sincerely

_______________

Authorized Signatory

(Name and Title of Signatory)

(Name of Firm)

(Address)


6. Format for Power of Attorney

POWER OF ATTORNEY

Know all men by these presents, We……………………………………………….(name and address of

the registered office) do hereby constitute, appoint and authorise Mr /

Ms………………………………(name and residential address) who is presently employed with us

and holding the position of …………………………………………. as our attorney, to do in our name

and on our behalf, all such acts, deeds and things necessary in connection with or incidental

for the project including signing of all documents in our Response to our application for

preparation of Master Plan for Solar Farm Development in the state of Madhya Pradesh in

the country of India, including submission of all documents and providing information /

Responses to office of Commissioner, New and Renewable Energy, Bhopal, representing us

in all matters before Nodal office/State Government, and generally dealing with Nodal

office/State Government in all matters in connection for the said Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney

pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid

attorney shall and shall always be deemed to have been done by us.

For (Insert name of the Applicant/ Developer on whose behalf PoA is executed)

______________

(Signature) (Name) (Designation) (Accepted)

Specimen signatures of attorney attested

______________

(Signature of Notary Public) (Name) (Designation) (Address of the Attorney) Place: ______________ Date: ______________

Note:

1. The mode of execution of the Power of Attorney should be in accordance with the procedure, if

any, laid down by the applicable law and the charter documents of the executants(s) and when it

is so required the same should be under common seal affixed in accordance with the required

procedure.

2. In case the applicant is individual then separate declaration to this effect shall be required to be

submitted.