REPORT WRITING/OR, DR, AND 2823

REPORT WRITING/OR, DR, AND 2823

• PURPOSE: To define procedures for reporting incidents

• APPLICABILITY: Applies to all assigned, attached and operationally controlled personnel

• MISSION: To report incidents

REPORT WRITING/OR, DR, AND 2823

• PRE-TEST

REPORT WRITING/OR,DR, AND 2823

• Why is discipline important?

REPORT WRITING/OR,DR, AND 2823

• What correction options do you have?– On-the-spot corrections– Domicile Entries– Observation Reports– Disciplinary Reports– Discipline and Adjustment Boards

REPORT WRITING/OR,DR, AND 2823

• On-the-Spot Corrections– minor violations of simple facility rules when

inmate was unaware or does not repeat regularly

REPORT WRITING/OR,DR, AND 2823

• Domicile Entries (DEs)– minor infractions which require a greater

degree of correction than a verbal on-the-spot correction

– maintained in the inmate’s living area– Guards discretion whether a DE should be used

in lieu of a Disciplinary Report

REPORT WRITING/OR,DR, AND 2823

• Observation Report– Used to report a significant event which may

impact the operation or security of the facility– May be positive or negative reports about

inmates, especially health and welfare of the inmates

– Reports must contain as much information as possible about the incident

– Forwarded to the Guard Commander

REPORT WRITING/OR,DR, AND 2823

• Disciplinary Report– Used to report inmate’s violations of facility

rules and/or UCMJ– Report must contain as much information about

the infraction as possible to include a DD Form 2823, Sworn Statement, by issuing cadre member and by cadre witnesses to the incident

– Forwarded to the Guard Commander

REPORT WRITING/OR,DR, AND 2823

• DA FORM 2823/Sworn Statement– Used in conjunction with a Disciplinary Report– Used to record the facts of an incident– Used to record thoughts and impressions as

well.

REPORT WRITING/OR,DR, AND 2823

• Completing REPORT WRITING/OR,DR, AND 2823

REPORT WRITING/OR,DR, AND 2823

• Who?– Subject of the report– Suspects– Witnesses– Other cadre

REPORT WRITING/OR,DR, AND 2823

• When?– Time and date of the incident – Use approximate time period if the exact time is

unknown

REPORT WRITING/OR,DR, AND 2823

• Where?– The exact location of the incident– Be specific

REPORT WRITING/OR,DR, AND 2823

• What?– Incident Report: the charges– Observation Report: type of observation

REPORT WRITING/OR,DR, AND 2823

• How?– Describe how the incident happened, if known.– If hearsay is used, identify it as such.

REPORT WRITING/OR,DR, AND 2823

• Why?– Did the inmate/detainee say why he/she did

something?– Did a witness say why the inmate took a

particular action?

REPORT WRITING/OR,DR, AND 2823

• Practical Example with Handout– Scenario #1: You are the D-Block guard and

you note that an inmate has not eaten his meal for breakfast and lunch

– Scenario #2: You are the A-Block guard and you observe one inmate hit another inmate

REPORT WRITING/OR, DR, AND 2823

• POST-TEST

REPORT WRITING/OR,DR, AND 2823

• Summary– Discipline– Correction Options– How to complete REPORT WRITING/OR,DR,

AND 2823