Request for Proposal Construction of Rugby Pitch

October 30, 2007

Drexel University Men’s Rugby Football Club

Women’s Rugby Football Club

Request for Proposal – Construction of Rugby Pitch at the Vidas Athletic Complex

Table of Contents Page # Description of Drexel University Rugby……………………………………..…………………….3

Men’s Team History………………………………………………………...……………………...3

Women’s Team History…………………………………...……..…………………………………3

Drexel University Men’s Rugby Club Accomplishments………………………………………….4

Drexel University Women’s Rugby Club Accomplishments………………………………………4

Team Roster – Drexel University Men’s Rugby Club, Fall 2007……………………...…………..5

Team Roster – Drexel University Women’s Rugby Club, Fall 2007…………………..…………..6

Drexel University Men’s Rugby Club 2007-2008 Activity………………………………………..7

Drexel University Women’s Rugby Club 2007-2008 Activity…………………………………….8

Recent Drexel University Rugby History………………………………………………………….9

Budgeted Money for Field Maintenance…………………………………………………………..10

Benefits of the Proposed Field…………………………………………………………………….11

Summary of Attachments………………………………………………………………………….13

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Description of Drexel University Rugby To step onto the pitch is probably the hardest move in rugby. Next is admitting that there are women or men out there that will chase you, scare you, and tackle you for 80 long minutes. You may get hurt, you may hurt others, but after your first rugby match you start to tell people "I play Drexel rugby!" As a rugby player, the door is open to a world of possibilities. Drexel University Alumni often continue their rugby careers with a men's or women’s club. Some choose to become referees, coaches or remain fans. People will look at you quizzically as they hear of your achievements on and off the field, but you will fill up with pride when explaining how, with great support from your teammates, you scored a try. The approximately 50 members of the men’s team and 35 members of the women’s teams make up each clubs administration. On each game day, two matches are played. A league “A side” (the equivalent of a varsity squad) plays first using more experienced players to determine league standings. A second “B side” (the equivalent of junior varsity) game is played using players not fielded during the initial game and players that are still learning. The fall season determines our league standings. The spring season is a tournament, growth and development season. The summer season is used for “seven’s” play – a shorter, faster version of rugby to maintain fitness. Men’s Team History The men’s rugby program was founded at Drexel in 1986. The Team currently participates in the Eastern Pennsylvania Rugby Union (EPRU) as a Division II Team. In our history we have had our ups and downs, however under new student leadership, our new coaching staff, and new found determination and commitment from our players, Drexel Men’s Rugby has made great strides in the past few years. The team has participated in numerous tournaments on the east coast, winning The Liberty Cup Tournament and placing in several others. We have also upset local rivals such as Villanova University, University of Pennsylvania (Division I), LaSalle University, Scranton University, etc. Now averaging 50 players on the roster, the team is looking forward to further developing our skills, strengthen our newer B side players, and continue to find success in our future endeavors with our main goal being promoted back to Division I status in the EPRU. Women’s Team History The women’s rugby program has been a club sport at Drexel since 1999. The team entered the Eastern Pennsylvania Rugby Union (EPRU) as a Division III team. Through constant development and individual and team commitment, our team won the 2003-2004 Mid-Atlantic championship. Due to this achievement, we were able to challenge Bryn Mawr-Haverford for their Division II position. After winning our challenge match, we moved into Division II competition. After entering Division II, our program qualified for regional play offs in 2004 and 2006. Now, with more than 30 players on the current roster, the team is looking to continue development and find more success in future competitions.

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Drexel University Men’s Rugby Club Accomplishments

1. First Place - 2007 Media Liberty Cup Tournament Open Division 2. First Place - 2006 Media Liberty Cup Tournament Open Division 3. Fourth Place - 2006 Rites of Spring Tournament 4. First Place - 2006 Schuylkill River Tournament Open Division 5. Plate Champions - 2003 Schuylkill River Tournament 6. Third Place- EPRU Division I Fall 2000 7. Second Place - First Annual Schuylkill River Tournament 8. Plate Champions - 17th Annual Washington Irish St. Patrick’s Day Tournament 9. Fourth Place 1997 EPRU Collegiate Division

Drexel University Women’s Rugby Club Accomplishments

1. Division II Playoff Qualifier 2006 2. Division II Playoff Qualifier 2004 3. Won D2 Challenge Match vs. Bryn Mawr Haverford 4. Division III East Coast Championship Qualifier 2004 5. Division III EPRU MARFU Champions 2003-2004

Attachment I: Quick Guide to Rugby Explanation on what rugby is, how it is played, general rules. Written by DURFC Alumni Mike Martino, former Treasurer of the Club.

Attachment II: DURFC Constitution The foundation and cornerstones of the Men’s Club

Attachment II: DUWRFC Constitution The foundation and cornerstones of the Women’s Club

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Team Roster – Drexel University Men’s Rugby Club, Fall 2007

1. Alexander Wands 44. Trevor Martin 2. Andrew Damello 45. Tyler Lenox 3. Andrew Darus 46. Vinny Abramo 4. Andrew Macbean 47. Will Zurich 5. Ben Carmichael 48. Zach Snavely 6. Blasé Sinopoli

Cost of Attendance 2007-2008 Academic Year

*taken directly from financial aid website

Budget Component Amount

Tuition $24,900.00

Fees $1,865.00 Room and Board $15,480.00

Books $2,300.00

Travel $970.00

Miscellaneous $3,670.00

Total per student: $49,185.00

Men’s Rugby Team: $2,360,880.00

Club Officers

President: Ryan Cooper Vice President: Bryan Spadt Match Secretary: Dipin George Treasurer: Phil Calhoun Player Relations: David Hollenbach Recruitment: Mike Ruggieri, Rob DeerySocial/Fundraising: Milton Greenstreet Tech/Webmaster: Andrew Darus

Advisors and Coaches

Head Coach: Pete Reilly Asst. Coach: Josh Freely Advisor: Dr. Ludo Scheffer

7. Brandon Dewalt 8. Bryan Spadt 9. Dave Hollenbach 10. Dipin George 11. Erik Kassab 12. Graham Eckmann 13. Hunter Torosian 14. Jake Madeira 15. Jeff Bollerman 16. Joel Fitzgerald 17. John Lyons 18. Julian Safar 19. Kishan Ellepola 20. Liam Hendricken 21. Louis Loutrel 22. Matthew Leposki 23. Matt Gunn 24. Matt Jankovic 25. Michael Bucher 26. Mike Cook 27. Mike Ruggieri 28. Milton Greenstreet 29. Mohammed Muthalib 30. Paul Tallaj 31. Phil Calhoun 32. Rob Deery 33. Rob Walsh 34. Roman Rozek 35. Ryan Bucari 36. Ryan Conroy 37. Ryan Cooper 38. Ryan Kiley 39. Sanga Poonia 40. Starbuck Ballner 41. Steve Disciullio 42. Steve Seelman 43. Tom Backof 44. Tom Billbrough

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Team Roster – Drexel University Women’s Rugby Club, Fall 2007 1. Kaitlyn Ambrosiani 2. Nancy Calvert-Warren 3. Nathalie Capati 4. Christine Cheatham

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5. Patricia Delamere 6. Jennifer Delany 7. Kimberly Digiovanni

Cost of Attendance 2007-2008 Academic Year

*taken directly from financial aid website

Budget Component Amount Tuition $24,900.00 Fees $1,865.00 Room and Board $15,480.00 Books $2,300.00 Travel $970.00 Miscellaneous $3,670.00 Total per student: $49,185.00 Women’s Rugby Team: $1,721,475.00

Club Officers

President: Halley Mellor Vice President: Sarah Thomas Match Secretary: Stefanie Hallman Treasurer: Alison Hafer Recruitment: April Spica Social: Kaitlyn Ambrosiani Fundraising: Rose Dillon

Advisors and Coaches

Head Coach: Jeff Felton Head Coach: Marnie Miller Advisor: Jackie Elliasen

8. Rose Dillon 9. Courtney Ellingsworth 10. Mia Escobar 11. Olga Filippova 12. Meghan Gallen 13. Jillian Gerraputa 14. Lauren Giardiello 15. Erin Glover 16. Rachel Gopenko 17. Alison Hafer 18. Stefanie Hallman 19. Caitlin Harvey 20. Stephanie Johnston 21. Ashley Keen 22. Andrea Lugo 23. Kathrine Lydon 24. Lauren McNally 25. Elizabeth Meixler 26. Lindsey Mills 27. Lauren Nemeth 28. Valarie Pelletier 29. Allison Perrelli 30. Courtney Peterson 31. Alexandria Phillips 32. Leslie Rockwell 33. Lauren Sapita 34. April Sica 35. Sarah Thomas

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Drexel University Men’s Rugby Club 2007-2008 Activity Men’s Practice Schedule Practice begins mid-August and continues through EPRU playoffs in early November, then begins again in late February and runs until the Annual Alumni Game in mid-May.

Monday 35th and Aspen Hitting Day: scrums, rucks, mauls, etc Tuesday Drexel Athletic Fields Conditioning, Ball Handling Drills Wednesday 35th and Aspen Hitting Day: scrums, rucks, mauls, etc Thursday Drexel Athletic Fields Conditioning, Ball Handling Drills Friday Drexel Athletic Fields Game Run Through

Men’s Fall Season

September 8 Liberty Cup – Held in Fairmount Park, hosted by Media Men’s Rugby. September 29 St. Joseph’s University – played in Fairmount Park. October 6 Albright College – played at Albright College facilities. October 13 Villanova University – played in Fairmount Park October 20 College of New Jersey – played in Fairmount Park (‘home’ game)

Men’s Winter Training Two to three days every week of conditioning at the armory. The DAC, Buckley Field, and Franklin Field have been used as contingency sites. Players are expected to maintain fitness from season to season through personal training regimens including weightlifting, running, and practicing good lifestyle habits. Men’s Spring Season

The Men’s team regularly attends several tournaments which include: • West Chester University Tournament – West Chester, PA • Rites of Spring Tournament – Baltimore, MD • Cherry Blossom Tournament – Washington, DC • Schuylkill River Tournament – Philadelphia, PA

Several Non-League Matches are also usually scheduled (recent examples): Swarthmore College Millersville University Temple University Gettysburg College Lock Haven University University of Pennsylvania; La Salle University West Chester University

Men’s Summer Sevens During the summer, a shorter and more fast-paced form of Rugby is played. There are several tournaments to attend up and down the east coast. A team of only seven is needed to register and tournaments are attended based on availability of members of the Drexel Men’s Rugby team.

Attachment IV:DURFC Men’s Division II Fall Season, Playoff Schedules, and Current Results

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Drexel University Women’s Rugby Club 2007-2008 Activity Women’s Fall Practice Schedule Practice begins early September and continues through EPRU playoffs in early November, then begins again in early March and continues until May.

Monday Full field practice Tuesday Individual fitness Wednesday Conditioning/weight training Thursday Full field practice Friday Full field practice

Women’s Fall Season

September 22 Lehigh University – Played at Fairmount Park September 30 Widener University – Played at Widener’s pitch in their quad October 6 Division match against Bryn Mawr University – Played at Bryn Mawr October 13 Division match against LaSalle – Played at Fairmount Park October 20 Division match against St. Joes – Played at Fairmount Park October 27 Division match against University of Scranton – Played at Fairmount Park

Women’s Winter Training The Women’s team conditions in the off season through individual workouts as well as team workouts 2 times a week. The DAC, the turf, and the armory are used as practice space for the off season. Women’s Spring Season The Women’s team plays a developmental, non-league season in the spring. This season contains individual matches and round robins against Division I, II, and III teams as well as at least one tournament. Attachment V:DURFC Women’s Current Results

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Recent Drexel University Rugby Football Club History The Men’s and Women’s Teams have spent the past several years playing on Lee Field at 43rd and Haverford. It is run by the Lee Cultural Center. We practiced there on a daily basis and the Men’s home games also took place at this field. Every fall and spring a new “donation” would be negotiated in order to receive a permit reserving our practice and game times. For the spring season of 2007 alone this donation was $250 for the Men’s team and $100 for the Women’s team. Our practices always included distractions from the local children. This included harassment, stealing equipment, throwing various items at our players (rocks, sticks, glass, etc), and walking right into the middle of our drills. To access the field, the men’s team’s newest recruits would jog up with two veteran players from campus, and the older teammates with cars would drive up to practice and bring the younger players back to campus. The women’s team would carpool to practice. Since there was absolutely no security at the field, not only were we at personal risk, but our vehicles were as well. For example, one of our players’ windshield was shattered at practice. We were not the only ones subject to this treatment. Our trainer Shannon Clegg would attend practices as well, receiving the same harassment and theft of her medical supplies by the local children. This fall, the director of the field, Connie Summerow, declined to issue permits to rugby teams for Lee field. She felt that our donations did not cover the repair of the field and that rugby left the field in ruins for “real sports” like soccer. Lee field is a dirt field littered with stones and garbage. It has not received proper maintenance in years. Several of our practices and even a game on occasion would be cancelled due to rain for fear of damage to the field. Care was taken on the part of both teams to maintain the integrity of the field. Our efforts have not been enough for the Director; both rugby teams are now homeless. We made contact with a field located at 35th and Aspen Street. It is a much smaller field and located deep in West Philadelphia. There is no longer the option of having the newer players jog down and everyone must be picked up daily. At our first practice on the new field, the Men’s team received harassment as well glass bottles thrown at us during our warm up. This field is also not large enough to support the dimensions of a rugby field for games. With lack of a field only one Men’s home game was scheduled for the fall, and we have been tossed around Fairmount Park, with our game finally being located at Pennypack Field (which is about a half-hour away in Northeast Philadelphia). Our home games have always brought forth many spectators and fans of rugby from Drexel. Many objected to the location of the field at Lee but they persisted in coming out to support the team. We were able to have Friday night games under the lights, or a Saturday afternoon exhibition match. Being forced to use Fairmount Park for games has caused a major decrease in our fan attendance, always one of the envied qualities and strengths of Drexel Rugby.

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Budgeted Money for Field Maintenance Each year Drexel Rugby pays multiple organizations for field use. Lee field, where practices occur, requires seasonal donations. Edgely field, where home matches are played, requires permits from Fairmount Park. Having a field that does not require permits will eliminate a large amount from both team’s budgets, which can simply become a line-item payment towards the maintenance of the proposed field and peripherals. Men’s Team Women’s Team Fall Lee field donation $250.00 $100.00 Spring Lee field donation $250.00 $100.00 Fall Edgely permits ($45.00/match, 2 matches/home game, up to 4 home matches/season) $360.00 $360.00

Spring Edgely permits ($45.00/match, 2 matches/home game, up to 4 home matches/season)

$360.00 (4 matches)

$180.00 (2 matches)

Total $1,220.00 $740.00 Other than the initial construction of the upright goal posts, new field maintenance will be nearly identical to the current maintenance program. Players on the Men’s and Women’s teams will take care of lining the field for each game. The grounds crews will only need to mow regularly and seed once per season. Because players wear metal and plastic cleats to practice and play, there may be some damage to the field over the course of the season. Fall and spring seeding will ensure that the quality of the grass is maintained throughout the year. To fully utilize the field for evening practices and maintain an adequate level of training safety, lights will need to be installed. The existing poles on or near the field would be adequate for mounting any field lights needed to illuminate the playing surface. Lighting the field extends its usefulness and also allows teams to schedule evening games – popular among fans and rugby associations alike. Evening games allow the EPRU to provide the best referees, and also enables more people to attend. At a rate of $49,185.00 per student, the 48 members of the Men’s team and 35 member’s of the women’s team represent approximately $4.08 million of revenue for Drexel University. The proposed one-time construction costs and yearly maintenance represent a small fraction of the money brought to Drexel by rugby players. Attachment VI: Rough Estimate of Field Improvement Expenses and Manufacturers Cuts Prepared from online sources.

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Benefits of the Proposed Field The new field brings several potential benefits for the future of rugby at Drexel University. At the moment the field is not being utilized by any team. Once the field is dedicated, both the Women’s and Men’s team can utilize the field for practice and for games. Some modifications to improve the field would be lights, stands for spectators, permanent rugby posts, etc. We recommend keeping it a grass field. It is already a very good field, and rugby will not tear up the field as a football game would. In football, play is constantly in the same areas of the field. In rugby, play is continuous and is never centered on one spot but across the field as a whole. For practice, if the field is looked at in quarters or halves, a simple rotation weekly will allow for equal distribution of wear and tear. The initial installation cost for turf would be expensive and time consuming. Also injuries would be more prone on a turf field due to the style of rugby cleats and the contact nature of the game. When there is heavy rain, the field would not be used as to prevent serious damage. Practice can be moved to an available turf field or the North Gym as a contingency site. Currently all our equipment is stored at the field house. If given access to the grass field, there would be no constant movement of equipment from field to field, or practice to practice. Everything could be stored and used at one central location. This would also allow for field equipment like flags, posts, paint, and spectator rope to be shared by both the women’s and men’s teams. Shannon Clegg, and future trainers, would no longer have to carry excessive equipment from the field house to different practice fields and game fields. She would have quick access to anything she needed in case of injuries on the field. A field devoted solely to Drexel Rugby would allow our teams to host tournaments. It is far too difficult to organize a tournament where multiple field permits are required for a specific weekend. There is a high demand for field space in Fairmount Park especially on weekends. Having our own field would allow small tournaments to be organized, increasing the visibility of Drexel Rugby and by extension Drexel University. Player clinics, all-star events, and coaching seminars are all also possible utilizations of the field. Tournaments and other events are excellent fundraisers for the hosting team and will bring commerce to University City. Depending upon the home location of the teams, some will need overnight housing close to the sports complex. All participants will also need food for the weekend. The influx of people to the area will generate hotel and restaurant revenues that will benefit the University City economic community. Security and safety would be some of the biggest benefits of a dedicated field within the Vidas Athletic Complex. Personal vehicles could be safely parked at the facilities parking lots, or the existing Drexel Shuttle service used. Practice would not be interrupted to chase down our equipment and personal belongings from the local children. Players would not be at risk of injury from dangerous projectiles or unruly residents. There would not be unexpected or hazardous objects littering the field either.

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Spectators would increase with the new field and modifications. They too would enjoy increased safety, as well as feel more “at home” for a Drexel Sporting Event. Being able to play on a beautiful Drexel University field will draw spectators which raises morale of the players and the University community as a whole. Attachment VII: Albright University Facilities Example of the facilities available to a Division II Varsity Men’s Rugby Team Attachment VIII: USA Rugby Membership All players and teams are required to be registered with USA Rugby in order to play. This shows the benefits received, which includes a Liability Insurance. Attachment IX: Team Photos on CD Compilation of both the Men’s and Women’s Team Photos.

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Summary of Attachments Attachment I: Quick Guide to Rugby Explanation on what rugby is, how it is played, general rules. Written by DURFC Alumni Mike Martino, former Treasurer of the Club.

Attachment II: DURFC Constitution The foundation and cornerstones of the Men’s Club

Attachment III: DURFC Women’s Constitution The foundation and cornerstones of the Women’s Club

Attachment IV: DURFC Men’s Division II Fall Season, Playoff Schedules, and Current Results Attachment V: DURFC Women’s Current Results Attachment VI: Rough Estimate of Field Improvement Expenses and Manufacturers Cuts Prepared from online sources. Attachment VII: Albright University Facilities Example of the facilities available to a Division II Varsity Men’s Rugby Team Attachment VIII: USA Rugby Membership All players and teams are required to be registered with USA Rugby in order to play. This shows the benefits received, which includes a Liability Insurance. Attachment IX: Team Photos on CD Compilation of both the Men’s and Women’s Team Photos.

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ATTACHMENT I

Quick Guide to Rugby Background The legend of Rugby actually begins at the Rugby school in Rugby, which is a town in the midlands of England. The legend says that in 1823, William Webb Ellis a schoolboy at the Rugby school picked up the ball in the middle of a soccer game and began running with it. This breaking of the rules, gave way for a new game to be made with an entirely different set of rules. What we do know is that William Webb Ellis was indeed a schoolboy at the Rugby School in 1823 but that is about as much we know of him. As for the game, we do know that it was developed at the Rugby School and they are responsible for the rules and the spreading of the game. For more information on the background of the game, refer to Rugby for Dummies, where you will find this information and much more. Major Rules/General Principles

1. The only protective gear required is a mouth guard a. light shoulder pads, and a scrum cap (light foam head gear) may be

worn, but most players wear just the mouth guard 2. Games are 80 minutes, played as two 40 minute halves 3. The ball cannot be passed forward. Even dropping the ball forward is not

allowed, and that action is called a knock on. 4. To move the ball forward you must either kick it or run with it. 5. Blocking for a player is not allowed 6. Every player plays both defense and offense 7. Once a player has been tackled he must release the ball 8. Once you have tackled a player you must release that player 9. The only time the clock stops is when someone gets hurt 10. When the ball goes out of bounds it is restarted by a lineout 11. A scrum restarts play after a knock on or a forward pass, although a scrum can

also be awarded in other situations 12. A Try is awarded after the ball has been kicked or run across the goal line. It

must then be touched to the ground before the Try is awarded. A Try is worth 5 points

13. A Conversion kick is worth 2 points 14. A penalty kick or drop kick is worth 3 points 15. After a score is made, the ball is kicked back to the scoring team 16. The game’s rules are referred to as laws and are enforced by the Referee 17. When a player is injured, the clock will stop, but that time is added back on to

the end of each half 18. There are two judges, one on each sideline, to watch in case the ball goes out

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The Field

Figure 1 – The Rugby Field

Rugby is played on a grass field, with measurements not exceeding 100 meters in length, and 70 meters in width. Each Try zone is no less than 10 meters but no longer than 25 meters. The goalpost is shaped like an American football goalpost but it is at the front of the goal area as opposed to the back. There are several lines on the field; first, you have the half way line or 50 meter line, then on each side of that there are the 40 yard lines which are used during kick offs. Next is the 22-meter line, which is used for various kicking options during the game, and then there are 5-meter marker lines coming in from the sidelines, these are used for lineouts. All of these lines can be seen in Figure one above. Object of the Game The object of Rugby is similar to all ball sports; score more than the opposing team. Rugby differs in that the laws of the game make it so scoring can only happen by running, passing and kicking the ball then touching it to the ground in the Try zone.

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Ways to earn points

Try –worth 5 points, and is awarded when a player touches the ball down with control in the opponent’s Try zone (goal area). A player on the opposing team putting some body part between the ball and the ground will result in no Try being awarded.

Figure 2 – A Try

Conversion Kick – worth 2 points, and is similar to the extra point in football, but

with one major difference. The ball must be kicked through the uprights(goal posts) from an imaginary line in which the ball was touched down at. This line is parallel to the out of bound line. This means that if the ball is scored on the sideline in the Try Zone, the kick must be taken on the sideline.

Figure 3 – A Conversion Kick

Penalty Kick goal – worth 3 points, taken when a team is awarded a penalty. It

can be taken in the form of a place kick or drop kick. The kick must be taken on a line through the place where the penalty occurred, parallel to the out of bounds line and no closer to the Try line. If the kick is missed the ball is a live ball.

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Drop goal – worth 3 points; This is a drop kick taken at anytime during live play and if missed, the ball is still live as with a penalty kick.

Figure 4 – Drop Goal

Figure 5 – A Drop Goal sequence

Terms to Know

1. Line out – when the ball goes out of bounds, it is restarted with a lineout. Both teams form a line perpendicular to the touchline and one meter apart from each other.

Figure 6 – A Line Out

Throw in – Throwing the ball down the middle of the lineout

2. Scrum – this is unique to rugby, used to restart the game after the ref has called a minor law violation. A group of bound players from both teams form a tunnel and the ball is put in by the team not be penalized.

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Figure 7 – A Scrum

Put in – Rolling of the ball down the middle of the scrum tunnel 3. Ruck –results when a player is tackled. The player being tackled must release the

ball, so the other players on his team will step over him and around to guard the ball until they are in a position to play it.

Figure 8 – A Ruck

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Figure 9 – A Ruck at Drexel

4. Maul – similar to a ruck except the player with the ball does not go to the ground.

Figure 10 – A Maul

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Figure 11 – Another Maul

5. Drop Kick – kick made when the player drops the ball and it bounces off the

ground before it’s kicked. Can be done at any time during the game, if it goes through the goal posts, it’s a drop goal. This is also used to restart the game after a score.

Figure 12 – A Drop Kick

6. Penalties – Occur regularly. Non-offending team is usually given choice to kick

the ball or take a scrum to restart play. Penalty Kick – awarded after a major violation of the laws. The offending

team must retreat 10 meters, while the non-offending team is able to restart play unopposed. There are 3 options when awarded a penalty kick

Kick the ball up field and out of bounds to gain field advantage If they are close enough to the Try zone, they may attempt penalty

kick goal They may tap the ball with their foot and run with it

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Figure 13 – A Penalty Kick Goal

Free Kick – similar to a penalty kick only it can’t be kicked at the goal for 3

points Sin Bin – used when a player has committed a serious violation or has

repeated some smaller violation of the laws. The player is then sent to the sin bin, which is behind one of the in-goal areas for a specified period of time.

Send offs – used in very extreme cases, a player is sent off the field as a result of dangerous or reckless play. The player sent off is not allowed to rejoin the game and cannot be replaced by another player.

7. Touch line – the sideline or out of bounds line 8. 22 meter line – Balls kicked out of bounds from behind the “22” are restarted by a

lineout where the ball went out of bounds. Balls kicked out from in front of the “22” are restarted from where they were kicked. The exception is when the kick is a result of a penalty.

Offsides Offsides in rugby is one of the hardest things to understand. It is most similar to the offsides rule in soccer, but in soccer the rule really only takes affect near the goals. Offsides in Rugby is from end to end and sideline to sideline. A player is onside when he is behind the player who is carrying the ball. A player is offsides when he is in front of a teammate carrying the ball, or in front of a teammate who has just played the ball. In other words, you want to stay behind the player who has the ball in support of him, not just to stay onsides but also to be in a good position to receive the ball. Players Understanding the player’s positions. First you must understand that there are two general groups of players among a team: the Forwards and backs.

The forwards are bigger stronger players in most cases, but are generally slower players. They perform most of the dirty work, driving scrums and mauls, and working for every little inch.

The backs are smaller faster players, they generally have better hands then the forwards. While the backs can do everything the forwards do, they generally play in less traffic then the forwards. The backs will perform the majority of kicks and score most of the Tries.

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Finding the Players on the Field Players’ jersey numbers are not chosen by the players as they are in other sports, instead they are given by the position of which they play.

1. Loose Head Prop – sturdy and fearless player 2. Hooker – small, quick, ready to take control 3. Tight Head Prop - sturdy and fearless 4. Second Row or Lock – big and strong 5. Second Row or Lock – big and strong 6. Flanker or Wing Forwards – quick aggressive 7. Flanker or Wing Forwards – quick aggressive 8. Eight man – smart, has good foot and hand skills 9. Scrum Half – smart, experienced and quick 10. Fly half – great hands, not a hot head 11. Wing – very fast 12. Inside Center - good change of speed 13. Outside Center – same as inside center but faster 14. Wing – very fast 15. Fullback – very fast, good foot, and able to read the game Numbers higher than 15 are used for reserve players

Sevens Sevens is played typically during the summer months and in tournament style play. A sevens match is played with only 7 players on each team for only seven minute halves as oppose to the normal 40 minute halves of a fifteens game. The game is played on the same size field, therefore making the game play move much faster because of the extra running space. The players on a seven squad are: Forwards

1. Prop 2. Hooker 3. Prop

Backs 4. Scrumhalf 5. Flyhalf 6. Center 7. Wing

While the names of the positions are the same as in a Fifteens game, the forwards are not the general players who play in Fifteens. The forwards playing Props and Hooker in Sevens are generally Flankers or locks in Fifteens. After the Game Unlike other sports, the fun doesn’t end when the whistle blows. In rugby it is traditional to have a drink up with the opposing team. A drink up is basically a party held by the home team in which both teams participate in drinking games and just overall have a good and fun time regardless as to the outcome of the game. On the college level these parties are most similar to a house party. On the men’s club level the drink up is generally held at the bar that sponsors that the home team.

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More Photos

Figure 16 – A Line Out

Figure17 – A Maul

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Figure 18 – An action sequence of a Conversion Kick

Figure 19 – An action sequence of a Penalty Kick

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Figure 20 – A Ruck in a Mud Game (bad field conditions caused by weather)

Figure 21 – Another Ruck

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Figure 22 – A Drexel Scrum, with the backs in the picture (standing up)

Figure 23 – A Kick in the Middle of Play

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Figure 24 – Top View of a Line Out

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Figure 25 – Top View of a Scrum

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Sources Rugby for Dummies, by Matthew Brown, Patrick Guthrie, and Greg Growden Calgary Saracens Rugby Football Club http://www.calgarysaracens.com/fun/ Rugby Football Union – Official site http://www.english-rugby.co.uk/container1_forms BBC Sports Academy http://news.bbc.co.uk/sportacademy/hi/sa/rugby_union/give_it_a_go/newsid_4148000/4148775.stm MIT Women’s Rugby Guide http://web.mit.edu/wrugby/guide/index.html UK Rugby info and Directory http://www.thisis-rugby.com/union/guide.htm Spectators guide to Rugby http://www.marshall.edu/womensrugby/RUGBY.PDF A Spectators guide to Rugby http://www.highschoolrugby.com/documents/a_guide_for_spectators.htm Richmond Lions Rugby Football Club http://www.richmondlions.com/newplayers/rugbyguide.php Kutztown Rugby Football Club http://www.kurugby.com/ Scrum.com http://www.scrum.com/rugby_photos/default.asp Rugby All-stars http://www.rugbyallstars.com/

16

Figure Sources 1 http://www.marshall.edu/womensrugby/rugby.pdf 2 Scrum.com 3 AOL Images 4 AOL Images 5 http://www.sportphotogallery.com 6 http://www.calgarysaracens.com/fun/ 7 AOL Images 8 AOL Images 9 Photo taken by a Drexel Rugby Player 10 AOL Images 11 http://www.kurugby.com/ 12 http://www.sportrphotogallery.com 13 Scrum.com 14 http://www.rugbyallstars.com/ 15 http://www.rugbyallstars.com/ 16 Scrum.com 17 http://www.calgarysaracens.com/fun/ 18 http://www.sportrphotogallery.com 19 http://www.sportrphotogallery.com 20 http://www.kurugby.com/ 21 AOL Images 22 Photo taken by a Drexel Rugby Player 23 Photo taken by a Drexel Rugby Player 24 Scrum.com 25 Scrum.com

17

Testing Report Sunday, August 21, 2005 Prepared by: Tammy Dagostino, Tammy0923@aol.com Prepared for: Michael Martino Reference: Quick Guide to Rugby: A Final Report The following are questions I have regarding the game of Rugby as outlined in the above-referenced report:

• Major Rules/General Principles #5 – Blocking is not allowed Blocking a player or the ball? Or both?

• Conversion Kick – The picture below the description answered my question regarding whether the kicker was aiming for a specific “goal” or just kicking back onto the field.

• Figure 20 – What is a mud game? Is it field conditions due to inclement weather,

or a game intentionally played on a field of mud? I think Mike’s intention was appropriately executed with this overview, as I would love to have a copy of this report to take to the next rugby game I attend. Prepared by: Vanessa Dagostino, Vdagostino@Comcast.net Prepared for: Michael Martino The following are questions I have regarding the game of Rugby as outlined in the above-referenced report:

• The guide was clear and concise. I believe that it thoroughly explained the game and I have gained a deeper understanding.

Changes made based on reviewers comments

Based on the comments made by Tammy Dagostino, I went back and made the appropriate changes regarding the 3 issues she raised. I felt that all of her questions were reasonable, therefore I made those changes. Vanessa did not offer any criticism, therefore I did not have any changes to make based on her review.

18

ATTACHMENT II

Drexel University Rugby Club

Drexel University Rugby Football Club Constitution

Author: Marat S. Mamedov

10/30/2007 1 / 7

ARTICLE I: Name

The official name of this organization is the Drexel University Rugby Football Club.

Other aliases may include: Drexel Men’s Rugby, DURFC, Men’s Rugby, and any other

nomenclature that distinguishes this organization from other organizations at Drexel

University and/or abroad.

ARTICLE II: Mission Statement

The Drexel University Rugby Football Club (DURFC) will be a male sports club

primarily focused on promoting the sport of Rugby within the organization and the

overall Drexel University community. This will be accomplished through the mentorship

program (APPENDIX I), during practices and competitions, experienced coaching, etc…

This Local Area Union (LAU) shall be formally designated as the Eastern Pennsylvania

Rugby Union (EPRU). The EPRU then, in turn, competes in league, tournament, and all-

star play as part of the Mid-Atlantic Rugby Football Union (MARFU), which is

designated as a Territorial Union (TU). The LAU and the TU are under the overall

governing body designated as the United States of America Rugby Football Union

(USARFU). In accordinance with EPRU practices the DURFC will compete in both a

Fall and a Spring season (III.5).

ARTICLE III: Definitions

Section 1: Definition of Membership

Drexel University Rugby Club

Drexel University Rugby Football Club Constitution

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Any and all current undergraduate students as defined by the Drexel University standards

may become a member as long as they meet the membership requirements as well as any

other requirements set forth by Drexel University (III.2). This is regardless of race,

religion, creed, nationality, sexual preference, ability or any other prejudice that may

arise as Drexel University and the DURFC are non-discriminatory. Members can benefit

from the DURFC, but may be held responsible for any and all consequences suffered by

DURFC.

Section 2: Definition of Membership Requirements

In order to become a member of the DURFC a student must meet the requirements set

forth by the DURFC as well as Drexel University. Those requirements may be but are not

limited to: paying membership dues (III.3), regularly attending practices and matches,

maintaining accordance to all USARFU sanctions (including those set forth by the EPRU

and MARFU), and complying with Drexel Univeristy Sports Club policies set forth by

the appropriate body within Drexel University.

Section 3: Definition of Dues

All members and officers must pay dues as described below:

1) Dues shall be collected by the treasurer (IV.3.D) each season (III.5).

2) The amount will be determined by the officers prior to the beginning of each

season.

Drexel University Rugby Club

Drexel University Rugby Football Club Constitution

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3) The amount should include an individual CIPP certification fee (currently $25),

which is a once a year fee.

4) CIPP certification lasts from January to December of each calendar year and

should be collected for accordingly.

Section 4: Definition of the Members’ Rights

• All members may vote in DURFC elections and meetings.

• Any member who has completed two-seasons as a member of the club may hold

office. This is accomplished by either being elected or appointed in accordance

with this constitution (IV).

• All members are free to express input during rugby functions and events at

appropriate times.

• All members may have the right to use, in a respectful and appropriate manor,

team equipment and facilities. All equipment purchased using SAFAC funds is

the property of Drexel University and all equipment purchased using funds raised

or donated to DURFC is the property of the DURFC.

Section 5: Definition of a Season

A season shall be defined as follows:

There are two seasons namely fall and spring. The fall season begins

officially when the first EPRU league game occurs. The fall season

Drexel University Rugby Club

Drexel University Rugby Football Club Constitution

Author: Marat S. Mamedov

10/30/2007 4 / 7

unofficially begins at the discretion of the officers, captains, and coaches

when summer/fall practice begins.

The spring season officially begins with the first test match at the end of

the winter term or the beginning of the spring term. The spring season

unofficially begins at the discretion of the officers, captains, and coaches

when winter/spring practice begins.

ARTICLE IV: Governing Body Structure

The DURFC will have one governing body made up of officers, committee chairs, and

representatives all of who must be undergraduate students as well as members of DURFC

(III). The officers will consist of the President, Vice-President, Match Secretary,

Treasurer, Player Relations/EPRU Compliance Chairman, Social/Recruitment Chairman,

and Webmaster Chairman. All noted chairmen shall designate their specific committee at

their own discretion with a majority approval of the overall governing body. All officers

will hold his respective office for one full calendar year, unless: a) it is pre-designated

otherwise, or, b) there is a majority vote of all officers to move for impeachment, or, c) a

majority of the members of DURFC feel it necessary to re-evaluate its officers. Elections

will occur at the end of the fall season (see IV.1). Current seniors may not hold an officer

position; however, he may act as mentor for an appointed or voted upon officer.

Section 1: Election Process

The governing body shall delegate one representative to oversee and conduct the

meeting. This will preferentially be either the President or the next highest officer in

Drexel University Rugby Club

Drexel University Rugby Football Club Constitution

Author: Marat S. Mamedov

10/30/2007 5 / 7

charge (this person will be designated as the overseer). First, the seven positions will be

listed with the duties of each briefly explained. Second, the overseer will go through each

position asking members of DURFC to nominate others as candidates for the respective

positions. Next, beginning with President and ending with Webmaster Chairman

(following the order: President, Vice-President, Match Secretary, Treasurer, Player

Relations/EPRU Compliance Chairman, Social/Recruitment Chairman, and Webmaster

Chairman) the overseer will have the nominees for each position exit the room or general

vicinity. The nominees will then return to the room and deliver a speech lasting no more

than three-minutes citing reasons for being the person representative of the position. At

the conclusion of all speeches for a position, members will share positive comments on

each candidate and what he brings to the position and club. Members will then vote by

submitting names in a hat, which will then be counted by the President and Vice

President. The nominees will then return to the room, with the winner with the most votes

being announced. This process will repeat until all officer positions are filled. In this

method a non-elected member may be able to run for several positions as long as they

occur in the order listed above.

Section 2: Election Notes

• Current officers are able and should vote.

• No member shall hold two positions unless agreed upon by the majority of the

club.

Drexel University Rugby Club

Drexel University Rugby Football Club Constitution

Author: Marat S. Mamedov

10/30/2007 6 / 7

• Officers must be reliable and upstanding individuals, with the knowledge that

they represent the DURFC as well as Drexel University, and should reflect this

behavior on- and off-the-field.

• Officers must be in compliance with membership requirements (III.2).

Section 3: Officer, Representative, and Chairman Duties

President: See Appendix A

Vice-Presidential: See Appendix B

Match Secretary: See Appendix C

Treasurer: See Appendix D

Player Relations/EPRU Compliance Chairman: See Appendix E.

Recruitment Chairman: See Appendix F

Social/Fundraising Chairman: See Appendix G

Webmaster Chairman: See Appendix H

ARTICLE V: Faculty Advisor

The DURFC will have one faculty advisor as per the rules and regulations of Drexel

University Club Athletics code. The advisor will be someone who is interested in the

well-being and success of the club. This person should be regularly accessible and willing

to work with the officers in accomplishing club goals. The current athletic advisor contact

information is listed below:

Dr. Ludo Scheffer Lcs22@drexel.edu

215.895.6140

Drexel University Rugby Club

Drexel University Rugby Football Club Constitution

Author: Marat S. Mamedov

10/30/2007 7 / 7

ARTICLE VI: Ratification

Upon completion this constitution must be ratified by the members of DURFC. This will

be done by a vote where ratification occurs with a majority.

ARTICLE VII: Amendments

Amendments may be made to this constitution. They may be proposed by any member of

the club. In order for an amendment to be ratified it must pass a majority vote of the

officers only. The officers may elect to put the amendment up for vote in front of the

entire club and its members but this is not a requirement.

ARTICLE VIII: Dissolution

The club may at any time be dissolved by a majority vote by the entire club and all its

current members. A proposed dissolution can occur for a good reason if that reason be

deemed good by a majority vote of the officers. Drexel University reserves the right to

dissolve the club at any time pending the necessary procedures listed in their code.

APPENDIX A Drexel University Rugby Football Club

Presidential Duties

Author: Marat S. Mamedov

10/30/2007 1 / 1

1. Club Leader and Organizer a. Figurehead representative and liaison to Drexel University and all external

organizations. Essentially, the voice of the club. i. Ensures the club maintains a positive image aligning its interests

with those of Drexel University. ii. Ensures the club avoids and does not draw into any violations of

Drexel University policies. b. In charge of coach staffing decisions with the Vice President and team

captain(s). c. Reviews and finalizes team budgets and other major purchases with the

Vice President and Treasurer. d. Keep momentum of the club moving towards goals set for each season.

2. Overseer of Officers and Club Members a. Club leader, on- and off-the-field; in charge of directing committees

toward organizational goals and ensuring that elected officers are performing their designated responsibilities.

b. Responsible for understanding and staying current on all club activities and functions.

i. Needs to constantly follow up and monitor delegated duties, providing assistance when necessary.

ii. Must know the details of every event and incident, and should always be present with supporting officers to maintain control.

iii. Must take a proactive stance in addressing problems as they arise, notifying necessary people with details and planned actions. Needs to understand and adopt a preventive maintenance approach on issues, controlling them before they become problematic and grave.

APPENDIX B Drexel University Rugby Football Club

Vice-Presidential Duties

Author: Marat S. Mamedov

10/30/2007 1 / 1

1. Team Leader and Organizer - The Chief of Committees (COC) a. Assumes presidential duties when directed by the President or in his

absence (i.e. resignation, sickness, inability to complete term for external reasons, etc…). Must understand all club inner workings should a situation arise where the Vice President in required to take control.

b. Handles committee reports and processes them accordingly. c. Updates club members on committee updates and significant events. d. Creates and distributes summaries of key policies and decisions to

committees. e. In charge of coach staffing decisions with the President and team

captain(s). f. Reviews and finalizes budgets and other major purchases with the

President and Treasurer. g. In charge of Alumni contact for major club events and functions.

2. Top Presidential Assistant and Advisor a. Must play an equal role to the President in directing committees toward

organizational goals and ensuring that elected officers are performing their designated responsibilities.

b. In charge of dealing with club internal dealings and communications.

APPENDIX C Drexel University Rugby Football Club

Match Secretary Duties

Author: Marat S. Mamedov

10/30/2007 1 / 1

1. EPRU Standards and Practices a. Abide by all EPRU standards and practices including methods of

scheduling matches, reporting results, and meeting deadlines or due dates. b. Ensures that all match requirements and travel arrangements (itinerary) are

met prior to the game. i. Referee payments according to their level (C-3 and above).

ii. Pitch preparations (i.e. lining, flags, posts, etc…). iii. Safety requirements (i.e. medical kit, trainer, EMT, etc…).

c. Confirms final score with the referee and handles any post game obligations.

2. Schedule Matches/Tournaments/Scrimmages a. Creates a game/tournament schedule for each appropriate season. b. Confirm game day and game time with opposing team at least 24-hours

prior to the match. Serves as the point man for resolving game related issues with other teams, reporting problems to the President and Vice President.

c. Reports match to Drexel University Athletic Director (Dan Simmons) and the EPRU.

d. Provides President, Vice President, and Treasurer with a budget for necessary match related funds.

APPENDIX D Drexel University Rugby Football Club

Treasurer Duties

Author: Marat S. Mamedov

10/30/2007 1 / 1

1. Budgeting and Collections a. Creates an annual budget based on team needs, while gather necessary

information to submit annual SAFAC (Student Activities Fee Allocation Committee) budget.

i. Submits budget for review and finalization to the President and Vice President.

b. Sets and collects club membership dues within the first two-weeks of each season (fall and spring).

i. Dues are typically $40 per season, but may vary depending on the season. Exceptions for dire financial situation will be made on a one-on-one discussion with the member.

c. Maintains records for all financial transactions conducting all necessary payments.

d. Reports club detailed financial reports to officers (President and Vice President) on a regular basis or upon request, and summaries to club members at all club meetings or upon request.

2. 17 Account a. Annual allocation from SAFAC - Enters the account at the beginning of

September. Uses check requests to make withdrawals. i. Ultimately, Drexel University dictates how the money can and will

be spent. 3. 71 Account

a. Clubs Personal Account - Money is earned by the club through fundraisers, dues, donations, etc…

i. Club can apply this money to any purchases without Drexel University regulation.

APPENDIX E

Drexel University Rugby Football Club

Player Relations /

EPRU Representative Duties Author: Marat S. Mamedov

10/30/2007 1 / 1

1. Record Keeper a. Keeps accurate and current contact information for players and alumni. b. Reports to club trainer (currently Sarah Shultz) any injuries occurring

during a practice, games, or rugby related school-sanctioned event. c. Organizes players to attend required Drexel- and EPRU-sanctioned

seminars ensuring that necessary required attendance in met. i. Ensure that all active members have completed IMPACT

concussion testing. ii. Ensure that all physicals from the club sports trainer (if these are

required by the University) are completed. d. Collects and tracks all mandatory paperwork (both player and team

related). i. Risk/Release

ii. Health History iii. CIPP USA Rugby membership iv. Driver Agreements

2. Regulator and Compliance Officer a. Handles club member problems as they arise and reports to necessary

officers. 3. CIPP and EPRU

a. Handles CIPP USA Rugby Membership i. Collects finished CIPP forms from ALL active players and

confirms for accuracy. ii. Completes summary cover sheet, invoice return sheet, and the $25

club fee and application iii. The official club name is: Drexel University Rugby Football Club

with ID # of CD0049. b. Meetings

i. Attends all EPRU meetings. 1. $200 fine for first two missed meetings, third and

subsequent violations penalized as decided by EPRU Board of Governers.

2. One mandatory meeting in the fall season. 3. One mandatory meeting in the spring season.

ii. Participates in meetings and provides valuable input as the responsible club representative.

APPENDIX F Drexel University Rugby Football Club

Recruitment Chair Duties

Author: Marat S. Mamedov

10/30/2007 1 / 1

1. Publicist a. Leads the recruitment committee presenting status reports, upcoming

events, and other issues at club meetings. b. Promotes the rugby club by word-of-mouth, posters, fliers, face-to-face

recruiting, etc… i. Edits club advertisements (posters, fliers, etc…) to comply with

University policy. c. Utilizes campus wide recruiting days.

i. Uses university tours and orientation as a devise for meeting potential recruits.

ii. Organizing a table at Activities Unlimited with sufficient club representation.

iii. Organizes club in assisting with student move in days. 2. Recruitment

a. Responsible for appointing and overseeing recruitment programs (i.e. non-alcoholic team events).

b. Organizes and carries-out events specifically designed for recruiting purposes. Work with Treasurer and Social Chair in all aspects of job, reporting progress to the President and Vice President.

c. Distributes information about the club and functions to new recruits.

APPENDIX G

Drexel University Rugby Football Club

Social / Fundraising Chair

Duties Author: Marat S. Mamedov

10/30/2007 1 / 1

1. Organizer a. Arranges and plans applicable fundraising projects. b. Maintains momentum with the fundraising committee and present status

reports at club meetings. c. Organizes spring formal.

i. Finds a venue, caterer, DJ, etc… ii. Collect funds for the spring formal. Works with Treasurer.

iii. Handles trophies and voting. d. Handles post game arrangements and other social events.

i. Delegates pre-game dinner responsibilities to families. 2. Recruitment

a. Provides opportunities for new recruits i. Works with the recruitment chair to accomplish this task.

ii. Organizer non-alcoholic events. iii. Ensures maximum club participation and attendance is met at

events and other functions.

APPENDIX H Drexel University Rugby Football Club

Webmaster Duties

Author: Marat S. Mamedov

10/30/2007 1 / 1

1. Webmaster a. Maintains and updates the website

i. Practice times/location ii. Match times/location

iii. Club Contacts iv. Fundraising v. Match Reports

b. Prevents negative and offensive material, language, and/or links, which could potentially be harmful to the club and the University image, from being publicized.

c. Verifies any changes, updates, postings, etc… with President and Vice President.

d. Keeps members informed on changes, updates, postings, etc… at club meetings.

e. Works with Social/Recruitment Chair in using the website as a primary recruitment tool.

2. Developer a. Uses new methods of presenting club information on the website, creating

a more efficient way of inputting data. b. Creates new pages and/or topics when they become available.

ATTACHMENT III

CONSTITUTION OF

DREXEL UNIVERSITY WOMEN’S RUGBY

Amended and Restated Effective August 7, 2006

Established 1999

DREXEL WOMEN’S RUGBY CONSTITUTION

I.

II.

A.

IV.

A.

NAME: Drexel Women’s Rugby Football Club (DWRFC)

PURPOSE

A. The main objective of Women’s Rugby is to introduce, teach, and promote the game of rugby at Drexel University. We compete against other women’s collegiate teams in scheduled matches and tournaments.

III. GENDER AND NUMBER

The feminine pronoun wherever used shall include the masculine pronoun, and the singular pronoun shall include the plural where the context requires it.

MEMBERSHIP

Qualifications of Members.

1.

B.

Club Members shall be Playing Members and non-Playing Members who pay Club dues. Members shall be entitled to vote as members of the Club. Members are also eligible to hold office in the Club and to chair or serve on club committees, and shall receive all club publications. Membership shall be open to all currently and actively enrolled full time undergraduate Drexel students regardless of race, religion, national origin, gender, sexual orientation or physical ability who wish to contribute to the objectives and purpose of the club.

Voting Membership.

1.

2.

C.

The Voting Membership is comprised of all Club Members.

The Voting Membership votes on the election of Officers and Captains, pursuant to Article 4.

Voting Rights.

1.

(a)

D.

Every Member shall be entitled to one vote in person or by proxy.

Voting by Proxy. A Member may vote by proxy. Every proxy shall be executed in writing by the Member and filed with the Secretary of the Club. Voting by proxy is done on and election by election basis with no proxy surviving beyond the conclusion of the election in question.

Fees, Dues and Assessments.

1.

2.

E.

Dues for Members shall be established from time to time by the Board. Dues must be paid in full by the first scheduled match of the regularly scheduled playing season, or must satisfy any payment plan established by the Board unless special financial arrangements are made with the Treasurer. If a Member is in arrears in payment of dues, she shall forfeit the right to vote, serve as an officer, and to play rugby in regular matches until the dues arrearage is cured.

Except as otherwise provided by the Board, dues are not refundable.

Nontransferable.

1.

F.

Membership in the Club is not transferable to another member of the organization.

Expulsion; Suspension; Probation.

1.

2.

G.

Members may be expelled from membership, have their membership suspended, or be placed on probation by the Board for cause by vote of that number of Officers constituting a majority of all Officers on the Board (notwithstanding that action by the Board may be taken by majority of a quorum in other circumstances). For any cause other than non-payment of dues, expulsion, suspension, or probation shall occur only after the member complained against has been given written notice of the complaint lodged against her and of a time and date when such complaint shall be considered by the Board, and such person has been given an opportunity to present a response to the complaint during said meeting. “Cause” shall include, but not be limited to, conviction of a felony or other conduct that the Board reasonably finds to be detrimental to the Club.

A Member who has been expelled may appeal to the Membership to overrule the decision of the Board with respect to her expulsion at the next scheduled regular meeting of the Club, providing that a written notice of intent to appeal is provided to the President at least ten (10) days in advance of the meeting.

Reinstatement.

1.

V.

A.

Any former Member whose membership has been terminated for any reason except for expulsion may be considered for reinstatement upon submission of a new application for membership, accompanied by a reinstatement fee as determined by the Board. Dues shall be charged from the effective date of such reinstatement.

MEETINGS

Meetings of Officers.

1.

2.

Place of Meetings. Meetings of the Board may be held at such place as the Board may appoint or as may be designated in the notice of the meeting.

Annual General Meeting. Immediately after each annual election of officers and Directors, the Board shall meet without prior notice at the place where such election

was held, or at any other place and time designated in a notice given as provided in Section 11.1 for the transaction of business properly brought before the meeting.

3.

4.

5.

6.

7.

8.

9.

10.

Regular Meetings. Regular Meetings of the Board may be held at such place and time as shall be designated by standing resolution of the Board. If the date fixed for any such regular meeting is a legal holiday under the laws of Pennsylvania, the meeting shall be held on the next succeeding business day or at such other time as may be determined by resolution of the Board. At such meetings, the Directors shall transact business as may properly be brought before the meeting. Meetings of the Board shall happen no less frequently than once a month and shall be announced and open to the general membership. Formal written notice need not be given for such meetings.

Special Meetings of the Board. Special meetings of the Board may be called by the President or by any Director and shall be held at such time and place as shall be designated in the call for the meeting. Five (5) day’s notice of any special meeting shall be given to each Director in writing pursuant to Section 11.1 or by telephone. Such notice shall state the time and place of such special meeting but need not state the purpose of the special meeting.

Order of Business. The order of business for all Executive Board and General Meetings shall be; 1) call to order, 2) reading of minutes, 3) reports of officers, appointees, and committee chairs, 4) unfinished business, 5) new business, 6) open floor, 7) adjournment.

Quorum. A majority of Directors shall constitute a quorum for the transaction of business. The acts of a majority of the Directors present at a meeting at which a quorum is present shall be the acts of the Board.

Rules. The parliamentary reference for all club members shall be Robert's Rules of Order.

Participation in Meetings. Directors Must make an effort to meet in person, however, if that is not possible, a last alternative is that those who cannot attend may participate in a meeting of the Board or a committee thereof by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other.

Organizing. Every meeting of the Board shall be presided over by the President, or in the absence of the President, the Vice President, or in the absence of both the President and Vice President, a chair chosen by a majority of the Directors present. The Secretary, or in her absence, a person appointed by the chair, shall act as secretary.

Consent of Directors in Lieu of Meetings. Any action which may be taken at a meeting of the Directors may be taken without a meeting if a consent or consents in writing, setting forth the action so taken, shall be signed by all Directors and filed with the Secretary of the Corporation.

B. Meetings of Members or “General Meetings”.

1.

2.

3.

4.

5.

6.

7.

Place of Meetings. Meetings of Members shall be held at such place as may be fixed by the Board.

Annual General Meeting. Unless the Board provides by resolution for a different time, the Annual General Meeting of Members, for the election of officers and the transaction of any other business which may be brought before the meeting, shall be held at 7 o’clock p.m. on the first Saturday following the conclusion of the Fall Season. If such day is a legal holiday under the laws of Pennsylvania, the Annual General Meeting shall be held on the next succeeding business day which is not a legal holiday under the laws of Pennsylvania or at such other time as may be determined by the resolution of the Board.

Special Meetings of Members. Special meetings of members may be called at any time by the President, the Board, or Members entitled to cast at least 10% of the votes which all Members are entitled to cast at the particular meeting. Upon written request of any person entitled to call a special meeting, the President shall (a) fix the date and time of the meeting, and (b) give notice thereof. If the President neglects or refuses to fix the meeting date or give notice, the person or persons calling the meeting may do so.

Notice of Meetings of Members. Written notice of every meeting of Members shall be given by the Secretary to each Member of record entitled to vote at the meeting at last five (5) days prior to the date of the meeting. In the case of special meetings of Members, the notice shall specify the general nature of the business to be transacted. When a meeting of Members is adjourned, it shall not be necessary to give any notice of the adjourned meeting or of the business to be transacted at an adjourned meeting, other than by announcement at the meeting at which such adjournment is taken, unless the Board fixes a new record date for the adjourned meeting or the Act requires notice of the business to be transacted and such notice has not previously been given.

Determination of Members of Record. The Board may fix a time, not more than sixty (60) days prior to the date of any meeting of Members or any adjournment thereof, as a record date for the determination of the Members entitled to notice of, or to vote at, such meeting. The Board may similarly fix a record date for the determination of Members of record for any other purpose.

Order of Business. The order of business for all Executive Board and General Meetings shall be; 1) call to order, 2) reading of minutes, 3) reports of officers, appointees, and committee chairs, 4) unfinished business, 5) new business, 6) open floor, and 7) adjournment.

Quorum. The presence, in person or by proxy, of Members entitled to cast at least a majority of the votes which all Members are entitled to cast on the matters to be acted upon at the meeting shall constitute a quorum. The Members present at a duly organized meeting can continue to do business until adjournment, notwithstanding the

withdrawal of enough Members to leave less than a quorum. If a meeting cannot be organized because a quorum has not attended, those present may, except as otherwise provided in the Act, adjourn the meeting to such time and place as they may determine. In the case of a meeting called for the election of Officers, those who attend the second of such adjourned meetings, although less than a quorum, shall nevertheless constitute a quorum for the purposes of electing Officers.

8.

9.

10.

11.

12.

13.

14.

VI.

A.

Rules. The parliamentary reference for all Club Members shall be Robert's Rules of Order.

Participation in Meetings. One or more Members may participate in a meeting of the Members by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other.

Number of Meetings. There shall be no less than three mandatory General Meetings held each year. One shall precede the beginning of the Spring Season, another shall precede the beginning of the Fall Season, and the third shall be the Annual General Meeting which shall take place, unless otherwise determined by resolution of the Board, on the first Saturday after the completion of the Fall Season at 7:00 p.m., at a location to be determined by the Board.

Adjournment. Adjournments of any meeting of Members may be taken. Any meeting at which officers are to be elected shall be adjourned only from day to day, or for such longer periods not exceeding fifteen (15) day each as the Members present and entitled for vote shall direct, until such officers have been elected.

Organization. At every meeting of the Members, the President, or in her absence, the Vice President, or in the absence of the President and Vice President, a chair chosen by the Members, shall act as chair. The Secretary, or in her absence, a person appointed by the chair, shall act as Secretary.

Overrule of Board. Members have the right to overrule the Board. To do so, it is required that a substantial number of Members voice a request for a meeting to deal with the question of overrule. The submitted request can refer to only one Board decision. In order to overrule a Board decision, a two-thirds majority of the Membership present at the meeting must pass the action.

Consent of Members in Lieu of Meeting. Any action which may be taken at a meeting of Members may be taken without a meeting, if a consent or consents in writing, setting forth the action so taken, shall be signed by all of the Members who would be entitled to vote at a meeting for such purpose and shall be filed with the Secretary of the Club.

ELECTIONS, APPOINTMENTS, AND FACULTY ADVISOR

Elected Political Positions

1.

2.

3.

4.

5.

6.

7.

(a)

(i) a.

b.

c.

(ii)

The Full Voting Membership shall elect a Board as provided under Sections 4.A.4-14 below.

The Board shall be in charge of the running, administration, and organization of the Club.

Members of the Board have the authority and right to vote at Board Meetings, and therefore the members of the Board are considered the “political” figures of the Club.

Number. The Officers of the Club shall include a President, a Vice President, a Secretary, a Treasurer, and a Match Secretary.

Qualifications of Officers. The officers shall be persons who have held membership in the club for at least one full year and who are not graduating the spring following election.

Election and Term of Office. The initial officers of the Club shall hold office until the Annual General Meeting. The officers of the Club shall be elected by the Full Voting Membership at the Annual General Meeting. Except for those officers elected prior to the first Annual General Meeting, each officer shall hold office for one year and until the expiration of the term for which she was elected and until her successor has been elected and qualified, or if earlier, her death, resignation, or removal.

Procedure for Nomination of Candidates for Officer.

No person shall be eligible for election as an Officer at a meeting of Members unless she has been duly nominated in accordance with the procedures specified in paragraphs (i) or (ii) of this Section 4.A.7.

The chair of the meeting shall

announce at the meeting of Members the number of officers to be elected at the meeting,

declare that the nominations of candidates for election as officers are open, and

call for nominations from the floor. Nominations may be made by any Member or her proxy who is entitled to vote at the meeting and who is present at the meeting in person. Nominations need not be seconded. After nominations have been made, the chair of the meeting shall on motion, declare the nominations closed, and thereafter no further nominations may be made.

The President may also solicit written nominations to be given to her before the start of the meeting of Members for the election of officers. Written nominations may be sent to the President by any Member, or given to the President by the Member’s proxy who is entitled to vote at the meeting and who is present at the meeting in person. Such nominations will be announced at such meeting after the chair of the meeting has declared that the

nominations of candidates for election as officers are open, and before the chair calls for nominations from the floor. Written nominations need not be seconded. After nominations have been made, the chair of the meeting shall on motion, declare the nominations closed, and thereafter no further nominations may be made.

8.

(a)

(b)

(c) 9.

10.

11.

Removal of Officers.

By the Board. If in the opinion of the other Directors, an Officer is believed to be unable to continue in office for any cause such as, but not limited to poor health, failure to attend meetings and/or malperformance of duties, said Officer shall be notified by the Board in writing of this belief and invited to a hearing. After such hearing, a vote will be taken of the Board regarding whether to request resignation of the officer. A majority vote of all the Directors present is necessary to request resignation. If resignation is requested, the Officer must resign.

By the voting Members. Any Officer may be removed from office without assigning any cause, by a majority vote of the Members entitled to elect officers at any meeting of the Members. In the event that any Officer is removed, the vacancy may be filled by the Members entitled to elect officers at the same meeting.

Removal as an Officer shall also constitute removal as a Director.

Resignations. Any Officer may resign at any time by giving written notice to the President, or if the President is resigning, then such notice shall be given to the Secretary. The resignation shall be effective upon its receipt or at such subsequent time as may be specified in the notice of resignation.

The President. President shall be the chief executive officer of the Club and shall have general supervision over the business and operations of the Club, subject to the control of the Board. The President shall execute in the name of the Club, contracts, and other instruments authorized by the Board, except in cases where the execution thereof shall be expressly delegated by the Board to some other officer or agent of the Club. In general, the President shall perform all duties incident to the office of the President and such duties as may be assigned by the Board. The President shall preside over all General Membership meetings and Board meetings. The President shall appoint and serve as member ex-officio of all Standing Committees.

The Vice President. In the absence or disability of the President, or when so directed by the President, the Vice President may perform all the duties of the President, and, when so acting, shall have all the powers of, and be subject to all the restrictions upon, the President. The Vice President’s duties also include acting as the Club representative to the Eastern Pennsylvania Rugby Union (EPRU) for the Corporation, and will be expected to attend the required EPRU meetings. In the event that she is unable to attend, she is responsible for finding a team member to go in her absence. The Vice President shall perform such other duties as may be assigned by the Board or the President. The Vice President is the Officer Liaison for the Equipment Chair.

12.

13.

14.

The Secretary. The Secretary shall attend all meetings of the Board and of the Members. The Secretary shall record all votes of the Members and of the Board, and the minutes of the meetings of the Members and of the Board in a book or books to be kept for that purpose. The Secretary shall see that required notices of meetings of the Board and Members are given and that all records and reports are properly kept and filed by the Club. The Secretary shall be responsible for ensuring the CIPP compliance of all players, coaches, and the Club. The Secretary shall also generate and distribute a current club mailing list each season. She shall maintain an up-to-date record of game data (obtained from the Match Secretary after each game), including photos, films, news clippings, and other written commentary, if any. She shall also oversee the periodic publishing and mailing of a club newsletter. In general, the Secretary shall perform all duties incident to the office of Secretary and any other duties as may be assigned by the Board or the President. The Secretary is the Officer Liaison for the Recruiting Chair and the Web Master.

The Treasurer. The Treasurer shall have custody of Club funds and shall keep full and accurate accounts of receipts and disbursements in books belonging to the Club. The Treasurer shall have full authority to receive and give receipts for all money due and payable to the Corporation, including the billing and collection of dues, and to endorse checks in its name and or its behalf and to give full discharge for the same. The Treasurer shall work with the appropriate accounting offices of the University for purposes of maintaining the University allotted Club budget. The Treasurer shall deposit all funds of the Club, except such as may be required for current use, in such banks or other places of deposit as the Board may designate. The Treasurer shall submit financial records to the Board for auditing once a year and shall present a treasury report at the Annual General Meeting. The Treasurer is also responsible for ordering and distributing club uniforms and equipment. In general, the Treasurer shall perform all duties incident to the office of Treasurer and any other duties as may be assigned by the Board or the President. The Treasurer is the Officer Liaison for the Recruiting Chair and Social Chair.

The Match Secretary is responsible for arranging the playing schedule, securing a referee and pitch for all home games and tournaments, announcing games and events, as well as communicating with other rugby clubs for the season, and securing the appropriate information including directions, maps, or other such information needed. She is the primary contact for the EPRU Women's Collegiate Club Coordinator. She is also responsible for organizing any tours the Club participates in. Such tour duties include securing hotels and transportation, if needed, acting as the Club representative and liaison with any organizations involved in the tours. Before she begins scheduling matches for each season, the Match Secretary will meet with the Club Captains and Coaching Staff to discuss how the season should generally look (where off weekends should be scheduled, what teams to play or not play, etc.). In general, the Match Secretary shall perform all duties incident to the office of the Match Secretary and such duties as may be assigned by the Board. The Match Secretary is the Officer Liaison to the Club Captains and the Equipment Chair.

B. Appointed Administrative Positions

1.

(a)

(b)

(c)

(i)

(ii)

The Board shall appoint individuals to serve in the following administrative positions for the course of their specified term.

Coaching Staff. The Coaching Staff shall be comprised of a Head Coach and, if available, an Assistant Coach or Assistant Coaches. The Coaching Staff shall be appointed by the Officers for a term of one season, and shall be hired by the Club. Prior to such appointment and hire, the potential Coaching Staff shall meet with the Officers and the Captains and mutually agree on the goals and strategies for practices and games as well as the service providing fee structure. Monetary compensation for the coaching staff will be negotiated by the coaches and officers with final funding approval from SAFAC. Once SAFAC monetary allocations are finalized, coaching salary is non-negotiable.

Tournament Director. The Tournament Director shall be appointed by the Board and shall serve a term of one year. By her appointment, the Tournament Director will be granted the authority to make all decisions regarding the running of the Tournament. The Tournament Director will coordinate with the Treasurer on matters of purchases and profits. The Tournament Director works primarily on her own, but is deemed to answer to the Board. The Tournament Director must provide a Profit and Losses report to the Board at the conclusion of the Tournament when all accounting for the Tournament is completed. Such report must be produced no later than the second Board Meeting following the conclusion of the Tournament unless special circumstances arise that are beyond the control of the Tournament Director. If such circumstances occur, the Tournament Director must inform the Board of such circumstances. The length of the granted extension for production of the Tournament financial report will be determined by the Board on a case-by-case basis.

Standing Committee Chairs. The Standing Committee Chairs shall be appointed by the Board and shall serve terms of one year. Each Chair shall have the authority to establish a committee or name an assistant if they chose. The chairs shall appoint their committees or assistants, and shall submit reports no less than quarterly to the Board. The duties of each of the Chairs is as follows:

Field and Equipment Chair. The Field and Equipment Chair shall supervise the purchase and maintenance of all club-owned properties in conjunction with the Board, and shall supervise the preparation of the pitch for Club home games. The Chair shall name a rotating field set-up crew as well as a clean up crew for the sidelines of each home game. Although the Field and Equipment Chair will coordinate with the Treasurer on matters of purchases, she shall report primarily to her Officer liaison, the Match Secretary, and secondarily to the President.

Fundraising Chair. The Fundraising Chair shall organize means to raise money using a certain allotment budgeted by the Board. The Chair shall oversee the Fundraising program for the year. Should she appoint a committee the members of the committee would work under the Fundraising

Chair on the Fundraising program. The Fundraising program shall include, but is not limited to, the pursuit of corporate sponsorship, the receipt of corporate or other business donations to the club, and any other legal means to raise funds for the Club. She shall report primarily to her Officer liaison, the Treasurer, and secondarily to the President.

(iii)

(iv)

a.

(d)

(e)

2.

3.

Recruiting Chair. The Recruiting Chair shall organize a campaign to maintain a steady and healthy influx of new recruits from season to season. She shall oversee the Recruiting Committee which shall be in charge of overseeing the Recruiting program. The Recruiting program shall include, but is not limited to: correspondence to players and members of area college teams and/or other organizations; the organization of periodic poster drives; the organization of club information packets, and the running of one collegiate clinic per year. The Recruiting Chair shall report primarily to her Officer liaison, the Secretary, and secondarily to the President.

Social Chair. The Social Chair shall plan and organize parties after games and may organize social functions for Club Members and Social Members. She shall report primarily to her Officer liaison, the Treasurer, and secondarily to the President.

Instead of a committee, the Social Chair shall have an assistant, a “Rookie Coordinator.” The Rookie Coordinator shall personally welcome all new recruits, and shall assign them a veteran “big sister.” She shall also acquaint new recruits with all club activities and responsibilities of joining the club.

The Club Referee. The Club Referee (a position required by the “EPRU) shall be appointed by the Board to serve a one-year term. She must be a USA Rugby certified referee. The primary duties of the position include attending all referee clinics and meetings deemed mandatory by the EPRU, and recruiting Club Members and Social Members to get certified as referees. As her attendance at the aforementioned clinics or meetings is deemed mandatory by the Club. and by the EPRU, her attendance expenses shall be borne by the Club. In the event that she is called upon to referee a Club match, she will be paid in the amount mandated for her level of certification in accordance with the rates specified by the EPRRS. The Club Referee works primarily on her own, but is deemed to officially report to the Captain.

Club Webmaster. The Club Webmaster shall be responsible for maintaining and updating the website for the Club. She will have access to any webpage software owned by and licensed for the Club, and shall use said software solely for the Club, and not for personal use. She shall report primarily to her Officer liaison, the Secretary, and secondarily to the President.

Appointed Positions may be held by Members only unless otherwise authorized by the Board.

An individual is appointed in the above-described positions by a majority vote of the Board.

4.

5.

C.

Such individuals do not sit on the Board, and serve at the pleasure of the Board. The Board may revoke any appointment at any time.

Such individuals do not have the right or authority to vote at Board Meetings, and are therefore considered non-political figures.

Non-Political Elected Positions

1.

(a) (i) (ii)

a.

The Limited Voting Membership shall elect individuals to serve in the following positions.

Selection Committee.

The Selection Committee shall choose a team for each game.

The Selection Committee shall consist of the Head Coach, the Backs Captain, and the Forwards Captain and four Selectors: a Forward Selector, a Back Selector, a B-side Selector, and an At-Large Selector.

The Forwards Captain must be a Playing Member who consistently plays in one of the forward positions (tight head prop, hooker, loosehead prop, lock, flanker, or 8-man), and who must consistently attend practices and games. NOTE: a Playing Member who regularly plays the position of scrumhalf, but who would also regularly play in one of the forward positions will be considered a forward for purposes of the Selection Committee.

b. The Backs Captain must be a Playing Member who consistently plays in one of the back positions (flyhalf, wing, inside center, outside center, or fullback), and who must consistently attend practices and games. NOTE: a Playing Member who regularly plays the position of scrumhalf, but who would also regularly play in one of the back positions will be considered a back for purposes of the Selection Committee.

c.

(iii)

(iv)

(v)

Each Captain shall sit on the Selection Committee and shall act as a spokeswoman on the playing field for their respective position (back or forward). The Captains and Coaching Staff shall make decisions on substitutes if allowed. In the absence of the Coaching Staff, the Captains shall run practices.

Only those individuals who are Members, and who have been nominated in accordance with the provisions outlined in Section 4.A.7 are eligible to serve on the Selection Committee as Captains.

The Captains are each elected by the Membership at the beginning of each season, for a term of one season.

The Selection Committee shall, before the first game of each season, establish a written policy which will outline the criteria needed to be met by each Playing Member in order to be eligible for selection. Such criteria shall include, but shall not be limited to, payment of dues and attendance at

practices. The policy (the “Selection Criteria”) will be attached to this manual as Appendix A.

2.

3.

4.

D.

Non-political elected positions may be held only by Members as specified above.

Such individuals do not sit on the Board.

Such individuals do not have the right or authority to vote at Board Meetings by nature of their position on the Selection Committee, and are therefore considered “non-political: figures.

Mid-Term Vacancies

If an individual in an appointed or elected position resigns or is removed during her term in office, she shall be replaced as soon as possible in the manner in which the office was originally filled (elected, appointed, or hired). The replacement shall serve the remainder of the term of the person who left office.

E. Advisor

The Advisor is responsible for overseeing the Club, yet makes no administrative or selection decisions for the Club. The Advisor serves as the liaison for the Club to the University.

VII.

A.

CLUB SYMBOLS

Uniforms

1.

2.

(a) (b)

3.

B.

The Club uniform or “kit,” as approved by EPRU, is comprised of a Club jersey, navy blue shorts, and navy blue socks.

There are two official Club jerseys.

Short sleeve jersey of navy blue, with gold shoulders and a navy blue collar.

Long sleeve jersey of gold with navy blue maple leaf design and a navy blue collar.

All jerseys are the property of the Club.

Club Logos

1. The Club logo is that of the University – the Drexel Dragon. The Dragon may be adapted for promotional reasons, and may be used by the Club as a promotional image. Examples of the Dragon image appear below (see Exhibits II.B.1. & 2. below). .

Exhibit II.B.1 – Drexel Dragon Exhibit II.B.2 Drexel Dragon Head

C. Profits

1.

2.

(a)

(b) (c) (d) (e) (f)

D.

Any Club profits shall go to the Club treasury.

Profits may result from:

the sale of items bearing the name of the Club, or any of its abbreviated names (including but not limited to: Drexel University Women’s Rugby, Drexel Women’s Rugby, DU Women’s Rugby) or bearing the Club symbols or logo;

monies generated through the Club’s webpage associations;

monies generated through corporate sponsorship;

donations or contributions;

monies generated from tournaments, clinics, camps, etc.; or

any other monies generated from other Club fundraising efforts.

Trophies

All trophies won by the team shall reside with the President and shall be turned over to her successor at the end of her term.

VIII.

A.

GAMES

Schedule

1.

(a)

(b)

2.

B.

There shall be two official club seasons of Rugby Union (15’s):

A Spring season, with practices starting in late February or early March (depending on player availability as well as the weather), and games which will run from March through June; and

A Fall season with practices starting in late August or early September (depending on player availability), and games which will run from September through November.

Games shall be scheduled, organized, and announced by the club Match Secretary.

Game Performance

1. All Club players shall act under the direction of the Coaching Staff, and shall be chosen by the Selection Committee. Each team shall be led on the field by the Captains, or in the Captains’ absences, by another Playing Member chosen by the Selection Committee to act as the game captain.

C. Home Games

1.

2.

3.

4.

D.

Home Games are held on the pitch at Edgely Field in East Fairmount Park, Philadelphia PA, unless otherwise scheduled.

The Rules of Play for matches hosted by the Club shall be enforced by a member of the Eastern Pennsylvania Rugby Referees Society (“EPRRS”), or, if needed due to referee shortage and with the permission of the EPRRS, a non-EPRRS member who is a certified referee.

Each opponent of a home game shall be considered a guest of the Club and shall be invited to the post-game social event for that game for refreshments.

The referee of each home game shall likewise be considered a guest of the Club and shall likewise be invited to the post-game social event for that game for refreshments.

Home Tournaments

1.

2.

E.

All tournaments hosted by the Club shall have a Tournament Director appointed by the Board.

The Tournament Director will be responsible for overseeing the scheduling and organization of the tournament, and shall be responsible for creating any necessary committees which may include but are not limited to: 1) Fields/Equipment, 2) Tournament Social, 3) Housing/Lodging, 4) Public Relations/Media Coverage, and 5) Referees.

Away Games & Tournaments

1.

2.

F.

In the case of games and tournaments attended by the Club, the Match Secretary will be responsible for providing the Playing Members (and non-Playing Members if so requested) with necessary travel and accommodation information.

If necessary, all traveling Members, Coaching Staff, and their guests may be required to make a deposit for travel costs (e.g. plane fare). The return of any last minute refunds of deposits shall be approved on a case by case basis by the Board.

Non-Dues Financial Contributions

1.

2.

IX.

A.

There may be established weekly game fees, of an amount that shall be determined from time to time by the Membership at regular meetings.

For home games, these fees if any, levied on Members, shall be used to defray the costs of entertainment and food for the Club members and guests.

ANNUAL AWARDS

Process of Award

1.

X.

A.

The “player awards” which include but are not limited to: (a) Most Valuable Forward, Most Valuable Back, Most Improved Player, Rookie Award, and the Spirit Award will be voted on by the Members with winners to be announced at the Club’s winter formal.

DISSOLUTION

Club Annihilation

1.

2.

XI.

A.

Annihilation of the Club will be deemed to have occurred when the Club membership falls below ten members or ¾ of the existing members vote in favor of dissolution. Vote for dissolution would occur at the annual general meeting.

In the event of annihilation, the current Officers oversee the return of Club assets to the University, and the paying of all Club liabilities. The Officers will oversee that any left over funds in the Club Treasury shall remain.

CONSTITUTION AMENDMENT & FORMAT

Amendment

1.

B.

Any amendment to the Policy and Procedure may be proposed at any General Membership or Board Meeting. If the proposal is passed by the Board, it shall be adopted at any one of the three General Meetings if passed by a 2/3 majority vote.

Format

1.

2.

XII.

A.

The Constitution will be re-written periodically to include current sections and recent amendments and to remove inoperative clauses.

Appendix A of the manual will be re-written and re-submitted every season, and shall be attached hereto.

RATIFICATION

Annual Ratification

1.

2.

3.

At the close of the Spring Season there will be a general meeting at which eligible members will vote on the ratification of the constitution.

Eligible members are defined as members of the Club who meet all qualifications established in section IV.A and are present at the meeting.

A 2/3 vote of eligible members is required for ratification

XIII.

A.

DEFINITIONS

Definitions 1. “Annual General Meeting” means the General Meeting held at the conclusion of

every Fall season at which election for the new Officers take place pursuant to Article 4.

2. “Backs Captain” means that individual elected by the Membership pursuant to Section 4.C.1. to serve in the capacity as set forth in Section 4.C.1(a) and meets the requirements set forth in Section 4.C.1(a)(ii)b.

3. “Board” means the Officers of the Club as set forth in Article 4, comprised of the following Officers: President, Vice President, Secretary, Treasurer, and Match Secretary.

4. “Board Meeting” means a meeting held by the Board as provided under Section 3.A.

5. “Constitution” means this governing document, the Constitution of the Club.

6. “Captain” or “Captains” means the individual or individuals elected by the Membership pursuant to Section 4.C.1. to serve as Backs Captain and/or Forwards Captain.

7. “Club” means the Drexel University Women’s Rugby Club.

8. “Club Webmaster” means that individual, if any appointed by the Board to serve in the capacity as set forth in Section 4.B.1(f).

9. “Coaching Staff” means those individuals hired by the Board through the University to serve in the capacity as set forth in Section 4.B.1(a).

10. “Department of Athletics” means the Drexel University Department of Athletics.

11. “EPRRS” means the Eastern Pennsylvania Rugby Referee Society, the referee society who operates within the EPRU to enforce the Rules of Play.

12. “EPRU” means the Eastern Pennsylvania Rugby Union, the local rugby governing body of which the Club is a full member as provided under the bylaws of the EPRU.

13. “Faculty Advisor” means a full-time member of the Drexel University Faculty, who is responsible serving as the faculty liaison to Drexel University, as set forth in Section 4.E.

14. “Forwards Captain” means that individual elected by the Membership pursuant to Section 4.C.1. to serve in the capacity as set forth in Section 4.C.1(a) and meets the requirements set forth in Section 4.C.1.(a)(ii)a.

15. “General Meeting” means a meeting held by the Membership as provided under Section 3.B.

16. “Member” means an individual who has satisfied the requirements of Membership as set forth in Article 2 below.

17. “Membership” means the group of individuals who meeting the requirements of Membership set forth in Article 2.

18. “MARFU” means the Mid-Atlantic Rugby Football Union, the territorial rugby governing body, of which the EPRU and the Club are full members as provided under the bylaws of MARFU.

19. “Match Secretary” means that individual elected by the Membership to serve in the capacity as set forth in Section 4.A.14.

20. “Officer” means an individual serving on the Board as set forth in Article 4.

21. “Playing Member” means a Member who regularly participates in practices and games for the Club. A Playing Member may also include a Member who is not currently participating in practices or games for the Club due to injury.

22. “President” means that individual elected by the Membership to serve in the capacity as set forth in Section 4.A.10.

23. “Representative” means an Officer, Member, employee or other agent of the Club.

24. “Rules of Play” mean those rules as set forth by USA Rugby which pertain to the play of rugby matches.

25. “Secretary” means that individual elected by the Membership to serve in the capacity as set forth in Section 4.A.12.

26. “Standing Committee Chair” or “Chair” means that individual appointed by the Board to serve in the capacities as set forth in Section 4.B.1(d).

27. “Treasurer” means that individual elected by the Membership to serve in the capacity as set forth in Section 4.A.13.

28. “Tournament Director” means that individual or those individuals appointed by the Board to serve in the capacity as set forth in Section 4.B.1(b) and to perform as provided under Section 3.D.

29. “USA Rugby” means the United States of America Rugby Football Union, the national rugby governing body of which MARFU, EPRU and the Club are full members as provided under the bylaws of USA Rugby.

30. “Vice President” means that individual elected by the Membership to serve in the capacity as set forth in Section 4.A.11.

Amended and Restated, Effective August 7, 2006

ATTACHMENT IV

EASTERN PENNSYLVANIA RUGBY UNIONMEN’S LEAGUE PLAY COLLEGIATE SCHEDULE - FALL 2007

Prepared by Steve Cohen Page 1 of 2 REV. 1, ISSUED on May 22, 2007EPRU Men’s Collegiate Coordinator

DIVISION 2

LIBERTY BRACKET1. Drexel2. Villanova3. St. Joseph’s4. College of NJ5. Albright

MATCH DATES AND OPPONENTS FOR LIBERTY BRACKET

Sept. 15 Sept. 22 Sept. 29 Oct. 6 Oct. 13 Oct. 20All 2 vs. 3 1 vs. 3 1 vs. 5 1 vs. 2 1 vs. 4Open 4 vs. 5 2 vs. 5 2 vs. 4 3 vs. 4 3 vs. 5

1 Open 4 Open 3 Open 5 Open 2 Open

KEYSTONE BRACKET1. Bloomsburg2. Lock Haven3. Shippensburg4. East Stroudsburg5. Scranton6. York

MATCH DATES AND OPPONENTS FOR KEYSTONE BRACKET

Sept. 15 Sept. 22 Sept. 29 Oct. 6 Oct. 13 Oct. 20All 3 vs. 6 1 vs. 4 1 vs. 6 1 vs. 2 1 vs. 5Open 4 vs. 5 2 vs. 6 2 vs. 5 3 vs. 4 4 vs. 6

1, 2 Open 3 vs. 5 3, 4 Open 5, 6 Open 2 vs. 3

Bye dates requested and granted are:Sept. 15 – Drexel; Oct. 6 – East Stroudsburg and St. Joseph’s; Oct. 13 – Albright, Scranton andYork and Oct. 20 – Villanova

Locations, number of matches and kick-off times for the above scheduled matches are to bedetermined by the match secretaries of each club. It is recommended that you alternatesites (home/away) from wherever you played this opponent last. For open dates, teams canschedule any opponent.

If the above schedule dates need to adjusted, both clubs must provide me writtenagreement to do so. Such changes cannot impact the scheduled date of other clubs.

EASTERN PENNSYLVANIA RUGBY UNIONMEN’S LEAGUE PLAY COLLEGIATE SCHEDULE - FALL 2007

Prepared by Steve Cohen Page 2 of 2 REV. 1, ISSUED on May 22, 2007EPRU Men’s Collegiate Coordinator

DIVISION 2 RULING

All D2 League clubs are required by the EPRU to field a minimum of 2 sides during league play.Clubs unable to field two sides against an opponent will be subject to being dropped to Division3 the following season. If both clubs mutually agree not to play a “B” side match on the date oftheir league match, the EPRU will not take actions against either club.

"B" side match shall not be less than 30 minutes halves unless mutually agreed to by both clubs.

If a club does not have enough players to field a full "B" side, including the reuse of some "A"side players, it is to borrow players from their opponents upon mutual agreement to insure thematch is played. Any club who fails to field a second side on the day of the match without aminimum of 5 days prior notification to their opponent is also subject to EPRU disciplinaryaction, such as a significant monetary fine.

SUBMITTAL OF COMPLETE FALL SCHEDULE

Your complete schedule AS IS denoting home and away sites, KO time, number ofmatches, for all matches to be played in the Fall must be submitted the EPRU CollegiateCoordinator via the Men’s College Match Schedule form found on the EPRU website format: http://www.epru.org/mcol/forms.php. For dates without a match schedule, identify as tobe left OPEN or TBD (to be determined).

NO LATER THAN AUGUST 1, 2007Once schedule is submitted by this deadline - changes or updates are to be emailed to the EPRUCollegiate Coordinator - as soon as they are known.

COMPLETION OF MATCH CONTRACT

All of the divisional play matches, as well as all non-divisional matches, MUST have acompleted match contract issued by email from the home team with a reply from the visiting andbe kept on file by each team. The email must provide confirmation regarding the number ofmatches, KO times for all matches and location. Even though the match pairings and dates areset by the EPRU, the contract is to establish proof of agreement of the match details. Failure tocomply with this contract is subject to EPRU disciplinary procedures. If a team refuses toprovide respond to a match contract, please advise the EPRU Collegiate Coordinatoraccordingly. A sample Match Contract form can be found in the forms section at the EPRUwebsite (http://www.epru.org).

EASTERN PENNSYLVANIA RUGBY UNIONMEN’S LEAGUE PLAY COLLEGIATE PLAYOFFS - FALL 2007

Prepared by Steve Cohen Page 1 of 1 REV. 1, ISSUED on May 22, 2007EPRU Men’s Collegiate Coordinator

DIVISION 2 - CHAMPIONSHIP COMPETITION

Semi-Finals - Saturday Oct. 27Game 1 - The Liberty Bracket 1st place team will host the Keystone Bracket 2nd place teamGame 2 - The Keystone Bracket 1st place team will host the Liberty Bracket 2nd place team

All ‘contending’ teams should make field arrangements to host a semifinal match early inthe season.

3rd Place - Sat. Nov. 3Game 3 – Loser Game 1 vs. Loser Game 2 at home field of the Loser of Game 2.In 2008, the loser of Game 1 will host.

EPRU Men Collegiate Championships– Nov. 3 or 4 - location to be announcedGame 4 – Championship: Winner Game 1 vs. Winner Game 2

FAILURE TO PLAY SCHEDULED MATCH DURINGDIVISIONAL PLAY and PLAYOFFS

All matches are to be played as scheduled. If a team has a conflict with a location of a matchduring the playoffs, due to a school event, such as homecoming or parent’s weekend, the matteris to be brought to the attention of the EPRU Men’s Collegiate Coordinator PRIOR to the start ofthe Playoffs. All efforts to accommodate such conflicts will be made. However, all non-played orforfeited matches are subject to disciplinary action in accordance with Divisional Play Rule #12.

TIED MATCHES DURING PLAYOFFS

In the event of tie after a full match of two forty-minute halves during the EPRU Playoffs andchallenge matches, the tie-breaking procedures shall be as follows:

1. Referee will ‘flip a coin’ just as he would to start a match to determine who will kickoff.2. This will be followed by an overtime period of two (2) ten-minute halves. Teams will switch

ends at the half.3. If teams are still tied at the end of the overtime period, they will play sudden death in ten-

minute periods, switching ends at the end of each period. Each new ten-minute period willbegin with a kick-off at mid-field, alternating teams for the kickoff, until there is a winner.

PROMOTION to DIVISION 1

The winner of the Division 2 Championship match will be promoted to Division 1. The last placeDivision 1 team – based on final league standings – will be dropped to Division 2 unless thenumber of clubs in Division 1 is increased.

ATTACHMENT V

ATTACHMENT VI

ATTACHMENT VII

Home - Training - News - Awards and Recognition - The Game - About Albright - About USA Rugby - Directions - Links - Sponsors - Message Boards

Albright Breaks Ground for the New Schumo Center for Fitness and Well-Being

Albright College officially broke ground for the new Schumo Center for Fitness and Well-Being on Monday, June 26, 2006. The ceremony took place in the parking lot adjacent to the Bollman Center, at 13th and Richmond Streets.

Students, faculty, staff and friends gathered to hear a welcome and remarks by Board of Trustee Chair Salvatore M. Cutrona Sr., Albright class of 1973, President Lex O. McMillan III and students. The Schumo family and school officials then used ceremonial shovels to break ground for the new center. A reception followed for students, faculty, staff, alumni and guests The Schumo Center for Fitness and Well-Being will be a two-story, 22,000-square-foot addition to the Bollman Center, the College's indoor athletic facility. It will include: a cardiovascular fitness room; a weight room; an aerobic room; a nutrition classroom; conference space; offices; locker rooms; an atrium; and a café featuring healthy snacks. The center is made possible through the generous gift of Margaret K. Schumo of Wyomissing, Pa., and her daughter Cynthia S. Lynn of Vermont. The $4.75 million gift is the largest in the College's history.

Students, faculty, staff and donors Schumo and Lynn have been actively involved in creation of the facility, working with architects and designers to plan fitness and wellness programs and to design the facility to support them. Construction manager for the project is Advanced Building Systems, Inc., who built Gene Shirk Stadium last year. Construction will begin in July and the center will be completed for the spring semester 2007.

Training - News - Awards and Recognition - The Game - About Albright - About USA Rugby - Directions - Links - Sponsors - Message Boards

Shirk Stadium to be Dedicated September 24

Reading, Pa. -- Dedication ceremonies for the new Gene Shirk Stadium at Albright College will be held on Saturday, September 24, 2005 at Albright's first home game against King's College at 1 p.m. What Will Happen:

• Tours of the new stadium from 10 - 11 a.m.

• Pre-game performances include the Albright Pep Band, the Reading High School Red Knights Marching Band, anthe Albright Mane Men and Albright Angelsa cappella groups.

d

• The Shirk family will be in attendance,

including Annadora Vesper Shirk, Albright professor emerita and widow of the late Gene Shirk. Ceremonial coin-toss will be by William S. Beaver, the Shirks' grandson.

• Dedication Ceremony at half-time features remarks by Albright President Lex O. McMillan III.

• Albright alumnus Wayman Clark '72, who announced football and basketball games for nearly 20 years, will return for a special engagement to announce the game.

The new 5,000-seat multi-sport stadium, which is

the first project in the College's 10-year master plan for athletic facilities, is a joint venture with the Reading School District. Reading School District is contributing $2 million to the $6 million facilityThey have used Shirk Stadium for football since at least the early 1940s. The new stadium sports a new field house/grandstands building, new stands, new locker rooms, press box and main entrance/concessions building. The new artificial turf field is designed for football, field hockey, soccer, rugby and lacrosse. The original stone columns topped by lions standing at the stadium's original entrance at 12th and Exeter Streets have been preserved. A $1 million gift from local Albright alumnus and former star athlete John D. Scholl '69 of Mohnton, Pa., added to College funds, allowed Albright to move the project quickly forward. Scholl is a member of Albright's Athletics Hall of Fame and previously served on the Albright Board of Trustees. Advanced Building Systems, Inc. served as the general contractor and construction manager of the stadium project. Architectural Concepts, LLPExton, Pa. provided architectural support. Albright's 10-year master plan for athletic facilitwas designed by Derck & Edson Associates with support by The Ray Group Architects. The turf field is by A Demolition of old Shirk Stadium began in February.

.

of

ies

-Turf.

Shirk Stadium, built around 1909 as Circus Maximus, was originally the home of the Tri-State Minor League Baseball League. The stadium was donated in 1923 to Schuylkill College, which then merged with Albright College in 1929 when Albright moved to its current location in ReadinThe College named the facility Eugene L. Shirk Stadium in 1981 after the beloved Albright professor and former mayor Founded in 1856, Albright College is a nationally ranked, private college with a rigorous liberal arts curriculum with an interdisciplinary focus. The College's hallmarks are connecting fields of learning, collaborative teaching and learning, and a

g.

of Reading.

flexible curriculum that allows students to create an individualized education. Albright College enrolls 1,625 undergraduates in traditional programs, and another 500 adult students in accelerated degree and graduate programs.

ATTACHMENT VIII

Member Benefits

As a USA Rugby member, you receive...

...a comprehensive liability insurance policy of $5 million to protect you, your club, your fields, fans, and sponsors! ...a monthly e-newsletter with all the latest USA Rugby news and information! ...a quarterly catalog/magazine and exclusive discounts at WorldRugbyShop.com! ...one FREE rugby match per week from Rugby Channel at www.rugbychannel.com! ...NEW clubs receive a free start-up kit from www.WorldRugbyShop.com! ...returning clubs receive significant discounts on club equipment packs! ...the opportunity to compete in USA Rugby National Championships! ...access to and administration of coach and referee training programs! ...national oversight & administration of eligibility, disciplinary & compliance! ...background screening program for Youth, High School and Collegiate coaches! ...new benefits will be updated as they become available!

Your USA Rugby Membership dues... ...develop and grow the game of rugby in the US! ...support player development pathways from Youth to National Teams! ...support coach and referee development programs! ...support USA Rugby National Teams as they compete on the world stage! ...manage world-class competitions, Championships and Events! ...support a safe and positive sporting environment for all players!

Who should register with USA Rugby? All CURRENT and ACTIVE players, coaches, referees, and administrators! All FORMER or SOCIAL players can register to stay informed, insured, and get member benefits!

All PARENTS, SPOUSES and FANS of the game can register to stay informed nd be eligible for exclusive member discounts!a

USAR Liability Insurance Information

Perhaps the most visible of the USA Rugby member benefits, liability insurance providesliability protection in case of property damage or bodily injury to third parties. Theseparties may include the venue owner, coaches, referees, sponsors, spectators and others. Most venue owners will require this type of insurance before a club is allowed to step onthe field of play. Upon request, USA Rugby provides each club with a certificate of insurance. Registered clubsare added to USA Rugby's policy as Named Insureds, simply for registering each year. If fieldowners, schools, or sponsors request proof of this coverage, USA Rugby will add these entitiesto the policy as "additional insureds" on the club's behalf. To request a certificate of insurance, naming a third party (ie City of Boston, Santa Monica Unified School District, etc), pleasesubmit a request using the electronic request form. Certificates are typically returned within 3 business days. If you have any questions regarding the coverage or liability program, please first review theFAQs below and then contact USA Rugby. Note: USA Rugby will not issue a certificate of insurance to a club that is notegistered.r

Frequently asked Questions and Answers about Club Liability Insurance Coverage

Q: How do I get the USA Rugby liability insurance coverage? A: The liability insurance coverage is automatic for clubs and members that are actively CIPP enrolled with USA Rugby and abiding by all USA Rugby policies and procedures. All members of the club, to include players, coaches and administrators should be registered, and the club itself must have an active registration with USA Rugby. Q: Who is covered on this liability insurance? A: The named insured is USA Rugby and all of its territorial, local area unions, CIPP registered clubs and registered members, coaches, referees, volunteers, committee members and administrators. The CIPP policy provides 3rd party liability insurance, otherwise defined as defense against lawsuits resulting from claims of negligence arising out of an accidental bodily injury and/or property damage while an insured is acting within the scope of their responsibilities on behalf of USA Rugby during a sanctioned USA Rugby event. It covers you if you hurt someone else while playing rugby, such as a spectator or visitor and it covers any incidental (but excludes intentional) property damage caused by you or your club during an event. It does not cover player versus player injuries. Vandalism to property would be considered an “intentional act” and therefore not covered under the policy. Q: How does this benefit my club and me? A: The benefit may not be easily apparent to everyone. What members should understand is that the owners/operators of most all fields and facilities will require a large liability insurance policy such as this to even allow a club access. Without such a policy in place, most Parks & Recreation Departments and other public fields and facilities, including meeting spaces, would be off-limits for use. Independent insurance would be very difficult to obtain, as insurance underwriters are generally unwilling to write coverage for stand alone rugby operations. Most clubs are dependent at some point in the season on public facilities, even if their home pitch is on school grounds and already covered. Q: As a coach, am I covered for any liability in the case of an injury to a player on my club, or to an opposing club player? A: The coverage provides legal defense should a coach be sued by a player in event of a player injury. Coaches are insured under the General Liability policy.

Q: As a referee, am I covered for any liability in the case of an injury to a player on either club in a match I am officiating? What about a referee assignor or other administrator who has responsibility for match officials, etc.? A: The coverage provides legal defense should a referee or administrator be sued by a player in event of a player injury. Referees/Officials are insured under the General Liability policy. Q: What are the ramifications if I decide not to CIPP register my club and it’s players? A: If a club decides not to CIPP register, then they do not have any insurance through USA Rugby. It will be difficult or impossible for a facility to allow you to hold a competition or practice, as they generally require proof of insurance. Additionally, the individual members of the club can be held personally liable for any damage to the field for injuries players may sustain as a result of their participation. Q: What if my club is registered, but I find out the opposing club or its players are not? A: USA Rugby advises you not to compete in any match against non-CIPP registered opponents. You should notify your Local Area and Territorial Union officials and contact the Club official to find out why they are not registered. If the LAU or TU do not support your decision not to play the match, you should contact the USA Rugby National Office. If you play the match and the opposing club is not CIPP registered, you could forfeit coverage for your club. Q: How do I know if the opposing club and its players are CIPP registered, and how do I check on my own club. A: The USA Rugby website www.usarugby.org has a section dedicated to membership. You can search for clubs and their rosters on the site under “Club Rosters”. You should print out the CIPP roster from the website and take it with you to the field to check against the other club’s match roster. If any players do not appear on the CIPP registered list, they should not play without further documentation. If any of your own players fail to appear, you can register them instantly online. Q: If I’m injured while playing rugby, can I file a claim with this insurance to pay my medical bills? A: No. This is not a medical insurance policy. This is not an excess medical policy. When you enroll in the CIPP program, you are required to have at least $100,000 medical coverage already in place and your membership application shows this requirement as a warranty (see waiver at

https://register.usarugby.org ).The CIPP policy provides 3rd party liability insurance. Its coverage is very similar to liability insurance coverage for your automobile. It covers you if you hurt someone else while playing rugby, such as a spectator or visitor and it covers any incidental (but not intentional) property damage caused by you or your club during an event. It does not cover player versus player injuries. Q: What if someone causes an injury while playing for a USA Rugby enrolled club, but is not CIPP registered themselves? Will the club’s insurance cover them even if it is a USA Rugby sanctioned event? A: No. Liability insurance coverage is limited to only those persons who are enrolled in USA Rugby CIPP. Q: What are the limits and liabilities on this policy? A: The primary General Liability policy is written on an occurrence basis with the following limits: Each Occurrence: $1,000,000 Aggregate per event: $3,000,000 Participant Legal Liability: $1,000,000 Personal Injury: $1,000,000 Fire Legal Liability: $ 300,000 Medical Payments: NONE-EXCLUDED FROM COVERAGE The Excess Liability policy is written on an occurrence basis with the following limits: Each Occurrence: $2,000,000 Annual Aggregate: $2,000,000 This policy is “following form” which means it provides excess limits to the terms, conditions and exclusions of the primary General Liability ADDITONAL EXCLUSIONS MAY APPLY PLEASE NOTE: USA RUGBY INCREASED THESE COVERAGE LIMITS EFFECTIVE FEBRUARY 1, 2006. THIS IS PART OF AN ONGOING EFFORT TO PROVIDE BETTER AND MORE COMPREHENSIVE LIABILITY COVERAGE TO MEMBER CLUBS AND INDIVIDUALS. Q: Can these limits change? A: We are always willing to help your club anyway we can. Please contact the National Office if you need to request alterations to this policy. However,

depending on the adjustments needed it will most likely be an additional cost to your club. Q: How much does this coverage cost? A: The cost is included with your CIPP enrollment fee at no additional cost to you or your club. We offer up to five certificates per club; any certificates beyond these five will cost $25.00 per certificate payable to USA rugby. Q: How many CIPP registered members do I need to have on my club to qualify for this coverage? A: Insured parties include registered clubs and their registered members, registered coaches and registered officials, but only if the registered club has 15 registered members and event or practice or competition is sanctioned with USA Rugby. The coverage also extends to volunteers of USA Rugby while acting within the scope of their direct responsibilities on behalf of USA Rugby. Clubs MUST have 15 registered players. (If you need the certificate before you are able to enroll 15 members i.e. to secure a field for a tryout or fundraiser, please contact the National Office.) Please Note: It is very important that you get your certificate requests submitted in a timely manner, so that we can be assured enough time to get your certificates to their holders in time for any given event. It takes time to verify compliance and pass information on to our processor where they, in turn, issue the certificates. Please allow 3 to 4 weeks to process these certificates!

Requesting a Certificate of Insurance Q: Who do I list as a Certificate Holder? A: Simply put, whoever is asking for the certificate. Almost always, it is the person or entity who owns the field on which you play or practice. List the full name of the person or entity and the address where we can mail the certificate. Example below: City of Los Angeles Parks and Recreation Dept. C/O John Smith 12345 Main St. Los Angeles, CA 91234 Q: What if we need more than one field? A: The request form has spaces to list up to five certificate holders. If more are needed, just make a copy of the second page and list them individually as needed. Please remember to get as much information on each certificate holder as you can. It’s important for our records. (Please note: any certificate needed beyond the five provided in club registration cost $25.00 payable to USA Rugby.) Q: What is the difference between a “Certificate Holder” and an “Additional Insured”? A: As our policy is written, USA Rugby is listed as the “Insured” party. This includes all of USA Rugby’s territorial and local area unions, CIPP registered clubs, members, referees, coaches, committee members, volunteers and administrators. All entities (field owners, sponsors, etc.) requesting insurance coverage through our policy are considered “certificate holders”. Some places do require to be listed as an “additional insured”. This then makes them an “Additional Insured”, which means our policy will provide coverage as a result of negligence on the part of our USA Rugby Named Insured’s as their interest may appear. The standard wording offered on our certificates states: “The Certificate Holder is added as an additional insured but only in respect to the liability that arises out of the named insured’s activities or operations.” Q: What if my school or university requires a certificate with special wording or a special endorsement? A: There is a space provided on the certificate request form for such information. If more space is needed, just include the wording on an attachment and submit this with your original request. (Please feel free to contact the National Office if you need further explanation regarding endorsements.)

Q: What do I put for reason for certificate? A: It is not essential to complete this item. You can either check “field owner”, “sponsor”, “tournament” or “other”, and describe in the space provided. This information is not required in order to issue a certificate, it simply provides additional information. Q: Will I get a copy of the Certificate? A: All insurance certificates are issued directly to the holders. If you would like copies of all certificates issued on behalf of your club, indicate so in the space on the request form. Please Note: It is very important that you get your certificate requests submitted in a timely manner, so that we can be assured enough time to get your certificates to their holders in time for any given event. It takes time to verify compliance and get the information passed on to our processor where they in turn issue the certificates. Please allow 3 to 4 weeks to process these certificates!