Reporting Industry Certifications and Career & Professional Academies

Tara GoodmanTara McLarnon

Division of Career and Adult Education

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Purposes for Reporting Industry Certifications

CAPE ActFlorida Education Finance Program

(FEFP)School Grades – Accelerated

CourseworkCarl D. Perkins Career and Technical

Education Act◦Technical Skill Attainment Requirements

2012 Legislative ChangesHB7059Strategic Plan- changed from a five year to

three year planCareer-themed course

◦Each district shall offer at least two CTCs◦ Industry certifications earned in a CTC may

qualify for the additional FEFP funding◦A registration window for CTCs will open in the

fall after academy registrationPerformance criteria- amended the

requirements for an academy or CTC that fall below a 50% passage rate

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2012 Legislative Changes

HB7059SBE required to adopt a list of

middle school science, technology, engineering and mathematics (STEM) certifications

Districts will receive FEFP funding for students earning middle school STEM certifications upon promotion to high school

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2011 Legislative Changes- WeightsRequire SBE to adopt weights for each industry

certification◦ Three weights: 0.1, 0.2, or 0.3◦ Criteria must be based 50 percent on rigor and 50

percent on employment value◦ Rigor = number of instructional hours, plus work

experience hours, with bonus for certifications with a statewide articulation agreement

◦ Employment Value = average annual openings, growth rate, and entry wage for the primary occupation linked to the certification

◦ Calculation will be specified in the SBE rule for the industry certification process

◦ Weights only apply to Industry Certification Funding List certifications.

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2011 Legislative Changes- Middle Schools

Middle schools (s. 1003.4935, F.S.)◦Creation of middle school career and

professional academies◦ Inclusion of industry certifications earned in

middle school in the school grades calculation beginning with school grades for 2012-13.

◦ Inclusion of industry certifications earned in middle school in the FEFP calculation when the student graduates

◦Required components differ from high school career and professional academies

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Key Florida Statutes for Career and Professional Academiess. 1003.492, F.S. – Industry

Certified Career Education Programs◦Authority for the State Board of Education Rule (Rule 6A-6.0573, F.A.C.)

◦Requires the Department to collect student achievement and performance data in industry-certified career education programs Annual report required by December

31 2010-11 Report: http://www.fldoe.org/workforce/pdf/capepr1011.pdf

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Key Florida Statutes for Career and Professional Academiess. 1003.493, F.S. – Career and

Professional Academies◦A "career and professional academy" is a research-based program that integrates a rigorous academic curriculum with an industry-specific curriculum aligned directly to priority workforce needs established by the regional workforce board.

◦7 required elements in the law that define a career and professional academy and career-themed course.

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Key Florida Statutes for Career and Professional Academiess. 1011.62(1)(o) – Calculation of additional full-

time equivalence membership based on certification of successful completion of a career-themed course or industry-certified career and professional academy pursuant to s. 1003.492◦ Student eligibility for additional FTE is based on the

following: Enrollment in a registered career and professional academy

or a career-themed course Completion of a certification on the approved list Receipt of standard high school diploma, or promotion to

ninth grade for student earning a STEM Middle School Certification

◦ Students earning certification through dual enrollment are not eligible for the additional FTE calculation.

◦ Each certification will be weighted 0.1, 0.2, or 0.3. Middle School STEM certifications will be weighted 0.1

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State Board Rule - 6A-6.0573 Will be revised in Fall 2012 to conform

with new statutory requirementsIncludes the formula for the calculation of

weights for each industry certificationWill include a middle school STEM list of

eligible certifications

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“The Lists”Comprehensive Industry Certification List

Industry Certification Funding List

Middle School STEMPerkins IV Technical Skill Attainment Inventory (Secondary Programs)

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Comprehensive Industry Certification ListDepartment of Economic Opportunity(DEO)

creates and maintains comprehensive list of highest and best industry-recognized certifications.

Must be approved by Workforce Florida, Inc. Includes certifications that may not be earned

by students at the secondary level, although the student may take introductory coursework leading to the certification

Additional industry certifications may be recommended to the Department of Economic Opportunity or Workforce Florida, Inc. by regional workforce boards and career and professional academies.

Serves as the basis for the annual “Industry Certification Funding List”

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Timeline for Comprehensive Industry Certification List

Time Frame Activity for 2013-14 Comprehensive List

August 2012 – September 2012

WFI opens a submission window of requests to the 2013-14 comprehensive List

October – November 2012

WFI, AWI and DOE staff conduct research on submissions received by WFI

December 2012 – January 2013

WFI, AWI, and DOE finalize their recommendations to the State Workforce Board

February 2013 The State Workforce Board adopts the 2013-14 Comprehensive Industry Certification List

March 1, 2013 WFI posts the final 2013-14 Comprehensive Industry Certification List

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Industry Certification Funding ListCreated by the Division of Career and

Adult EducationApproved by the State Board of

Education each yearFor inclusion:

◦ The certification shall be on the “Comprehensive Industry Certification List.”

◦ The certification shall be achievable by secondary students.

◦ The certification shall require a minimum of 150 hours of instruction.

◦ The certification shall have been offered for at least one year in a school district. (This requirement may be waived by the Commissioner of Education.)

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Timeline for Industry Certification Funding List

Time Frame Activity for 2012-13 Funding List

March 1, 2012 WFI posts the final 2012-13 Comprehensive Industry Certification List

March 5, 2012 DOE distributes a preliminary 2012-13 Industry Certification Funding List

March 5, 2012 to April 1, 2012

DOE has an open submission window during which districts may submit requests for additions to the funding list.

April 1 to May 15, 2012

DOE staff review the requests to confirm that all of the required criteria are met.

Summer/Fall 2012

State Board of Education adopts the 2012-13 Industry Certification Funding List

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Middle School STEM ListCreated by the Division of Career

and Adult Education in collaboration with Department of Economic Opportunity and Workforce Florida, Inc.

Approved by the State Board of Education each year

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Timeline for Middle School STEM List

Time Frame Activity for 2012-13 Middle School STEM List List

Summer 2012 DOE staff work with DEO and Workforce Florida to develop criteria for inclusion on the list

Summer 2012 DOE distributes a preliminary 2012-13 Middle School STEM List

Fall 2012 DOE has an open submission window during which districts may submit requests for additions to the Middle School STEM list.

Fall 2012 DOE staff review the requests to confirm that all of the required criteria are met.

Fall 2012 State Board of Education adopts the 2012-13 Middle School STEM List

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Registered AcademiesDistricts are required to annually register the

career and professional academies that meet the requirements of s. 1003.493, F.S.

Registration window is between July 15 and September 15 for High School academies and September 16 to October 15 for Middle School academies.

Superintendents certify that each registered academy meets all of the requirements in statute.

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Registered Academies

• Registration process creates a 3-digit identifier for the academy– This identifier is used to identify

students enrolled in the academy and reported in Surveys 2, 3, and 5

• Academies must be re-registered each year.

• Eligibility for funding is limited to academies registered with the DOE under s. 1011.62(1)(o), F.S.

Career Themed CourseHB 7059 amended 1003.493 to include career-

themed coursesCareer-themed course (CTC) is a course, or a

course in a series of courses, that leads to an industry certification identified in the Industry Certification Funding List. CTC’s have industry-specific curriculum aligned directly to priority workforce needs established by regional workforce boards or DEO.

Districts shall offer at least two CTC’s. CTC’s must meet the same criteria as a CAPE

academy.

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Career Themed Course Registration

Districts are required to annually register career-themed courses that meet the requirements of s. 1003.493, F.S.

Registration window will be in the fall through a separate process than CAPE academy registration

Superintendents certify that each CTC meets all of the requirements in statute.

Career-themed courses may be any course in the course code directory.

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Eligibility for add-on FTE under S. 1011.62(1)(o)Student must have:

◦Been enrolled in a registered CAPE academy or Career-Themed Course and earned a certification on the Funding List.

◦Graduated with a standard diploma*.

* Students who earn a middle school STEM certification will be eligible for the add-on FTE upon the promotion to ninth grade.

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Performance Criteria The performance criteria was

changed in 2012 legislation (HB7059)

If the passage rate on an industry certification examination that is associated with the career and professional academy or a career-themed course falls below 50 percent, the 3-year strategic plan must be amended to include specific strategies to improve the passage rate of the academy or career-themed course.

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Data Reporting Cycle 2011-12Survey

Survey 2, October 2011

Report students enrolled in career and professional academies

Career and Professional Academy Identifier

Survey 3, February 2012

Report students enrolled in career and professional academies

Career and Professional Academy Identifier

Survey 5, August 2012 to February 2013*

Report students enrolled in career and professional academies (Two formats: Federal/State Indicator & CTE Student Course)

Career and Professional Academy Identifier

Report industry certifications earned and attempted

Industry Certification IdentifierIndustry Certification Outcome

24* Typically the CAPE report and the calculation of school grades is based on data reported on Survey 5 as of October 2012 .

Middle School Academies begin reporting

Issue 1: Reporting Students Enrolled in Career and Professional Academies (Surveys 2, 3, and 5)Data on students in a registered

career and professional academy is reported on the Federal/State Indicator Status format for Surveys 2, 3, and 5 and CTE Course Schedule Format for Survey 5 for students attempting an industry certification, using the Career and Professional Academy Identifier element.◦ However, the primary source for

enrollment data is the Federal State Indicator Status format.

◦ For industry certifications, districts will have until the final close date for Survey 5 to update these records. For example, in the 2010-11 reporting cycle, Survey 5 was closed on February 29, 2012. The survey period dates are approved and published by the Department on an annual basis.

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Issue 2: Reporting Academy Students Attempting to Earn Industry Certifications (Survey 5)Data on industry certifications is reported

on the Career and Technical Education (CTE) Student Course Schedule format, Survey 5

Districts must report on all industry certifications taken, including those which a student did not successfully complete.

Elements that must be reported: ◦ Career and Professional Academy Identifier◦ Industry Certification Identifier◦ Industry Certification Outcome

The academy identifier is only reported if the students attempted an industry certification.

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Issue 2: Reporting Academy Students Attempting to Earn Industry Certifications (Survey 5)Up to two certifications can be

reported linked to a single course.For dually enrolled students,

certification can be reported by linking to a postsecondary course number.

Career and Professional Academy Identifier must be reported on the CTE Student Course Format for students earning industry certifications in an academy

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Issue 3: Reporting Students Attempting to Earn Industry Certifications in Career-Themed Courses (Survey 5)Districts will provide a list of career-

themed courses (CTC) to the Department on an annual basis.

Any course for secondary students can be a CTC (even if it is not a career education course).

If a student attempts an industry certification in a course designated by a district as meeting the statutory requirements for a career-themed course, then the identifier and outcome should be reported on the CTE Students Course Schedule format, Survey 5.

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Issue 3: Reporting Students Attempting to Earn Industry Certifications in Career-Themed Courses (Survey 5)If the CTC in which the certification

was earned is not part of a career education program, then:◦Certifications should be reported using

all zeros for the Program Code field.◦No matching CTE Teacher Course record

required.

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Issue 4: Reporting certifications for students who are not participating in career education or CAPE (not in an academy or career-themed course, and not in a career education course)The secondary course number should be

reported for these studentsThese certifications should be reported using

all zeros for the Program Code fieldNo matching CTE Teacher Course record is

requiredThese certifications will not be included in the

funding calculation in 1011.62(1)(o), F.S., but may count for school grades◦ All certifications reported may count for the high

school grades calculation.◦ See technical assistance on the school grades

calculation here: http://schoolgrades.fldoe.org/

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Issue 5: Reporting industry certifications during the year in which the student took the courseworkIn most cases, the industry

certification must be reported in the year in which the student took the coursework that lead to the industry certification.

For calculation of funding under s. 1011.62(1)(o), the Department will check all standard diploma graduates against a multi-year file of students earning industry certifications while in an academy.

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Issue 6: Prior year reporting in limited circumstancesDistricts may report certifications earned

during the prior reporting year, in cases where the certification could not have been earned by the end of the update period. ◦Example: Student had to be 18 to earn

the certification and the18th birthday fell after the standard update period.

◦This method cannot be used to correct data reporting errors.

District may report prior year by using the following elements:◦School Year – Record Submission

element equals current reporting year.◦School Year – Course Taken element

equals the prior year. 32

Other Reporting IssuesCertifications should be reported in the year that they were

earned.Students should not be reported with the same industry

certification identifier more than once in the survey. The outcome reported should be the final outcome for the reporting year.

For a student earning an industry certification in a prior year (value of “P” on industry certification outcome), the student may not be reported with that same industry certification identifier in a subsequent reporting year.◦ For example, ADOBE012 - This certification often has software

updates and new version of the software and subsequent exams are released. If a student earned the ADOBE012 certification in 2011-12, the student may not be reported as attempting or earning that industry certification in any following year.

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Other Reporting IssuesFor certifications or assessments with work

experience requirements, an industry certification identifier may be reported as an attempt when all exams have been taken and any requirements other than work experience are satisfied (i.e., report valid identifier on Industry Certification Identifier element and outcome of "F" on the Industry Certification Outcome element). ◦ Students may not be reported with an “F” for two

consecutive years if the only certification requirement outstanding is the work experience.

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Data Reports Available to DistrictsF71102 - Provides a list of students

who were included in the calculation for the industry certification add-on FTE (s. 1011.62(1)(o), F.S.

This report is run for the 3rd and 4th

FEFP calculationYour district MIS staff have the

capability to access this report.http://www.fldoe.org/workforce/pdf/In

dustryCertificationFEFP-3rdCalc.pdf

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Data Reports Available to DistrictsReport No ContentF71015 Career and Professional Academies EnrollmentF71016  Industry Certification by Academy, Grade, and

SchoolF71017 Industry Certification Eligible for CAPEF71018 Career and Professional Academy MembershipF71081 Career and Professional Academy Enrollment by

GradeF71082 Industry Certification by Academy and GradeF71166 Perkins Eligible Industry Certification (includes

non-CAPE exams)F71171 CAPE Industry Certification by School and Grade

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Screen Shots

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Screen Shots

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Data ValidationThe Division of Career and Adult

Education sends academy enrollment and industry certifications reports to districts at the end of each Survey period to ensure that program staff are aware of the information that has been reported

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Web Resources DOE Website – CAPE Act

http://www.fldoe.org/workforce/fcpea/default.asp◦ Industry Certification Funding Lists and Career and

Professional Academy registration site are available here.

Workforce Florida, Inc- Comprehensive Industry Certification List

http://www.workforceflorida.com/PrioritiesInitiatives/EducationalInitiatives/cape.php Comprehensive Industry Certification List is available

here.

Carl D. Perkins Technical Skill Attainment Inventories

http://www.fldoe.org/workforce/perkins/perkins_resources.asp◦ See Header for Secondary and Postsecondary

Technical Skill Attainment Inventory◦ This information is also posted in Appendix Z

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Technical Assistance Paper: Florida Career and Professional Education Act

http://www.fldoe.org/workforce/pdf/CAPE-Act-TechAssist.pdf Statewide Memorandum on Industry

Certification Data Reporting (2011-12 memo)http://www.fldoe.org/workforce/pdf/IndustryCertificationDataReporting.pdfhttp://www.fldoe.org/workforce/pdf/IndustryCertificationDataReporting-Attachment.pdf

6A-6.0573, F.A.C.-- Industry Certification Process

https://www.flrules.org/gateway/readFile.asp?sid=0&tid=7490357&type=1&file=6A-6.0573.doc Industry Certification Descriptions

https://app1.fldoe.org/WEIndCert/Default.aspx

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Web Resources

Key Contacts Tara Goodman, Division of Career and Adult

Education Email: Tara.Goodman@fldoe.org Phone: 850-245-9001

Tara McLarnon, Division of Career and Adult Education Email: Tara.McLarnon@fldoe.org Phone: 850-245-9005

Sarah Underwood Email: Sarah.Underwood@fldoe.org Phone: 850-245-9078

Ed Croft Email: Ed.Croft@fldoe.org Phone: 850-245-0429

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