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REPORTING REQUIREMENTS FOR SCHOOL CHOICE PROGRAMS Presenters: Jean Ammel, Deputy Executive Director Independent Education and Parental Choice and Kim Ward, Program Specialist Education Information and Accountability Services June 2012. FTE Reporting for Charter School Students. - PowerPoint PPT Presentation
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REPORTING REQUIREMENTS FOR SCHOOL CHOICE
PROGRAMS
Presenters: Jean Ammel, Deputy Executive Director
Independent Education and Parental Choiceand
Kim Ward, Program SpecialistEducation Information and Accountability Services
June 2012
FTE Reporting for Charter School Students
Report students in the same manner as traditional public school students.
Section 1002.33(20)(a), Florida Statutes, requires equal access to student information systems that are used by public schools in the district in which
the charter school is located.
FTE Reporting for VirtualCharter School Students
Charter schools may offer virtual instruction to students in K-12 on a full-time basis under s.1002.33, F.S.
All FTE must be reported on a successfully completed credit basis and is limited to 1.0 unweighted FTE.
1.0 unweighted FTE shall consist of six full credit completions or the prescribed level of content that counts toward promotion to the next grade level.
Credit completions may be a combination of full-credit courses or half-credit courses.
FTE Reporting for VirtualCharter School Students, con’t.
Charter schools may offer virtual instruction to students in K-12 on a full-time basis under s.1002.33, F.S.
Students should be reported in Survey 2 & 3 with the appropriate grade level and program level codes
FTE Earned should be 0.00
Report FTE Earned in Survey 4 for all virtual charter school students
Charter Schools
Section 1002.33, Florida Statutes
2007-08 2008-09 2009-10 2010-11 2011-12
Schools 358 389 411 456 518
Districts 41 41 45 44 44
Conversion Schools
17 17 20 20 20
Public Charter SchoolsPublic Charter Schools
Student Enrollment in Charter Schools
16,120 25,98940,465
53,01667,512
82,531 92,214 98,755 105,239117,602
137,196154,780
179,940
0
50,000
100,000
150,000
200,000
Stud
ents
Scholarship Programs
Florida Tax Credit Scholarship Program
Opportunity Scholarship Program (Public)
John M. McKay Scholarship for Students with Disabilities Program
CS/CS/CS/HB 859 made the following changes
to the Florida Tax Credit program by:
Expanding eligibility, without prior year in public school attendance, to include students who are eligible to enter kindergarten through 5th grade rather than K-1
Increasing the tax credit cap amount from $140 million to $229 million for the 2012-13 fiscal year
Expanding DOE authority for site visits and the Commissioner’s authority to deny, suspend, or revoke participation of a private school for specified reasons
Florida Tax Credit Scholarship
Florida Tax Credit Scholarship
15,12317,819
21,49324,871
28,927
34,55038,375
2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12
FTC
Scho
lars
hips
FTC Scholarship Student Enrollments
Opportunity Scholarships
The Opportunity Scholarship Program allows parents to choose a higher-performing public school if their children attended or are assigned to attend a failing public school.
Opportunity Scholarships
HB 7127 redefined a “failing school” so thoseeligible to receive an Opportunity Scholarship forthe 2012-13 school year are:
Students who attended a public school the year in which the school received its third consecutive D, or one F, or
Students who were in attendance elsewhere in the Florida public school system during the previous year and are assigned to the failing school for the next school year.
Districts should report these students using “F” as the transfer indicator.
Opportunity Scholarships
New State Board of Education Rule 6A-6.0950, FAC Section 1002.38(4), F.S., authorizes DOE to adopt rules to
implement the OSP program and to provide penalties for noncompliance
The proposed rule outlines deadlines by which districts must notify parents of their option for an Opportunity Scholarship and subsequently submit documentation to DOE of that notification including the number of requests and the number of students placed.
The rule is scheduled for final approval by the State Board of Education at the May 10, 2012 meeting.
McKay Scholarships Program
Who is eligible?
Students who were enrolled and reported by a school district for funding during the preceding October and February FTE surveys, and
Students who have a current Individualized Education Plan, or
Students who have a 504 accommodation plan that is valid for more than 6 months
McKay Scholarship Program
970
5,013
9,130
13,739 15,910
17,300 18,273 19,852 20,530 20,926 22,198
24,194
-
5,000
10,000
15,000
20,000
25,000
Stud
ent
Enro
llmen
t
Student Participation in the McKay Scholarship Program
McKay Payments
Scholarship Program Payment Periods
Payment Date Payment PeriodSeptember 1 July 1 to Sept 30November 1 Oct 1 to Dec 31February 1 Jan 1 to Feb 29April 1 Mar 1 to June 30
Downloadable District Excel File
Contains all McKay students for the current school year
Identifies: Number of payments each student has
received Current private school the student is
attending Eligibility status Year they entered program
Downloadable District Excel File(continued)
Identifies (continued):
Parent / Guardian contact information
Current status (enrolled, unregistered, transfer to, or withdrawn)
Uses:
Reconciliation of payment
Projection of payment
Downloadable District Excel File
McKay Prepayment Verification File
Submit the McKay Prepayment Verification File format for reporting periods:
• Survey A - August
• Survey B - October
• Survey C - January
• Survey D - March
McKay Prepayment Verification File
Procedures for Submitting the File
INITIAL dataset will be provided to the districts:
DSPxx.GQ.F70561.Yyyyys
Districts review the file, add proper dates and return batch update file:
DSPxx.GQ.F70571.Yyyyys
McKay Prepayment Verification File
District will never send an initial file – only one or more batch update files.
There is no transaction code because no records will be added or deleted from the McKay Prepayment Verification data base table.
McKay Prepayment Verification File
All Zeros In The Date Fields
ONLY ENTER: Entry (Re-entry) Date OR Withdrawal Date
Districts must enter either dates (NOT BOTH)
McKay Prepayment Verification File
Enroll Date:
If the student is currently enrolled in public school please enter the most recent date of enrollment into the district.
Withdrawal Date:
If the student is not enrolled in public school please enter the date the student withdrew from the district.
All NinesFor students who never enrolled in the school
district all nines (99999999) should be entered in both the Entry (Re-entry) Date and The Withdrawal Date fields.
• This situation occurs most often with students in military families.
The McKay format contains the element “Military Family Student”, which will assist districts in identifying and correctly reporting these students.
McKay Prepayment Verification File
McKay Prepayment Verification File
Batch Update Files
Continue to send batch update files until all students have appropriate dates (or 99999999) on all records.
Only the records with changes need to be sent.
McKay Prepayment Verification File
Edits and Reports
• Incorrect dates in the date fields are rejected.• Date fields must be in the MMDDYYYY format• The date must be valid date greater than May 1, 2000
• There should only be one valid Entry (Re-entry) Date or Withdrawal Date, or both dates may be 99999999. If both date fields are filled with valid dates, the record is rejected.
McKay Prepayment Verification File
Error File and Report
Automatically generated the morning after submission of batch file:
• Error File:
(DPSxx.GQ.F71061.Yyyyys)
• Error Report: (DPSxx.GQ.F71077.Yyyyys)
McKay Prepayment Verification File
Additional ReportsAutomatically generated each time a batch
update is run:• F705710 – records in the file format
reflecting current information on the Data Base.
• F71069 – file of all students with zeroes in both date fields. (Students that still need to be updated)
McKay Payment File
Files are posted quarterly on NWRDC:September, November, February and April
• September/November – Survey 2
• February/April – Survey 3
McKay Payment File
Dataset Names
DPSxx.GQ.F70581.Yyyyy2 for payment/survey A
DPSxx.GQ.F70582.Yyyyy2 for payment/survey B
DPSxx.GQ.F70581.Yyyyy3 for payment/survey C
DPSxx.GQ.F70582.Yyyyy3 for payment/survey D
Reporting McKay Students for Surveys 2 and 3
Formats Required: Student Demographic Information
District Number, Current Enrollment – Use reporting district number.
District Number, Current Instruction/Service – Use reporting district number.
School Number, Current Enrollment – Use school number 3518
Reporting McKay Students for Surveys 2 and 3
Student Course Schedule School Number, Current Enrollment – school number
3518. School Number, Current Instruction – Always use
private school number. Course Number – 2222222. FEFP Program Number – Use 111-113 for base
program with ESE services, and 254-255 for ESE. Use 101-103, 130 and 300 for students with a 504 plan.
Reporting McKay Students for Surveys 2 and 3
Important Notes
If a student is not in membership during survey week you still must report that student if they are in the payment file.
If a student shows up in one payment file but not the second payment file you still must report that student for FTE for a survey period.
McKay FTE ReportTo Assist in efforts to verify data for McKay
Scholarship student FTE
• F71138 lists McKay students who are on the McKay Payment files but who do not have a matching Student Course record and have no FTE reported.
• F71139 lists McKay students who have a Student Course record but who are not on the McKay Payment files. (These students should be deleted from the student data base)
Reporting McKay FTE
FTE General Instructions – Appendix D
McKay Scholarship Program TAP: http://www.fldoe.org/eias/dataweb/tech/mckay.pdf
Districts must REPORT!!!!!
Whether or not you report these students for FTE, funds will be
deducted from your FEFP if,
A student is eligible to participate in the McKay Scholarship Program,
and
The student attends an approved private school and meets requirements for payment.
Contact InformationOffice of Independent Education and Parental Choice
Jean Ammel, Deputy Executive Director
(850) 245-0502
Education Information Services
Kim Ward
(850) 245-9054