Report writing

04/08/23 1" Teaching is an art". Rajeev Ranjan











Informational

•Inform or instruct – present information• Reader sees the details of events, activities or conditions.• No analysis of the situation, no conclusion, no recommendations.


Analytical

•Written to solve problems• Information is analyzed.• Conclusions are drawn and recommendations are made


•Persuasive

•An extension of analytical reports: main focus is to sell an idea, a service, or product.• Proposals are the most common type.


•Difference between Reports and Correspondence

Reports usually have a more diverse audience, more than one purpose and more detailed information.


Report PurposePeriodic Operating Reports

To monitor and control production, sales, shipping, service, etc.

Situational Report To describe one-time events, such as trips,conferences, and seminars.

Investigative/Informational

To examine problems and supply facts – with little analysis.

Feasibility To analyze problems and predict whether alternatives will be practical or advisable.



Research Studies

Proposals

Compliance

Justification/Recommendation

News Report

04/08/23 " Teaching is an art". Rajeev Ranjan 18




When describing trends and changes

There has been a :-•sharp fall in------------------•gradual decline----------------•steady rise-----------------------•steep rise •--has dropped sharply•--gradually declined•--risen steadily •---risen steeply•---has leveled off at---


Example:-

IOC net loss at record rs. 22,451 million Bleeding Now. Under Selling fuels, Rupees depreciation, maul refiner’s numbers TOI CorrespondentR RanjanNew Delhi: Pushed by soaring global crude oil prices and pulled by government pressures that have led to selling well below costs, state –run Indian Oil Corporation on Thursday posted its biggest quarterly loss ever at 22, 451 crore in the first quarter of the current fiscal against a loss of 3, 719 crore last year. The increase in the loss is because the current quarter for any Indian Company, which suffered as the government, non –receipt of subsidy and depreciation of the rupee against dollar “said Rs Butola, chairman and managing director. (Reason)While global crude prices continue to rule above the $100 barrel mark----------------------------(fiscal against a loss) ----------- Comparison(because)_________________ Reason (while)-------------------------------Connector


When making projection

•It is forecast that approx------•It is projected that approximately---------•I would predict that approximately---------•Present trends indicate that approximately-------•----is forecast to reach approx ------------in-•----is projected to reach approx---in-------


When making recommendations

I recommend that ------I urge that--------------I propose that It is proposed that -----------------------It is recommended that -----------------My recommendation is that -------------- My proposal is that ----------------------


To express frequency

Most of the time ...Frequently ...Occasionally ...Often ...At times ...


To express proportion When expressing probability

Most ...Many ...The majority of ...A large number of ...A small number of ...Very few ...Only a few ...

It is probable that -------------------------------Most likely-----------------------------------------The probability is that


To express comparison and contrast

compared with ...On the other hand, ...In contrast, ...By comparison, ...... however, ...... in comparison with


Formal Report Language

On June 20th, 2004, I had to have a look at complaints about the time‐keeping of the guys inthe general office. To get some information I had a chat with each of the 12 workersconcerned, and watched out for their time of arrival over a two‐week period.


Suggested Answer

On June 20th, 2004, I had to have a look at complaints about the time‐keeping of the guys in the general office. To get some information I had a chat with each of the 12 workers concerned, and watched out for their time of arrival over a two‐week period.

(Suggested answers: investigated, punctuality, staff, obtain, conducted interviews,employees, noted)




Rajeev Ranjan B.Ed(English), PGDTE & Psy. Counselor English and Foreign Languages University, Hyderabad Email .Id : [email protected]


mailto:[email protected]

• http://1.bp.blogspot.com/cartoon_owl_sitting_on_a_book_T.png• http://janraeaguilos.blog.com/files/2011/11/writing_cartoon_3.jpg• http://en.wikipedia.org/wiki/Report• http://www.teachingenglish.org.uk• www.rmit.edu.au/studyandlearningcentre/February 2008• Henry, Alex, & Roseberry, Robert L. (2001). Help Yourself to English in the Business School.• (2nd ed.). Ashhurst, N.Z.• AS Hornby. (2005). Oxford Advanced Learner’s Dictionary of Current English ,7 th Edition

• English Course Communicative MCB(Page 200) , Revised Edition April 2011• Gerson, Sharon and Gerson, Steven (2005). Technical Writing: Process and Product. Prentice

Hall. ISBN 0-13-119664-2.• Lannon, John (2007). Technical Communication. Longman. ISBN 0-205-55957-3.• The Indian Express (Classifieds) Saturday , August 11, 2012• The Times of India, Friday , January 12, 2013


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Report writing