Report on the monitoring of public procurement at local level

Partners Albania, Center for Change and Conflict Management

This report is part of the activities in the frame of the project and Accountability of Public Procurement in Local LevelAlbania with the support of the Embassy of Kingdom of the Netherlands in Tirana. The project is being implemented in municipalities of Berati

REPORT ON THE M

OF ELECTRONI

PROCUREMENT AT LOCAL

LEVEL May –


This report is part of the activities in the frame of the project “ Increased Transparency and Accountability of Public Procurement in Local Level”, implemented by Partners Albania with the support of the Embassy of Kingdom of the Netherlands in Tirana. The project is being implemented in municipalities of Berati, Fieri, Himara dhe Sarand

EPORT ON THE MONITORING

OF ELECTRONIC PUBLIC

PROCUREMENT AT LOCAL

– June 2014


Increased Transparency ”, implemented by Partners

dhe Saranda.

Partners Albania, Center for

The project “Level”, implemented by Partners Albania with the support of the Embassy of Kingdom of the Netherlands in Tirana.

Report on the monitoring of electronic public procurement

In the framework of the project Procurement in Local Level”the public procurement procedures in the municipalities of Berati, Fieri, Himara dhe Saranda, part of this initiative. In order to prepare this report, there were used mainly qualitative methoprovided through the research of the announcements published in tbulletins, research of the Public Procurement Agency website and the information published on the websites of the pilot municipalities.

1. Number of the published announcements according the procurement procedures

Municipality Negotiated

procedure, without

advertisement of the contract

notice

Consultancy

Berati - Fieri - Himara - Saranda -

1 Data provided from the Public Procurement Agency website


The project “Increased Transparency and Accountability of Public Procurement in Local ”, implemented by Partners Albania with the support of the Embassy of Kingdom of the

Netherlands in Tirana.

nitoring of electronic public procurement

May – June 2014

In the framework of the project “Increased Transparency and Accountability of Public Procurement in Local Level” since January 2014 Partners Albania is working on monitoring the public procurement procedures in the municipalities of Berati, Fieri, Himara dhe Saranda,

In order to prepare this report, there were used mainly qualitative methoprovided through the research of the announcements published in the public procurement

research of the Public Procurement Agency website and the information published on the websites of the pilot municipalities.

the published announcements according the procurement procedures

Types of procedure Consultancy Open

procedure Request

for Proposal

Small value

purchases

- 2 1 8 1 1 - - - 6 - 3 - - 6 16

Data provided from the Public Procurement Agency website

Change and Conflict Management

Increased Transparency and Accountability of Public Procurement in Local ”, implemented by Partners Albania with the support of the Embassy of Kingdom of the

nitoring of electronic public procurement at local level

“Increased Transparency and Accountability of Public since January 2014 Partners Albania is working on monitoring

the public procurement procedures in the municipalities of Berati, Fieri, Himara dhe Saranda,

In order to prepare this report, there were used mainly qualitative methods. The data were he public procurement

research of the Public Procurement Agency website and the information published on

the published announcements according the procurement procedures1

Types of contracts Small value

purchases

Goods Works Services

6 2 3 - 1 1 3 6 - 15 4 3



2. Number of contract signed/terminated procedures according to theauthority:

Berati Municipality

Month Awarded Contracts

Terminated procedures

January 2 February 1 1

March 8 11 April 7 4 May 2 - June 6 5 Total 26 21

Some of the findings by the municipalities, for the given period are:

• For the period May-procedures with the e-procurement system

• Himara and Fieri Municipality are the ones with the lowest number of procedures announced for the period January

• Again, these two municipalities are the ones to have the lowest number of awarded contracts. Himara Municipality has awarded only 6 contracts and Fieri Municipality has awarded 9 contracts. Based on the data of the eof awarded contracts is met in Saranda Berati Municipality with 26 awarded ones.

• In the e-procurement platform there are Municipality, meanwhile before those data have been accessible in the system. Also in Saranda Municipality, there are discrepancies in the number of procedures reported in the system with those monitored for the 6 months time period

• In Saranda Municipalmeanwhile in Berati Municipality thprocedures.

• In the Public Procurement Portal there are missing the announcement for awarded contracts. For Sar2014, whereas for Fieri Municipality there is no data file on this related.

• During the monitoring there was seen that in some cases there is no publication of the announcement of the winner of

• Saranda Municipality has announced the highest number of Open Procedures procedures) in the e-procurement platform for the period January considerable number of procedures were open even from Berati Municipalityprocedures).




Number of contract signed/terminated procedures according to the

Fieri Municipality Himar a Municipality

Awarded Contracts


Awarded Contracts


2 - - - - -

4 1 2 2 1 - - 1 1 - 2 9 1 6

Some of the findings by the municipalities, for the given period are:

-June 2014 Fieri Municipality has the lowest number of open procurement system (only 2 procedures).

i Municipality are the ones with the lowest number of procedures announced for the period January – June 2014, respectively 10 and 11 proceduresAgain, these two municipalities are the ones to have the lowest number of awarded contracts. Himara Municipality has awarded only 6 contracts and Fieri Municipality has awarded 9 contracts. Based on the data of the e-procurement system, the highest number of awarded contracts is met in Saranda Municipality with 51 awarded contracts and Berati Municipality with 26 awarded ones.

procurement platform there are no longer available the data for the BeratMunicipality, meanwhile before those data have been accessible in the system. Also in Saranda Municipality, there are discrepancies in the number of procedures reported in the system with those monitored for the 6 months time period. In Saranda Municipality 72% of open procedures are “Small value purchases”, meanwhile in Berati Municipality these purchases count up to

In the Public Procurement Portal there are missing the announcement for awarded contracts. For Saranda Municipality these announcement are available till April 2014, whereas for Fieri Municipality there is no data file on this related. During the monitoring there was seen that in some cases there is no publication of the

of the winner of the awarded contract in the e-procurement platform. Saranda Municipality has announced the highest number of Open Procedures

procurement platform for the period January considerable number of procedures were open even from Berati Municipality



Number of contract signed/terminated procedures according to the contracting

a Municipality Saranda Municipality


Awarded Contracts


- 1 - - 5 1

- 9 2 - 18 7 - 10 - - 8 2 - 51 12

June 2014 Fieri Municipality has the lowest number of open

i Municipality are the ones with the lowest number of procedures ely 10 and 11 procedures.

Again, these two municipalities are the ones to have the lowest number of awarded contracts. Himara Municipality has awarded only 6 contracts and Fieri Municipality has

ystem, the highest number with 51 awarded contracts and

no longer available the data for the Berati Municipality, meanwhile before those data have been accessible in the system. Also in Saranda Municipality, there are discrepancies in the number of procedures reported in the

of open procedures are “Small value purchases”, count up to 65% of the open

In the Public Procurement Portal there are missing the announcement for signing the anda Municipality these announcement are available till April

2014, whereas for Fieri Municipality there is no data file on this related. During the monitoring there was seen that in some cases there is no publication of the

procurement platform. Saranda Municipality has announced the highest number of Open Procedures (75

procurement platform for the period January – June. Meanwhile a considerable number of procedures were open even from Berati Municipality (40 open



• Fieri Municipality was awarded no contacts for the period Maynumber of contract awarded from this municipality for this six month of 2014 is 7. Low developments are manifested in the e

• The competition on the procedures purchases” remains low. In Saranda and Berati Municipalities, that have the highest number of opened procedures, there are reported cases when contracts for goods and services have been awarded to the same company. Nevertheless the indicator of competition will be calculated

• Berati Municipality manifests the highest percentage of terminated procedures while in Saranda Municipality this indicator measures only




i Municipality was awarded no contacts for the period May-June 2014 and the overalnumber of contract awarded from this municipality for this six month of 2014 is 7. Low developments are manifested in the e-procurement process of Himara Municipality also. The competition on the procedures of “Request for Proposal

remains low. In Saranda and Berati Municipalities, that have the highest number of opened procedures, there are reported cases when contracts for goods and services have been awarded to the same company. Nevertheless the indicator of

will be calculated and given at the end of the monitoring processBerati Municipality manifests the highest percentage of terminated procedures while in Saranda Municipality this indicator measures only 16 %.



June 2014 and the overall number of contract awarded from this municipality for this six month of 2014 is 7. Low

procurement process of Himara Municipality also. Request for Proposal” and “Small value

remains low. In Saranda and Berati Municipalities, that have the highest number of opened procedures, there are reported cases when contracts for goods and services have been awarded to the same company. Nevertheless the indicator of

he end of the monitoring process. Berati Municipality manifests the highest percentage of terminated procedures (52 %),

Par

tner

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Tab

le 3

: Num

ber

of e

-pro

cure

men

t pro

cedu

res

Ber

ati M

unic

ipal

ity

Fie

r

Announced Procedures

Awarded procedures



Janu

ary

- -

- -

Fe

bru

ary

2

1

1

-

Ma

rch

16

1

0

11

6

Ap

ril

11

8

4

1

Ma

y 2

2

-

2

Jun

e 9

6

5

-

Tot

al

40

26

21

9

P

artn

ers

Alb

ania

, Cen

ter

for C

hang

e an

d C

onfli

ct M

anag

emen

t

Incr

ease

d T

rans

pare

ncy

and

Acc

ount

abili

ty o

f Pub

lic P

rocu

rem

ent i

n Lo

cal L

evel”

, im

ple

men

ted

by

Par

tner

s A

lba

nia

with

the

sup

por

t of t

he

Em

ba

ssy

of K

ingd

om

of

the

Net

her

lan

ds

in T

iran

a.

es a

ccor

ding

to th

e co

ntra

ctin

g au

thor

ity

Fie

ri M

unic

ipal

ity

Him

ara

Mun

icip

ality

Awarded procedures



Awarded procedures


Announced

- -

- -

- 1

- -

2

- -

9

4

1

- 2

-

15

3

- 1

1

-

28

- -

6

1

- 9

- -

3

2

- 13

7 1

12

6 -

75

”, im

ple

me

nte

d b

y P

artn

ers

Alb

an

ia w

ith th

e

Sar

anda

Mun

icip

ality


Awarded procedures


1 1

-

9 5

1

15

11

2

28

19

7

9 1

0

-

13

8 2

75

54

12

Documents

Report on the monitoring of public procurement at local level