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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Purpose
Use this procedure to rehire an Employee into a position in the UC Flex System.
Trigger
Perform this procedure when a previously separated Employee is being rehired.
Prerequisites
The New Hire form will be filled out by the Department. Optional forms: such as Federal and State Tax Forms, Direct Deposit, can be supplied by the
Employee. The Department will forward or verify the A900, and Compensation Advanced Salary
Verification Letter.
Menu Path
Use the following menu path to begin this transaction:
Select Human Resources Personnel Management Administration HR Master Data Maintain to go to the Maintain HR Master Data(UC Basic Personnel Data tab) screen.
Transaction Code
PA30/PA40
Business Process Information
This process will rehire an Employee (that has separated all positions), into a position. In order to rehire the Employee the appropriate form must be forwarded to HRSC for processing. It is important to note that even though the Employee has previously held several positions, the Employee needs to be rehired into the position that was last held. This is important in order to have the Employee’s previous service time calculate correctly.
Helpful Hints
The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
On certain screens you may have to scroll to view some data entry fields. Verify the employee is withdrawn from all positions and note the separation dates. Review the information received from the department. This will save time when processing
the necessary Infotypes during the rehire process. The department must have a position number filled out on the form. Contact the department if
the information is incomplete. There are various system warning messages that may appear depending on the employee
being processed. Review the messages and click to acknowledge and bypass the messages.
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Procedure
1. Start the transaction using the menu path or transaction code.
Maintain HR Master Data (UC Basic Personnel Data tab)
2. Select Settings Show Object Manager.
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 2/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintain HR Master Data (UC Basic Personnel Data tab)
3. Click Collective search help.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Restrict Value Range (1)
4.Click the tab.
5. As required, complete/review the following fields:
Field R/O/C Description
ID number Required Identification number
Example:320558878
Enter the applicant’s social security number without dashes.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
6.Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (2)
7. Double-click on the personnel numberyou want to process.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintain HR Master Data (UC Basic Personnel Data tab) (3)
8. Perform one of the following:If You Want To ThenContinue showing the Object Manager --Hide the Object Manager Select Settings Hide Object Manager.
9. As required, complete/review the following fields:
Field R/O/C Description
Infotype Required Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:0712
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
10.Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (4)
11.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Display Main Personnel Assignment (0712)
12. Review the displayed information to verify the employment status.
Ensure each position is withdrawn.
13.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintain HR Master Data (UC Basic Personnel Data tab) (5)
14.Click to the left Actions.
15.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
List Actions (0000)
16. Review the displayed information.
17.Click to the left of the Separation action.
18.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Change Actions (0000)
19. Review the displayed information.
This screen has changed. In UC Flex, an Additional actions section appears below the Organizational assignment section. This section is display only and cannot be changed.
It is important to note the separation action and the action date. This is used to determine the personnel assignment and whether the rehire with a service break or rehire without a service break reason code will be used for the rehire action. This will ensure you select the appropriate reason code.
20.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
List Actions (0000) (2)
21. Click on the Pers.Assign field pick list to select a different personnel assignment.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
List Actions (0000) (3)
22. Review the displayed information.
23.Click to the left of the separation action.
24.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Change Actions (0000) (2)
25. Review the displayed information.
This screen has changed. In UC Flex, an Additional actions section appears below the Organizational assignment section. This section is display only and cannot be changed.
It is important to note the separation action. This will be used to determine the personnel assignment and whether the rehire with a service break or rehire without a service break reason code will be used for the rehire action. This will ensure you select the appropriate reason code.
26.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
List Actions (0000) (4)
27.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintain HR Master Data (UC Basic Personnel Data tab) (6)
28. Perform one of the following:If You Then
Need to change the personnel assignment Click on the Pers.Assign field pick list to select a different personnel assignment.
Do not need to change the personnel assignment --
29. As required, complete/review the following fields:
Field R/O/C Description
Infotype Required Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:0712
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
30.Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (7)
31.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Subtypes for infotype "Main Personnel Assignment" (1) XX Entry found
32. Click on TITO.
33.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Create Main Personnel Assignment (0712)
34. Select to the left of the personnel assignment you want to assign.
Use the Personnel Assignment that has the later separation action date. In this example: Personnel Assignment 10000202 has a separation date of 01/15/2006 and Personnel Assignment 10000131 has a separation date of 01/16/2006. We are selecting the one with the later date. In this case, it is Personnel Assignment 10000131.
35.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintain HR Master Data (UC Basic Personnel Data tab) (8)
36. Enter /NPA40 in the Command field.
The system displays the message, “Record created.”
37.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Personnel Actions
38. As required, complete/review the following fields:
Field R/O/C Description
Person ID Required Unique Employee Identification number
Example:10000131
Pers.Assgn Required PerNr; unique employee number identifying the individual job assignment that an employee holds
Example:10000131
Select the proper personnel assignment from the pick list.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Start Required Date and/or time when operation commences
Example:03/06/2006
39.Click to the left of Rehire.
40.Click .
Copy Actions (0000)
41. As required, complete/review the following fields:
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Start Required Date and/or time when operation commences
Example:03/06/2006
This date should automatically default if entered on the Personnel Actions screen.
Action Type Required Most recent action taken with an employee
Example:Rehire
This field should automatically default.
Reason for Action Required Whenever a personnel action is run, it must be described by a reason
Example:01 Return with a Service Break
Use the pick list to select the appropriate reason for the action.
42.Click .
The start date and reason for action should be provided in the form. Use the separation date and rehire date to calculate the difference. Based on the difference ensure that the correct reason code was selected. This reason code is critical because this will impact other calculated dates like the most recent hire date and the longevity date in the Date Specifications Infotype.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Actions (0000) (2)
43.Click .
The system displays the message, “Record valid from XX/XX/XXXX to XX/XX/XXXX delimited at end.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Actions (0000) (3)
44.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Organizational Assignment (0001)
45. As required, complete/review the following fields:
The system displays the message, “Record created.”
The Contract and Job Type field values will be on the form.
46.Click .
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 26/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Organizational Assignment (0001) (2)
47.Click .
The system displays the message, "Record valid from XX/XX/XXXX to XX/XX/XXXX delimited at end."
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 27/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Organizational Assignment (0001) (3)
48.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Personal Data (0002)
49. Review the displayed information.
The system displays the message, “Record created.
You can update information on this screen as needed.
50.Click .
51.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Cost Distribution (0027)
52.Click .
The system displays the message, “Record created.”
This Infotype will be automatically populated.
A variant has been created to make the data entry easier. The fields are displayed in the following order: Pct , Fund , Cost ctr , Functional Area , Grant , Order , WBS element , BusA, and CoCd.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Cost Distribution (0027) (2)
53.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Addresses (0006)
54. Review the displayed information.
You can update information on this screen as needed.
55.Click .
56.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Planned Working Time (0007)
57. As required, complete/review the following fields:
Field R/O/C Description
Employment percent Required Employee's employment status as of this action
Example:100%
The percentage should be indicated on the form and can be changed as necessary.
The system displays the message, “New default for work schedule rule: XXXX.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
58.Click .
Copy Planned Working Time (0007) (2)
59.Click .
The system displays the message, “Record valid from XX/XX/XXXX to XX/XX/XXXX delimited at end.”
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 34/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Planned Working Time (0007) (3)
60.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Create Bank Details (0009)
61. As required, complete/review the following fields:
Field R/O/C Description
Bank Details Type Required Type of financial institution from the drop down list
Example:Main bank
Use the drop-down menu to select the appropriate entry.
Bank Key Required ABArouting number for a bank account
Example:
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Bank Account Number Required Bank account number
Example:
Bank control key Required Type of account: savings/checkingExample:1 – Check
Payment method Required Indicates method by which the payment will be made
Example:E – Employee Checks
The system displays the message, “Record created.”
62.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Create Bank Details (0009) (2)
63.Click .
The system displays the message, “Save your entries.”
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 38/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Basic Pay (0008)
64. As required, complete the following fields:
The system displays the message, “Record created.”
Enter the PS Area and PS Group information provided in the form
65.Click .
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 39/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Basic Pay (0008) (2)
66.Click .
The system displays the message, “Record valid from XX/XX/XXXX to XX/XX/XXXX delimited at end.”
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 40/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Basic Pay (0008) (3)
67.Click .
The system displays the message, “Save your entries.”
68. Perform one of the following:If The Go ToCopy Recurring Payments/Deductions (0014) screen appears Step 69Copy Recurring Payments/Deductions (0014) screen does not appear Step 72
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Recurring Payments/Deductions (0014)
69. As required, complete/review the following fields:
Field R/O/C Description
Wage type Required Represents various types of payments and deductions
Example:OADJ
This should be provided on the form. Use the drop-down menu to select the appropriate wage type.
Amount Required Amount to be processed
Example:2500.00
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Number/unit Conditional Number of this particular object on loan
Example:3. credit hours
These fields will only be used for Adjunct Faculty. This field will be provided in the form.
The system displays the message, “Record created.”
70.Click .
Copy Recurring Payments/Deductions (0014) (2)
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
71.Click .
The system displays the message, “Save your entries.”
Copy Date Specifications (0041)
72. As required, complete/review the following fields:
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Date (located to the left of the Recent Hire Date field)
Required Date
Example:03/06/2006
For a Break in Service , enter the new dates. For a Return without a Service Break , do not change the dates.
Date (located to the left of the Longevity Date field)
Required Date
Example:01/18/2006
If Return with a Service Break reason code, calculate the longevity date and enter the date.
If Return Without a Service Break reason code, don’t calculate the Longevity date and don’t change the date.
The system displays the message, “Separation Date before 7/1/2006. Please calculate Longevity manually.”
73.Click .
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 45/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Date Specifications (0041) (2)
74.Click .
The system displays the message, “Record valid from XX/XX/XXXX to XX/XX/XXXX delimited at end.”
8/24/2017Ver:
12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 46/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Date Specifications (0041) (3)
75.Click .
The system displays the message, “Save your entries.”
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 47/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Create Monitoring of Tasks (0019)
76. As required, complete/review the following fields:
Field R/O/C Description
Date of Task Required Date on which the task occurs for a specific task typeExample:05/01/2006
The system displays the message, “Record created.”
77.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Create Monitoring of Tasks (0019) (2)
78.Click .
The system displays the message, “Save your entries.”
The Reminder Date field is now populated.
This infotype is used to store probation midpoint dates and final probation dates. When these dates are populated, a notification will automatically be sent to the appropriate department via email. Please enter the information for probation midpoint and final probation dates as provided in the new hire form.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Create Monitoring of Tasks (0019) (3)
79. As required, complete/review the following fields:
Field R/O/C Description
Date of Task Required Date on which the task occurs for a specific task typeExample:06/30/2006
The system displays the message, “Record created.”
80.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Create Monitoring of Tasks (0019) (4)
81.Click .
The system displays the message, “Save your entries.”
The Reminder Date field is now populated.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Residence Tax Area (0207)
82. As required, complete/review the following fields:
Field R/O/C Description
Tax area Required Tax area will default based on zip code, change if incorrect
Example:OH
Information for Work Tax Area and Allocation should be provided on the New Hire Form.
The system displays the message, “Record created.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Refer to work instruction PA30 Process Tax Withholdings for the procedure on how to enter all the multiple tax areas in the Work Tax Area infotype.
83.Click .
Copy Residence Tax Area (0207) (2)
84.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Unemployment State (0209)
85. As required, complete/review the following fields:
Field R/O/C Description
Tax authority Required Payroll tax authority (Federal, state, or local)
Example:OH
The system displays the message, “Record created.”
86.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
87.Click .
Copy Withholding Info W4/W5 US (0210)
88. Perform one of the following:If W4 Information Is Then Go ToReceived -- Step 89
Not received Click . Step 92
The system displays the message, “Record created.”
89. As required, complete/review the following fields:
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Filing Status Required Income tax status
Example:01 Single
Allowances Optional Number of tax exemptions claimed by an employee
Example:
Add.withholding Optional Additional dollar amount to be withheldExample:
90.Click .
91.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Subtypes for infotype “Add. Withh. Info. US” (1) XXXX Entries Found
92. Click on the appropriate state.
93.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Add. Withh. Info. US (0234)
94. As required, complete/review the following fields:
Field R/O/C Description
Tax authority Required Payroll tax authority (Federal, state, or local)
Example:OH
Certificate status Optional Type of tax exemption certificate provided by an employee
Example:
Enter 1 if the employee has filled out the IT4_NR Form (reciprocity form).
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
The system displays the message, “Record created.”
95.Click .
96.Click .
Copy Additional Personal Data (0077)
97. As required, complete/review the following fields:
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Ethnic origin Required Employee's ethnic origin
Example:White/Not Hispanic origin
If the above information is not provided in the New Hire Form, select unknown.
Military status Optional Current military status
Example:Active
The system displays the message, “Record created.”
98. Perform one of the following:If The Rehire Is Then
A special disabled veteran Select to the left of Special disabled veteran.
A Vietnam Era veteran Select to the left of Vietnam-era veteran.A veteran that is not in one of the veteran classifications listed Select to the left of Other veteran.
A newly separated veteran Select to the left of Newly separated veteran.
Not a veteran
Select to the left of Non-veteran.
The system automatically defaults to this selection.
99.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Additional Personal Data (0077) (2)
100.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Residence Status (0094)
101. As required, complete/review the following fields:
Field R/O/C Description
Residence status Required Identifies whether an employee is a citizen of the US, and if not, what type of visa the employee holds
Example:Citizen
Use the drop-down menu to select the appropriate entry.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
ID type Required Type of identification used to determine employee's citizenship
Example:U.S. Driver’s License w/photo
Use the drop-down menu to select the appropriate entry.
There are 25 different types of documents that can be presented by the employee. The acceptable documents are listed on the back of the I-9 form.
Issuing Authority Required Name of the government agency which issued the employee's personal identification or work authorization documentExample:State of Ohio
ID number Optional Eight-digit number that represents an OM object
Example:
Issuing date Optional Date identification was issued to employee
Example:
Expiry date Optional Date on which the employee's personal identification expiresExample:
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Work Permit Conditional Type of work permit document for non-US citizens
Example:F1 Student
Use the drop-down menu to select the appropriate entry.
This is only required for non-US citizens.
Issuing Authority Conditional Name of the government agency which issued the employee's personal identification or work authorization documentExample:Department of Motor Vehicles (driver’s license)
This is only required for non-US citizens.
Work permit number Conditional Number identifying work permit document
Example:
This is only required for non-US citizens.
Issuing date Conditional Date identification was issued to employee
Example:
This is only required for non-US citizens.
Expiry of WP (Expiration date of Work Permit)
Conditional Date on which the employee's work eligibility document expires
Example:
This is only required for non-US citizens.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
The system displays the message, “Record created.”
This infotype contains the information that appears on the I-9 form. This information should be provided with the new hire form.
102.Click .
Copy Residence Status (0094) (2)
103.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Subtypes for infotype “Education (1) XXXX Entries Found
104. Click on the appropriate education level.
105.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Education (0022)
106. Perform one of the following:If You Then Go ToHave the education information -- Step 107Do not have the education information Click . Step 110
The system displays the message, “Record created.”
107. As required, complete/review the following fields:
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Educational est. Required Type of educational establishment
Example:Z1 University/College
This should automatically default.
Education Level Required Employee's highest level of education, degree, certificate, or diplomaExample:Bachelor’s Degree
College/University Conditional Name of institution at which the employee or applicant completed his/her education and/or trainingExample:University of Cincinnati
This field will be required based upon the information entered in the Educational est. field.
Graduation Year Required Year of GraduationExample:1996
Degree Optional Employee's major field of study at the awarding institutionExample:
Instruction Program (Faculty Only)
Conditional Instruction programs in an employee's (faculty only) field of expertiseExample:
This field is only required for faculty members.
If the name of the college or school is known at the time of the initial hire, you can enter that information and the year the employee graduated from that college or school and the type of degree earned.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
108.Click .
Copy Education (0022) (2)
109.Click .
The system displays the message, “Save your entries.”
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 69/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Tenure Infotype (9002)
110. Perform one of the following:
If Then Go To
Tenure applies -- Step 111
Tenure does not applyClick .
Step 115
The system displays the message, “Record created.”
This infotype is only required and maintained for faculty. The tenure fields in the FATS Fields and Provost sections will be maintained by the departments.
111. As required, complete/review the following fields:
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Tenure Eligibility Status Required Indicates that an employee is eligible for tenureExample:T – Tenure
Tenure Effective Date Required Effective date of an employee's tenure statusExample:03/06/2006
112.Click .
Copy Tenure Infotype (9002) (2)
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
113.Click .
The system displays the message, “Record valid from XX/XX/XXXX to XX/XX/XXXX delimted at end.”
Copy Tenure Infotype (9002) (3)
114.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Internal Data (0032)
115. As required, complete/review the following fields:
Field R/O/C Description
Mail Location Required Number indicating where an employee receives mailExample:0001
Check Location Required Number indicating where an employee receives their paycheckExample:0001
The system displays the message, “Record created.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Change the information if there is a new Mail Location and/or Check Location. This should be provided on the form.
116.Click .
Copy Internal Data (0032) (2)
117.Click .
The system displays the message, “Record valid from XX/XX/XXXX to XX/XX/XXXX delimited at end.”
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 74/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Copy Internal Data (0032) (3)
118.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Benefit data of other personnel assignments
119.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Concurrent Employment Benefit Workbench
120. Right click on the appropriate personnel assignment.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Concurrent Employment Benefit Workbench (2)
121. Select Change.
Change Benefit Data for Personnel Assignment
122.Select to the left of Change Benefit Area to.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
This should default as selected.
123.Click .
Concurrent Employment Benefit Workbench (3)
124. Select to the right of the appropriate personnel assignment to assign it as the main assignment for benefits.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Concurrent Employment Benefit Workbench (4)
125. Right click on the line below the new assignment.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Concurrent Employment Benefit Workbench (5)
126. Select Change.
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintenance of Program Groupings
127.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintenance of Program Groupings (2)
128.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Concurrent Employment Benefit Workbench (6)
129.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Confirmation of Changes To Be Carried Out
130.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Concurrent Employment Benefit Workbench (7)
131. Click on the new assignment.
The system displays the message, “All changes were successfully saved.”
132.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Enrollment
133. Click on Default offer.
134.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Enrollment (2)
135.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Confirmation of Selected Actions
136.Click .
Enrollment (3)
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
137.Click .
Enrollment (4)
138.Click .
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 90/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Concurrent Employment Benefit Workbench (8)
139.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Personnel Actions (2)
140. Enter /NPA30 in the Command field.
141.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintain HR Master Data (UC Basic Personnel Data tab) (9)
142. As required, complete/review the following fields:
Field R/O/C Description
Infotype Required Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:0041
143.Click .
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 93/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintain HR Master Data (UC Basic Personnel Data tab) (10)
144.Click .
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Change Date Specifications (0041) (3)
145. As required, complete/review the following fields:
Field R/O/C Description
Date (located to the left of the Recent Hire Date field)
Required Date
Example:03/06/2006
For a Break in Service , enter the new dates. For a Return without a Service Break , do not change the dates.
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 95/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Field R/O/C Description
Date (located to the left of the Longevity Date field)
Required Date
Example:01/18/2006
If Return with a Service Break reason code, calculate the longevity date and enter the date.
If Return Without a Service Break reason code, don’t calculate the Longevity date and don’t change the date.
146. Perform one of the following:If You Then Go To
Made changes Click . Step 147
Did not make changes Click . Step 148
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Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Change Date Specifications (0041) (2)
147.Click .
The system displays the message, “Record changed.”
8/24/2017Ver:
12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 97/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Maintain HR Master Data (UC Basic Personnel Data tab) (11)
148.Click until you return to SAP Easy Access screen.
149. You have completed this transaction.
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12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 98/99
Work InstructionFunctional Area: Personnel Administration Rehire Concurrent Employment Any Position
Result
You have successfully rehired an Employee who had multiple positions at the University before being separated from the UC Flex System.
Comments
None
8/24/2017Ver:
12_PA_PA40_Rehire CE Any Pos_PA2_0.udc© University of Cincinnati 99/99