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Mcaagbay/Bid Bulletin No.1 1
Rm. 511, 5th Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City, Philippines Telefax: 8633-93-43 8636-65-42 8636-65-43 / email:
[email protected] PROCUREMENT SERVICEPROCUREMENT SERVICEPROCUREMENT SERVICEPROCUREMENT SERVICPROCUREMENT SERVICPROCUREMENT SERVICPROCUREMENT SERVICE PROCUREMENT SERVICEPROCUREMENT SERVICEPROCUREMENT SERVICEPROCUREMENT SERVICEPROCUREMENT SERVICEPROCUREMENT SERVICEPROCUREMENT SERVICEPROCUREMENT SERVICPROCUREMENT SERVICEPROCUREMENT SERVICEPROCUREMENT
SERVICE Bids and Awards Committee V
SUBJECT : Bid Bulletin No. 1
PROJECT No. : 2019-11-AdmS5(002)-BV-CB-039 PROJECT : Procurement of Service Provider for the
Comprehensive Repair and Maintenance of DepEd Vehicles
DATE : December 2, 2019
This Bid Bulletin is hereby issued for the information and guidance of all
prospective bidders. It shall form an integral part of the bidding documents issued earlier relative to above project.
I. Section I. Invitation to Bid
Details Original Provision Provision, as amended
/clarified
Item No. 1, Page 7
The Department of Education (DepEd), Government of the Philippines (GOP) under FY 2019 General Appropriations Act (GAA), intends to apply the sum Philippine Pesos Three Million, Nine Hundred Forty-One Thousand, Eight Hundred Fifty-Seven and 63/100 (Php 3,941,857.63),being the Approved Budget for the Contract (ABC) to payments under the contracts for Procurement of Service Provider for the Comprehensive Repair and Maintenance of DepEd Vehicles
The Department of Education (DepEd), Government of the Philippines (GOP) under FY 2018 General Appropriations Act (GAA), intends to apply the sum Philippine Pesos Three Million, Nine Hundred Forty-One Thousand, Eight Hundred Fifty-Seven and 63/100 (Php 3,941,857.63),being the Approved Budget for the Contract (ABC) to payments under the contracts for Procurement of Service Provider for the Comprehensive Repair and Maintenance of DepEd Vehicles
Item No. 5, Paragraph 2, Page 8
Payment in checks should be made payable to DECS – OSEC Trust.
Payment in checks should be made payable to DECS OSEC Trust.
Republic of the Philippines
Department of Education
PROCUREMENT MANAGEMENT SERVICE
Mcaagbay/Bid Bulletin No.1 2
Details Original Provision Provision, as amended
/clarified
Item No. 5, Paragraph 4, Page 9
“… The issuance of bidding documents shall be from November 18, 2019 during office hours to December 9, 2019, 11:00 A.M. at DepEd-ProcMS, Room M-511, 5/F, Mabini Building, DepEd Complex, Meralco Ave., Pasig City ...”
“… The issuance of bidding documents shall be from November 18, 2019 during office hours to December 9, 2019, 10:00 A.M. at DepEd-ProcMS, Room M-511, 5/F, Mabini Building, DepEd Complex, Meralco Ave., Pasig City ...”
Item No. 7, Page 9
“… Bids must be duly received by the
BAC Secretariat at the address
below on or before 11:00 A.M. of
December 9, 2019 at Bureau of
Curriculum Development
Conference Room, 3/F, Bonifacio
Bldg., DepEd Complex
…”
“… Bid opening shall be on December 9, 2019, 11:00 A.M. at Bureau of Curriculum Development Conference Room, 3/F, Bonifacio Bldg., DepEd Complex. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below. …”
“… Bids must be duly received by the
BAC Secretariat at the address
below on or before 10:00 A.M. of
December 9, 2019 at Bureau of
Curriculum Development Conference
Room, 3/F, Bonifacio Bldg., DepEd
Complex
…”
“… Bid opening shall be on December 9, 2019, 10:00 A.M. at Bureau of Curriculum Development Conference Room, 3/F, Bonifacio Bldg., DepEd Complex. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below. …”
II. Section III. Bid Data Sheet
Details Original Provision Provision, as amended
/clarified
ITB Clause 21, page 60
“… The deadline for submission of bids is December 9, 2019; 11:00 A.M. …”
“… The deadline for submission of bids is December 9, 2019; 10:00 A.M. …”
ITB Clause 24.1, page 60
“…
The date and time of bid opening is December 9, 2019; 11:00 A.M. …”
“…
The date and time of bid opening is December 9, 2019; 10:00 A.M. …”
Mcaagbay/Bid Bulletin No.1 3
III. Section V. Special Conditions of Contract
Details Original Provision Provision, as amended
/clarified
GCC Clause 6.2, pages 85-86
“… Delivery and Documents – For purposes of the Contract, “EXW,” “FOB,” “FCA,” “CIF,” “CIP,” “DDP” and other trade terms used to describe the obligations of the parties shall have the meanings assigned to them by the current edition of INCOTERMS published by the International Chamber of Commerce, Paris. The Delivery terms of this Contract shall be as follows: For Goods Supplied from Within the Philippines, “The delivery terms applicable to this Contract are delivered DDP Project Sites. Risk and title will pass from the Supplier to the Procuring Entity upon receipt and final acceptance of the Goods at their final destination.” Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI. Schedule of Requirements. The details of shipping and/or other documents to be furnished by the Supplier are as follows: For Goods supplied:
Upon delivery of the Goods to the Project Site, the Supplier shall notify the Procuring Entity and present the following documents to the Procuring Entity:
i. Original and four copies of the Supplier’s invoice showing Goods’ description, quantity, unit price, and total amount;
ii. Original and four copies of the Manufacturer’s and/or Supplier’s warranty certificate;
iii. Original (white copy) and scanned copy stored in
Omit second paragraph which states: For Goods Supplied from Within the Philippines, “The delivery terms applicable to this Contract are delivered DDP Project Sites. Risk and title will pass from the Supplier to the Procuring Entity upon receipt and final acceptance of the Goods at their final destination.” Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI. Schedule of Requirements. The details of shipping and/or other documents to be furnished by the Supplier are as follows: For Goods supplied:
Upon delivery of the Goods to the Project Site, the Supplier shall notify the Procuring Entity and present the following documents to the Procuring Entity:
iv. Original and four copies of the Supplier’s invoice showing Goods’ description, quantity, unit price, and total amount;
v. Original and four copies of the Manufacturer’s and/or Supplier’s warranty certificate;
vi. Original (white copy) and scanned copy stored in CD/DVD/Flash Drive of the pre-numbered Inspection and Acceptance Report (IAR) and Delivery Receipt (DR) detailing number and description of items received and duly signed and dated by the Property Custodian or Authorized Receiving Personnel (ARP); and Acknowledgement Receipts of IARs/DRs signed by the Division Supply Officer or Authorized Receiving Personnel
Mcaagbay/Bid Bulletin No.1 4
Details Original Provision Provision, as amended
/clarified
CD/DVD/Flash Drive of the pre-numbered Inspection and Acceptance Report (IAR) and Delivery Receipt (DR) detailing number and description of items received and duly signed and dated by the Property Custodian or Authorized Receiving Personnel (ARP); and Acknowledgement Receipts of IARs/DRs signed by the Division Supply Officer or Authorized Receiving Personnel indicating the IAR/DR number and recipient Public School Districts and Public High Schools;
…”
indicating the IAR/DR number and recipient Public School Districts and Public High Schools;
Added Provision:
Provision of Comprehensive Repair shall be made by the Contractor in accordance with the terms specified in Section VI. Schedule of Requirements.
…”
GCC Clause 6.2, pages 87-89
“… Packaging –
The Supplier shall provide such packaging of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this Contract. The packaging shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packaging case size and weights shall take into consideration, where appropriate, the remoteness of the GOODS’ final destination and the absence of heavy handling facilities at all points in transit. The packaging, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified below, and in any subsequent instructions ordered by DepEd.
Omit provisions for Packaging, Insurance, Transportation and Patent Rights which state: “… Packaging –
The Supplier shall provide such packaging of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this Contract. The packaging shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packaging case size and weights shall take into consideration, where appropriate, the remoteness of the GOODS’ final destination and the absence of heavy handling facilities at all points in transit. The packaging, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified below, and in any subsequent instructions ordered by DepEd.
Mcaagbay/Bid Bulletin No.1 5
Details Original Provision Provision, as amended
/clarified
The outer packaging must be clearly marked on at least four (4) sides as follows:
“Name of the Procuring Entity
Name of the Supplier
Contract Description
Final Destination
Gross Weight
Any special lifting instructions
Any special handling
instructions
Any relevant HAZCHEM
classifications”
A packaging list identifying the contents and quantities of the package is to be placed on an accessible point of the outer packaging, if practical. If not practical, the packaging list is to be placed inside the outer packaging but outside the secondary packaging. Insurance – The Goods supplied under this Contract shall be fully insured by the Supplier in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery. The Goods remain at the risk and title of the Supplier until their final acceptance by DepEd.
Transportation –
Where the Service Provider is
required under Contract to
deliver the Goods CIF, CIP or
DDP, transport of the Goods to
the port of destination or such
other named place of destination
in the Philippines, as shall be
deemed specified in this
Contract, shall be arranged and
paid for by the Service Provider,
and the cost thereof shall be
included in the Contract Price.
Where the Service Provider is
required under this Contract to
transport the Goods to a
The outer packaging must be clearly marked on at least four (4) sides as follows:
“Name of the Procuring Entity
Name of the Supplier
Contract Description
Final Destination
Gross Weight
Any special lifting instructions
Any special handling
instructions
Any relevant HAZCHEM
classifications”
A packaging list identifying the contents and quantities of the package is to be placed on an accessible point of the outer packaging, if practical. If not practical, the packaging list is to be placed inside the outer packaging but outside the secondary packaging. Insurance – The Goods supplied under this Contract shall be fully insured by the Supplier in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery. The Goods remain at the risk and title of the Supplier until their final acceptance by DepEd.
Transportation –
Where the Service Provider is
required under Contract to
deliver the Goods CIF, CIP or DDP,
transport of the Goods to the port
of destination or such other
named place of destination in the
Philippines, as shall be deemed
specified in this Contract, shall
be arranged and paid for by the
Service Provider, and the cost
thereof shall be included in the
Contract Price.
Where the Service Provider is
required under this Contract to
Mcaagbay/Bid Bulletin No.1 6
Details Original Provision Provision, as amended
/clarified
specified place of destination
within the Philippines, defined
as the Project Site, transport to
such place of destination in the
Philippines, including insurance
and storage, as shall be specified
in this Contract, shall be
arranged by the Service Provider,
and related costs shall be
deemed included in the Contract
Price.
Where the Service Provider is
required under Contract to
deliver the Goods CIF, CIP or
DDP, Goods are to be
transported on carriers of
Philippine registry. In the event
that no carrier of Philippine
registry is available, Goods may
be shipped by a carrier which is
not of Philippine registry
provided that the Service
Provider obtains and presents to
the Procuring Entity
certification to this effect from
the nearest Philippine consulate
to the port of dispatch. In the
event that carriers of Philippine
registry are available but their
schedule delays the Service
Provider in its performance of
this Contract the period from
when the Goods were first ready
for shipment and the actual date
of shipment the period of delay
will be considered force majeure
in accordance with GCC Clause
22.
The Procuring Entity accepts no
liability for the damage of Goods
during transit Service Provider’s
risk and title will not be deemed
to have passed to the Procuring
Entity until their receipt and
final acceptance at the final
destination.
Patent Rights –
The Service Provider shall free
transport the Goods to a specified
place of destination within the
Philippines, defined as the Project
Site, transport to such place of
destination in the Philippines,
including insurance and storage,
as shall be specified in this
Contract, shall be arranged by
the Service Provider, and related
costs shall be deemed included in
the Contract Price.
Where the Service Provider is
required under Contract to
deliver the Goods CIF, CIP or DDP,
Goods are to be transported on
carriers of Philippine registry. In
the event that no carrier of
Philippine registry is available,
Goods may be shipped by a
carrier which is not of Philippine
registry provided that the Service
Provider obtains and presents to
the Procuring Entity certification
to this effect from the nearest
Philippine consulate to the port of
dispatch. In the event that
carriers of Philippine registry are
available but their schedule
delays the Service Provider in its
performance of this Contract the
period from when the Goods were
first ready for shipment and the
actual date of shipment the
period of delay will be considered
force majeure in accordance with
GCC Clause 22.
The Procuring Entity accepts no
liability for the damage of Goods
during transit Service Provider’s
risk and title will not be deemed
to have passed to the Procuring
Entity until their receipt and final
acceptance at the final
destination.
Patent Rights –
The Service Provider shall free
and/or indemnify the Procuring
Entity against all third-party
Mcaagbay/Bid Bulletin No.1 7
Details Original Provision Provision, as amended
/clarified
and/or indemnify the Procuring
Entity against all third-party
claims of infringement of patent,
trademark, or industrial design
rights arising from use of the
Goods or any part thereof.
…”
claims of infringement of patent,
trademark, or industrial design
rights arising from use of the
Goods or any part thereof.
…”
GCC
Clause 11.1, page 90
In accordance with Clause 4,
Annex D of 2016 Revised IRR of
RA 9184 as amended
Memorandum Order No. 15, s.
2011, upon submission of
irrevocable letter of credit or
bank guarantee issued by a
Universal or Commercial Bank,
advance payment not to exceed
fifteen percent (15%) of the
contract amount shall be allowed
and paid within sixty (60)
calendar days from signing of the
contract. The irrevocable letter of
credit or bank guarantee must
be for an equivalent amount,
shall remain valid until the goods
are delivered, accompanied by a
claim for advance payment.
The remaining balance of the Contract Price shall be paid to the Service Provider upon complete delivery of the requirement per lot shall be paid to the Service Provider within sixty (60) days after the date of acceptance of the Goods at the Project Site and upon submission of the documents (i) to (vii) specified in SCC for GCC Clause 6.2.
First paragraph is hereby revised, to wit; Memorandum No. 15, s. 2011, amending No. 4.5 of Annex “D” of the revised IRR of RA 9184 provides that upon submission of irrevocable letter of credit or bank guarantee issued by a Universal or Commercial Bank, advance payment not to exceed fifteen percent (15%) of the contract amount shall be allowed and paid within sixty (60) calendar days from signing of the contract. The irrevocable letter of credit or bank guarantee must be for an equivalent amount, shall remain valid until the goods are delivered, accompanied by a claim for advance payment.
Omit second paragraph which states: The remaining balance of the Contract Price shall be paid to the Service Provider upon complete delivery of the requirement per lot shall be paid to the Service Provider within sixty (60) days after the date of acceptance of the Goods at the Project Site and upon submission of the documents (i) to (vii) specified in SCC for GCC Clause 6.2.
Mcaagbay/Bid Bulletin No.1 8
Details Original Provision Provision, as amended
/clarified
GCC Clause 16.1, pages 90-91
The inspections and tests that will be conducted are:
1. The Procuring Entity shall have the option to conduct pre-delivery inspection(s) at
points of delivery or at Service Provider s premises.
2. Complete Goods/Services shall be inspected and/or tested by the Procuring Entity or its authorized representatives at the time and date of deliveries to project site(s). Goods/services delivered with defect/s or non-compliant with the required specifications shall be rejected by the Procuring Entity and
replaced by the Service Provider.
3. The Procuring Entity shall
have the option to inspect
Service Provider’s premises
covered by the contract to
monitor and assess Service
Provider’s capacity to discharge
its contractual obligations to the
Procuring Entity.
Omit the whole provision which states: The inspections and tests that will be conducted are:
1. The Procuring Entity shall have the option to conduct pre-delivery inspection(s) at points
of delivery or at Service Provider s
premises.
2. Complete Goods/Services shall
be inspected and/or tested by the Procuring Entity or its authorized representatives at the time and date of deliveries to project site(s). Goods/services delivered with defect/s or non-compliant with the required specifications shall be rejected by the Procuring Entity and replaced by the
Service Provider.
3. The Procuring Entity shall
have the option to inspect Service Provider’s premises covered by the
contract to monitor and assess
Service Provider’s capacity to
discharge its contractual obligations to the Procuring Entity.
GCC Clause 20.4, pages 90-91
No Provision for GCC Clause
20.4
Add Provision for GCC Clause 20.4 which states: In the case of a dispute between DEPED and the Service Provider, the dispute shall be resolved in accordance with Republic Act 9285 (“R.A. 9285”), otherwise known as the “Alternative Dispute Resolution Act of 2004.”
Mcaagbay/Bid Bulletin No.1 9
IV. Section VI. Schedule of Requirements
Details Original Provision Provision, as amended
/clarified
Item A. List/Description of Goods/ Services, Column for Delivery Period page 94
The service provider shall start services within seven (7) calendar days upon acceptance of the Notice to Proceed and shall render within one (1) year or upon full utilization of the approved contract amount for the project.
The service provider shall start services within seven (7) calendar days upon acceptance of the Notice to Proceed and shall render within one (1) year or upon full utilization of the approved contract amount for the project. Additional provision: ***The schedule of repair shall start on the first quarter of the year as per attached list.
Item B. Delivery Schedule, page 94
Complete delivery and comprehensive repair of vehicles shall be made within the contract duration stipulated above, from the date of receipt of the Notice to Proceed (NTP) by the Service
Provider or the date provided for such purpose indicated in the NTP.
Complete delivery and comprehensive repair of vehicles shall be made within the contract duration stipulated above, from the date of receipt of the Notice to Proceed (NTP) by the Service Provider or the date provided for such purpose indicated in the NTP. All vehicles included in the list of requirements shall be subject to initial check-up/pre-inspection on the first quarter of the year. Those vehicles perceived for major repairs are priority on the schedule of repair. Schedule of repair shall start on the date after the conduct of inspection. Vehicles for preventive maintenance/tune up shall be two (2) times of the calendar year, i.e., May 2020 and October 2020.
Mcaagbay/Bid Bulletin No.1 10
V. Section VII. Technical Specifications
Details Original Provision Provision, as amended
/clarified
Item VIII. Manner of Payment, Page 102
The method and condition of
payment to be made to the Service
Provider through the Government
disbursement procedure within
sixty (60) days from the
submission of documents under
this Contract / PO shall be as
follows:
After the conduct of repair and
preventive maintenance and
submission of applicable
documents: Amount of the
services rendered within three (3)
Months or Quarterly Basis.
1.Payment shall be made upon
the satisfactory performance and
completion of the repair and
maintenance of the service vehicles. The Service Provider
shall account for actual services
completed monthly as set forth
below: a. Billing: Service Provider shall
send bill DepEd-GSD directly, for
all services performed. Each shall
be charged to a specific vehicle
b. Billing Rates: Labor, Parts and Lubricants. End User (EU) shall
pay within 30 days of the receipt
of proper monthly billing
List of
Vehicles
Service Requirements
(Repairs) for
Diesel Engine,
Column for
Hyundai
Starex, Page 107
Hyundai Starex (SKP-701) only
require repairs of the fuel injector
1set/change oil and inner door
handle mechanism.
Repair of Hyundai Starex van is
not limited to replacement of fuel
injector and handle mechanism
and 1-time change oil activity,
considering that said van is no longer covered under warranty
period. This will also include, but
not limited to repair of
transmission assembly
VI. Section VIII. Bidding Forms, Price Schedule (For Services Offered From Within the Philippines) Page 117
The other provisions for Price Schedule are hereby revised, to wit;
1 2 3 4 5 6 7 8 9 10 Item Description Type of
Engine No. of
Vehicle units
Labor/ Service Cost
Transportation and Insurance and all
other costs incidental to delivery, per unit
Sales and other taxes payable if
Contract is awarded, per unit
Cost of Incidental Services, if
applicable, per unit
Total Price, per unit
(col 5+6+7+8)
Total Price delivered Final
Destination (col 9) x (col 4)
1
Procurement of Service Provider for the Comprehensive Repair and Maintenance of DepEd Vehicles
Diesel engine vehicles
22 units
Gasoline engine
vehicles 9 units
TOTAL
* ** The Bidder shall also provide a Breakdown of Cost per Vehicle Unit. Any format will
suffice for as long as the details are present to arrive at the Total Price.
Authorized Expenditure: Total expenditures for services performed shall not exceed
Php125,000.00 each, for 29 units of service vehicle; and Php150,000.00 each for two
(2) units of Hyundai County buses
Mcaagbay/Bid Bulletin No.1 11
All other provisions not herein modified shall remain in full force and effect.
For your information and guidance.
FOR THE BIDS AND AWARDS COMMITTEE V
(SGD)
RAMON FIEL G. ABCEDE Director IV, OIC, Office of the Assistant Secretary for Finance and Chairperson