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Reporting and Recording Dual Credits using Trillium
June 16, 2015
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Key documents
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Categories of Dual Credits
• Team-taught• College-delivered
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Dual Credit Policy page 7
Team-Taught Dual Credit Courses
• Closely matched college or apprenticeship and secondary curriculum content
• Taught by both a college professor or instructor and a secondary school teacher.
• No maximum number of credits• Could be any Ontario curriculum course,
including compulsory courses4(Dual Credit Policy p. 8)
Team-taught Dual Credit Courses
• Assessment and evaluation of the Ontario curriculum course is done by the secondary school teacher
• Growing Success applies
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(Dual Credit Policy p. 19)
Team-taught Dual Credit Courses• Credit for the secondary school course is
recorded on the OST using the code for the secondary school Ontario curriculum course.
• The term dual credit appears in parentheses. “T” appears in the Note column
• Credit for the college course is recorded on a college record. 6
(Dual Credit Policy p. 15)
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The Ontario Student Transcript Manual, 2013
(See sample 9, page 36)
College-delivered dual credits
• Students take a college course or Level 1 apprenticeship program.
• College courses do not need to have any connection to Ontario curriculum courses
• Credit is recorded on the college record using college course codes
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(Dual Credit Policy p.7)
College-delivered dual credits• Credit is also recorded on the OST using a
special dual credit course code assigned by the Ministry of Education.
• Codes end with “4T” for college courses, “4Y” for level 1 apprenticeship
• Be sure to select the right college.• The same code may be used by more
than one college. The passing grade may vary 9
College-delivered dual credits• For college courses, selecting the correct
code will ensure that the name of the college, the college course title and the college course code appear correctly on the OST.
• The correct passing grade will be assigned• Students must achieve that passing grade
in order to earn credit 10
(Dual Credit Policy p. 15)
(Dual Credit Policy p. 19)
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Dual Credit Course Codes for use in Approved School/College/Work Initiative (SCWI) Programs 2014-2015
Ministry Course Code
Ministry Course Title College Course TitleCredit Value
Passing Grade
TLA4Y Welding DURHAM C: Welding 456A 3.00 70TLA4Y Welding LAMBTON C: Welding 456A 3.00 63TLA4Y Welding LEVEL 1 APP A: Welding 456A 3.00 60TLA4T Welding CONESTOGA C: Exploring Welding Basics WELD1880 1.00 50TLA4T Welding GEORGE BROWN C: Welding Arts 6011/6018 1.00 60TLA4T Welding NORTHERN C: Welding I WE1092 0.50 50TLA4T Welding SAULT C: Welding WLD121 0.50 50
HBB4T Introduction to Psychology CONFEDERATION C: Introduction to Psychology PY 199 1.00 50HBB4T Introduction to Psychology DURHAM C: Introduction to Psychology – An Applied Science GNED1106 1.00 50HBB4T Introduction to Psychology FLEMING C: Introduction to Psychology SOCI36 1.00 50HBB4T Introduction to Psychology GEORGE BROWN C: Introduction to Psychology GSSC 1105 1.00 50HBB4T Introduction to Psychology MOHAWK C: Introductory Psychology PSYC SS156 1.00 50HBB4T Introduction to Psychology NORTHERN C: Introduction to Pyschology PS1004 1.00 50HBB4T Introduction to Psychology SAULT C: Introduction to Psychology PSY102 1.00 50HBB4T Introduction to Psychology SENECA C: Introduction to Psychology PSY100 1.00 50HBB4T Introduction to Psychology ST. CLAIR C: Basic Psychology SSC160G 1.00 50HBB4T Introduction to Psychology ST. LAWRENCE C: Introductory Psychology GENE38 1.00 50
College-Delivered Dual Credit Course Codes
Same course code, but different colleges
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The Ontario Student Transcript Manual, 2013
See sample 9, page 36
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DateYear Month
Course Grade
Course Title Course Code
Percentage Grade
Credit Compulsory Note
2013 06 12 CONESTOGA C: Basic Camera Theory DMED1370
TGL4T 74 1.00
2014 06 12 CONESTOGA C: Basic Design B ARTS1010
AEF4T 50 0
OST Showing College-delivered College Course
The passing grade for AEF4T at Conestoga is 55%. Since the student did not achieve that grade, he does not receive a credit, even though his mark is above 50%.
College-delivered dual credits• For level 1 apprenticeship courses, the
name of the college does not appear on the OST.
• “Level 1 App” followed by the TCU name of the apprenticeship and the TCU code
• The default passing grade is 60%• If the passing grade is not 60%, users
must select the appropriate college title 14(Dual Credit Policy p. 15)
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When the course is added, a check is done to see if more than one description exists for the course code. If it does, then a box appears to the right of the course code. The user can open the drop down list and select whichever course description is valid.
A Dual Credit College-Delivered College Course
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A Dual Credit Class With No Educator Assigned
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A Dual Credit Class with a Teacher Assigned
College-delivered dual credits• Level 1 apprenticeship courses are all
multiple-credit courses• If students do not successfully complete
the entire program, partial credit can be granted. The college instructor and the dual credit teacher would jointly make that decision
• The word “partial” appears on the OST after the name of the Level 1 program
(OST manual p. 11) 18
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DateYear Month
Course Grade
Course Title Course Code
Percentage Grade
Credit Compulsory Note
2013 06 12 LEVEL 1 APP A: Cook 415A (Partial) TKA4Y 74 1.50
2014 06 12 LEVEL 1 APP A: Carpentry 403A TSA4Y 80 2.00
OST Showing College-delivered Level 1 Apprenticeship
TKA4Y has a value of 3 credits. This student did not successfully complete the program but was awarded 1.5 credits. Note that “partial” appears after the Course Title.
TSA4Y has a value of 2 credits. The student successfully completed the Level 1 program.
College-delivered dual credits
• Maximum of 4 can count as optional credits towards the OSSD
• External music credits are included in the 4 credit maximum
• Assessment and evaluation are the responsibility of the college instructor
• Growing Success does not apply 20
(Dual Credit Policy p. 8)
(Dual Credit Policy p. 19)
College-delivered dual credits
• If a student earns more than 4, only 4 will show on the OST; all will show on the provincial report card.
• The process is outlined on page 12 of the OST manual
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Reporting through Class Enrolment
• College-delivered dual credit classes can be created without an educator if necessary
• Ensures consistency of report card, OST, transmission to OCAS and OUAC
• Allows tracking of credits earned vs credits attempted
• Courses count towards student’s FTE 22
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Dual Credit Placeholder Code
• Select either the OOO4X or YYY4X option from the dropdown list • Uncheck the credit flag
Reporting through Other Credits
• Courses could be missed in transmissions to OCAS
• Doesn’t generate dual credit teacher funding through the GSN
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25Dual Credit manually entered in the Transcript
Information window in Add Course/Section
Reporting through Other Credits
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• “Final Mark” field must be entered
• “Attempted Credit” and “Earned Credit” fields in the Course tab must be verified to make sure that the correct value is entered.
Reporting through Other Credits
Resources
• Webinar will be posted on scwi.ca and on osca.ca
• Dual Credit Programs 2013• Ontario Student Transcript Manual 2013
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Questions?
Phil Hedges, Ministry of Education
[email protected] 416-326-5988
Sonja Vandermeer, School College Work Initiative
[email protected] 705-328-435328
