Upload
insync2011
View
2.510
Download
1
Embed Size (px)
DESCRIPTION
Citation preview
The most comprehensive Oracle applications & technology content under one roof The most comprehensive Oracle applications & technology content under one roof
Planning & Budge-ng at QUT Berndt de Bruyn, QUT
Rick Cooper, M-‐Power Solu;ons
The most comprehensive Oracle applications & technology content under one roof
Agenda 1. QUT & Project Overview (Berndt) (10 min)
2. Product, Vendor selec;on (Berndt) (5 min)
3. Design (Rick) (10 min)
4. Demonstra;on (Rick) (10 min)
5. Lessons Learnt (Berndt) (5 min)
6. Ques;on (Berndt, Rick) (5 min)
The most comprehensive Oracle applications & technology content under one roof
QUT & Project Overview
The most comprehensive Oracle applications & technology content under one roof
Hunting Safari���
The most comprehensive Oracle applications & technology content under one roof
���
• Verify Environment/ Target���
• Confirm Objectives���
• Assemble Team, Assistance Required?���
• Select Right Equipment���
• Formulate Strategy���
Before you go hunting ...���
The most comprehensive Oracle applications & technology content under one roof
QUT overview “a University for the real world”
• Based in Brisbane
• 42,000 students
• 3 Campuses
• 400+ courses and extensive research programs
• 11,000 personnel ( 4,000 ongoing, 7,000 sessional/casual)
• $700 Million Income
• $400 Million Workforce expense
The most comprehensive Oracle applications & technology content under one roof
Complex organisa-on structure:
• 8 Facul;es • 7 divisions • 5 ins;tutes
Organisa-on hierarchy:
Facul;es/division 20 School/department 160 Centre/sec;on 350 Responsibility Centre 700
Project 16,000
Organisa-onal complexity
Organisa-on re-‐structure
The most comprehensive Oracle applications & technology content under one roof
QUT Budget Process 3 Budget rounds • Triennial
next year (by month), 2 outlier years(annual) Aug-‐Nov
• H1 Re-‐forecast Jan-‐Mar actuals, Apr-‐Dec budget Apr-‐Jun
• H2 Re-‐forecast Jan-‐Jun actuals, Jul-‐Dec budget Jul-‐Sep
The most comprehensive Oracle applications & technology content under one roof
Stakeholders
Management Accoun-ng team (7)
Budget/Finance Officers (50)
Faculty/Division Admin Officers (50)
Faculty/Division Management (20)
Corporate Finance (20)
IT Support
Internal Audit
Senior Management
The most comprehensive Oracle applications & technology content under one roof
System Environment
Budget Tool
Oracle Financials
Alesco
RFM (Excel) IPM
Input Output
Oracle Financials
Ad-hoc reports
Standard Reports
Student Load
Revenue Allocation
Fin Portal
The most comprehensive Oracle applications & technology content under one roof
Project Objec-ves • A`ain efficiency in…
-‐ Crea;ng and managing Budgets and Forecasts
-‐ Managing workforce expenses
• Improve financial business intelligence
• Obtain scenario forecas;ng capability
• Achieve standardisa;on in budge;ng processes
• Reduce the budge;ng cycle
• Working towards budge;ng by non financial informa;on e.g. FTE, EFTSL
The most comprehensive Oracle applications & technology content under one roof
Project Team QUT: • Steering Commi`ee (Finance, IT, HR, Faculty, Internal Audit) • Project manager (Full ;me) • Management Accoun;ng Team member (Full ;me) • Alesco specialist (Part ;me) • Oracle Financials specialist (Part ;me) • DBA (Part ;me) External Vendor: • Lead Consultant (Strategy, Direc;on) • Technical (Install Sofware) • Business/Applica;on (Configure/build applica;on)
The most comprehensive Oracle applications & technology content under one roof
Product & Vendor Selec-on
The most comprehensive Oracle applications & technology content under one roof
Solu-on and Vendor selec-on Thorough selec-on process by Evalua-on Group • RFO – 11 par;cipants covering every product in Enterprise Planning
• Presenta;ons – 6 par;cipants for demonstra;ons
• Site Visits – to shortlisted reference sites
• Vendor selec;on and contract nego;a;on
The most comprehensive Oracle applications & technology content under one roof
Why Hyperion Planning was chosen Product selec-on criteria
• Func;onality addressed
• Technical fit
• Integra;on with QUT systems
• Robustness (speed, stability, number of users)
• Security
• Ease of use
• Cost (sofware purchase, annual licence, cost to maintain)
The most comprehensive Oracle applications & technology content under one roof
Why M-‐Power was chosen Vendor selec-on criteria
• Capacity to deliver
• Es;mate ;me to implement
• Technical assistance during project
• Ongoing support afer project
• Impression, professionalism
• Reference sites • Business solu;on rather than IT solu;on • Ongoing commitment • Documenta;on • Deliver on-‐;me and in budget
The most comprehensive Oracle applications & technology content under one roof
Project Approach/ Design
The most comprehensive Oracle applications & technology content under one roof
Design Principles Primary Principles • Budget Tool to balance to Source Systems (Oracle Financials/ Alesco) • Dimensions follow the QUT chart of accounts • New posi;ons, cost centres, accounts refreshed to Hyperion each night • Management Accoun;ng able to manage total process
Workforce Specific Principles • Workforce cost driver Account code not C-‐level • Global values drive cost Salary scales, oncost %, EB increase • Forecast FTE, classifica;on Cost = FTE x Salary • Casual cost not by person Total hours or total cost • Not an exact science do not cater for all Alesco excep;ons
The most comprehensive Oracle applications & technology content under one roof
Core Requirements
19
• Workforce Model
• Permanent ongoing and fixed term staff
• Casual professional staff
• Sessional academic staff
• Capture of funding models outputs from Excel model via manual upload
• Profit and Loss down to cost code level of detail, aggrega;ng to total QUT
• Balance Sheet and Cashflow model for total QUT only
• Source data integra;on for financial balances and workforce related data
• Source data integra;on for metadata from Oracle Financials
• Transac;on drill down
• Repor;ng
The most comprehensive Oracle applications & technology content under one roof
Core Requirements
20
• Fast calcula;on ;mes
• Timeframe
• 5 Years of history
• Current year H1/H2 forecast
• 3 year triennial budget
• 5 year AMP and financial plan
• Write budget data back to Oracle Financials
The most comprehensive Oracle applications & technology content under one roof
Architecture ProfLoss
Employee Cost
Oracle Financials
Hyperion Applications & Databases Source Data & ETL Layer
ProfLoss
Employee
HistData
HistData
BSCash
P&L
Alesco
Presentation Layer
ODI
Meta Data & Actuals
DW
ERP Integrator(FDQM)
Meta Data & Actuals
Drill Through
Hyperion Financial Reports
Smart View(Office)
Meta Data & Actuals
Smart View(Office)
Hyperion Financial Reports
Drill Through
Budget DataBudget Data
The most comprehensive Oracle applications & technology content under one roof
Design Overview
22
Why different models:
• Best performance configura;on and database size management
• Best usability – end users enter all data into one applica;on
• Level of detail in workforce model – thousands of posi;ons/people
• Addi;onal dimension for Posi;on – allows a person to be allocated to different cost codes
• Balance Sheet and cash flow only required for total QUT posi;on
• Historical data separated into another applica;on to avoid impact on PlanQUT through detail not relevant to planning which may effect performance
The most comprehensive Oracle applications & technology content under one roof
Workforce Model
23
• By posi;on and employee for permanent ongoing and fixed term staff
• Casual professionals and sessional academics by job, not each individual
• Reliant on Alesco for providing source informa;on – salaries, allowances, market loading etc
• On-‐cost assump;ons entered into Hyperion
• Occupied posi;ons u;lise the occupants details
• Vacant posi;ons u;lise the posi;on informa;on
• Allows for new budget posi;ons
• Actual informa;on provided for FTE’s and spend by posi;on/employee for analysis
• Feeds profit and loss with cost centre level data by natural account
The most comprehensive Oracle applications & technology content under one roof
Profit & Loss Model
24
• Receives actual data from Oracle Financials
• Receives workforce forecast/budget data from workforce model
• Receives RFM data from upload
• First Phase scope is for data entry of all other revenue/costs directly to P&L • This can be expanded in later phases to have driver based capability
• Repor;ng of data can occur at various levels: • All QUT
• By Faculty/Division/School • By Program
• Data aggregates each ;me data is entered
• Ability to phase data on pre-‐defined op;ons • Ability to limit form selec;ons to ac;ve cost codes or specific ac;vi;es
The most comprehensive Oracle applications & technology content under one roof
Balance Sheet and Cash flow
25
• Total QUT only
• Movements in P&L drive BS accounts, for example deprecia;on
• Capital expenditure will be fed directly to the cash flow
• Latest actual period balances will be carried forward unless modeling exist for the account
• Addi;onal data entry required for cash flow items
The most comprehensive Oracle applications & technology content under one roof
Data Integra-on
26
• Oracle Data Integrator (ODI) used for loading data and metadata to Hyperion on a regular basis (each night)
• ODI accesses views created of source informa;on in source systems
• Most logic to reside on source systems (in views)
• ODI also runs backup processes, refreshes and calcula;ons during the night rou;ne
The most comprehensive Oracle applications & technology content under one roof
History
27
• Essbase only cube created to store the past 5 years historical financial data
• Dynamically references data in the planning applica;ons via a transparent par;;on.
• Metadata is added to the Planning applica;on and history cube
• Each night a process runs to ensure that the source databases planning applica;ons remain synchronised with the target database history database
• Calcula;ons will not be run in the HistData database and will be read only.
ProfLoss
BSCash
HistData
Historical Data
The most comprehensive Oracle applications & technology content under one roof
TCP
Server: : Finbudget01-dev (131.181.185.134)Server Platform: Microsoft Windows Server 2008 EE SP2 64BitServer CPU: 4 * Intel Xeon X5570 2.99 GHZ+Server Memory: 8 GBHard Drives: 650 GB (Example- C: 50GB & D: 600GB)Oracle EPM Components: -Essbase Server-Administration Services Client-Essbase Client-Smartview-WebLogic ServerOther Components: -Microsoft Office 2003 or 2007-Acrobat Reader 7.0 or later-Oracle SQL Developer (Database Admin Client tools)
Server: : finbudget02-dev (131.181.185.135)Server Platform: Microsoft Windows Server 2008 EE SP2 64BitServer CPU: 4 * Intel Xeon X5570 2.99 GHZ+Server Memory: 8 GBHard Drives: 350 GB (Example- C: 50GB & D: 300GB)Oracle EPM Components: -Foundation Services Managed Server (Includes EPM Workspace and Shared Services Web Applications)-Calculation Manager Web Application-Provider Services Web Application-Administration Services Web Application-Reporting and Analysis Framework Web Application-Financial Reporting Web Application-Web Analysis Web Application-Planning Web Application-Administration Services Client-Financial Reporting Studio Client-Smartview-Oracle HTTP Server-WebLogic Server
Server: finbudget03-dev (131.181.185.136)Server Platform: Microsoft Windows Server 2008 EE SP2 64BitServer CPU: 4 * Intel Xeon X5570 2.99 GHZ+Server Memory: 4 GBHard Drives: 350 GB (Example- C: 50GB & D: 300GB)Oracle EPM Components: -‐Reporting and Analysis Framework Services-‐Financial Reporting Print Server Services-‐Oracle Data Integrator (ODI)-Financial Reporting Studio Client-Administration Services Client-Essbase Client-Smartview-WebLogic ServerOther Components: -GNU Ghostscript 7.0.6--Microsoft Office 2003 or 2007-Acrobat Reader 7.0 or later
ORACLE EPM DEVELOPMENT ENVIRONMENT PLAN
TCP
Server: ORARAC-B01Components: --Oracle Database v11.2.0.1 Server & EM
TCP
TCP
Key
External Server Utilized by Oracle EPM System. DEV Server
Oracle EPM (Hyperion) Server DEV Server
Authentication Provider
SMTP Server
TCP
TCP
External Server TCP Connections to\from Oracle EPM System Servers
TCP Connection between Oracle EPM System Servers
TCP
TCP
Services Tier Servers
Web and Web Application Tier Servers
Database Tier Servers
Server: finbudget04-dev (131.181.185.137)Server Platform: Microsoft Windows Server 2008 EE SP2 64BitServer CPU: 4 * Intel Xeon X5570 2.99 GHZ+Server Memory:4 GBHard Drives: 350 GB (Example- C: 50GB & D: 300GB)Oracle EPM Components: -FDM Server-FDM Task Manager-FDM Load BalancerOther Components: --Microsoft Office 2003 or 2007-Acrobat Reader 7.0 or later-Oracle Database Client 11.2.0.1
FDM Servers
TCP
TCP TC
P
TCP
Relational Database Tier Servers
TCP
Technical Infrastructure
The most comprehensive Oracle applications & technology content under one roof
Demonstra-on
The most comprehensive Oracle applications & technology content under one roof
Lessons Learnt & the Future
The most comprehensive Oracle applications & technology content under one roof
Project Success Record • Current status Fully live for 2 months (4 since sof launch)
• Time to implement 12 months (Jun-‐10 to Jul-‐11)
• Cost 4% over budget (hardware cost under es;mated)
• Number of users 150
• Project stages
• Product/Vendor Selec;on 3 months
• Contract nego;a;on 1 month
• Specifica;on/design 1 month
• Build/test applica;on 5 months
• Go live 2 months
The most comprehensive Oracle applications & technology content under one roof
Lessons Learnt • Keep things as simple as possible
• Use skilled people for the implementa;on
• Risk management and con;ngency planning
• Plan ‘Go-‐live’ stage well
• Ensure sufficient resource to support system once live
• You cannot keep everyone happy
The most comprehensive Oracle applications & technology content under one roof
Future • Entrench Budget Tool
• Sessional cost budge;ng (student numbers driven)
• Driver based budge;ng
• Long-‐term workforce planning
• Drill back to transac;on in Oracle Financials
• Revenue modeling
The most comprehensive Oracle applications & technology content under one roof
Ques-ons