Report on the monitoring of public procurement at local level

Partners Albania, Center for Change and Conflict Management

This report is part of the activities in the frame of the project “and Accountability of Public Procurement in Local LevelAlbania with the support of the Embassy of Kingdom of the Netherlands in Tirana. The project is being implemented in municipalities of Berati, Fieri, Himara dhe Saranda.

REPORT ON THE MONITOR

OF ELECTRONIC PUBLIC

PROCUREMENT AT LOCAL

LEVEL October –


This report is part of the activities in the frame of the project “Increased Transparency and Accountability of Public Procurement in Local Level”, implemented by Partners Albania with the support of the Embassy of Kingdom of the Netherlands in Tirana. The project is being implemented in municipalities of Berati, Fieri, Himara dhe Saranda.

EPORT ON THE MONITORING

OF ELECTRONIC PUBLIC

PROCUREMENT AT LOCAL

– December 2014


Increased Transparency ”, implemented by Partners

The project is being implemented in municipalities of Berati, Fieri, Himara dhe Saranda.


The project “Level”, implemented by Partners Albania with the support of the Embassy of Kingdom of the Netherlands in Tirana.

Report on the monitoring of electronic public procurement

In the framework of the project Procurement in Local Level”the public procurement procedures in the mpart of this initiative. For the purposes of this report, there were used mainly qualitative methods. The data were provided through the research of the announcements published in the public procurementbulletins, research of the Public Procurement Agency website and the information published on the websites of the pilot municipalities.

1. Number of the published announcements according the procurement procedures

Municipality Negotiated

procedure, without

advertisement of the contract

notice

Consultancy

Berati - Fieri - Himara - Saranda -

1. Number of contract signed/terminated procedures according to the contracting authority:

Berati Municipality

Month Awarded Contracts

Terminated procedures

January 2 February 1 1 March 8 11 April 7 4 May 2 - June 6 5

1 Data provided from the Public Procurement Agency website


The project “Increased Transparency and Accountability of Public Procurement in Local ”, implemented by Partners Albania with the support of the Embassy of Kingdom of the

Netherlands in Tirana.

Report on the monitoring of electronic public procurement October – December 2014

In the framework of the project “Increased Transparency and Accountability of Public Procurement in Local Level” since January 2014 Partners Albania is working on monitoring the public procurement procedures in the municipalities of Berati, Fieri, Himara dhe Saranda,

For the purposes of this report, there were used mainly qualitative methods. The data were provided through the research of the announcements published in the public procurementbulletins, research of the Public Procurement Agency website and the information published on the websites of the pilot municipalities.

Number of the published announcements according the procurement procedures

Types of procedure Consultancy Open

procedure Request

for Proposal

Small value

purchases

- 4 5 23 - 3 2 8 - 1 1 2 - 1 3 3

Number of contract signed/terminated procedures according to the contracting

Fieri Municipality Himara Municipality


Awarded Contracts


Month Awarded Contracts

2 - - - - - 4 1 2 2 1 - - 1 1 - 2

Data provided from the Public Procurement Agency website


Increased Transparency and Accountability of Public Procurement in Local ”, implemented by Partners Albania with the support of the Embassy of Kingdom of the

Report on the monitoring of electronic public procurement at local level

“Increased Transparency and Accountability of Public since January 2014 Partners Albania is working on monitoring

unicipalities of Berati, Fieri, Himara dhe Saranda,

For the purposes of this report, there were used mainly qualitative methods. The data were provided through the research of the announcements published in the public procurement bulletins, research of the Public Procurement Agency website and the information published on

Number of the published announcements according the procurement procedures1

Types of contracts Small value

purchases

Goods Works Services

28 2 2 8 3 2 2 1 1 3 2 2

Number of contract signed/terminated procedures according to the contracting

Himara Municipality

Saranda Municipality

Awarded Contracts


Awarded Contracts

- 1 - - 5 1 - 9 2 - 18 7 - 10 - - 8 2


The project “Level”, implemented by Partners Albania with the support of the Embassy of Kingdom of the Netherlands in Tirana.

July - - August 2 2 September 35 2 October 5 - November 17 3 December 9 2 Total 94 30

Some of the findings by the municipalities, for the given period are

• Monitoring through the einformation, as all procurement procedures of Berat, Fier dhe Himara Municipalities get archived right after their completion and public

• Public Procurement Bulletin has been used as alternative source of information while gathering data on procedures’ awarded winners. Though this bulletins lack information related to the Small Purchases awarded winners. Mmunicipalities enrolled databases of completed procedures

• Berat Municipality has opened the bigger number of procedures in the eplatform (32) for the period October has opened a considerable number of procedures

• Again, during this quarterBerat Municipality. There is founded that for the same good or service there were opened more than one procedure, fragmenting the found to match the requirements for small value purchases.

• Competiveness in the procedures ofquarter of 2014. In all municipalities monitored, still there are found cases where the contracts for goods and services are awarded to the same companies. In the final report, there will be presented aggregated data on the number of tender procedures acompany.

• On the contracts for Work, the number of companies applying the procurement procedures hardly reaches 3 and in some cases there are only indicator will be published at the end of the mo

• Percentage of saving from the limit fundfund’s management and planning(among other factors)municipalities.

• The annual report will give the pall municipalities, and related to the type of contract awarded.

• Again during this quarter, reasons of disqualification of Economic Operators were given in all announcements published in the electronic procurement bulletin.

• In the Public Procurement Agency portal there can’t be found announcements for all contracts awarded from the Contrac


The project “Increased Transparency and Accountability of Public Procurement in Local ”, implemented by Partners Albania with the support of the Embassy of Kingdom of the

Netherlands in Tirana.

- - 1 1 - 4 5 - 2 8 - - 3 - - 2 - 4 30 1 18

Some of the findings by the municipalities, for the given period are as following

Monitoring through the e- procurement platform has encountered difficulties while gathering information, as all procurement procedures of Berat, Fier dhe Himara Municipalities get archived right after their completion and public access is denied to the platform’s archive. Public Procurement Bulletin has been used as alternative source of information while gathering data on procedures’ awarded winners. Though this bulletins lack information related to the Small Purchases awarded winners. Meanwhile in three out of four municipalities enrolled (Fier, Berat dhe Himara) have offered to the expert, access in their databases of completed procedures. Berat Municipality has opened the bigger number of procedures in the e

or the period October – December 2014. At the same period Fieri Municipality has opened a considerable number of procedures (13 procedures).

quarter, “Small value purchases” procedures result to be outstand high in There is founded that for the same good or service there were opened

more than one procedure, fragmenting the found to match the requirements for small value

Competiveness in the procedures of “Small value purchases” remains low even during thquarter of 2014. In all municipalities monitored, still there are found cases where the contracts for goods and services are awarded to the same companies. In the final report, there will be presented aggregated data on the number of tender procedures a

On the contracts for Work, the number of companies applying the procurement procedures and in some cases there are only 2 qualified companies. The competiveness’

indicator will be published at the end of the monitoring process, not to influence the process. ercentage of saving from the limit fund is one of the indicators that measures appropriate

fund’s management and planning in the municipalities. The size of this indicator is affected(among other factors) from the volume of procurement realized in each of these

The annual report will give the percentage of saving from the limit fundall municipalities, and related to the type of contract awarded.

rter, reasons of disqualification of Economic Operators were given in all announcements published in the electronic procurement bulletin. In the Public Procurement Agency portal there can’t be found announcements for all contracts awarded from the Contracting Authority.


Increased Transparency and Accountability of Public Procurement in Local ”, implemented by Partners Albania with the support of the Embassy of Kingdom of the

- 5 - - 3 2 - 31 15 - 2 - - 2 - - 3 - - 97 29

following:

procurement platform has encountered difficulties while gathering information, as all procurement procedures of Berat, Fier dhe Himara Municipalities get

denied to the platform’s archive. Public Procurement Bulletin has been used as alternative source of information while gathering data on procedures’ awarded winners. Though this bulletins lack information

eanwhile in three out of four have offered to the expert, access in their

Berat Municipality has opened the bigger number of procedures in the e-procurement December 2014. At the same period Fieri Municipality

procedures result to be outstand high in There is founded that for the same good or service there were opened

more than one procedure, fragmenting the found to match the requirements for small value

remains low even during this quarter of 2014. In all municipalities monitored, still there are found cases where the contracts for goods and services are awarded to the same companies. In the final report, there will be presented aggregated data on the number of tender procedures awarded to the same

On the contracts for Work, the number of companies applying the procurement procedures qualified companies. The competiveness’

nitoring process, not to influence the process. ne of the indicators that measures appropriate

The size of this indicator is affected from the volume of procurement realized in each of these

ercentage of saving from the limit fund for all procedures in

rter, reasons of disqualification of Economic Operators were given in

In the Public Procurement Agency portal there can’t be found announcements for all

Par

tner

s A

lban

ia, C

ente

r fo

r C

hang

e an

d C

onfli

ct M

anag

emen

t

Th

e p

roje

ct “In

crea

sed

Tra

nspa

renc

y an

d A

ccou

ntab

ility

of P

ublic

sup

por

t of t

he

Em

ba

ssy

of K

ingd

om

of

the

Net

her

lan

ds

in T

iran

a.

Tab

le 3

: Num

ber

of e

-pro

cure

men

t pro

cedu

res

acco

rdin

g to

the

cont

ract

ing a

utho

rity

B

erat

i Mun

icip

ality

F

ieri

Mun

icip

ality

Announced Procedures

Awarded procedures



Janu

ary

- -

- -

Feb

ruar

y

2

1

1

-

Mar

ch

16

10

1

1

6

Apr

il 11

8

4

1

May

2

2

-

2

June

9

6

5

-

July

-

- -

-

Au

gust

6

-

2

5

Sep

tem

ber

12

11

2

-

Oct

ob

er

5

11

-

8

No

vem

ber

17

8

3

3

Dec

embe

r 9

7

2

2

Tot

al

94

64

30

27

P

artn

ers

Alb

ania

, Cen

ter

for

Cha

nge

and

Con

flict

Man

agem

ent

Incr

ease

d T

rans

pare

ncy

and

Acc

ount

abili

ty o

f Pub

lic P

rocu

rem

ent i

n Lo

cal L

evel

”, im

ple

men

ted

by

Par

tner

s A

lba

nia

with

the

sup

por

t of t

he

Em

ba

ssy

of K

ingd

om

of

the

Net

her

lan

ds

in T

iran

a.

proc

urem

ent p

roce

dure

s ac

cord

ing

to th

e co

ntra

ctin

g aut

horit

y

Fie

ri M

unic

ipal

ity

Him

ara

Mun

icip

ality


Awarded procedures




Awarded

- -

- -

- 1

- -

2

- -

9

4

1

- 2

-

15

3

- 1

1

-

28

- -

6

1

- 9

- -

2

5

- 13

- -

2

3

- 5

1

- 3

4

-

5

5

- 2

2

-

46

5

- -

- -

2

6

- -

- -

2

2

- 4

4

-

3

26

1 22

22

-

138

”, im

ple

me

nte

d b

y P

artn

ers

Alb

an

ia w

ith th

e

Sar

anda

Mun

icip

ality

Awarded procedures



1 1

-

9 5

1

15

11

2

28

19

7

9 1

0

-

13

8 2

5 5

-

5 4

-

46

31

1

5

2 2

-

2 2

-

3 3

-

138

101

27

Documents

Report on the monitoring of public procurement at local level