Report Writing 23

8/6/2019 Report Writing 23

http://slidepdf.com/reader/full/report-writing-23 1/3

REPORT WRITING - HOW TO STRUCTURE AND WRITE REPORTS

Writing reports: why write reports, structure in report writing, how to write a report.

Report writing skills are sought after. Knowing how to write reports is useful. The techniques of writing

reports are simple.

Report writing is in daily use. Writing reports is involved at school and at work. Students have to write

reports. Writing reports is part of a teacher's job. Report writing is routine in the public and civilservices. Before a law is passed a select committee writes a report. Business executives write reports.

Employees and students find it difficult to write a report. If they have to write a long report they getconfused. Keep your cool ~do not end up as in one of the anecdotes of the Cypriot columnist andteacher the late Orhan Seyfi Ari, about a radio broadcast of a boxing match between Abdi and Bandinelli

annoucing the winner as Abdinelli -do not get excited. Learn the techniques of writing reports.Thetechniques of writing a report are easy to learn. Report writing is not difficult. Writing reports is easy -whether short or long reports.

Here is how to write a report: the techniques of report writing

In report writing we need to know: What is Report writing The Object of Writing Reports How toWrite a Report. Then writing a report becomes easy -we can write a report

What is Report Writing

Report writing begins with being asked to write a report. Reports are almost always asked for, and are

documents - short or substantial in size. Writing a report is examining a given problem or issue andsuggesting a practical solution.

The Object of Writing Reports

Writing reports is for a purpose. Report writing must not defeat its object. When you are asked to write

a report, you are provided information. You are expected to competently analyse that information, drawconsistent conclusions, and make sensible and practical recommendations in your report.

Before writing a report you must be clear on your brief. You can not write a report usefully withoutbeing sure of its object. In writing reports it helps to also clarify the information provided. Report writingcan fail in its object by the assignor assuming that you have some of the needed information. Be

absolutely clear of the object of the report, and of the adequacy of the information you have, beforewriting reports. the object of writing reports is to offer directly related suggestions.





If writing a technical report don't clutter it with statistical-data, tables, graphs. If such make a report

difficult to read attach them as enclosures or appendices, refer to them. In writing long reports usedividers, colour-tags -too many irritate.

Do not use jargon in report writing. When writing a report be direct and specific -write a report that iseasily to comprehend.

4. End reports as begun. When writing reports, end them, again, with a brief summary of the main points. Tell the report's reader, briefly, what you have told in detail. Write reports with endings that enable every person you write a report for at a glance to see the gist of the report's main points.

>>> Enclosures in writing a report:-

5. When you write a report ensure that each enclosure is clearly marked, easily distinguishable fromothers attached.

In writing the report refer to each enclosure as marked.

Attach the enclosures in the order referred to in the report.

>>> Index in writing reports:-

6. After you write a report add an index -or a 'contents' page.

Do so after word-processing the report with page numbers.

>>> Title in report writing:-

7. When you write reports you need titles-pages for them.

The title-page should be the first in the report you write.

In report writing the title page contains: the title of the report, the date finished writing the report, and

the reference number (if any) of the party who asked you to write the report.

These techniques of writing reports ensure easy report writing.

Documents

Report Writing 23