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UCPath UpdateJan 24 , 2019
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The Next 4 Months (Jan, Feb, Mar, Apr)▪ Third and Final Payroll Parallel Test (PPT3) 12/16/2018-2/15/2019
▪ User Testing (UT) 1/22–3/1/2019 Good Time to Practice Conversions and check resulting data in your systems!
▪ Performance Testing (PE) UCPath 12/17/2018-1/23/2019▪ Performance Testing (PE) UCB 2/2019
▪ Dress Rehearsal (Simulating Conversion for Cutover) 1/22/19 – 2/23/19
▪ Cut-over. 3/2-3/30
/ucpathproject.ucop.edu/
PPT3 December Calendar
3
Sunday Monday Tuesday Wed Thurs Friday Saturday
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 - Dec
HOLIDAY – UC Closed
25 - Dec
HOLIDAY – UC Closed
26Curtailment – UC Closed
27Curtailment – UC Closed
28Curtailment – UC Closed
29
PPT3 Conversion completed
Functional Team post-conversion updatesConversion validation - locations
Conversion validation - locations
/ucpathproject.ucop.edu/
PPT3 Jan/Feb Calendar ( pg. 2)
4
Sunday Monday Tuesday Wed Thurs Friday Saturday
30-Dec 31-Dec
HOLIDAY – UC Closed
1-Jan
HOLIDAY – UC Closed
2-Jan 3-Jan 4-Jan 5-Jan
6-Jan 7 8-Jan 9-Jan 10-Jan 11-Jan 12-Jan
13-Jan 14-Jan 15-Jan 16-Jan 17-Jan 18-Jan 19-Jan
20-Jan 21-Jan
HOLIDAY – UC Closed
22 23-Jan 24-Jan 25-Jan 26-Jan
27-Jan 28-Jan 29-Jan 30-Jan 31-Jan 1-Feb 2-Feb
3-Feb 4-Feb 5-Feb 6-Feb 7-Feb 8-Feb 9-Feb
Locations submit PPT3 Files 1/14-1/18
Submit File Updates
Submit File Updates EOD
Pay Run #3
Pay Run #4Pay Calc Logs –send & review
Locations Begin PPT3 Pay Recon
Functional Team post-conversion Updates (if needed)
DDODS Burst
DBMS Copy of PPT3 to UAT
PPT3 Kickoff
Pay Calc Logs – send & review
Pay Run #1 – Initial Calc All
Pay Run #2
Pay Calc Logs –send & review
Conversion validation - locations
Conversion validation - locations
Conversion validation - locations
PPT Team internal processing
Submit File Updates EOD
Functional Team post-conversion updates (sch’d end)
Test Pay Run – Calc without D1 InputTHF Test Run
THF Data to D1s
/ucpathproject.ucop.edu/
PPT3 Feb Calendar ( pg. 3)
5
Sunday Monday Tuesday Wed Thurs Friday Saturday
10-Feb 11-Feb 12-Feb 13-Feb 14-Feb 15-Feb 16-Feb
17-Feb 18-Feb
HOLIDHoliday closed
19-Feb 20-Feb 21-Feb 22-Feb 23-Feb
24-Feb 25-Feb 26-Feb 27-Feb 28-Feb
Pay Run #5PPT3 End Date-
(scheduled)
PPT3 Metrics Calculated
Send Pay Calc LogsSend Processing Logs
Go – No Go Decision
UT Execution Schedule
Self-Service ViewPaycheck
Self-Service Review LeaveBalances
Self-Service Review Benefit Summary
Update PREPSHUP StagingTransactions (E-310)
Process Direct Retro (E-713)
PayPath Actions
Manage Hire (Template BasedHire)
Candidate Gateway
Performance Test Scope - UCPath
Online Transactions Payroll Calculation
Payroll Confirmation
Absence Management
General Ledger
PY and GL Processes
FAU Entry Validation(I-370 via 708 or 311). I-371 Update Custom ID (I262). SOA (I280) IAM (I622)
Web Services
In Scope DDODS – Acceptable
performance confirmedin integration testingcycles
Managed File Transfers(MFT) - Acceptableperformance confirmed inintegration testing cycles
Data center failover
Network performancewithin each location
Exception and functional testing of application
Out of Scope
7UCOP-InformationTechnology Services
Dress Rehearsal Overview
ucpathproject.ucop.edu
Overall Duration1/22/19 – 2/23/19
Execution ScheduleEveryday 7 AM – 9 PMConversion Job programs will run 24/7; PMO tech team will support as needed
Code & Config MigrationsBegins : Tuesday 1/22/19 - Wednesday, 1/23/19
MO ConversionBegins : Wednesday, 1/30/19 – Wednesday, 2/6/19 (8.5 Days – including weekends)
BW ConversionBegins : Monday, 2/11/19 – Tuesday, 2/19/19 (8.5 Days – including weekends)
Dress Rehearsal EnvironmentsDR Environment – RUCS9JConversion Validation Environment – TUCS2J
User Testing (UT)
Dress Rehearsal : Timeline
Post BW Conversion Processing
Feb 20 – Feb 23
BWConversion
Feb 11 – Feb 19
Post MO Conversion Processing
Feb 7 – Feb 10
MOConversionJan 30 – Feb 6
Code & Config
MigrationsJan 22 – Jan 23
ucpathproject.ucop.edu
Conv Prep : Jan 28 – 29 Pre Conv Tech : Jan 28 Config Validation : Jan 28
Post Conv Tech : Feb 7 Post Conv Func : Feb 7 –10 MO DDODS Burst : Feb 7 Conv Validation : Feb 7 –10
Post Conv Tech : Feb 20 Post Conv Func : Feb 20 –23 BW DDODS Burst : Feb 20 Conv Validation : Feb 20 –23
Conv Prep : Feb 11Pre Conv Tech : Feb 11
RUCS9J
TUCS2J
RUCS9J
RUCS9J
RUCS9J
TUCS2J
Conversion Validation Environment
DR Environment
RUCS9J
Dress Rehearsal : February Calendar
12
SAT26
27 28 29 30 31 1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28
MO Conversion
PMO MO Activities PMO BW Activities
------------------------------------- No Activity/Cutover Begins --------------------------------
Critical Post MO Functional ProcessingPost Conversion Manual Cleanup
Location Conversion ValidationDDODS initial burst
Pre Conversion Tech Tasks
Critical Post BW Functional Processing
Post Conversion Manual CleanupLocation Conversion ValidationDDODS BW burst
System available to D1 MO + BWtransactional users
System Available toExisting Users @
8AM
System Available to Existing Users @ 8AM
BW Conversion
MO Conversion
System Down for Conversion
BW ConversionSystem Down for Conversion
UCB PPS MOSnapshots @3 AM
UCD PPS MOSnapshots @3 AM
UCB + UCD + ANRPPS BW Snapshots
@3 AM
Pre ConversionTech Tasks
System available toall D1 users
Critical Post MOFunctionalProcessingPost Conversion
Manual CleanupLocation ConversionValidation
System available to D1 MOtransactional users
SUN MON TUES WED THURS FRI20 21 22 23 24 25
Code Migrations
ucpathproject.ucop.edu
/ucpathproject.ucop.edu/
Approved Cutover Calendar: AssumptionsTotal Cutover Downtime : 10 days (6 Business Days)
MO Conversion Begins : Saturday, 3/2/19 – Wednesday, 3/6/19 (5 Days)Validation: 3/7/2019-3/14/2019 (7Days)
BW Conversion Begins : Friday, 3/15/19 – Thursday, 3/19/19 (5 Days)Validation: 3/20/2019-3/27/2019 (7 Days)
UCB PPS MO PPS Pay Compute (2/22/2019) – Snapshot 3/2/2019, First UCPath 4/1/2019UCB PPS BW PPS Pay Compute (3/14/2019) - Snapshot 3/14/2019, First UCPath Check 4/3/2019
/ucpathproject.ucop.edu/
Cutover: February Calendar
12
SUN MON TUES WED THURS FRI SAT
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18
Presidents Day
19 20 21 22 23
24 25 26 27 28 1 2
PPS PMO MO Activities PMO BW Activities UCPath + D1 MO UCPath + D1 BW
UCPath available to the conversion team for MO Conversion
Prep activities ( Prod – business as usual)
UCPath Down for MO Conversion @ 5 PM
Pre ConversionTech Tasks
MO Conversion @ 3AM
TAM & Eperf Code DeploymentUCB MO Pay Compute
D1 PPS MO Snapshots @3 AM
/ucpathproject.ucop.edu/
Cutover: March Calendar
13
SUN MON TUES WED THURS FRI SAT
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29
Cesar Chavez Day
30
31 1 2 3
Transactions Due @ 3 PM*
AM Processing & GL Post Confirm
Transactions Due –Campus & Med Ctr
Inbound Files Due @ 2:30 PM
Pay Confirm
AM & GL Post Confirm
PPS PMO MO Activities
PMO BW Activities
UCPath + D1 MO
UCPath + D1 BW
Pay Statements
MO Check Date
BW Check Date
Pay Confirm
Pay Statements
MO Conversion @ 3AMCritical Post MO Functional Processing
Post Conversion Manual Cleanup
UCPath available to D1 MO transactional users
@ 8 AM UCPath Down for BW Conversion @ 5 PM
BW Conversion @ 3AM
BW Conversion @ 3AM
Critical Post BW Functional ProcessingPost Conversion Manual Cleanup
System available to existing UCPath Users + D1 Super Users@ 8 AM
UCPath available to D1 MO + BW transactional
users @ 8 AM
UCPath Live for UCB, UCD & ANR users (Self
Service)
Correction Due @ 2 PM
Final Pay Calc Bank Files Due
DDODS Initial MO Burst
Bank Files Due
Critical Post BW Functional Processing
Post Conversion Manual Cleanup
UCB PPS BW Snapshots @3 AM
* Monthly Maintenance - May moved up to 3/1
Post Conversion Manual Cleanup/ D1 location transaction processing
Final Pay Calc
UCB PPS Pay Compute
Critical Post MO Functional Processing
Location Conv ValidationUCPath Available to
existing UCPATH Users+ D1 super users @ 8AM
Location Conv ValidationDDODS BW Burst
UCPath available to conversion team for BW Conversion Prep
activities (Prod –business as usual)
Pre Conv Tech
All Correction Files Due @ 2PM
Campus Inbound Files Due @ 3 PM
/ucpathproject.ucop.edu/
Cutover: UCPath Access Dates
14
Dates Access Provisioned to3/2/19 – 3/6/19 Total blackout for MO conversion – 5 days
3/7/19 @ 8 AM Existing UCPath users + PMO Functional Team + D1 Super Users*
3/10/19 @ 8 AM D1 MO Transactional Users
3/15/19 – 3/19/19 Total blackout for BW conversion – 5 days
3/20/19 @ 8 AM Existing UCPath users + PMO Functional Team + D1 Super Users*
3/23/19 @ 8 AM D1 MO + BW Transactional Users
3/30/19 @ 8 AM Go Live - All D1 Users
*D1 Super users are a set of 10 – 25 SMEs identified at each location to assist UCPC & the PMO teams with entering critical transactions into the system
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Cutover – 1 Conversion – Picking the DayConversion happens in 2 parts. While MO is being converted we still need to point to legacy since PPS we have a BW payroll being processed at this time. Current plan is to convert all the systems at once and after BW is complete and both BW and MO are in UCPath.
▪ IDM can handle 2 conversions. SSO for UCPath using new ID and the other systems the old ID.▪ MO snapshot 3/2. Automated conversion complete 3/7. Manual conversion/validation complete 3/10. ▪ BW snapshot 3/15. Automated conversion complete 3/20. Manual conversion/validation complete 3/23. ▪ Inbound Files for MO is due 3/21. CalTime, Parking impacted. They both are looking at work around
for the payroll file submittals. Parking has confirmed they are good.▪ Validation and manual data fixes will continue from 3/23 to 3/30.▪ Inbound Files for BW is due 3/26. (Time must be in UCPath by then)▪ Outbound MO GL & AM 3/28 (BFS must be in UCPath)▪ Outbound BW GL & AM 4/1 (BFS must be in UCPath)
*** HR/Pay Sources: DDODS, IDM, LDAP, CALDAP, API need 2+ days to convert and be ready.*** Systems that other Systems Depend on: BFS, BCS, CAL1CARD, BEARBUY *** Consider starting Sources convert 3/23, n-Tiers with no other system dependencies 3/25-26
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CommunicationSystem Status Page – UCPath down, DDODS late, etc.
ServiceNow Ticket for Support – eMail or Service Now ticket [email protected]
Technical Office Hours:• Every Thursday from 1 p.m.- 2 p.m. (PST)• Zoom Meeting Details:
– Telephone: (877) 369-0926 (Toll Free)– Meeting ID: 857 981 295
• Email: [email protected]
▪ UCPath Website
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For Discussion and Take AwaysDo you think a 1 time conversion around 3/25 will work for you? What problems do you see?
Are you dependent on any upstream systems?
Are other systems dependent on your conversion?
Are you feeding interfaces to UCPath? Can you convert after 3/25 and do a work around to deliver your MO payroll feed?
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Final Take Aways – Help Us Help You
18
▪ Please note: The UT cycle is the last opportunity to test conversions. It has better da ta than the previous IT (Integra tion Test) environment, but there a re still da ta problems. It would be good if you convert, and if the da ta causes your system a problem, we track it with a Service Now ticket so tha t we can manua lly address it right a fter conversion.
▪ Fina lly, next week we will discussion more about cutover timing. It would be helpful to the UCPath tech team to have some information about your conversion experiences to da te: i.e., wha t a re the sources of HR/ Pay da ta you a re depending on for conversion, when is it critica l to your opera tion to have tha t da ta , how long has your conversion test run?
Help us plan better for the cutover.
Questions?