Replicable ProjectReplicable ProjectDirector’s ManualDirector’s ManualReplicable ProjectReplicable ProjectDirector’s ManualDirector’s Manual

Teresa PregizerTeresa PregizerAugust 10, 2007August 10, 2007

Pico Union S.A.Y. Yes!Pico Union S.A.Y. Yes!

Overview• Introduction to the program• Project Background

– Directing Components– Resources

• Purpose • Contents of Director’s Manual

Introduction• The center opened in fall of 2001• It began with 15 students and 3 mentors• In ’06-’07 it had grown to 40 students

and 9 mentors• The mission statement is

“Mentoring youth for community transformation.”

BackgroundDirecting Components

• Directing has 2 main components– Weekly program– Monthly events

• Weekly program includes:– recreation, tutoring time, growth groups,

learning centers, family time• Monthly events include:

– Thanksgiving Dinner, Operation Christmas Child, Snow Day, Pool Party, Luau

Background Resources

• Resources are scattered and often stored in people’s brains– This makes it difficult for a new person

to take over job responsibilities easily• There is not one place where someone

can go and find what needs to be done • New people are continually reinventing

the wheel

Project Purpose• To make the job of the director

more efficient so that he or she can spend more time improving the center and less time on administration

Manual Contents• Job Description and Qualifications• Weekly Responsibilities/Program

Components• Yearly Overview• Events• Volunteer Management• Forms/Resources

Yearly Overview Example

Month Tasks Events

June •Stock store with Father’s Day items•Collect 3rd report card•Volunteer appreciation (See pg 20)

•Father’s Day Craft•Pool Party (See pg 9)

•Luau (See pg 10)

•Attendance outing (See pg 12

•Staff outing (See pg16)

Event Example Pool Party

• Purpose: The purpose of the pool party is to celebrate the end of S.A.Y. Yes!

• Description: The pool party is a time when mentors, volunteers and kids go to a pool and have fun. It also includes a barbeque.

Pool Party cont.• Things to include

– Get a donation to buy bathing suits.– Purchase bathing suits and sell them

in the S.A.Y. Yes! store.– Purchase food and supplies for the

barbeque.– Recruit drivers and print directions.

Pool Party Cont.• Helpful Hints

– Tell the kids to come in their bathing suit and don’t let them change out of it to go home. Changing waists a lot of time and makes it very hard to leave in a timely manner.

Conclusion• It is my hope that this resource

will enable to program to be taken to the next level of excellence.