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REN NETWORK Meeting Minutes

December 16, 20199 am - 3 pm

December 16, 2019

REN Evaluation with Charlotte P ecquex Minutes:9am - 11am

IntroductionsCoordinates events like this in order to have 5.5 million dollars get rolled out to the region

Here we are able to actually do the work and it’s exciting.Missing: Erica, Gene , Mark , Tracy and Temeal (spelling ?)

The REN folders have the agendaWe will try to stick to this as much as possible. Is there anything anyone wants to add to the agenda?

Going forward you can always email any items you’d like to have

We are moving break to 9:45am for Little Louis order

Guidelines for intro (on PowerPoint)

Helen - SK Equity person - strength is brings an equity lens, lgbtq, marginalized populations, I do this work to be the person for those parents/caregivers who do not show up for their kids/students.Jasmine - Role is part time teacher and part time TOSA - I look for coherence; very inspired to provide high quality education;Kourtney - McMinnville, strength I bring is a system's thinking and what can we do to remove obstacles; inspiration is drawn from social justice thinking

Paco- Spanish teacher at Newberg HS; strength is experience with the Latino community; 'I am inspired to work for parents and Latino professionals in the state of Oregon and would like to make a difference'.

Dawn- provide support for women needing education; south coast Esd; I have the strength of collective impact; what inspires me is that I was taken aback in a lack of equity; and the drive for equity is within me;

Paige - JR/HS teacher at theSD; strength willingness to keep an open mind; and inspired but the students

Tim Hart - strength is small districts are on the small SDs; inspiration is the amount of teachers are getting bullied in the profession;

(did not catch name) - flexibility is a strength and what inspires me are the kids that are struggling I just want them to get there.Molly - bring a passion for speaking up for teachers; not afraid to be direct; teachers just don’t have the support they need; I want to come here and be able to see if we can make that better.

9 am

(did not catch name) - Making sure our native students are getting the help they need.(did not hear name) - I have kinder through 6th grade students , my strength is that on a daily basis I have to work with students to manage behaviors; I hope to bring the special ed. lens to the table. My voice will include every person. My students inspire me.

Kayla - I teach kinder; strength is I like to work collaboratively. What inspires me is, I am from a small rural district and I’d like to bring the lens to that;Lisa - I am excited to be here; strength is I am a system's thinker; K12 is a passion of mine; What inspires me is what we can do with the systems already in place beforehand so the family has what they need to be ready for kindergarten;

(missed the name) - Really inspired ; there is a lot of trauma and struggles; what can we do with the systems to improve the trajectory of kids;

(missed name) - retired teacher ; have been learning for 9 years; strength is looking at individual students with lens on how to fund all the needs; understanding how all the funding works; inspired by how to retain teachers.

Nicole B. - former union president; advocating for teachers ; strengths is my backgrounds is tech and I am passionate about integrating tech into the classroom; inspired by equity; I did provide treatment in foster homes, I've worked in a group home; there is racial disproportion there; education is a place where we can level the playing field;

Alejandra; - special ed teacher; strength I do local work ; organizing ; planning; inspired by equity and the misidentification of some students; there are students showing up with trauma; having teachers/educators from underserved populations in our schools is important;

Terry- Strengths is that I have worn lots of hats and I have been involved in many different experiences I have had; I truly consider myself a lifelong learner; I would like for teachers to say that they have been here for a while; our teachers today are not inspired to stick around; I like to keep other people going and keeping myself motivated.

Karen - district coordinator with Salem-Keizer public schools; I work with retaining early career educators years 1-3; my teachers inspire me; it’s the teachers and working with teachers that gets me going in the morning;

Jane Elliott- my biggest strength is I am a relationship builder; I am part of the OEA and working with Trauma informed care; I like to listen to others’ ideas; I have a strong passion for kids who get overlooked or discounted;

Charlotte - born and raised in Connecticut; I was drawn to an urban public school and I stayed for 7 years; I loved working there; I was watching kids funneled through the school to prison pipeline; I saw continuously that our students were not given the adequate support; I then taught at an alternate school for 1 year in Brooklyn, NY; after 5 years I decided to work in Oregon; I wanted to look for a role that allowed me to do my dream work.

The decisions are made through you;It’s about what you all do to drive this work forward; We are going to break a little early now; there is a link in your email now.

We wanted to offer our land acknowledgments today; Kalapuya land is the land we are on now and Coos, lower Umpqua and Siuslaw Indians; Grand Ronde and Coquille Tribe;

Our region is Region D; expand 6 counties; we are in Reedsport; We also have Yamhill, Polk and Marion county; we want to maintain equity across all six; Incredible work is coming down the pike as the tribes will be recognized in the educational lens;

REN naming activity; our duty is going to be creating relationships for one another and giving us a shared relationship and ownership for our group; we are going to do that together today; five mins to brainstorm on the front and back of the activity sheet; we will stop at 10:05 am

Everyone has 6 minutes to get their group name figured out; What’s a tentative name for each group?

O2V - Ocean 2 ValleySC2V - South Coast 2 ValleyREN 31

Symbols: Timber is in both places; bridges; lighthouses; Let’s vote:SO2V (SOUTHERN OCEAN 2 VALLEY) = 1SOUTH COAST TO VALLEY = 10REN 31 = 6

We do have 4/5 people that need to vote still so leave as is for now;Create group norms together; there are some expectations that are of us; but there is little that is defined on how we are supposed to do this; this is up to all of us all to define how this work looks;So we are going to be looking at four categories; but we will bring up decision making as they come up later; how are we are going to participate; how are we going to have integrity; attendance expectations; having the zoom option open for certain circumstances is important; time; how do want to spend our times together; once a month is the bare minimum until we have a REN plan in place; transparency is a big one which we need to maintain; this is a safe space for us and how can we ensure we are sharing relevant info with each other; look at what we want to be confidential; allowing other audience members into the group; we will be working on a charter together; SEL will be looked at; how do we want to feel during our meetings and what will we do make sure we feel this way; we don’t have too many deadlines ; but we need to make sure that we are doing the work with a purpose and intentionally; we will follow an improvement science model; instead of being educators who follow what’s thrown at them but instead look at what REN plan would best serve the district; This REN plan template will look at which interventions will be looked at in order to allow for long term change; Molly - why aren’t we just splitting it up (funds) and giving it to all the schools? How come we can’t do that? Charlotte - if we break up the money then our smaller districts aren’t receiving the same; and it’s just not equitable across the districts; this is to disrupt the system that is in place and it’s going to be ground breaking;

SSA is going to be going directly to districts, but REN funds are different and will come through usDoes anyone have any other questions; this work has not been done before ; so any questions that come out I will direct to the educators council by they are the ones that are moderating this;

Any questions that come up please fill out a sticky note and we will go through before the day is over; take as many sticky notes as you need and we will take ten mins. To answer the questions; after ten mins. We will go through them together; let’s take ten mins. To go through the categories;

Theme I see used is a newsletter needs to be sent to all the 31 districts not just the ones that are present; include the unions so that all the teachers are reached through the union;There are non members in the union; Ask principals to post the newsletters;

Agenda minutes: shared in a timely way; we are building a website, but we are building a REN section in order to put your names and bios; that will be what Charlotte is taking on.

Notes sent out after meetings; how many emails is too many emails? And what would you like them to include? Molly-Only put things into one email; at least once a week is best; Possibly a shared drive; maybe can we share our notes in a google doc; so the notes are always in the same spot; can everyone have access to google drive? Yes.

Dawn - As a group we should stick together ; nothing would stop us from having an audience, but the role of an audience is not as necessary for us.

Everyone had the opportunity to nominate someone, but we have as many districts as can possibly be represented in this group;

*Audience will be allowed to come on a specific, but limited basis at this time; audiencewill be given advanced notice of those times *

Olivia's notes: Time will be tough to meet up for teachers. We'll set up Zoom meetings small meetings/groups. Need calendar sent out for the future.

Participation: Small group circles great idea. If unable to attend meeting please reply after summary meeting sent out and add thoughts. Meetings are mandatory in person and attendance fewer of meeting here monthly REN versus other locations.

What is the REN Network:The EAC <see slides>Created by 182 Senate Bill Regional Educator Networks will be working in the six categories. Mark Girod was unable to join, but will be here next meeting EAC/Director.

REN Purpose & Intention:<see slides>

Our Role: (as defined by the EAC) <see slides>

Step 1: Coordinating body is already done.Step 2: Root causes will be in this meeting and go into the second meetingStep 3: Improvement / will have some one come in and help train us on how to.Step 4: formula finds and EAC for approvalStep 5: 5.5 million funds is to our district and have to be used before the dates etc. This will take years to complete steps.Step 6: Implement DDSA and root causes from Step 2. Step 7: Continuous improvement

Outcome: Support all teachers and all funds be spent properly.Funds will be used where the funds need to go and personal funds for different areas when needed.How do we want to make decisions for a group or how would we decide on the things? This is a work in progress and we will define later on.We have lots of data from the listening sessions and surveys.

11:30-12:30 pm Lunch

11 am - 11: 30 am

12:30 PM

Regional Coordinating Meeting - Amber RyersonCEIER - evaluations - will probably share more at January meeting

31 districtscollected data from 395, focus groups, CTE teacher, PLC online survey

Top 3 prioritiesSupport for educatorshigh turnover rates teachers need supporthelp us navigating building processes and proceduresmentees same grade level and subject

Professional growth and developmenttargeted and differentiatedembedded in the teacher evaluationfollow-up with implementation

Educator PreparationMore time student teaching

How do teachers best get the information (such as the districts that aren't represented here)Need good method for communicationReflect on educational experiences

Educational journey map

Problems - underlying problems incurred during journeyJob is to focus on our region

Thought Exchange - reflect on problems educators are facing, to share ideas, rate each other's input, elevate the teaching profession, high regard, support for difficult students.

Limited mentorshipMore support for mental health/social emotional, large class sizes, health and lack of mentors

Problems of practice, behavior management, class size, caseloads (special ed., nurse, SLPs)Non-evaluative supportIsolation for teachers of color isolation of school staffFTE Time Lack of curriculumInstructional leadershipGrow your own (IA who got her masters)RetentionConnections to colleges (where student teachers are coming from)Mental health supports for educatorsLack of career growth

JanuaryWhat is the core problem? How do we intervene? Fix the problem identifying things that need to be changed ANDwhat we can do to make changes?

Next meeting -Root problemShare data

Charlotte will work on google folder in shared resources.

Meeting times -2nd or 4th Monday4th Thursday

Would like to know consistent day for monthly meeting broadcast by 3:00pmMeetings in Salem by now. Due to technical assistance.

REN Plan - due by March or April 2020

Charlotte will send the template, monthly REN PLC meetings (all 9 meet in person)Meets with Executive Director of EAC, Shandi

4/24/20 Coordinating Body Summit - Portland area (TBD)(If further than 70 miles from home)

Receive -common guidelinestechnical assistancelearn what other coordinating bodies are doing

Closing circles -Key take aways, hope this work will continue

Charlotte will be needing contact person for coordinating the substitutes invoicing.