Regulations on Enrolment and Tuition Fees 2009-10

8/13/2019 Regulations on Enrolment and Tuition Fees 2009-10

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Regulation on enrolment, tuition fees and examination fees 2009-2010Adopted by the Executive Board on 7 April 2009

Chapter I Enrolment

Article Scope of this regulation1. This regulation relates to students and external students of standard programmes (included

in the CROHO). Chapters III, IV and V do not apply to accredited programmes which arenot government-funded.

Article 2 Application for enrolment1. An application for enrolment is only possible with an application form from the Student

Administration department of the ICS Expertise Centre.2. For enrolment per 1 September, the completed and signed application form should besubmitted to the ICS Student Administration department between June and 31 August.

3. For enrolment at a later date in a particular academic year, the completed and signedapplication form can be submitted to the ICS Student Administration department at anypoint in time.

4. The application form should be accompanied by the following documents:a. for first-time applications to Leiden University:- for potential students with Swiss nationality or the nationality of one of the countries of theEuropean Economic Area (EEA), a recent (no more than six months old) certificate from theMunicipal Records (GBA) and a copy of the passport page showing the holders personaldetails.

- for potential students who do not have Swiss nationality nor the nationality of one of the

countries of the EEA, a copy of the passport page showing the General Residence permit(residence sticker) or a confirmation of receipt from the IND and the request to transfer theappropriate fee, a recent certificate from the Municipal Records or an interim confirmation ofreceipt from the GBA and a copy of the passport page showing the holders personal details;

- for enrolment in a bachelors programme: examination diplomas on the grounds of one ofthe articles 7.24 to 7.30 of the WHW;

- for enrolment in a masters programme: a bachelors diploma which gives entry to therelevant masters programme as set out in the OER on the basis of article 7.13 III WHW, or aproof of acceptance for entry for the relevant masters programme;b. for first-time applications to Leiden University for the first-year (propaedeuse) stage of a

programme, for which on the basis of article 7.57a, paragraph 2 of the WHW proof ofacceptance for entry has been provided: the appropriatge proof of acceptance for entry;

c. For application as an external student: the statement from the faculty/department thattests or examinations may be taken without the candidate making use of any form ofteaching, as well as the stagementg from the candidate that he or she will not make use of anyform of teaching (the external candidates statement);

d. For enrolment at a later date than 1 September: the statement of no objection from thefaculty/department, unless the date of enrolment is a formal starting date as set out in theOER of the relevant programme.

5. For students who do not have Dutch nationality and who apply for a programme, enrolmentwill be arranged through the International Office.

Article 3 Enrolment conditionsEnrolment will only take place if the tuition fees or examination fees due in accordance witharticle 22 have been paid and if relevant the documentions mentioned in article 2, paragraph4, are in the possession of the Student Administration department of ICS.


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Article 4 Enrolment starting date

1. If enrolment is requested with effect from 1 September and all the required conditions ofenrolment have been met before this date, enrolment will take place with effect from 1September.

2. If enrolment is requested with effect from 1 September and all the conditions of enrolmentare met only on or after this date, enrolment will take place on the first day of the month inwhich the last-remaining condition is met.

3. If enrolment is requested for a later date than 1 September and all the conditions ofenrolment have been met before this date, enrolment will take place with effect from the laterdate requested.

4. If enrolment is requested for a later date than 1 September and all the conditions ofenrolment are met only on or after this date, enrolment will take place with effect from thefirst day of the month in which the last-remaining condition is met.

5. The type of enrolment as a student can be modified (full-time and/or part-time, and/or dual)during the academic year, provided a statement of no objection is issued by the relevantdepartment.

Article 5 Identity card1. As soon as possible after the first enrolment at the University has taken place, the candidate

will be issued with an identity card.2. The identity card is only valid if it includes a passport photo of the student.3. The identity card remains valid for the duration of the study period.Article 6 Proof of enrolment/Student ID card1. As soon as possible after enrolment has been completed, the relevant department will issue a

proof of enrolment. At the same time, a statement of enrolment for general use will be issued.

2.

As soon as possible after enrolment has been completed, a proof of registration will be issuedper department which is accredited but not government-funded.3. The proof of enrolment or registration is only valid in combination with the identity card

mentioned in article 5, and if this is signed by the person concerned.4. Any student or external student who makes use of the teaching or examination facilities is

obliged to present his or her proof of enrolment/student ID card or registration and a formalproof of identity (passport, identity card or residence permit) if so requested by the ExecutiveBoard or a person appointed by the Executive Board.

Chapter II Termination of enrolment as a student

Article 7 Termination of enrolment

1. A students enrolment in a programme can only be terminated in the course of an academicyear on the grounds of one of the conditions mentioned in this Chapter.2. A request for termination of enrolment in the course of an academic year should be

submitted in writing, whereby use of the appropriate forms may be stipulated as compulsory.3. An application for termination of enrolment in the course of an academic year will only be

honoured after the proof of enrolment/student ID card or registration for the programme inquestion has been returned.

4. A request for termination of enrolment should be submitted to the Student Administrationdepartment of ICS; for students who do not have Dutch nationality, this should be arrangedthrough the International Office.

5. In line with the Code of Conduct for International Students in Dutch Higher Education, theUniversity will inform the IND when a students enrolment is terminated.


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Article 8 Termination of enrolment following final examination

1. Enrolment will be terminated on request with effect from the first month following themonth in which the final examination of a programme has been passed, if the request issubmitted at the latest by the month following that in which the examination was passed.

2. Enrolment will be terminated on request with effect from the first month following themonth in which the request is submitted, if the request is submitted later than in the monthfollowing that in which the final examination was passed. This may also be in a lateracademic year than the academic year in which the final examination was passed.

Article 9 Termination of enrolment in the event of illness or special family circumstances1. In the event of illness or special family circumstances, enrolment can be terminated on

request with effect from the month following the second whole month in which the applicantin the opinion of the Executive Board was not able to participate in the study.

Article 10 Termination of enrolment in the first year (propaedeutic year)1. Enrolment will be terminated, on request, during the first year of enrolment for the first-year

(propaedeutic) stage with effect from the second whole month following the month in whichthe request is received.

Article 11 Termination of enrolment in the event of waiting times1. If the structure of a programme in terms of the sequencing of practical exercises as well as

the times when these can be followed means that a student is unable to follow the programmefor a length of time (waiting times), enrolment will be terminated, on request, with effectfrom the first whole month following the month in which the request is received.

Article 12 Termination of enrolment on other grounds

1.

Enrolment can also be terminated on request on the grounds of circumstances other thanthose mentioned in the previous articles, with effect from the second whole month followingthe month in which the request is received, if in the opinion of the Executive Board failure toend the enrolment can be considered demonstrably unfair or unreasonable. In such instances,a situation must have arisen in the course of the academic year, outside the students controland of which the student concerned was unaware at the time of enrolment.

2. If enrolment is terminated on the grounds of the first article, it is not possible to enrol againin the course of the same academic year.

Chapter III Tuition and Examination fees due

Section 1 General stipulations

Article 13 Definitions1. In this chapter, statutory tuition fees are understood to mean: the tuition fees for full-time

programmes as referred to at the start of article 7.43, paragraph 1, of the WHW applicable tostudents with Swiss or Surinamesenationality or that of one of the member states of the EEAand who are not yet 30 years of age at the start of the academic year.

2. In this chapter, low premium is taken to mean: the difference between the statutory tuitionfees for full-time programmes and the tuition fees for those programmes which areestablished by the Executive Board on the grounds of article 7.43, paragraph 2, of the WHW.

3. In this chapter, high premium is taken to mean: the difference between the statutory tuitionfees for full-time programmes and the tuition fees for those programmes which areestablished by the Executive Board on the grounds of article 7.43, paragraph 2 of the WHW,applicable to students to whom paragraphs 1 and 2 are not applicable.


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Article 14 Maximum tuition and examination fees

1. If a student has Swiss or Surinamese nationality or that of one of the states of the EEA, thetuition fees for enrolment in a full-time programme will never exceed the sum of the statutorytuition fees, plus 1 x the low premium.

2. The Executive Board sets the maximum amount of tuition and examination fees that astudent is due to pay for enrolment in an academic year for more than one programme.

3. If a student enrols in 2008-2009 for more than one programme and the student has Swiss orSurinamese nationality or that of one of the members of the EEA, he or she will pay thetuition fees for the programme for which the highest tariff applies.

4. There is no maximum tuition fee for the enrolment of students who do not have Swiss orSurinamese nationality or that of one of the countries of the EEA; for enrolment as anexternal student there is no maximum examination fee.

Section 2 Tuition fees for full-time programmes

Article 15 Statutory tuition fees and the premium applicableFor enrolment in any full-time programme, without prejudice to the stipulations of paragraph 4,tuition fees are due to the sum of the statutory tuition fees, or the statutory tuition fees plus thepremium or a pro-rata share of the premium.

Article 16 Statutory tuition fees for full-time programmes1. For enrolment in any full-time teaching masters, tuition fees are due to the sum of the

statutory tuition fees..2. A (refugee) student who receives a grant from the UAF is due to pay tuition fees to the sum of

the statutory tuition fees.3. For enrolment in any of the remaining full-time programmes, the statutory tuition fees apply

for:a. a student who has not yet reached the age of 30 years before 1 September of theacademic year in which he enrols, and who has the nationality of one of the memberstates of the Agreement on the EEA plus Switzerland Surinam;

b. an international student other than as referred to under a. who receives a study grantpursuant to the Study Grant Act 2000.

Article 17 Premiums for statutory tuition fees for full-time programmes related to the extent ofthe study grant entitlement.

1. If a student has reached the age of 30 at the start of the academic year and has Swiss orSuranimese nationality or that of one of the states of the EEA, a sum is due to the amount ofthe statutory tuition fees plus the low premium.

2. If a student as referred to in the previous paragraph enrols as a student in more than oneprogramme, only the amount of the statutory tuition fees is due plus the low premium.3. Students, with the exception of students as referred to under article 16, paragraph 3, who donot have Swiss or Surinamese nationality or that of one of the countries of the EEA, and whoare enrolled in a masters programme are due to pay the statutory tuition fees for enrolmentplus the high premium.


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Section 3 Tuition fees for part-time and dual programmes

Article 18 Tuition fees for part-time and dual programmes1. If a student has not yet reached the age of 30 years at the start of the academic year, the lower

tuition fees for a part-time or dual programme as established by the Executive Boardpursuant to article 7.44, paragraph 1, of the WHW are due.

2. If a student has reached the age of 30 at the start of the academic year, the tuition fees forenrolment in a part-time or dual programme the tuition fees as established by the ExecutiveBoard pursuant to article 7.44, paragraph 1, of the WHW are due.

3. If a student as referred to in the previous paragraph enrols for more than one programme,only a single tuition fee is due plus the premium. The tuition fees are established on the basisof the stipulations of article 14, paragraph 3.

4. Students, with the exception of the students referred to under article 16, paragraph 3, who donot have Swiss or Surinamese nationality or that of one of the members of the EEA, and whoare enrolled in a masters programme are due to pay the statutory tuition fees plus the highpremium.

5. Contrary to the stipulations of the previous paragraphs, for enrolment in any part-time ordual teaching mastersprogramme, the tariff for tuition fees amounting to the statutorytuition fees is due.

6. Contrary to the stipulations of paragraphs 1, 2 en 3, a (refugee) student who receives a grantfrom the UAF is due to pay the tariff for tuition fees amounting to the statutory tuition fees.

Section 4 Examination fees for external students

Article 19 Examination fees for external students

1.

If an external student has reached the age of 30 at the start of the academic year, forenrolment as an external student in any programme, the examination fees established by theExecutive Board pursuant to article 7.45, paragraph 1, of the WHW apply.

2. If a student has not yet reached the age of 30 at the start of the academic year, for enrolmentas an external student in any programme, the lower examination fees as established by theExecutive Board pursuant to article 7.45, paragraph 1, of the WHW apply.

Section 5 Exemption and reduction of tuition fees

Article 20 Exemption from tuition fees for enrolment in an elective courseA student who is enrolled at another higher education institution in the Netherlands for astandard programme (as included in the CROHO), and who wishes to take an examination

element at Leiden University which is not given at this other institution, is exempted frompaying tuition fees.

Article 21 Reduction of tuition fees for enrolment after 1 September1. In the case of enrolment after 1 September of the academic year, the tuition fees due

pursuant to article 16 of the WHW, will be reduced by an amount equal to one-twelfth of thestatutory tuition fees for each month that the enrolment takes place after 1 September

2. In the case of enrolment after 1 September of the academic year, the tuition fees due pursuantto article 17 of the WHW will be reduced by an amount equal to one-twelfth of the statutorytuition fees and one-twelfth of the premium for each month that the enrolment takes placeafter 1 September.

3. In the case of enrolment after 1 September of the academic year, the tuition fees due pursuantto article 18, paragraphs 1, 5 or 6, of the WHW will be reduced by an amount equal to one-

twelfth of the lower tuition fees, as referred t in the relevant paragraph for each month thatthe enrolment takes place after 1 September.


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4. In the case of enrolment after 1 September of the academic year, the tuition fees due pursuantto article 18, paragraphs 2, 3 and 4, of the WHW will be reduced by an amount equal to one-twelfth of the lower tuition fees as referred to in article 18, paragraphs 1, 5 and 6, and one-twelfth of the lower tuition fees and the tuition fees as referred to in article 18, paragraphs 2,3 and 4 for each month that the enrolment takes place after 1 September.

Chapter IV Payment and reimbursement of tuition and examination fees

Article 22 Payment of tuition and examination fees1. Payment of the tuition and/or examination fees can be effected by the following methods:

a. a single authorisation for collection of the sum due;b. an authorisation based on participation in the instalment payment scheme.

2. Further conditions may be set for students who do not have a Dutch bank account3. For a student who makes use of the instalment scheme, the tuition and/or examination fees

due will be collected in the months September up to and including August of the relevantacademic year in a number of instalments set by the Executive Board which will not be lessthan five and not more than 12. Use of this scheme is subject to an administration charge.For enrolment after September it is possible to pay the outstanding tuition fees for theremaining months of the academic year according to an instalment scheme adapted to thesituation in question.Should collection of the tuition fees due not be possible (for example, because of aninadequate balance of funds) the Executive Board will set a period within which the tuitionfees due must be paid. If the student fails to pay the tuition fees due within this period, theclaim will be passed on to a debt collection agency. If the student fails to meet the claim andalso pay the additional extra costs, his or her enrolment will be terminated/cancelled:

- in the case of an authorisation for a single direct debit of the tuition fees due:with effect from 1 September of the relevant academic year- in the case of an authorisation for direct debit of the tuition fees due in instalments:with effect from the month for which the tuition fee instalment could not be collected.

4. Payment of the tuition fees as referred to in article 16 or article 18, paragraphs 1, 5 and 6, canbe made by submitting a proof of payment of the tuition fees to another institution of highereducation in the Netherlands if the student is enrolled for one or more full-time programmesat the institution for which tuition fees pursuant to article 16 or article 18, paragraphs 1, 5 or6, would be due to Leiden University.

5. If a student, pursuant to article 4, paragraph 5, is due to pay a higher rate of tuition fees thanhe or she has paid, the student is required to make an additional pro rata payment of thedifference.

Article 23 Repayment/Reimbursement of tuition fees1. With effect from the month in which enrolment for a programme pursuant to articles 8 to 12is cancelled, or the student in question is deceased, one-twelfth of the tuition fees will berepaid for each remaining month of the academic year.

2. If a student is also enrolled at another institution of higher education for a programme forwhich statutory tuition fees are due and for which Leiden University has issued a proof ofpayment, no repayment will take place until the proof referred to has been returned.

3. If a student is due to pay a lower amount of tuition fees pursuant to article 4, paragraph 5,than he or she has paid, the pro rata difference will be repaid.


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Chapter V Compensation payment

Article 24 Compensation paymentAny person who makes use of teaching or examination facilities without being enrolled, is liableto make a compensation payment to the amount of the supplement, as referred to in article 13,paragraph 2, in addition to the tuition or examination fees due pursuant to Chapter III.

Documents

Regulations on Enrolment and Tuition Fees 2009-10