Report on public procurement activities in Kosova for 2008 vjetore 2006 200… · 2008 all over Kosova were signed 14317 public contracts conducted according to the Public Procurement

Report on public procurement activities in Kosova for 2008

2

C O N T E N T

INTRODUCTION...............................................................................................................................3

1. PUBLIC PROCUREMENT REGULATORY COMMISSION.......... .........................................4

2. PUBLIC PROCUREMENT ACTIVITIES IN KOSOVA DURING 2008…………………..….5

2.1. Public Procurements according to the CA during 2008……….…………………..…..…..6

2.2. Contracts signed according to the CA during 2008 according to the value........................7

2.3. Public Procurements according to the financial resources during 2008.............................9

2.4. Signed contracts according to the financial resources during 2008……………….….…10

2.5. Public procurements according to the type of the procurements during 2008………....12

2.6. Signed contracts according to the type of the procurements during 2008……………....13

2.7. Public procurements according to the type of the procurement value during 2008..…..15

2.8. Contracts signed according to the procurement value during 2008……………………..16

2.9. Public procurements according to the procurement procedures during 2008……….…18

2.10. Signed contracts according to the procurement procedures during 2008.............. ..........20

2.11. Public procurements according to the type and procurement procedures during

2008…………………………………………………………………………………….…..…22

2.12. Public procurement according to the calculated value and value of signed contracts

during 2008…..……………………...………………………………………………….…..…23

2.13. Signed contracts according to the origin of economic operators during 2008……..……..24

2.14. Signed contracts based on the value and economic operators during 2008…………....….25

2.15. Contracts signed according to the publication time limit during 2008…….…………...…27

2.16. Contracts signed according to the time limits based on the value during 2008……..……28

2.17. Contracts signed according to the contract award criteria during 2008…………...……..29

2.18. Contracts signed according to the value and contract award criteria during 2008.…..…30

2.19. Public procurements in report with GDP in Kosova during 2008……………………..….31

2.20. Contracts in Kosova by contracting authorities during 2008…………..……………...…..31

2.21. CA with general value of signed contracts that exceeds the value 3.000.000,00 € during

2008……………………………………………………………………….………..……..…..35

2.22. Contracts signed by CA during 2008, with value over 3.000.000,00 €………….……...….36

3. ACTIVITIES OF PUBLIC PROCUREMENT REGULATORY COMMISSION.....................39

4. RECOMMENDATIONS ON IMPROVING PUBLIC PROCUREMENT SYSTEM IN

KOSOVA……………………………………………………………………………………...….....47

5. ANNEX: PPRC’S BUDGETARY SPENDING FOR 2008…….…………………………...........49


3

INTRODUCTION

Based on Section 82.2 (i), of the Public Procurement Law of Kosova No. 02/L-99,

promulgated with Regulation No. 2007/20, Public Procurement Regulatory Commission (

PPRC ) for each calendar year shall prepare and submit to the Government and Assembly

of Kosova an Annual Report, in which are analysed the activities of public procurement in

Kosova, for that calendar year, together with recommendations for the improvement of

public procurement system and for the improvement of the Public Procurement Law

according to the needs. This report shall be provided to the Government and Assembly of

Kosova no later than the end of February of the following calendar year.

Public Procurement Regulatory Commission based on the request of the above

mentioned section of the Public Procurement Law, has prepared on time the Annual Report

for 2008, and the same report shall be send to the Government of Kosova and to the

Assembly of Kosova.

This report has been prepared in full compliance with the requirements of the Public

Procurement Law No. 02/L-99, presenting in considerably detailed analysis on all public

procurement activities developed in Kosova, according to public contracts signed during

the period January 1st, 2008 until December 31

st, 2008.

Preparing this report fulfils the requirement of Section 82.2 (h) of the Public

Procurement Law, according to which the PPRC must collect, analyse and publish

information for public procurement procedures, and public awarded contracts.

This is the fourth year that PPRC prepares such report, trying to advance it every

year, and to complete it as much as possible, in order that the Government and the

Assembly of Kosova have better view to all procurement activities in Kosova conducted

during 2008. This report will be also very welcomed for all international financial

monetary institutions that operate in Kosova, because they will have available such

material in which are included public procurement activities in Kosova according to the

financial resources, values of the procurement contracts, types of procurement activities,

and procurement procedures. The report shall also be useful for various donators who in the

future intend to invest in Kosova, since that based on the data of Report it can be stated that

77.40 % of the budget for public procurements in Kosova during 2008 were spent through

open procedures that are known as the most transparent procedures.


4

1. PUBLIC PROCUREMENT REGULATORY COMMISSION

Public Procurement Regulatory Commission of Kosova has been established based

on section 81 of Public Procurement Law No. 2003/17, which has entered into force on

June 9th, 2004. PPRC has started to function on February 3

rd, 2005. With the amendment of

Public Procurement Law, by the Assembly of Kosova on February 8th, 2007 promulgated

by the Regulation No2007/20 on June 6th, 2007, duties and responsibilities of Public

Procurement Regulatory Commission changed adapting to the requests arising by two

Procurement Directives of EU No. 2004/17 and 2004/18, and circumstances that have

occurred in Kosova in public procurement field during the period of 2004-2006

According to the Public Procurement Law of Kosova No. 02 - L/99, Public

Procurement Regulatory Commission:

• Shall be responsible for the overall development, operation and supervision of the

public procurement system in Kosova;

• Establish detailed rules to ensure the proper implementation of the PPL;

• Provide and publish written interpretations, and offers technical help and advice to

the contracting authorities and economic operators for the implementation of the

PPL provisions;

• Establishes and maintains informative web-site on the net that offers to the public

unlimited access on the data of public procurement in Kosova, and enables the

improvement of publications required according to the PPL;

• Supports KIPA and other training and educational public authorities to ensure

training and to increase skills of public procurement officers in Kosova;

• Initiate and support the development of electronic procurement and communication

within the field of public procurement;

• Collect, analyse and publish information about public procurement procedures and

all awarded public contracts in Kosova;

• Cooperate with other organisations at home and abroad on matters associated with

public procurement;

• Proposes to the Government and Assembly measures for improvements of public

procurement system, and improvement of this Law;

Public Procurement Regulatory Commission is managed by the Board which is

comprised of five members, which are proposed by the Government and appointed by the

Assembly of Kosova. With amendments made in PPL it is foreseen that the Board of PPRC

in future have 3 permanent members, whereas each member of PPRC that is in function

from December 31st, 2006 shall continue to serve in that position until the end of his

mandate, as foreseen in the procurement legislation that was in force at the time of its

nomination.


5

2. PUBLIC PROCURTEMENT ACTIVITIES IN KOSOVA DURING 2008

Based on Section 82.2 (n), of the Public Procurement Law of Kosova No. 02/L-99,

Public Procurement Regulatory Commission should prepare and maintain a comprehensive

list of all contracting authorities in Kosova that are obliged to implement the Law on Public

Procurement. On January 1st, 2008 in Kosova were 137 contracting authorities, while on

December 31st, 2008 the number of these contracting authorities has increased to 142.

Through this annual report for public signed contracts, which the contracting

authorities during January 2009, have sent in electronically, the IT department has prepared

the summary annual report for all public procurements conducted in Kosova during 2008.

From altogether 142 contracting authorities that have existed in Kosova at the end of

2008, 135 contracting authorities have submitted on time the annual reports to the PPRC, 4

contracting authorities have not conducted any procurement activity during 2008, whereas

3 contracting authorities that have not sent the annual report at all. The contracting

authorities that have not sent the annual reports are only three municipalities from the

northern part of Kosova - the municipalities of Zvecan, Zubin Potok and Leposavic. The

foreseen budget to be spent for the procurements for these three municipalities according to

the KCB during 2008 is 1.304.524 €, that participate only with 0, 16% in overall value of

public signed contracts for 2008.

Based on all reports sent by contracting authorities, in PPRC it is noticed that during

2008 all over Kosova were signed 14317 public contracts conducted according to the

Public Procurement Law of Kosova including all types of procurement values.

Further to this report we will present public procurements in Kosova according to

contract that were signed during 2008. Taking as a base the report of the previous year

where for the first time has been prepared a general report on the procurement activities

conducted in Kosova, based according to the PPL requirement, this report shall present

procurement activities, respectively all signed contracts by the contracting authority, and by

presenting an analyse of public procurements according to the financial resources, type of

contracting authorities, according to the type of contracts, the value of the contracts, the

procedures used, the economic operators awarded with the contract, deadlines of

publication and contract award criteria. Therefore, this report will reflect the ongoing

activities of all public procurement conducted in 2008 in Kosova, analysing and comparing

with the previous year, so we see the trend of development of the procurement activities

conducted in Kosova.


6

2.1. PUBLIC PROCUREMENTS ACCORDING TO THE CONTRACTING

AUTHORITIES DURING 2008

Table 1

Based on the signed contracts according to the contracting authorities in table 1 and

graphic 1, it is noticed that at the budgetary units - Governmental during 2008 has

increased the number of contracts signed compared to the previous year to 2.45%.At public

companies has decreased the number of contracts signed for 25.05%, while at other

authorities NGOs, are represented only 4 contracts signed, and compared with the previous

year we have reduction of their number to 77, 78%.

The total number of contracts signed based on the Public Procurement Law in Kosova

during 2008 is 14317, and compared with the previous year is represented a decrease of

5.92%.

10622 10882

4578 3431

18 4

Governmental Public Company Other

Number of signed contracts during 2007 and 2008

No of contracts 2008No of contracts 2007 No of contracts 2008

Graphic 1

Number of signed contracts according to the contracting authorities during

2008, comparing with 2007

Contracting Authorities:

Number of contracts 2007


Comparison of 2007-2008 - (%)

Governmental 10622 10882

2.45

Public Company 4578 3431

-25.05

Other 18 4

-77.78

Total : 15218 14317

-5.92


7

Graphic 2 presents the percentage of the participation of the contract signed during

2008 in total according to the type of contracting authorities. Budgetary governmental

organizations participate with 76.01%, public companies with 23.96%, while the other

authorities - NGOs with only 0.03% in the general structure of signed contracts.

Structure of number for contracts signed during 2008

Other

0,03%

Governmental

76,01%

Public

company

23,96%

Graphic 2

2.2. CONTRACTS SIGNED ACCORDING TO THE CONTRACTING

AUTHORITIES DURING 2008 ACCORDING TO THE VALUE

Table 2

Based on classification of the contracting authority under contracts signed during

2008, in table 2, and graphic 3, the value of the procurement budgetary units -

Governmental is 456,695,720.32 €, which compared with the previous year we have an

increase of 143.62%. At public companies this value is 369,627,159.60 €, where growth in

The value of signed contracts according to the contracting authorities

during 2008, comparing with 2007

Contracting Authorities:

Value of contracts 2007 (€ )

Value of contracts 2008 (€ )

Comparison of 2007-2008

(%)

Governmental 187,463,647.57 456,695,720.32 143.62

Public Company 213,824,064.35 369,627,159.60 72.87

Other 940,724.98 160,682.75 -82.92

Total : 402,228,436.90 826,483,562.67 105.48


8

the percentage is of 72.87% compared with the previous year, while at other authorities -

NGOs, the value of contracts signed is 160,682.75 €, and compared with the previous year

appears the decrease in percentage of 82.92%.

187,463,647.57

456,695,720.32

213,824,064.35

369,627,159.60

940,724.98

160,682.75

Governmental Public company Other

Value of contracts signed during 2007 and 2008

Value of contracts 2007 Value of contracts 2008

Graphic 3

Graphic No. 4 represents the percentage of the participation contract signed by the

value during 2008 in their total according to the type of contracting authorities. Budgetary

governmental organizations participate with 55.26%, public companies with 44.72%, while

at the other authorities - NGOs with only 0019% in the general structure of signed

contracts.

Structure of the contract value signed during 2008

Governmental

55,258%Public company

44,723%

Other

0,019%


9

Graphic 4

2.3. PUBLIC PROCUREMENTS ACCORDING TO THE FINANCIAL

RESOURCES DURING 2008

Table 3

According to the financial resources table 3, and graphic 5, it is noticed that from self

incomes, during 2008 have signed 3298 contracts, compared with the previous year, it

represented a reduction in the percentage of 26.55%. From the Kosova Consolidated

Budget number of signed contracts during 2008 reaches 10,875, compared with the

previous year is represented by increase of 3.6%, whereas the number of contracts signed

funded by donations is 144, compared with the previous year we have a reduction of 36 ,

56%.

4490

3298

1050110875

227144

Self incomes Kosovo Consolidated

Budget

Donation

Number of signed contracts according to the financial resources

during 2007 and 2008

No of contracts 2007 No of contracts 2008

Graphic 5

1 Self incomes represent the incomes of public companies

Number of signed contracts according to the financial resources during


Financial resources: Number of

contracts 2007 Number of

contracts 2008 Comparison of 2007-2008 (%)

Self incomes1 4490 3298 -26.55

Kosova Consolidated

Budget 10501 10875 3.56

Donation 227 144 -36.56

Total : 15218 14317 -5.92


10

Graphic No. 6 represents the general structure of contracts signed according to the

financial resources during 2008. From self incomes this percentage is 23.00%, from the

Kosova Consolidated Budget 76.00%, while from donations only 1.00%.

4490

3298

1050110875

227144


Budget

Donation

Number of signed contracts according to the financial resources


No of contracts 2007 No of contracts 2008

Graphic 6

2.4. SIGNED CONTRACTS ACCORDING TO THE FINANCIAL RESOURCES

DURING 2008

Table 4

2 Self incomes represents the incomes of public companies

Value of signed contracts according to the financial resources during 2008,

comparing with 2007

Financial resources: Value of contracts

2007 (€ ) Value of contracts

2008 (€ )

Comparison of 2007-

2008 - (%)

Self incomes2

145,812,848.23

145,264,989.52 -0.38

Kosova Consolidated

Budget

250,156,142.79

676,563,199.06 170.46

Donation

6,259,445.88

4,655,374.09 -25.63

Total :

402,228,436.90

826,483,562.67 105.48


11

During 2008 according to the financial resources in table 4, and graphic 7 from self

incomes the value of signed contracts is 145,264,989.52 €, compared with the previous

year we have a reduction of 0.38%. From the Kosova Consolidated Budget the value of

contracts signed is up to 676,563,199.06 €, compared with the previous year we have an

increase of 170.46%, while from donations the value of contracts signed is up to

4,655,374.09 €, compared with the previous year we have a reduction of 25, 63%

145,812,848.23

145,264,989.52

250,156,142.79

676,563,199.06

6,259,445.88

4,655,374.09


Budget

Donation

Value of signed contracts according to the financial

resources during 2007 and 2008

Value of contracts 2007 Value of contract 2008

Graphic 7

In graphic No. 8 is represented participation of contract signed according to the

financial resources. Form self incomes the participation is 17.58%, from the Kosova

Consolidated Budget, 81.86% whereas from donations this participation is only 0.56%.


12

Structure of contract value signed during 2008

Self incomes

17,58%

Donation

0,56%

Kosovo

Consolidated

Budget

81,86%

Graphic 8

2.5. PUBLIC PROCUREMENT ACCODING TO THE TYPE OF THE

PROCUREMENTS DURING 2008

Table 5

Based on the number of contracts signed during 2008 according to the type of

procurement in table 5, and graphic 9, it can be stated that for the supplies are signed 9169

contracts, or 15.66% less compared with the previous year. For the services are signed

3601 contracts, compared with the previous year we have an increase of 16.73%, for design

contest have signed 62 contracts during 2008, and with an increase compared with the

previous year of 3.33%. While the number of contracts signed for works during 2008 is up

to 1485, compared with the previous year we have an increase of 23.65%.

Number of signed contracts according to the procurement type during


Procurement type: Number of


contracts 2008 Comparison of

2007-2008 - (%)

Supplies 10872 9169 -15.66

Services 3085 3601 16.73

Design Contest 60 62 3.33

Works 1201 1485 23.65

Total : 15218 14317 -5.92


13

10872

9169

30853601

60 62

12011485

Supplies Services Design contest Works

Number of signed contracts according to the

procurement type during 2007 and 2008

Number of contracts 2007 Number of contracts 2008

Graphic 9

Graphic No. 10 represents the general structure of contracts signed according to the

type of procurement during 2008. Contracts for supplies participate with 64.04%, contracts

for services with 25.15%, contracts for design contest with 0.43%, while contracts for work

participate with 10.37% on the general number of contracts signed during 2008.

Structure of contract number signed according to the type during

2008

Supplies

64,04% Services

25,15%

Design contest

0,43%

Works

10,37%

Graphic 10


14

2.6. SIGNED CONTRACTS ACCORDING TO THE TYPE OF THE

PROCUREMENTS DURING 2008

Table 6

In Table 6, and graphic 11 where is presented the value of signed contracts according

to the type of procurement, during the year 2008, for supplies the value is up to

334,982,809.59 €, compared with the previous year we have increase of 38.06%. The value

of contracts signed for services is € 44,243,562.12, compared with the previous year we

have increase of 49.97%. The value of contracts signed for design contest is 845,583.04 €,

compared with the previous year we have reduction of 80.09%, while the value of contracts

signed for work is up to 446,411,607.92 €, compared with the previous year we have

increase of 254.76%.

242,642,818.13

334,982,809.59

29,501,718.56

44,243,562.12

4,247,904.02

845,583.04

125,835,996.19

446,411,607.92


Value of signed contracts according to the procurement

type during 2007 and 2008

Value of the procurements 2007 Value of the procurements 2008

Graphic 11

Graphic No. 12 represents the participation of contract signed according to

the total value of contracts signed during the 2008. Contracts for supplies participate with

Value of signed contracts according to the type of the procurements during


Procurement type: Value of contracts 2007

(€ ) Value of contracts 2008

(€ ) Comparison of

2007-2008 - (%)

Supplies

242,642,818.13

334,982,809.59 38.06

Services

29,501,718.56

44,243,562.12 49.97

Design contest

4,247,904.02

845,583.04 -80.09

Works

125,835,996.19

446,411,607.92 254.76

Total :

402,228,436.90

826,483,562.67 105.48


15

40.53%, contracts for services with 5.35%, contracts for design contest with 0.102%, while

contracts for work with 54.01%.

Structure of contract value signed during 2008

Servisec

5,353% Design Contest

0,102%

Works

54,013%

Suplies

40,531%

Graphic 12

2.7. PUBLIC PROCUREMENTS ACCORDING TO THE TYPE OF THE

PROCUREMENT VALUE DURING 2008

Table 7

Public procurement divided according to the type of values during 2008 and table 7

and graphic 13 show that according to the large value, number of contracts signed is 858

and compared with the previous year we have an increase in the number of these contracts

for 28.44%. Number of contracts signed with medium value is up to 2557, compared with

the previous year we have increase of 14.87%. Number of contracts signed with the small

value is 4429, respectively in comparison with the previous year we have a reduction from

9.48% in the number of contracts signed, which represents a positive trend, given that the

price quotation procedure that is used for these values is not sufficiently transparent. The

Number of signed contracts according to the procurement value during


Type of the procurement value:



Comparison of 2007-2008 - (%)

Large value 668 858 28.44

Medium value 2226 2557 14.87

Small value 4893 4429 -9.48

Minimal value 7431 6473 -12.89

Total : 15218 14317 -5.92


16

contracts signed with minimal value are 6473, compared with the previous year we have a

reduction of their number for 12.89%.

668 858

22262557

48934429

7431

6473

Large value Medium value Small value Minimal value

Number of signed contracts according to the procurement

value during 2007 and 2008


Graphic 13

According to graphic No. 14, it is noticed that during 2008, contracts of large values

participate with 6.00%, in general number of signed contracts. Contracts with medium

values participate with 18.00%, those with small values participate with 31%, whereas at

the contracts with minimum values the participation is 45% in the general structure of

contracts signed during 2008.


17

Structure of number for contracts signed according to the

value during 2008

Largr value

6%

Medium value

18%

Minmal value

45%

Small value

31%

Graphic 14

2.8. CONTRACTS SIGNED ACCORDING TO THE PROCUREMENT VALUE

DURING 2008

Table 8

Public procurement divided according to the type of values of contracts signed, in

table 8 and graphic 15, we represent the data as follows: under the large value, the value of

contracts signed during 2008 is 680,198,284.54 € and compared with the previous year we

have an increase of 137, 39%.Signed contracts with medium value in 2008 are up to

119,156,951.86 €, compared with the previous year we have an increase of 32.63%, the

Value of signed contracts according to the procurement value during 2008,

comparing with 2007

Type of the procurement value:




- (%)

Large value

286,532,415.11

680,198,284.54 137.39

Medium value

89,841,042.31

119,156,951.86 32.63

Small value

22,826,536.65

23,599,031.30 3.38

Minimal value

3,028,442.83

3,529,294.97 16.54

Total :

402,228,436.90 826,483,562.67 105.48


18

value of contracts signed with a small value is 23,599,031.30 € compared to the previous

year we an increase of 3.38%, while compared with the double value of procurement in

relation to the previous year, so this indicates a highly positive trend of reduction of these

procurements. The value of contracts signed with the minimum value during 2008 is

3,529,294.97 €, compared with the previous year we have an increase of 16.54%, whereas

compared with the double value of procurement in relation to the previous year, so this

shows a very positive trend of reduction of these procurements.

286,532,415.11

680,198,284.54

89,841,042.31

119,156,951.86

22,826,536.65

23,599,031.30

3,028,442.83

3,529,294.97

Large value Medium value Small value Minimal value

Value of signed contracts according to the procurement value


Procurements value 2007 Procurements value 2008

Graphic 15

According to graphic No. 16 it is noted that the participation of contracts with large

value in general value of contracts signed is 82.30%. Contracts with medium value

participate in the general value of signed contracts with 14.42%. Contracts with small value

participate in the general contracts signed with 2.86%, while contracts with minimal value

participate with 0.42%.


19

Structure of the contract value signed according to the value

during 2008

Large value

82,30%

Medium value

14,42%Small value

2,86%

Minimal value

0,42%

Graphic 16

2.9. PUBLIC PROCUREMENTS ACCORDING TO THE PROCUREMENT

PROCEDURES DURING 2008

Table 9

Comparison of public procurement divided according to the type of procedures in

table 9, and graphic 17, represent that number of contracts signed under the open procedure

during 2008 are up to 3607, comparing with the previous year we have an increase of

25.37%. During 2008 we do not have any contract presented by the contracting authority

according to the restricted procedure. Number of contracts signed according to the

Number of signed contracts according to the procurement procedures during


Type of procedure: Number of


contracts 2008 Comparison of 2007-2008 (%)

Open 2877 3607 25.37

Restricted 28 - -100.00

Negotiated 416 485 16.59

Price quotation 4406 3726 -15.43

Minimal value procedure 7431 6437 -13.38

Design contest 60 62 3.33

Total : 15218 14317 -5.92


20

negotiated procedure during 2008 is 485, compared to the previous year we have increased

the number of these contracts for 16.59%.

Number of contracts signed according to price quotation procedure during 2008 is

up to 3726, with a decrease compared with the previous year of 15.43%.Number of

contracts signed by minimum value procedure during 2008 is 6437, compared with the

previous year we have a decrease of the number of signed contracts for 13.38%, and the

number of contracts signed that result from design contest during 2008 is 62, compared

with the previous year we have an increase of 3.33%.

2877

3607

280

416485

4406

3726

7431

6437

6062

Open Restricted Negotiated Price

quotation

Procedure

for Minimal

value

Design

contest

Number of contracts signed according to the procurement

procedure during 2007 and 2008


Graphic 17

According to graphic No. 18, it is noticed that the participation of open procedures in the

general structure of the contracts signed for 2008 is 25.19%. Participation of negotiated

procedures is 3.39%, while participation of procedures under the price quotation procedure

is 26.03%. Procedures according to the minimum value participate with 44.96%, while the

design contest participates only with 0.43% in general signed contracts during 2008.


21

Structure of number for contracts signed according to the

procurement procedures- during 2008

Minimal value

procedure

44,96%

Design contest

0,43%Open

25,19%

Restricted

0%

Negotiated

3,39%

Price quotation

26,03%

Graphic 18

2.10. SIGNED CONTRACTS ACCORDING TO THE VALUE OF

PROCUREMENT PROCEDURES DURING 2008

Table 10

Analyse of public procurement divided according to the type of procedures in table

10, and graphic 19 shows that the value of contracts signed under the open procedure

during 2008 is 639,679,203.78 €, and compared with the previous year we have an evident

Value of signed contracts according to the procurement procedures during 2008, comparing to 2007

Type of procedure: Contracts value 2007

(€ ) Contracts value 2008

(€ )


(%)

Open

326,326,955.34

639,679,203.78 96.02

Restricted

1,772,982.62

- -100.00

Negotiated

50,153,766.34

164,156,690.61 227.31

Price quotation

20,765,629.23

18,288,457.42 -11.93

Minimal value

contrtacts

3,028,442.83

3,513,627.82 16.02

Design contest

180,660.54

845,583.04 368.05

Total :

402,228,436.90 826,483,562.67 105.48


22

increase of 96.02%. According to the restricted procedure during 2008 the contracting

authorities have not conducted procurements. The value of contracts signed under the

negotiated procedure during 2008 is 164,156,690.61 €, compared with the previous year

we have an increase of 227.31%.Value of contracts signed according to price quotation

procedure during 2008 is 18,288,457.42 €, respectively 11.93 % less than the previous

year. Whereas according to the minimum value contracts the value of contract during

2008 is 3,513,627.82 €, compared with the previous year we have an increase of 16.02%,

but in relation to the double value of contracts during 2008, we have a positive trend for a

reduction in the value of contracts under this procedure. The value of contracts signed

according to design contest during 2008 is 845,583.04 €, compared with the previous year

we have an increase of 368.05%.

326,326,955.34

639,679,203.78

1,772,982.62

-

50,153,766.34

164,156,690.61

20,765,629.23

18,288,457.42 3,028,442.83

3,513,627.82

180,660.54

845,583.04

Open RestrictedNegotiated Price

quotation

Minimal

value

procedure

Design

contest

Value of signed contracts according to the procurement

procedures during 2007 and 2008

Value of contracts 2007 Value of contract 2008

Table 19

According to graphic No. 20, it is noticed that the participation of open procedures

in the general structure of the signed contracts according to the value for 2008 is from

77.40%.

Participation of negotiated procedures is 19.86%, while a participation procedure under

price quotation is 2.21%. Procedures according to minimum value participate with a

0.43%, while the design contest participates only 0.10% in general signed contracts during

2008.


23

Structure of value for contracts signed according to the

procurement procedures- during 2008

Design contest

0,10%

Minimal value

procedure

0,43%Price quotation

2,21%

Open

77,40%

E kufizuar

0,00%

Restricted

19,86%

Graphic 20

2.11. PUBLIC PROCUREMENTS ACCORDING TO THE TYPE AND

PROCUREMENT PROCEDURES DURING 2008

Table 11

Public procurement divided according to the type of procurement and procurement

procedures according to the value of contracts signed during 2008, in table 11 and graphic

21 indicate the value of signed contracts taking into account the combination of

procurement type and type of procedures used by contracting authorities.

Procurement procedures

Procurement type Open

Restricted Negotiated

Price quotation

Minimal value

Design contest

Total:

Supply 169,188,802.95 - 150,042,019.87 13,077,724.88 2,674,261.89 - 334,982,809.59

Services 27,164,477.62 - 11,338,215.27 4,920,926.73 819,942.50 - 44,243,562.12

Design contest - - - - - 845,583.04 845,583.04

Works 443,325,923.21 - 2,776,455.47 289,805.81 19,423.43 - 446,411,607.92

Total 639,679,203.78 - 164,156,690.61 18,288,457.42 3,513,627.82 845,583.04 826,483,562.67


24

-

50,000,000.00

100,000,000.00

150,000,000.00

200,000,000.00

250,000,000.00

300,000,000.00

350,000,000.00

400,000,000.00

450,000,000.00

Open Restricted Negotiated Price

quotation

Minimal

values

Design

Public procurements according to the procurement type

and procedures - during 2008


Graphic 21

2.12. PUBLIC PROCUREMENT ACCORDING TO THE CALCULATED

VALUE AND THE VALUE OF SIGNED CONTRACTS DURING 2008

Table 12

Pursuant to the requirements under Section 8.2 of the PPL, any contracting authority

before starting the procurement activity must ensure that funds for that procurement

activity are provided based on the calculated value of the relevant project. From table 12

we can notice that the estimated value for all public procurement activities in Kosova for

2008 was 900,203,954.31 €, whereas the value according to the signed contracts was

826,483,562.67 €. Budget savings in all public procurement activities in Kosova for 2008

are 73,720,391.64 €, or expressed in percentage we have a budget saving for 8.92%. This

comes as a result of the implementation of open procedures during the procurement

Realised savings from procurements during 2007 and 2008

Year 2007 Year 2008

Number of signed contracts: 15218 14317

Value of planned contract 435,952,876.73 900,203,954.31

Value of signed contracts 402,228,436.90 826,483,562.67

Savings (€ ) 33,724,439.83 73,720,391.64

Savings ( % ) 8.38 8.92


25

activities considering that 77.40% of the procurement budget during 2008 was spent

according to open procedures that are more transparent procedures according to the PPL

requirements.

2.13. SIGNED CONTRACTS ACCORDING TO THE ECONOMIC OPERATORS

DURING 2008

Table 13

Comparing contracts signed during 2008, divided according to the contract award to

local and non-local economic operators, in table 13, graphic 22 and 23, arise that the

number awarded to local operators is 14,010, compared with the previous year we have the

decrease of contracts number for 6,52%, whereas the participation in the general number of

signed contracts during 2008 is 98, 00%. While the number of contracts signed during 2008

by non-local operators is 307, compared with the previous year we have an increase of

32,90% of these contracts and with participation from 2.00% in the general structure of

signed contracts during 2008.

14987

231

14010

307

2007 2008

Number of signed contracts according to the economic

operators during 2007 and 2008

Local economic operators Not local economic operators

Graphic 22

a) Number of signed contracts by economic operators during 2008,

comparing with 2007

Economic operators: Contracts

number 2007 Contracts

number 2008 Comparison of 2007-2008 (%)

Local operators 14987 14010 -6.52

Non local operators 231 307 32.90

Total : 15218 14317 -5.92


26

Structure of number for contracts signed according to

the economic operators- during 2008

Not local

economic

operators

2%

Local

economic

operators

98%

Graphic 23

2.14. SIGNED CONTRACTS BASED ON THE VALUE AND ECONOMIC

OPERATORS DURING 2008

Table 14

From the analysis made on the value of signed contracts during 2008, divided

according to the contract award of local and non-local economic operators, in table 14,

graphic 24 and 25, the value of contracts awarded to the local operators is 587,017,393.58

€, compared with the previous year we have increased the value of contracts for 115,57%,

while the participation in the general value of contracts signed during 2008 is 71.03%.

While the value of contracts signed during 2008 by non-local operators is 239,466,169.09

€, compared with the previous year we have an increase of 84,32% of the value of these

contracts and with the participation of 28,97% in the general structure of contracts signed

during 2008.

b) Value of signed contracts from economic operators during 2008,

compared with 2007

Economic operators: Contract value 2007

(€ ) Contract value 2008

(€ )


(%)

Local operators

272,311,662.18 587,017,393.58 115.57

Non-local operators

129,916,774.72 239,466,169.09 84.32

Total:

402,228,436.90 826,483,562.67 105.48


27

272,311,662.18

129916774.7

587,017,393.58

239,466,169.09

2007 2008

Value of signed contracts according to the economic operators during 2007

and 2008

Local economic operators Local economic operators

Graphic 24

Structure of value for contracts signed according to the

economic operators- during 2008

Local

economic

operators

71,03%

Not local

economic

operators

28,97%

Graphic 25


28

2.15. CONTRACTS SIGNED ACCORDING TO THE PUBLICATION TIME

LIMITS DURING 2008

a) Number of signed contracts according to the time limits during 2008

Time limits: Contract number Participation in general value (%)

Normal time limits 13124 91.667

Reduction of time limit 1193 8.333

Total: 14317 100.000

Table 15

As seen in table 15 and graphic 25, the number of contracts published by

contracting with normal time limits is 13,124, and the participation of 91,667% in the

general number of contracts signed during 2008. Whereas the number of contracts

promulgated by reduction of the time limit is up to 1193, respectively with the participation

of 8,333% in the general number of contracts signed during 2008.

13124

1193

0

2000

4000

6000

8000

10000

12000

14000

Normal time limits Reduction of time limit

Number of signed contracts according to the published

offers

Graphic 25


29

2.16. CONTRACTS SIGNED ACCORDING TO THE TIME LIMITS BASED ON

THE VALUE DURING 2008

a) Value of signed contracts according to the time limits during 2008

Time limits: Contract value 2008 (€ ) Participation in the general

value ( %)

Normal time limits

496,290,782.15 60.05

Reduction of time limits 330,192,780.52 39.95

Total:

826,483,562.67 100.00

Table 16

Based on table 16 and graphic 26, the value of contracts published by contracting

with the normal time limits is 496,290,782.15 €, and the participation of 60.05% in the

general value of contracts signed during 2008. The value of contracts promulgated by the

reduction of time limit is up to 330,192,780.52 €, respectively with the participation of

39.85% in the general number of contracts signed during 2008.

Structure of values for contracts signed according to

the limits during 2008

Reduction of

time limitt

39,95%

Normal time

limites 60,05%

Graphic 26


30

2.17. CONTRACTS SIGNED ACCORDING TO THE CONTRACT AWARD

CRITERIA DURING 2008

Number of signed contracts according to the contract award criteria during 2008

According to the price Contract number Participation in the

general amount (%)

The lowest price 13754 96.07

Economic price 563 3.93

Total: 14317 100.000

Table 17

From table 17 and graphic 27, the number of contracts signed by the contracting

authority using as a criterion for contract award “the lowest price” is 13754, and

participation of 96,07% in the general number of contracts signed during 2008. The number

of awarded contracts, where the contract award criterion is” the economically most

advantageous tender” is up to 563, respectively with the participation of 3.93% in the

general number of contracts signed during 2008.

13754

563

0

2000

4000

6000

8000

10000

12000

14000

The lowest price Economic price

Number of signed contracts according to the award

criteria during 2008

Graphic 27


31

2.18. CONTRACTS SIGNED ACCORDING TO THE VALUE AND CONTRACT

AWARD CRITERIA DURING 2008

Value of signed contracts according to the contract award criteria during 2008

According to the price Contract value 2008

(€ )

Participation in general value (%)

The lowest price

465,130,664.48 56.28

Economic price 361,352,898.19

43.72

Total:

826,483,562.67 100.00

Table 18

As seen in Table 18 and graphic 28, the value of contracts signed by the contracting

authority according to the award criteria “the lowest price” is 465,130,664.48 €, and

participation of 56.28% in general value of contracts signed during 2008. While the value

of contracts promulgated according to the contract award criteria “the most economically

advantageous tender” is up to 361,352,898.19 €, respectively with the participation of

43.72% in the general number of contracts signed during 2008.

Structure of the value for contracts signed according

to the contract award criteria during 2008

The lowest price

56%

Economic price

44%

Graphic 28


32

2.19. PUBLIC PROCUREMENTS IN REPORT WITH GDP IN KOSOVA DURING

2008 The general value of the public procurement evidenced based on reports sent by

contracting authorities which includes the number of 14317 contracts signed for the period

01.01.2008 - 31.12.2008 is 826,483,562.67 €, which represents 21,99% of Gross Domestic

Product (GDP) in 2008 in Kosova = 3.757.000.000 €. 3

Participation of Public Procurement in GDP during 2008

Participation of

Public

Procurement in

GDP

21,99%

Graphic 29

3 Resource : Macro economy Department - MFE


33

2.20. CONTRACTS IN KOSOVA BY CONTRACTING AUTHORITIES DURING

2008

No Contracting Authorities Number of signet

contracts4 Value of signet contracts (€ )

Participation in overall value (%)

1 Kosova Tax Administration 82 4,695,220.12 0.568

2 Pristina Airport 210 3,651,147.01 0.442

3 Agency for Gender Equality/ZK 43 74,760.65 0.009

4 Kosova Agency for Medical Products

3 257,367.50 0.031

5 Public Procurement Agency 18 52,020.18 0.006

6 Veterinary Agency 41 1,003,443.09 0.121

7 Kosova Cadastral Agency 25 1,122,715.96 0.136

8 Privatisation Agency of Kosova 35 1,046,269.42 0.127

9 Kosova Property Agency 120 792,642.65 0.096

10 Anticorruption Agency 25 92,941.05 0.011

11 Kosova Forest Agency 25 315,767.29 0.038

12 Academy of Arts and Science 39 81,566.78 0.010

13 Civil Aviation Authority 11 16,013.54 0.002

14 Telecommunication Regulatory Authority

17 1,519,185.51 0.184

15 Central Bank of Republic of Kosova 119 904,499.31 0.109

16 National and University Library of Kosova

83 183,026.41 0.022

17 CDF 4 160,682.75 0.019

18 Drini i Bardh Peja 3 9,800.00 0.001

19 Department of Emergency Medicine -Pristina

21 29,319.29 0.004

20 Statistical Office of Kosova 18 648,919.11 0.079

21 Kosova Railways 133 4,706,469.89 0.569

22 Iber Lepenc Pristina 76 1,766,441.69 0.214

23 Kosova police inspectorate 18 60,470.90 0.007

24 Ombudsperson Institution In Kosova

78 124,184.28 0.015

25 Albano logical Institute of Kosova 13 65,959.94 0.008

26 Kosova Judicial Institute 23 203,018.35 0.025

27 Kosova Institute for Public Administration

14 46,693.25 0.006

28 Institute of Medical Labour - Gjakova

21 99,617.34 0.012

29 National Institute of Public Health of Kosova

25 146,236.50 0.018

30 National Institute of Public Health of Kosova- Ferizaj

10 5,515.48 0.001

31 Pedagogy Institute of Kosova 14 24,458.50 0.003

4 Signed Contracts include all types of contracts, also procurements with minimal values.


34

32 MA Deçan 105 1,008,685.35 0.122

33 MA Dragash 83 440,023.11 0.053

34 MA Drenas 179 2,995,232.02 0.362

35 MA F. Kosova 108 1,244,260.23 0.151

36 MA Ferizaj 124 2,964,748.22 0.359

37 MA Gjakova 166 4,936,417.36 0.597

38 MA Gjilan 226 5,209,379.17 0.630

39 MA Hani i Elezit 72 355,568.63 0.043

40 MA Istog 132 1,622,647.87 0.196

41 MA Junik 40 272,779.27 0.033

42 MA Kamenica 130 853,140.03 0.103

43 MA Kaqanik 128 648,674.10 0.078

44 MA Klina 133 3,433,361.01 0.415

45 MA Lipjan 340 3,399,046.54 0.411

46 MA Malisheva 68 1,629,934.49 0.197

47 MA Mamush 39 101,203.90 0.012

48 MA Mitrovica 336 2,981,622.96 0.361

49 MA Novobërda 39 66,724.20 0.008

50 MA Obiliq 87 961,458.96 0.116

51 MA Peja 313 3,410,701.27 0.413

52 MA Podujeva 142 2,694,118.04 0.326

53 MA Pristina 208 19,106,808.03 2.312

54 MA Prizëren 604 6,169,618.58 0.746

55 MA Rahovec 101 1,408,405.80 0.170

56 MA Shterpc 36 156,849.75 0.019

57 MA Shtime 115 829,828.25 0.100

58 MA Skenderaj 115 3,193,745.58 0.386

59 MA Suhareka 204 2,217,766.84 0.268

60 MA Viti 81 1,236,434.53 0.150

61 MA Vushtrri 280 4,687,970.43 0.567

62 Idendependent Commission for Media

41 269,055.87 0.033

63 Idendependent Commission for Mining and Minerals

146 701,451.30 0.085

64 Commission for Judicial Support 17 110,887.00 0.013

65 Public Procurement Regulatory Commission

19 120,104.06 0.015

66 Waste Company “Ambienti” - Peja 65 154,140.80 0.019

67 Waste Company “Higjiena” -Gjilan 36 394,467.99 0.048

68 Waste Company “Uniteti” - Mitrovica

16 341,162.50 0.041

69 Water Company “Radoniqi & Dugagjini” Gjakova

17 240,827.56 0.029

70 Water Company - Mitrovica 30 111,922.05 0.014


35

71 Regional Water Company ”Hidrodrini” Peja

32 177,929.16 0.022

72 Regional Water Company ”Hidromorava” Gjilan

22 115,865.78 0.014

73 Regional water company Hidrosistemi"Radoniqi" Gjakova

65 211,719.01 0.026

74 Regional water company Pristina 134 1,474,175.47 0.178

75 Southern Hydro region Company- Prizren

86 178,003.48 0.022

76 Company for Management of Waste of Kosova

15 497,867.75 0.060

77 Regional waste company “Eko”- Prizren

46 272,373.29 0.033

78 Regional waste company- Pristina 17 1,213,459.90 0.147

79 Central heating Company - Gjakova

22 326,337.95 0.039

80 Public Housing Company -Prishtine 2 1,792,187.90 0.217

81 Kosova Energy Corporation of Kosova

1059 261,766,281.98 31.672

82 KOSTT 228 23,084,333.64 2.793

83 Kosova Assembly 201 1,010,953.36 0.122

84 Ministry of Finance and Economy 32 937,952.07 0.113

85 Ministry of Local Government Administration

99 1,747,134.82 0.211

86 Ministry of Education Science and Technology

151 55,778,688.30 6.749

87 Ministry of Agriculture 121 2,240,401.66 0.271

88 Ministry of Justice 193 3,244,632.84 0.393

89 Ministry of Energy and Mining 112 901,232.62 0.109

90 Ministry of Kosova Security Force 71 363,923.72 0.044

91 Ministry of Culture Youth and Sports

120 3,191,221.78 0.386

92 Ministry of Environment and Spatial Planning

116 3,720,871.69 0.450

93 Ministry of Labour and Social Welfare

111 7,574,341.89 0.916

94 Ministry of Internal Affairs 117 4,684,029.64 0.567

95 Ministry of Foreign Affairs 39 434,392.89 0.053

96 Ministry of Health 111 16,860,774.73 2.040

97 Ministry of Public Services 170 27,443,386.68 3.320

98 Ministry of Transport and Telecommunication

207 171,845,800.02 20.792

99 Ministry of Trade and Industry 78 2,596,274.86 0.314

100 Ministry of Communities and Return

116 3,061,999.34 0.370

101 MH Implementing Unit 48 399,942.45 0.048

102 Procurement Review Body 11 73,753.85 0.009

103 Post and Telecommunication of Kosova

624 56,200,088.65 6.800

104 Financial Intelligence Centre 27 336,941.88 0.041


36

105 Kosova Centre for Public Security , Education And Development

44 1,101,121.48 0.133

106 Students Centre 27 687,306.38 0.083

107 University Stomatologycal Clinical Centre of Kosova

47 149,903.35 0.018

108 University Clinical Centre of Kosova

113 1,340,350.78 0.162

109 Kosova National Blood Transfusion Centre Pristina

45 330,037.53 0.040

110 Clinical Centre of Family Medicine -Pristina

73 242,951.35 0.029

111 Radio Television Of Kosova 117 1,404,147.52 0.170

112 Kosova Judicial Council Secretariat 74 1,960,020.01 0.237

113 Central Election Commission 29 93,888.05 0.011

114 Customs Services 107 3,062,963.81 0.371

115 Mental Health Service - Mitrovica 19 44,877.56 0.005

116 Mental Health Service -Peja 5 36,950.80 0.004

117 Mental Health Service - Prizren 23 51,906.67 0.006

118 Mental Health Service -Pristina 30 79,796.95 0.010

119 Kosova Police service 1128 26,499,949.72 3.206

120 Regional Hospital of Ferizaj 16 424,266.42 0.051

121 Regional Hospital of Gjakova 116 775,300.33 0.094

122 Regional Hospital of Gjilan 50 912,728.91 0.110

123 Regional Hospital of Mitrovica 50 170,406.66 0.021

124 Regional Hospital of Peja 59 979,518.98 0.119

125 Regional Hospital of Prizren 25 988,190.51 0.120

126 Regional Hospital of Vushtrri 70 219,201.00 0.027

127 Termokos Pristina 30 4,856,599.03 0.588

128 Trepca –Enterprise under KTA Administration

227 3,774,910.29 0.457

129 Kosova Protection Corps 104 8,413,918.23 1.018

130 University of Pristina 167 2,825,919.46 0.342

131 Office of General Auditor 43 173,372.65 0.021

132 Prime minister Office 197 1,674,356.88 0.203

133 Presidency Office of Kosova 156 695,938.68 0.084

134 Energy Regulatory Office 28 122,861.12 0.015

135 Water and Waste Regulatory Office 7 43,079.12 0.005

Total: 14317 826,483,562.67 100.00


37

2.21 CONTRACTING AUTHORITIES WITH GENERAL VALUE OF SIGNED

CONTRACTS THAT EXCEED THE VALUE 3.000.000,00 € DURING 2008

No. Contracting Authorities:

Value of signet contracts 2007 (€ )

Value of signet contracts 2008

(€ )


(%)

1 Kosova Energy corporation 149,640,280.45 261,766,281.98 74.93


22,558,145.11 171,845,800.02 661.79

3 Post and Telecommunication of Kosova 18,566,369.01 56,200,088.65 202.70

4 Ministry of Education Science and Technology

14,149,038.93 55,778,688.30 294.22

5 Ministry of Public Services 3,650,212.11 27,443,386.68 651.83

6 Kosova Police Service 13,379,465.63 26,499,949.72 98.06

7 KOSTT 17,305,070.77 23,084,333.64 33.40

8 MA Pristina 15,861,172.47 19,106,808.03 20.46

9 Ministry of Health 5,913,352.35 16,860,774.73 185.13

10 Kosova Protection Corps 5,784,089.18 8,413,918.23 45.47

11 Ministry of Labour and Social Welfare 951,532.27 7,574,341.89 696.02

12 MA Prizren 8,230,053.54 6,169,618.58 -25.04

13 MA Gjilan 2,205,480.52 5,209,379.17 136.20

14 MA Gjakova 1,302,694.79 4,936,417.36 278.94

15 Termokos- Pristina 4,770,954.86 4,856,599.03 1.80

16 Kosova Railways 4,277,495.42 4,706,469.89 10.03

17 Kosova Tax Administration 1,062,376.34 4,695,220.12 341.95

18 MA Vushtrri 1,595,175.91 4,687,970.43 193.88

19 Ministry of Internal Affairs 4,496,726.86 4,684,029.64 4.17

20 Trepca –Enterprise under KTA Administration

2,923,388.29 3,774,910.29 29.13

21 Ministry of Environment and Spatial Planning

2,572,102.66 3,720,871.69 44.66

22 Pristina Airport 9,270,517.00 3,651,147.01 -60.62

23 MA Klina 2,074,097.60 3,433,361.01 65.54

24 MA Peja 2,164,757.43 3,410,701.27 57.56

25 MA Lipjan 1,939,506.90 3,399,046.54 75.25

26 Ministry of Justice 6,294,756.92 3,244,632.84 -48.45

27 MA Skenderaj 1,090,222.50 3,193,745.58 192.94

28 Ministry of Culture Youth and Sports 2,044,151.54 3,191,221.78 56.11

29 Customs Service 3,187,899.28 3,062,963.81 -3.92

30 Ministry of Communities and Return 1,117,895.12 3,061,999.34 173.91


38

2.22. CONTRACTS SIGNED BY CONTRACTING AUTHORITIES DURING

2008, WITH THE VALUE OVER 3.000.000, 00 €

No.

Contracting Authorities: Contract description Procedure Contract value

(€)

1 Kosova Energy Corporation

Complete reparation with turn key of Transporting tape system- fold removal of ashes in the Mining of Coal in KEC

Open 49,983,528.52


Complete reparation with turn key of Transporting tape system- fold removal of ashes in the Mining of Coal in KEC

Open 22,157,385.00


Expanding network of Vala/PTK-Phase 5 (Vala Network Extension-Phase 5)

Negotiated 20,498,331.00


Remounting of two excavators SchRs 650 (E 9 &E10


5 Ministry of Public Services

Overall renovation of Media Building – Tower and auditorium

Open 14,694,453.67


Purchase of Electrical energy during period 04.10.08--31.03.2009



Construction of roundabout in the crossroads of M9 and M2 Pristina

Open 11,750,446.99


Building of 29 local cable networks with turn key.

Open 10,318,737.46

9 KOSTT Communication network Open 9,214,769.00


Purchase of electrical energy for the period 4 January 2008 until15 March 2008



Supply with electrical machinery parts for the reparation of system I –ashes for tape carrier Lot1: Machinery parts for tape carrier

Open 8,991,186.00


Electricity purchase for the period 10.10.08--28.02.2009



Road Expansion M9 Pristina-Peja LLOT II Open 8,276,744.58

14 KOSTT SCADA/EMS Open 7,875,370.00


Electricity Purchase for the period 11.10.08--31.03.2009



Building the road MAGUR-SHALË-KLEQKË II Phase

Open 6,836,256.91


Road expansion M9 Pristina- Peja Lot 1 Open 6,150,889.50


39


Detailed design of LIPJAN-HANI I ELEZIT-L-60KM

Open 6,070,327.90

19 Ministry of Public Services

Construction of ASHAK Open 5,997,272.40


Purchasing electricity for the period 08.10.08--28.02.2009



Expansion and strengthening of the distributive network in KEK, districts in Prishtina, Peja, Prizeren, Ferizaj, Gjakova, Mitrovica and Gnjilan

Open 5,803,319.26


Emergent reparation of furnace Bll.A5 Additional contract for EKO



BLERJA E ROTORIT TE RI PER GJENERATORIN ELEKTRIK PER TC B NË KEK SH.A



Reparation of ESHA 10/70 Negotiated 4,906,230.83


Request for obtaining rental of 110 new locations for the BTS to the needs of Phase 5 and the continuation of existing contracts for 286 BTS



Purchasing electricity for the period 01.12.08--28.02.2009



Rehabilitation of Regional Road ARLLAT-MALISHEVË

Open 4,499,218.85

28 Termokos- Prishtina Supply with mazut and fuel for heating Open 4,391,625.00


Building bridges in M9 Kosova Polje ARLLAT LOT III

Open 4,287,574.45


Enhancing Road M2 PRISTINA-MITROVICA LLOT II

Open 4,266,234.95


'Supply generator fuel reservoir container and stabiliser of tension''

Open 4,191,346.40


Enhancing Road M2 PRISTINA-MITROVICA LLOT I

Open 4,150,156.88


Supply with spare parts Open 4,054,131.62


SUPPLY WITH MAIN TRANSFORMER 400 MVA 24 KV /400 KV (2AT) FOR TC KOSOVA B

Open 4,051,900.00


Construction of bridges in road M9 FUSHË KOSOVË ARLLAT LOT IV

Open 3,977,867.56


Purchase of used transformer 240 MVA ;15,75kV /220kV



40


Purchasing electricity for the period 05-25.08.2008



Construction of road GLLOGOVICË-HAJKOBILLË

Open 3,690,942.87

39 Ministry of Education, Science and Technology

Continuation of works in the premises MEST Phase III 079

Open 3,689,470.40


Supply with mazut Open 3,668,064.00


Construction of Bridges in Kosova Polje M9 Street ARLLAT LOT II

Open 3,490,115.30


Construction of Road DRENAS-GRABOC under-Guri PLAKËS I LOT II

Open 3,360,445.45


Construction of Regional Road R105 Vushtrri PART II

Open 3,199,395.35


Reparation of the system I(pare) Ashes E-10B 4SH.T,P-3B( single source)


3. ACTIVITIES OF PUBLIC PROCUREMET REGULATORY COMMISION

The Public Procurement Regulatory Commission was successfully in cooperation with

OECD /SIGMA from Paris, during September 2008 has organized Regional Conference in

Pristina, with the topic “Public Procurement Reform in Western Balkans" with particular

concentration on the key challenges and priorities for change. This was one of the most

important events in the field of public procurement in all Europe during 2008. Participants

of the conference were the representatives of state institutions on public procurement from

the Western Balkans region as: Albania, Bosnia and Herzegovina, Croatia, Kosova,

Macedonia, Montenegro, Turkey, then the representatives of EC from Brussels OECD /

SIGMA from Paris, and representatives and procurement experts from different countries

of Europe.

During 2008, Public Procurement Regulatory Commission based on the competences

arising from Section 82.2 (a) of the Law on Public Procurement No. 02-L/99, has compiled

and promulgated the entire secondary legislation in accordance with the amended Law on

Public Procurement which entered into force on 6th, June 2007.

In the table below we have presented the structure of secondary legislation compiled and

promulgated by the PPRC during 2008:


41

STRUCTURE OF THE SECONDARY LEGISLATION

INTRODUCTION TO PUBLIC PROCUREMENT SYSTEM

PUBLIC PROCUREMENT RULES

TITLES Date of entry into force

STABDARD FORMS AND TENDER DOSSIERS

Standard Form “Indicative Notice” 01.01.2008

Standard Form “Annual report for public related contracts” 01.01.2008

Standard Form “for submission of the complaint to the PRB”

01.01.2008

Standard Form “Quoted prices for minimal value procedure under 1000 €” 01.01.2008

CONTRACT NOTICE AND CONTRACT AWARD NOTICE

Standard Form “Contract Notice-Supply, services, works” for publication in the PPRC’s

web-site

01.01.2008

Standard Form “Contract Notice - Supply, services, works” (for publication in the

newspaper)

01.01.2008

Standard Form “Contract award Notice ”(for the publication in the PPRC’s web-site) 01.01.2008

Standard Form “Contract award Notice” (for the publication in the newspaper) 01.01.2008

Standard Form “Design Contest Notice” (for the publication in the PPRC’s web-site) 01.01.2008

Standard Form “Design Contest Notice (for publication in the newspaper) 01.01.2008

Standard Form “Design Contest Result Notice” (for the publication in the PPRC’s web-

site)

01.01.2008

Standard Form “Design Contest Result Notice” (for publication in the newspaper)

01.01.2008

Standard Form “Cancellation notice for the procurement activity” (for the publication in

the PPRC’s web-site)

01.01.2008

Standard Form “Cancellation notice for the procurement activity” (for publication in the

newspaper)

01.01.2008

PROCUREMENT CODE OF ETHICS - annexes 01.01.2008

Standard Form “Declaration under oath for the procurement officers” 01.01.2008

Standard Form “Declaration Under Oath for the members of the tender evaluating

commission”

01.01.2008

Standard Form “Declaration Under Oath for the employees of the PPRC, PPA and PRB” 01.01.2008

TENDER DOSSIERS

Standard Form “Tender Dossier for Supplies” 01.08.2008

Rules listed under the date of entry into force

Standard Form “Tender Dossier for Works” 01.08.2008


42

Standard Form “Tender Dossier for Services” 01.08.2008

Standard Form “Tender Dossier for “Price Quotation” 01.08.2008

Instruction on the procedure for minimal value purchase

Regulation on Public Procurement

01.08.2008 01.01.2009

Regulation on Public Procurement 01.01.2009

Standard Form “Procurement Forecast” 01.01.2009

TENDER OPENING MINUTES

Standard Form “Tender Opening Minutes” 01.01.2009

Standard Form “Statement of Needs and Determination of Availability of Funds”

01.01.2009

RECORD OF REQUEST FOR TENDER DOSSIER AND FOR THE TENDER SUBMISSION

Standard Form “Record of requests for tender dossier” 01.01.2009

Standard Form “Tender submission record” 01.01.2009

STANDARD FORM FOR TENDER EVALUATION

Tender evaluation report – Price quotation procedure. 01.01.2009

Tender evaluation report –Open, restricted and negotiated:

“Eligibility evaluation and qualification of tenderers/candidates”

“Tenderers administrative eligibility”

“Tenders technical eligibility”

“Ranking of tenders - “lowest price”

“Ranking of tenders – Most economically advantageous tender”

“Conducting negotiations (negotiation phase)”

“Conducting negotiations (final phase of negotiations)”

“Minutes of examination, evaluation and comparison of tenders”

01.01.2009

STANDARD LETTER

“Request to participate” 01.01.2009

“Invitation to negotiate ” 01.01.2009

“Request for Clarification of Tenders”. 01.01.2009

“Tenderers notice on arithmetical errors” 01.01.2009

“Request for clarification on abnormally low tender” 01.01.2009

“Standard letter for the unsuccessful tenderer” 01.01.2009

.“Standard letter for the successful tenderer” 01.01.2009

“Standard letter for the eliminated tenderer/candidate” 01.01.2009

Standard Form “Authorisation request and declaration to PPA” for the use of negotiated

procedure without the publication of the Contract Notice.

01.01.2009

Through Supervising and Monitoring Department, Public Procurement Regulatory

Commission during 2008 has accomplished complete supervision and monitoring of the

procurement activities according to the annual plan, inspection according to the request or

according to the case, monitoring of the public opening and interpretations of the PPL

sections for the needs of the contracting authorities or economic operators.


43

During 2008, the PPRC’s Supervising and Monitoring Department has accomplished:

• 12 Monitoring and supervisions of the procurement activities in the CA according

to the plan.

• 5 Monitoring – Inspections of the procurement activities according to the request.

• 7 Observations of the public opening.

• 13 Replies to requests for interpretations of the PPL. During 2008, training for public procurement has continued to be held in close

cooperation with the Kosova Institute for Public Administration in Kosova.

Training in the field of public procurement conducted during 2008 has been focused

on amendments of the Public Procurement Law, in the manner of functioning of public

procurement official site of Kosova, and in a manner of the fulfilment of the standard

procurement documents. For this purpose were held ten training sessions with ten groups of

the participants of procurement officers. The participants of these trainings were the

procurement officers of all contracting authorities in Kosova, including Kosova's

Governmental institutions, public companies and several NGOs. Testing was held on

December 23rd and 24

th, 2008 in the premises of KIPA, whereas the testing have

successfully passed 431 procurement officers that have gained procurement professional

certificate for 2009.

2008 is the fourth year that according to the requirements of the PPL that the training

and certification of public procurement officers in Kosova has been carried out. If you

compare the four year performances since 2005 until 2008, regarding the training in the

field of public procurement, it can be concluded that each year the number of trained

officers has increased. While in 2005 this number was 302, in 2006 has grown to 360, in

2007 to 414, and 431in 2008.

The following diagram shows the number of officials participating in training and

certified during the four years 2005 to 2008.


44

302

360

414431

2005 2006 2007 2008

Number of certified officers in public procurement

during 2005-2008

Graphic 30

According to data presented in graphic, during 2006 compared to 2005, the number of

certified officers has increased to 58, or expressed in a percentage of 19%, during 2007

compared to the year 2006 the number of certified officers has increased to 54, or

expressed in a percentage of 15%, while during 2008 compared with 2007, the number of

certified officers has increased to 17, or expressed in a percentage of 4.1%.

Department of Information Technology and Statistics at the PPRC has begun to

publish contract notices in the website from July 2007, continuing during 2008 which we

are presenting in the following table.

Table 19

Publication of notices at the website www.ks-gov.net/krpp: January - December 2008

Type of notices : No. of published

notices

Contract notice 4566

Contract award notice 3160

Cancelation notice 1612

Indicative notice 36

Design contest notice 56

Designed contest result notice 23

Request for expression of interest 8

Designed Contest Notice - opening of financial offers 2

Total: 9463


45

4566

3160

1612

36 56 23 8 2

Contract

Notice

Contract

Award

Notice

Cancellation

Notice

Indicative

Notice

Design

Contest

Notice

Design

Contest

Result

Notice

Request for

Expression

of interest

Design

Contest

Notice

opening of

financial

offers

Publication of notices at the web-site: www.ks-gov.net/krpp

January-December 2008

Graphic 31

As seen from table 1 and graphic 1, the number of all reports published during 2008 is

9463. Contract notice, the number of publications is 4566, while the contract award notice

3160, Cancellation notice 1612, Indicative notice 36, design contest notice 56, design

contest result notice 23, Request for expressions of interest 8, and design contest notice

opening of financial offers 2. Notices published in web web-site most of them are

established in the system by the contracting authority and a part of them are sent in

electronically and are controlled and published by the procurement IT Department.

Graphic presentation of notices published at www.ks-gov.net/krpp

during 2008

1003

885

607

396

206

971

654

897873

10041055

912

0

200

400

600

800

1000

1200

Janua

ry

Febru

ary

Mar

ch

Apr

il

May

June

July

Aug

ust

Sep

tem

ber

Oct

ober

Nov

ember

Dec

ember

Graphic 32


46

In graphic 32, has been presented the diagram of number of all notices published in

the web-site during 2008.

99

46

264

47

365

90

517

155

517

164

435

192

501

196

430

158

439

142

475

168

378

135

202

120

0

100

200

300

400

500

600

Janu

ary

Feb

ruary

March

April

May

June

July

Aug

ust

Sep

tembe

r

Octobe

r

Nov

embe

r

Dec

embe

r

Publication of notices: Contract Notice and Cancellation

Notice at www.ks-gov.net/krpp- during 2008

Contract Notice Cancellation Notice

Graphic 33

In graphic 33, has been presented the number of notices published during 2008. Starting

from January 99 is the Contract notice, while 46 Cancellation Notice and so on.

Cancelled notices in report with Contract Notices expressed in %,

during 2008

35.7129.9924.6617.8

46.46

32.3536.7539.12

44.14

31.72 35.36

59.40

-

10.00

20.00

30.00

40.00

50.00

60.00

70.00

Januar

y

Febru

ary

Mar

ch

April

May

June

July

August

Septe

mber

Oct

ober

Nove

mber

Dece

mber

Graphic 34

In graphic 34, has been presented the number of cancelled notices in 2008,

respectively cancelled notices in relation to contract notices, published notices during each

month, therefore, expressed in percentage. As noticed by the diagram, during the month of

January 46.46% of tenders published are cancelled by the contracting authorities. And if

you noticed during the following months, this percentage of cancellations differs according


47

to the months, or take an average during the year, cancellation of tenders in relation to their

publication are about 35.00%.

Structure of reasons of public procurement cancelation during

2008

Less than 3

responsive

tenders or

requests to

participation were

received

82%

Cancellation

necessary due to

objective and

demonstrable

events and/or

reasons

6%

All responsive

tenders contain

prices that

substantially

exceed the

contracting’s

authority budget

7%

An order issued by

competent

authority requires

the cancellation

5%

Graphic 35

Graphic 35 reflects the structure or the participation of cancellation reasons of tenders

during 2008. As noted 82% of the cancellation reasons were that less than 3 responsive

tenders or requests to participate were received.

Based on Executive Decision No. 2008 / 1, dated 18 January 2008, the SRSG

authorises PPRC in the exercise of PRB functions until March 31st, 2008, and later on April

30th

with the amendment of Executive Decision No. 2008 / 1, this authorisation was

extended to the PPRC until June 30th, 2008

According to the authorisations noted above, the PPRC’s Review Panel has been

reviewing complaints in public procurement in Kosova until the 30th June, 2008. For this

period the Review Panel has prepared a report on the review of complaints, which has also

published in the official web-site of public procurement in Kosova, in three language

versions(www.ks-gov.net/krpp).

PPRC has officially sent to the PRB a copy of this report on the review of complaints

by the PPRC’s Review Panel for the period January to June 2008, in order that the PRB

can prepare an Annual Report, according to the request of Section 115 of the PPL, to

prepare an annual report completed for the entire year of 2008, and also to compare it with

the previous years.


48

4. RECOMMENDATIONS ON IMPROVING PUBLIC PROCUREMENT SYSTEM

IN KOSOVA

Legislation in force on public procurement in Kosova constitutes a modern base for the

functioning of public procurement system in Kosova. Law on Public Procurement covers in

detail the public procurement process from all aspects, from procurement planning up to

the signing of the contract. Law covers governmental institutions, and public companies,

including all types of procurement for goods, works, services and the design contest. The

law also contains provisions for supervision and monitoring of procurement activities, as

well as provisions on the complaints review.

Section 82.2 (i), of the PPL besides that requires by the PPRC the preparation of the

annual report, that analyses public procurement activities in Kosova, also requires to attach

to this report the recommendations for improving public procurement system in Kosova,

and the improvement of Public Procurement Law according to the needs.

Based on the analyse of the report on public procurement activities in Kosova for 2008, in

the monitoring and inspections conducted during 2008, and the comments that PPRC has

received by the contracting authorities of Kosova regarding the manner of the

implementation of the Public Procurement Law in practice, PPRC recommends measures

on improving and advancing the public procurement system in Kosova.

Even though within a very short period of time in the field of public procurement in

Kosova have been achieved significant results, and taking into account the fast

development and advancement that are happening in the field of public procurement in the

EU, and in the international organizations of public procurement and in order that Kosova

moves parallel to these developments, it is essential to undertake these steps in the future:

- To amend the PPL as often as possible, according to the needs of time and not after a

three-year period, as has happened in the period 2004-2007.

In the further amendment of PPL, that it would be reasonable to commence during 2009

and include sections that cover:

- To interfere in the Public Procurement Law and in the Law of Ministry of Foreign

Affairs, regulating by law the matter of procurement that relate to the Kosova

Diplomatic Missions in various countries of the world.

- To simplify the existing law, by transferring some parts in the secondary legislation.

- To prepare a special regulation that regulates procurement activities in the sector of

public companies based on the EU Directive No. 2004/17.

- The manner of complaints review should be regulated by law, in a manner that appeal

should be previously addressed by the concerned contracting authority, before

addressing it to the PRB.

- Within the following amendment of the PPL, to eliminate Section 30A.4, which

makes it obligatory to receive three responsive, offers.


49

- That the contracting authorities of Kosova implement the procedures and

procurement rules that promote an efficient procurement; based on modern practices

of procurement and new technology, such as framework agreements and electronic

procurement.

- In the future the training in public procurement should be reduced from 10 to 5 days,

expanding officer’s base for the training.

- Amendment of Section 23 of Public Procurement Law No. 02/L-99

- The validity of public procurement licence to be extended from one to three or five

years.

- Increasing skills and training the staff who deal with public procurement in private

sector, regarding the manner of completion and submission of bids, and especially on

the manner of preparation and filing a complaint by dissatisfied bidders with the

contract award .

- Raising awareness on public procurement in contracting authorities and economic

operators of Kosova.

- Increasing access to information on public procurement in Kosova for all interested

parties.

- Offering more support to the central institution of public procurement in Kosova as a

bearer for development of the system.

- To consider the possibility on reducing the tendering deadlines for contracts with

large values from 40 to 30 days, whereas for medium value contracts from 25 to 20

days.

- Taking into account that PPL makes responsible the Procurement Manager of a

contracting authority to implement the Law, to consider the possibility of his

protection from the influences that can be imposed to him during the conduction of

the procurement activities.

- To look at the possibility that by the law the right for signing contracts for the

procurements of medium and large values to be transferred from the procurement

officer to the MAO.

- Simplification of the procurement procedures that deal with the manner of

commitment of budgetary means before the inception of the procurement activity.

- Maximal use of restricted procedures for the realisation of the procurement activities,

especially at the procurements that deal with public companies.

- To reduce as much as possible the use of contracts with minimal values using public

framework agreements and centralised procurements.

- Further advancement of the official electronic web-site of public procurement, that

enables to raise the transparency in public procurement.


50

5. ANNEX: PPRC’s BUDGETARY SPENDING FOR 2008

For accomplishment of the activity foreseen with the Public Procurement Law of

Kosova, during 2008, PPRC has spent the budgetary amount of 311,545.63 €.

Table of budgetary spending of PPRC for 2008

No Description Foreseen budget 2008

Spent budget 2008

Percentage %

01 Wages =( 28employee) 155,100.30 139,451.13 90,00 %

02 Goods & Services 154.870,00 152,267.31 98,00 %

03 Utility spending 20,200.00 19,825.19 98,00 %

Total: 330,170.30 311,545.63 94,00 %

From the table presented above we can see that the budget foreseen for 2008 in

amount of 330,170.30 € it has been spent 94 %. In the part of the budget that has not been

spent has influenced the part of wages, non fulfilment of some vacancies, and non

realization of some invoices for the payment for utility spending before the end of 2008.

From the part spent for goods and services detailed specifications have been

presented below:

Designation of spending Sum

Rent and maintenance for office areas 57,436.45

Security of the building 9,138.24

Telecommunication services 13,372.37

Work equipment 262.95

Spending for cleaning of building and vehicles. 4,697.40

Spending for fuel of the vehicles 11,511.24

Spending for the fuel for generator 5,450.58

Office supply with spending material 10,612.81

Spending for travelling abroad 6,268.41

Exchange of knowledge with regional countries 11,238.00

Food for participants in the training 4,041.16

Registration and vehicle insurance 2,605.62

Spending for the publication in the newspaper 1,068.00

Accommodation spending 2,098.00

Maintenance and reparation of the vehicles 4,787.18

Representations spending 3,678.90

Advance for study tour 3,000.00

Spending for advices 1,000.00

Total: 152,267.31

Documents

Report on public procurement activities in Kosova for 2008 vjetore 2006 200… · 2008 all over Kosova were signed 14317 public contracts conducted according to the Public Procurement