Report on the monitoring of public procurement at local level

Partners Albania, Center for Change and Conflict Management

This report is part of the activities in the frame of the project “and Accountability of Public Procurement in Local LevelAlbania with the support of the Embassy of Kingdom of the Netherlands in Tirana. The project is being implemented in municipalities of Berati, Fieri, Himara dhe Saranda.

REPORT ON THE MONITOR

OF ELECTRONIC PUBLIC

PROCUREMENT AT LOCAL

LEVEL July – September


This report is part of the activities in the frame of the project “Increased Transparency and Accountability of Public Procurement in Local Level”, implemented by Partners Albania with the support of the Embassy of Kingdom of the Netherlands in Tirana. The project is being implemented in municipalities of Berati, Fieri, Himara dhe Saranda.

EPORT ON THE MONITORING

OF ELECTRONIC PUBLIC

PROCUREMENT AT LOCAL

September 2014


Increased Transparency ”, implemented by Partners

The project is being implemented in municipalities of Berati, Fieri, Himara dhe Saranda.

Partners Albania, Center for Change and

The project “Level”, implemented by Partners Albania with the support of the Embassy of Kingdom of the Netherlands in Tirana.

Report on the monitoring of electronic public procurement

In the framework of the project Procurement in Local Level”the public procurement procedures in the mpart of this initiative. For the purposes of this report, there were used mainly qualitative methods. The data were provided through the research of the announcements published in the public procurementbulletins, research of the Public Procurement Agency website and the information published on the websites of the pilot municipalities.

1. Number of the published announcements according the procurement procedures

Municipality Negotiated

procedure, without

advertisement of the contract

notice

Consultancy

Berati - Fieri - Himara - Saranda -

1 Data provided from the Public Procurement Ag


The project “Increased Transparency and Accountability of Public Procurement in Local ”, implemented by Partners Albania with the support of the Embassy of Kingdom of the

Netherlands in Tirana.

Report on the monitoring of electronic public procurement

July – September 2014

In the framework of the project “Increased Transparency and Accountability of Public Procurement in Local Level” since January 2014 Partners Albania is working on monitoring the public procurement procedures in the municipalities of Berati, Fieri, Himara dhe Saranda,

this report, there were used mainly qualitative methods. The data were provided through the research of the announcements published in the public procurementbulletins, research of the Public Procurement Agency website and the information published on the websites of the pilot municipalities.

Number of the published announcements according the procurement procedures

Types of procedure Consultancy Open

procedure Request

for Proposal

Small value

purchases

- 1 - 15 - 3 2 - - 6 3 4 - 1 12 43

Data provided from the Public Procurement Agency website

Conflict Management

Increased Transparency and Accountability of Public Procurement in Local ”, implemented by Partners Albania with the support of the Embassy of Kingdom of the

Report on the monitoring of electronic public procurement at local level

“Increased Transparency and Accountability of Public since January 2014 Partners Albania is working on monitoring

unicipalities of Berati, Fieri, Himara dhe Saranda,

this report, there were used mainly qualitative methods. The data were provided through the research of the announcements published in the public procurement bulletins, research of the Public Procurement Agency website and the information published on

Number of the published announcements according the procurement procedures1

Types of contracts Small value

purchases

Goods Works Services

8 2 6 - 3 2 1 1 5 30 17 9



2. Number of contract signed/terminated procedures according to the contracting authority:

Berati Municipality

Month Awarded Contracts

Terminated procedures

January 2 February 1 1

March 8 11 April 7 4 May 2 - June 6 5 July - - August 2 2 September 35 2 Total 63 25

Some of the findings by the municipalities, for the given period are:

• The monitoring process difficult, due to the fact that some procedures are being archived right away after their assignment, and there is no space for public accessprocurement bulletin has been used as and alternative source of information to get data on the winners of the awarded procedures. Though in the bulletin there is no information for the winners of the small value purchases.

• In the PPA portal, there is limited informationawarded from the Contracting Authority.

• The number of “Small value purchasesSaranda and Berati municipalities. In Saranda municipality there is founded that for tsame good or service there were opened more than one procedure, fragmenting the found to match the requirements for small value purchases.

• Saranda Municipality has announced procurement platform, the highMeanwhile, Berati municipality has opened a considerable number of 27 procedures.

• Competiveness in the procedures ofremains low. In all municipalities monifor goods and services are awarded to the same companthere are two companies that are awarded respectively 7 and 10 times for the purchase of different goods and services.

• On the contracts for Work, the number of companies applying the procurement procedures is low. The number of companies for these procedures cases 2 from them were disqualified. There have been also procedures where there has been only one Applicant Company. In Fieri municipality, the number of applying




Number of contract signed/terminated procedures according to the contracting

Fieri Municipality Himara Municipality

Awarded Contracts


Awarded Contracts


2 - - - - -

4 1 2 2 1 - - 1 1 - 2 - - 1 1 - 4 5 - 2 15 1 14

Some of the findings by the municipalities, for the given period are:

process through the e-procurement platform, during this period has been difficult, due to the fact that some procedures are being archived right away after their

, and there is no space for public access in platform’s archive. The public etin has been used as and alternative source of information to get data on

the winners of the awarded procedures. Though in the bulletin there is no information for the winners of the small value purchases. In the PPA portal, there is limited information on the notifications for all contracts awarded from the Contracting Authority.

Small value purchases” results to be higher for this period, Saranda and Berati municipalities. In Saranda municipality there is founded that for tsame good or service there were opened more than one procedure, fragmenting the found to match the requirements for small value purchases. Saranda Municipality has announced for the period July – September 2014, procurement platform, the highest number of Open Procedures Meanwhile, Berati municipality has opened a considerable number of 27 procedures. Competiveness in the procedures of “Request for Proposal” and “Small value purchases

In all municipalities monitored, there are found cases where the contracts for goods and services are awarded to the same companies. In Saranda municipality, there are two companies that are awarded respectively 7 and 10 times for the purchase of different goods and services.

he contracts for Work, the number of companies applying the procurement procedures is low. The number of companies for these procedures cases 2 from them were disqualified. There have been also procedures where there has

licant Company. In Fieri municipality, the number of applying

Conflict Management


Number of contract signed/terminated procedures according to the contracting

Himara Municipality Saranda Municipality


Awarded Contracts


- 1 - - 5 1

- 9 2 - 18 7 - 10 - - 8 2 - 5 - - 3 2 - 31 15 - 90 29

procurement platform, during this period has been difficult, due to the fact that some procedures are being archived right away after their

in platform’s archive. The public etin has been used as and alternative source of information to get data on

the winners of the awarded procedures. Though in the bulletin there is no information for

on the notifications for all contracts

results to be higher for this period, especially in Saranda and Berati municipalities. In Saranda municipality there is founded that for the same good or service there were opened more than one procedure, fragmenting the found

September 2014, in the e-est number of Open Procedures (56 procedures).

Meanwhile, Berati municipality has opened a considerable number of 27 procedures. Small value purchases”

tored, there are found cases where the contracts . In Saranda municipality,

there are two companies that are awarded respectively 7 and 10 times for the purchase of

he contracts for Work, the number of companies applying the procurement procedures is low. The number of companies for these procedures was 3 and in some cases 2 from them were disqualified. There have been also procedures where there has

licant Company. In Fieri municipality, the number of applying



companies has been higher. and given at the end of the monitoring process

• Saranda municipality has thefor the same period, municipalities of Himara and Fieri haven’t terminated any procedure.

• One of the indicators that measures appropriate fund’s management and planning is the percentage of saving from the limit fund. The size of this indicator other factors) from the volume of procurement realized in each of these municipaliBerat municipality in the procurement procedures realized during July has saved 10,43% of the limit fund, while Saranda municipality Himara municipality has saved only

• In Saranda municipality there were saved over monitored proceduresprocedures of “Small value purchaseshigh size of these savingAuthority.

• Reasons of disqualification of Economic Operators were given in all announcements published in the electronic procurement bulletin.




companies has been higher. Nevertheless the indicator of competition will be calculated and given at the end of the monitoring process, not to influence the process.Saranda municipality has the higher percentage of terminated procedures for the same period, municipalities of Himara and Fieri haven’t terminated any

One of the indicators that measures appropriate fund’s management and planning is the percentage of saving from the limit fund. The size of this indicator

from the volume of procurement realized in each of these municipaliBerat municipality in the procurement procedures realized during July

% of the limit fund, while Saranda municipality 8,32% Himara municipality has saved only 3,47% of this fund.

ality there were saved over 20% of the limit fund in monitored procedures. At the same period in Berati municipality through some

Small value purchases”, there were saved over 70% high size of these savings indicates improper fund’s planning from the Contracting

Reasons of disqualification of Economic Operators were given in all announcements published in the electronic procurement bulletin.

Conflict Management


Nevertheless the indicator of competition will be calculated , not to influence the process.

higher percentage of terminated procedures (26.7 %), while for the same period, municipalities of Himara and Fieri haven’t terminated any

One of the indicators that measures appropriate fund’s management and planning is the percentage of saving from the limit fund. The size of this indicator is affected (among

from the volume of procurement realized in each of these municipalities. Berat municipality in the procurement procedures realized during July – September 2014

8,32% of the limit fund.

of the limit fund in 31.2% of the At the same period in Berati municipality through some

70% of the limit fund. The s indicates improper fund’s planning from the Contracting

Reasons of disqualification of Economic Operators were given in all announcements

Par

tner

s A

lban

ia, C

ente

r fo

r C

hang

e an

d

Th

e p

roje

ct “In

crea

sed

Tra

nspa

renc

y an

d A

ccou

ntab

ility

of P

ublic

Pro

cure

men

t in

Loca

l Le

vel

sup

por

t of t

he

Em

ba

ssy

of K

ingd

om

of

the

Net

her

lan

ds

in T

iran

a.

Tab

le 3

: Num

ber

of e

-pro

cure

men

t pro

cedu

res

acco

rdin

g to

the

cont

ract

ing a

utho

rity

B

erat

i Mun

icip

ality

F

ieri

Mun

icip

ality

Announced Procedures

Awarded procedures



Janu

ary

- -

- -

Fe

bru

ary

2

1

1

-

Ma

rch

16

1

0

11

6

Ap

ril

11

8

4

1

Ma

y 2

2

-

2

Jun

e 9

6

5

-

July

1

Au

gust

6

5

Sep

tem

ber

9

-

Tot

al

40

26

21

15

P

artn

ers

Alb

ania

, Cen

ter

for

Cha

nge

and C

onfli

ct M

anag

emen

t

Incr

ease

d T

rans

pare

ncy

and

Acc

ount

abili

ty o

f Pub

lic P

rocu

rem

ent i

n Lo

cal L

evel”

, im

ple

men

ted

by

Par

tner

s A

lba

nia

with

the

sup

por

t of t

he

Em

ba

ssy

of K

ingd

om

of

the

Net

her

lan

ds

in T

iran

a.

proc

urem

ent p

roce

dure

s ac

cord

ing

to th

e co

ntra

ctin

g aut

horit

y

Fie

ri M

unic

ipal

ity

Him

ara

Mun

icip

ality

Awarded procedures



Awarded procedures


Announced

- -

- -

- 1

- -

2

- -

9

4

1

- 2

-

15

3

- 1

1

-

28

- -

6

1

- 9

- -

2

4

- 13

2

3

- 5

1

- 3

4

-

5

5

- 2

2

-

46

13

1 18

17

-

75

”, im

ple

me

nte

d b

y P

artn

ers

Alb

an

ia w

ith th

e

Sar

anda

Mun

icip

ality


Awarded procedures


1 1

-

9 5

1

15

11

2

28

19

7

9 1

0

-

13

8 2

5 5

-

5 4

-

46

31

1

5

75

54

27

Documents

Report on the monitoring of public procurement at local level