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Remove Hazards Grant Application Kit Grants available for up to $5,000 (plus GST) for programs delivered from September to November 2020. Expressions of Interest due 5pm Friday 9 2020. The Stay On Your Feet ® grants program is provided by Injury Matters and funded by the Western Australian Department of Health.

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Page 1: Remove Hazards Grant Application Kit€¦ · Hazards messages. Each campaign includes a grants program, campaign toolkit, facilitator guide, mass media, ... factors such as supportive

Remove Hazards

Grant Application Kit

Grants available for up to $5,000 (plus GST) for programs delivered from September to November 2020.

Expressions of Interest due 5pm Friday 19 June 2020.

The Stay On Your Feet® grants program is provided by Injury Matters and funded by the Western Australian Department of Health.

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Table of Contents Injury Matters ...................................................................................................................... 1

Stay On Your Feet® ............................................................................................................. 1

Our commitment to diverse populations ........................................................................... 1

Why prevent falls? .............................................................................................................. 1

Move Improve Remove campaigns .................................................................................... 2

Move Improve Remove grants program structure ............................................................ 2

Remove Hazards grants ..................................................................................................... 2

What outcomes need to be achieved by a Remove Hazards grant? ................................ 3

Grant funding amount ...................................................................................................... 3

Grant program eligibility and criteria ................................................................................ 4

Application process ......................................................................................................... 5

Remove Hazards grants timeline ..................................................................................... 5

COVID-19 and grant activities ......................................................................................... 6

Part One: Expression of Interest ........................................................................................ 8

Expression of Interest registration form ........................................................................... 8

Expression of Interest project details ............................................................................... 9

Expression of Interest submission details ...................................................................... 11

Part Two: Full Application ................................................................................................ 12

Full Application project details ....................................................................................... 12

Full Application declaration ............................................................................................ 17

Full Application submission details ................................................................................ 18

Appendix A: Remove Hazards evidence review ............................................................. 16

Appendix B: SMART objectives ....................................................................................... 18

Appendix C: Evaluation table ........................................................................................... 19

Appendix D: Budget expense table ................................................................................. 20

Appendix E: Application scoring criteria ........................................................................ 20

References ........................................................................................................................ 21

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Injury Matters Injury Matters aims to prevent and reduce the impact of injury within the Western Australian community.

We work to have a positive impact on the community as a quality, sustainable organisation committed to creating safer people and places. We raise awareness of injury prevention and recovery by providing education, advocacy, and support for those affected by the impact of injury.

Given the breadth and diversity of injury in Western Australia (WA), we work across a range of current and emerging injury priority areas affecting the community. This has included falls, trauma recovery, community violence, substance-related harm, and safety promotion. We influence, empower, and collaborate with people, agencies, communities, and governments for positive injury outcomes.

Stay On Your Feet® Injury Matters delivers Stay On Your Feet®, WA’s falls prevention program for older adults living in the community. Stay On Your Feet® aims to prevent falls and falls-related injuries among older adults over the age of 60 years, and Aboriginal and Torres Strait Islander people over the age of 45 years, and promotes how to keep active and alert through the Move Improve Remove campaign; Move Your Body, Improve Your Health, and Remove Hazards to prevent slips, trips, and falls.

Our commitment to diverse populations Injury Matters is committed to supporting Aboriginal and Torres Strait Islander and Culturally and Linguistically Diverse groups and organisations to deliver falls prevention programs in their communities. Injury Matters staff are available to support groups with the grant application process and to help get your idea off the ground. Please contact Joanna Collins, Injury Prevention Coordinator, at [email protected] to chat about your falls prevention program ideas.

Why prevent falls? Falls are a public health priority in WA. Falls are the leading cause of injury for people aged over 65 in WA, with 1 in 3 adults over 65 having a fall each year.1,2

In 2017, there were 26,338 falls-related hospitalisations in WA which consumed 157,738 bed days at an approximate cost of $223,524,324.3,4 A report released on the incidence and cost of injury estimated falls to cost $2.2 billion annually due to health care costs, long-term care needs, loss of paid productivity, and quality of life lost.5 It is also important to note that a significant number of falls are under-reported due to receiving treatment via a GP, local pharmacy, or at home.

Despite falls representing a substantial burden to the health system and WA community, prevention activities can significantly decrease the risk of falls and falls-related injuries. Injury Matters provides activities, campaigns, and initiatives to support falls prevention strategies within your local area.

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Move Improve Remove campaigns Injury Matters delivers two Stay On Your Feet® campaigns each year, which focus on modifiable risk factors for falls, under the Move Your Body, Improve Your Health, and Remove

Hazards messages. Each campaign includes a grants program, campaign toolkit, facilitator guide, mass media, and workforce development opportunities.

Move Improve Remove grants program structure The Move Improve Remove grants program provides groups and organisations with the opportunity to deliver falls prevention programs within their community, which directly support older adults. Grant-funded programs may be appropriate for filling a gap in services, increasing access to services, or improving falls prevention systems. Using grant funding to pilot a new program allows applicants to demonstrate the viability and effectiveness of a program, which can assist with obtaining ongoing funding for the activity.

The capacity building nature of the Move Improve Remove grants program allows Injury Matters to support groups and foster skills among applicants through grant coaching. Coaching may include the identification of need, planning, and development of a project, implementation, and evaluation to increase project sustainability. The grants program also contributes to raising awareness among community members of campaign focused falls prevention strategies.

Grant theme Grant implementation timeframe Grant application opening

Remove Hazards September – November 2020 Open April 2020

Move Your Body March – May 2021 Open October 2020

Improve Your Health September – November 2021 Open April 2021

Remove Hazards March – May 2022 Open October 2021

Remove Hazards grants What is the Remove Hazards campaign? Remove Hazards is one part of the Move Improve Remove messaging used to encourage older adults to stay safe, independent, and prevent falls. The Remove Hazards campaign focuses on the following three modifiable risk factors for falls. It aims to educate older adults and health and community workers on the importance of creating safe environments to prevent falls and promote healthy ageing.

Make Your Home Safer Make Your Home Safer encourages creating a safe environment in the home and immediate home surroundings, including the garden. It looks into common risk factors in the home, such as poor lighting, clutter, uneven or slippery floors, and the use of unstable furniture to assist with movements. Strategies for making the home environment safer include conducting a home safety assessment, home hazard modification, and encouraging personal alarm use among older adults for timely assistance in the case of a fall. Implementing these approaches can make the home environment safer for older adults and reduce their risk of falls.

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Check Your Eyesight Check Your Eyesight encourages older adults to get their eyes tested and to maintain healthy behaviours around their vision, such as ensuring that glasses aren’t outdated, wearing sunglasses for eye protection from the sun, and being aware of common eye conditions such as cataracts, glaucoma, and macular degeneration. Good vision assists older adults in balance control required to carry out daily activities and enables them to identify hazards or obstacles inside and outside of their home.

Wear Safe Footwear Wear Safe Footwear encourages older adults to use footwear that supports balance and movement to reduce the risk of falls. Safe and supportive shoes should fit well and include factors such as supportive and slip-resistant soles, low heels, and a high and supportive collar. As foot conditions can also impair balance and change the way a person walks, older adults are encouraged to see a podiatrist if they are experiencing any foot problems.

For a more detailed explanation of the risk factors, please refer to Appendix A: Remove

Hazards evidence review.

What outcomes need to be achieved by a Remove Hazards grant? The campaign key messages and calls to action outline important information and steps for older adults to Remove Hazards. During your grant application process, it is essential to consider how your program will support the key messages and calls to action of the Stay On Your Feet® Remove Hazards campaign. Grant programs should be designed with the following key messages and calls to action in mind.

Key Messages 1. Make your home safer by removing hazards in and around the house. 2. Look after your eyes and check your eyesight. 3. Take care of your feet to help you stay active and mobile. 4. Falls are preventable.

Calls to Action 1. Use the Stay On Your Feet® home safety checklist to look for hazards in and around

your home. 2. See an optometrist for eye checks every two years or if your vision changes. 3. Check your feet and see a podiatrist if you notice any changes. 4. Wear safe footwear that fits well. 5. Create a falls action plan. 6. Tell a GP if you have a fall.

Grant funding amount Injury Matters will award up to $5,000 (plus GST) per grant, for eligible organisations and community groups to deliver falls prevention projects within their community. Applicants do not need to apply for the full amount and are encouraged to seek in-kind support where possible to allow opportunities for additional projects to be funded.

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Grant program eligibility and criteria Who can apply?

• Incorporated community groups and not-for-profit organisations.

• Appropriately qualified health professionals, community workers, and fitness professionals that work with older adults.

• Retirement and lifestyle villages.

• Local Governments and Health Service Units.

Who cannot apply? • Hospitals and residential aged care facilities.

• Applicants without an ABN.

What cannot be funded? • Infrastructure costs associated with running an organisation including salaries of staff

working on the grant project (exceptions may apply for independent contractors).

• Health professionals contracted to deliver services that do not have an ABN.

• Programs or events that are already being delivered or funded.

• Activities implemented for a financial profit to the applicant.

• Items or activities purchased before applications have been approved or after the project completion date.

• Major environmental modifications that involve capital works.

• The purchase of large amounts of equipment (exceptions may apply with evidence of sustainable future use).

• Applications where the majority of requested funds are to purchase software (exceptions may apply where in-kind support covers the majority of costs).

• The purchase of a software subscription that exceeds the duration of the grant delivery period (exceptions may apply where the remaining cost of a subscription outside of the grant delivery period will be covered by the applicant).

• Applications where the majority of requested funds are to purchase award prizes or gifts (exceptions may apply where in-kind support covers the majority of costs).

• The purchase of food or drinks that do not contribute to a healthy lifestyle (e.g. alcohol, food or drinks high in sugar content etc.)

• Venue and equipment hire at own premises.

• Any activity or event that does not occur in Western Australia.

• Any purchases where a receipt cannot be provided.

Successful applicants must • Seek approval for any use of Injury Matters or Stay On Your Feet® branding.

Information regarding how to acknowledge Injury Matters and/or Stay On Your Feet® will be provided to successful applicants.

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• Seek approval for any changes to the grants program activities or budget after your grant being awarded.

• Provide relevant professional qualifications and accreditations to Injury Matters upon request.

• Provide certificates of relevant insurances such as Public Liability, Workers’ Compensation, Professional Indemnity, and Commercial Vehicle Insurance upon request.

• Work with Injury Matters to promote the grant program (this may include supplying photographs with appropriate consent, quotes, and contributing to the development of media releases).

• Allow a representative from Injury Matters to attend funded events.

• Acquit your grant and provide evaluation data of your project to Injury Matters.

• Hold responsibility for obtaining your own financial advice should you wish to in regards to your organisation receiving grant funding.

Application process The grants program process consists of two stages; Part One: Expression of Interest and Part Two: Full Application.

Applicants are invited to initially submit a short Expression of Interest four months prior to the program delivery period. This allows sufficient time to apply for the Full Application (Part Two) and receive coaching, assessment of applications, and receipt of funds in time to deliver the project.

Following the submission and review of Expressions of Interest, preferred applicants will then be followed up with a request to submit a Full Application. Please refer to the Remove Hazards grants timeline below for key dates throughout the grants program.

Remove Hazards grants timeline

Tuesday 28 April 2020 Part One: Expressions of Interest open

Friday 19 June 2020 Part One: Expressions of Interest close

Tuesday 7 July 2020 Successful applicants shortlisted and invited to complete Part Two: Full Application

Tuesday 21 July 2020 Part Two: Full Applications close

Friday 31 July 2020 Successful applicants selected by an evaluation panel and notified of award

Friday 14 August 2020 Grant money disseminated to successful applicants

September – November 2020 Program delivery must occur during this period

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Monday 30 November 2020 Deadline for the expenditure of grant funds

Thursday 31 December 2020 Grant acquittal due

What we are looking for in your application See Appendix E: Application scoring criteria for more details.

• Proven strategies for reducing falls in older adults.

• Grants which focus on the Stay On Your Feet® Remove Hazards campaign key messages and calls to action.

• Collaboration among organisations and community groups.

• Sustainable programs that can extend past the grant funding period without additional Stay On Your Feet® funding.

• Programs focused on diverse populations, including people from Culturally and Linguistically Diverse backgrounds, Aboriginal and Torres Strait Islander people, people with a disability, or socially isolated groups.

• Applications that fill a gap within your community.

COVID-19 and grant activities Injury Matters is committed to ensuring the safety of the over 60-year-old community in WA. In response to the current COVID-19 pandemic and in alignment with Australian laws surrounding social distancing, Injury Matters will not be funding any Remove Hazards grant activities that involve close physical contact with the public until restrictions are lifted. Example activities that do comply with these guidelines in which Injury Matters would consider funding include:

• Community workshops or presentations delivered via video.

• Resource development, promotion, and distribution (e.g. videos, toolkits, or other resources).

• Falls-related website additions to facilitate access to information.

• Accessibility improvements to websites that increase access to falls-related information.

• Environmental audits conducted throughout indoor and/or outdoor areas that experience high traffic of older adults (e.g. lifestyle villages, libraries, day centres, etc.) and also carry a purpose of solutions.

• Minor environmental modifications that reduce the risk of falls (e.g. colours on the edge of public or indoor steps, hand-rails, etc.).

• Development and distribution of home hazard kits (e.g. tips to remove hazards and tools to do so).

• Falls prevention awareness-raising through the installation of physical messaging (e.g. floor and wall decals or signage).

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• Evaluation of existing falls-related services and activities to implement strategies for improvement.

• Community consultation conducted online or via phone or video around falls prevention in hard to reach groups (e.g. Aboriginal, CaLD, regional and remote areas) for knowledge sharing across the sector.

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Part One: Expression of Interest

Expression of Interest registration form

To complete a word version of the Expression of Interest form, click here or visit our website.

Organisation:

Postal address:

ABN:

Is your organisation incorporated? Yes/No

(If yes please attach a copy of your certificate of incorporation).

Primary contact person: Please ensure the main contact is available to be contacted to discuss your application if needed. Name:

Position:

Email:

Phone number:

Secondary contact person:

Name:

Position:

Email:

Phone number:

Applicants are encouraged to contact Injury Matters to discuss your grant proposal prior to submission. Please contact Joanna Collins, Injury Prevention Coordinator, via [email protected]

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Expression of Interest project details

Responses can be dot points if preferred. 1. Please provide a brief summary of your project, including how the Remove Hazards key

messages and calls to action will be incorporated. (250 words max)

2. What is the need for the project in your community (e.g. Addressing falls rates and statistics, proportion of older adults within the community, needs for services)? (150 words max)

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3. How will your project be targeting older adults in your community whilst avoiding close physical contact? (150 words max)

4. Will you be working with other organisations and/or health professionals to deliver the

project? If so, please list the partnerships below. 5. How much funding will you require from Injury Matters for your project (excl. GST)? (please

provide approximate itemised budget figures in the table below)

Item details Amount (ex GST)

TOTAL $

6. How much in-kind support do you expect to receive/provide for your project? (this can be

an approximate figure) $_______

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Expression of Interest submission details

Please submit your completed Expression of Interest by 5pm Friday 19 June 2020 with the subject line Remove Hazards Expression of Interest to:

Email: [email protected]

For more information, please contact: Joanna Collins, Injury Prevention Coordinator, Injury Matters at [email protected].

_________________________________________________________________________

This is the end of the Remove Hazards Grant Expression of Interest process.

Injury Matters will contact you regarding the outcome of your Expression of Interest.

Only successful applicants will proceed onto Part 2: Submission of a full application.

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Part Two: Full Application

Full Application project details

Please presume that the assessor has not read your Expression of Interest whilst also taking

into consideration the feedback provided to you when completing your Full Application. You

may reuse your responses from your Expression of Interest to form your Full Application

responses.

1. What are your project aim and objectives (please see Appendix B: SMART objectives for a template for guidance in setting SMART objectives)?

2. Please provide a detailed overview of your project, including how many workshops or presentations you are holding an estimated or maximum participant numbers. This section should include clear links to the Remove Hazards key messages and calls to action. (250 words max)

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3. What is the need for the project in your community, and how will your community benefit from the project (e.g. Addressing falls rates and statistics, the proportion of older adults within the community, needs for services)? (200 words max)

4. How is your project innovative or different from other projects running in your community? (150 words max)

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5. Provide a brief overview of the target audience, and how will you involve the target audience in the planning of your project? (150 words max)

6. Will your project be inclusive of any of the following diverse and high-risk populations for falls (please select all that apply) and how will your program specifically target these populations? (100 words max)

□ Aboriginal and Torres Strait Islander people

□ Culturally and linguistically diverse populations

□ People with a disability

□ Regional and remote communities

□ Other (please specify)

7. Will you be working with other organisations or health staff to deliver the project? If so, please list these established partnerships below. (100 words max)

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8. How will you be promoting your project to the community? (100 words max)

9. Does your project have the capability of continuing past the end of the grant period without further funding from Stay On Your Feet®? How/why? (100 words max)

10. How will you evaluate the project (e.g. What will success look like and how will you measure your success)? Please use the table provided in Appendix C: Evaluation table to respond to this question (Examples: Qualitative and quantitative feedback that aligns to program objectives, including surveys, attendance numbers, and behaviour change).

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11. What risk management or contingency plans will you be implementing for your project, to ensure its success (For example; low participant numbers or changes in staffing)? Feel free to provide in table or dot point format. (200 words max)

12. What are the main budget items your project will require? Please explain the items and complete Appendix D: Budget expense table (your budget does not need to be the same as submitted in the EOI).

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Full Application declaration

If your application is successful, these conditions will form part of your Injury Matters grants agreement. By submitting this application, you agree to:

• Acknowledge the support of Injury Matters on all materials and resources produced (in accordance with the style guidelines which will be provided to you).

• Assist Injury Matters to write a blog post and media release promoting your grant project (this includes providing details of your event and quotes).

• Use the grant for the approved purposes only.

• Return all unspent monies (including GST).

• Seek approval from Injury Matters for any changes related to the project, including changes to the budget.

• Provide within one month from the project completion date (due by 5pm Thursday 31 December 2020) the following;

o Completed Statement of Expenditure Form (this will be provided to you). o Original receipts/tax invoices from original suppliers (must include ABN and

organisation’s details). o Completed project overview and evaluation form completed by the grant

recipient. o Evaluation of your project. Injury Matters can provide coaching in the

development of your evaluation methods if required. o Any money that was not spent by 5pm Monday 30 November 2020.

I confirm the details contained in this application and its attachments are true and correct. I understand if this application is approved, my signature below is an agreement to abide by the undertakings and conditions of the grant, as outlined in the grant guidelines and the conditions detailed above. I understand that Injury Matters reserves the right to cancel the grant funding and activities at anytime should the conditions not be adhered to.

Name: Signed:

If submitting via email, type your name above in place of your signature.

Position:

Date:

Please note: Applications without signatures and/or submitted after 5pm on Tuesday 21 July 2020 will not be considered.

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Full Application submission details

Please submit your completed Application by 5pm Monday 6 July 2020 with the subject line Remove Hazards Application to:

Email: [email protected]

For more information, please contact: Joanna Collins, Injury Prevention Coordinator, Injury Matters at [email protected].

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Appendix A: Remove Hazards evidence review It is important for older adults to make changes to their physical environment to minimise the likelihood of harm and falls. Individuals who have reduced physical, sensory, or cognitive capacity are at a heightened risk for falls within their environment.6 Therefore, additional risk factors, such as vision and foot health, need to be considered within Remove Hazards activities.

Make Your Home Safer

There are many environmental hazards in and around the home, which can increase the likelihood of an individual experiencing a fall. In 2016-2017, 51% of all fall-related hospitalisations in people aged over 65 years in Australia occurred in or around the home.7 Of that 51%, leading areas of the home in which falls were reported to have occurred were in hallways and entryways (39%), outdoor areas of the house (18%), bathrooms (12%), bedrooms (10%), and kitchens (7%).7

Common hazards around the home include poor lighting, clutter, uneven or slippery floors, loose carpets and rugs, cords, pets, and risk-taking behaviours (e.g. using unstable furniture as a walking aid).6,8,9 Hazards outside of the home include hoses or garden tools left on the ground, uneven pavement, and dark pathways at night time.9

Fortunately, research findings support that home safety interventions can reduce the likelihood of participants experiencing a fall, particularly among older people who are at a high falls risk.6,10,11 In order to reduce falls-related environmental hazards, the home environment should be checked for hazards and removed to minimise the risk of falls.6

Check Your Eyesight

Older adults with vision impairment are twice as likely to fall as older adults without vision loss.12 A decreased visual function, particularly impaired visual acuity, contrast sensitivity, glare sensitivity, depth perception, and visual field size, can increase an individual’s falls risk.12 Impaired visual function can affect an individual’s gait, postural stability, balance control, step accuracy, and fear of falling, which in turn increases the risk of experiencing a fall.12–14

Additionally, multifocal glasses can increase an individual’s risk of experiencing a fall due to diminished contrast sensitivity and depth perception.15 Interventions which have the potential to reduce an individual’s risk of experiencing a fall include; regular eye examinations, the use of correctly prescribed glasses, cataract surgery, and the removal of tripping hazards in the home.14,15

Wear Safe Footwear

As the only direct source of contact with the ground, footwear can influence an individual’s posture, stability, balance and gait, influencing the risk of falls.16 In addition to footwear, between 20-45% of older adults experience foot problems, with research findings indicating that foot-related problems including foot pain, reduced range of motion, toe weakness, and toe deformity are risk factors for falls.17,18 Due to inappropriate or poorly fitted footwear, foot pain and other foot-related problems can influence falls, and it is recommended that older adults are screened for risk factors.6 If foot-related concerns do present, the individual should be referred to a podiatrist to assess the need for improved footwear, treatment, or exercise

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prescriptions to reduce the risk of injury.19 Characteristics of safe footwear include; thin and firm soles to improve foot position, adequate tread on the sole to prevent falls on slippery surfaces, a low square heel to improve stability, a high heel collar, and an appropriate fit to improve stability.6,20

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Appendix B: SMART objectives What is the initial objective that you have in mind?

__________________________________________________________________________________________________________________________________________________

Expand on this objective using the SMART components:

S

Specific

What do you want the project to achieve? Be precise and consider who you are targeting and what is the outcome you would like to see?

M

Measurable

How will you know if you have reached your objective? Consider the metrics and milestones you will use to determine if you have met the objective.

A

Achievable

Is the outcome attainable? Consider how you will accomplish the objective, and if you have the tools and skills needed.

R

Relevant

Is the objective relevant and worthwhile? Consider the alignment of your project to the target group and campaign messages and calls to action.

T

Timely

When do you want to achieve your objective by? Consider if your objective can be achieved within the grant period.

Now, rewrite your initial objective as a SMART objective: _________________________________________________________________________________________________________________________________________________

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Appendix C: Evaluation table

Program:

Organisation:

Program Objectives (SMART) Program activities (What the program will be doing to achieve the objective)

Measurement Tool (How will you measure the achievement of your objective? E.g. attendance numbers, knowledge)

Timeline (e.g. at 4 and 8 weeks)

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Appendix D: Budget expense table Your expenses should be broken into items that show how the grant money will be spent. All items need a clear description.

Expenditure Item Provider/supplier Details Amount (ex GST)

GST

Total requested $ $ $

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In-kind contribution: Please include any in-kind support and estimated worth/value provided by you or supporting organisations (e.g. free use of a venue, equipment, local media, staff time etc.)

Item Provider Details Value of in-kind support

Total in-kind $

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Appendix E: Application scoring criteria This table is to provide an overview of how the grant Full Applications will be scored by an external evaluation panel. There is no need to complete this table.

Score Criteria Rating Weight

1 Project benefits The quality of the project, including the importance and relevance of the project and the strength of the idea.

/5

2 Campaign relevance Does the application focus on Remove Hazards as a falls prevention strategy? Does the project focus on the areas Make Your Home Safer, Check Your Eyesight, and Wear Safe Footwear? Does it align with and promote the campaign’s key messages and calls to action?

/5

3 Project need Is there a need for the project within the community? Is the program filling a gap within the community? Has the project been planned on evidence of a clear need or demand?

/5

4 Target group Who is the target group and has thought been given as to how this group will specifically be engaged or targeted?

/5

5 Diverse and high-risk populations Does the program target groups with disproportionally high rates of falls?

/5

6 Partnerships Will partnerships be developed through the project? Will other organisations and/or health workers support the project?

/5

7 Program sustainability Does the project have the capability of continuing past the end of the grant period without further funding from Stay On Your Feet®?

/5

8 Project evaluation Does the evaluation plan align with the project objectives? Will you measure quantitative and qualitative feedback?

/5

9 Project costs Does the project demonstrate value for money? Has in-kind support been offered?

/5

TOTAL /45

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References 1. Chronic Disease Prevention Directorate. Western Australian Health Promotion Strategic

Framework 2017 - 2021. (2017).

2. Bradley, C., Australian Institute of Health and Welfare & Flinders University. Trends in

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