Regular Meeting of Council Agenda - Mission, British Columbia · 2019. 11. 22. · Regular Council Agenda February 16, 2015 (f) Financial Plan Amending Bylaw 5485-2015-5392(2) A bylaw

Regular Meeting of Council

Agenda February 16, 2015

A Regular Meeting of Council will be held in the Council Chambers of the Municipal Hall at 8645 Stave Lake Street, Mission, B.C.

Commencing at 1:00 p.m. for Committee of the Whole

Immediately followed by a Closed Council meeting

Reconvening at 7:00 p.m. for Regular Council proceedings

1. CALL TO ORDER (1:00 P.M.)

2. ADOPTION OF AGENDA

3. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE

4. DEVELOPMENT SERVICES

(a) Rescinding of Official Community Plan Amending Bylaw 5308-2012-4052(24)

This report provides brief background information related to an open OCP amendment file which the applicant has decided to close due to the costs of extending municipal sanitary services. The application would have redesignated 32703 Dewdney Trunk Road from Rural Residential to Urban Residential for the purposes of facilitating a multiple lot subdivision.

To close the file, staff recommend rescinding first reading of the Bylaw and closing the related application, and as such have listed this matter under the “Bylaws for Consideration” section of the agenda.

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(b) Closure and Sale of a Portion of the Eastern Half of Farrington Street Road Dedication Between Manzer Street and Anderson Avenue

This report details the road closure application for a portion of the eastern half of Farrington Street road dedication between Manzer Street and Anderson Avenue, contiguous and adjacent to 9019 Manzer Street. Council approved the road closure and sale of that portion of the road dedication on February 3, 2014 closed meeting. This Bylaw has been listed under the “Bylaws for Consideration” section of the agenda.

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Regular Council Agenda February 16, 2015

(c) Development Variance Permit to Allow an Addition to the Legally Non-Conforming Single Family Dwelling Located at 29501 Silver Crescent

This report details the development variance permit application to allow an addition to the main floor of the legally non-conforming single family dwelling located at 29501 Silver Crescent and identifies the necessary variances to the Zoning Bylaw.

Staff support the application moving forward and as such have listed the Development Variance Permit under the “Development Permits for Consideration” section of the agenda.

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5. CORPORATE SERVICES

(a) 2014 Investment Performance Report

This report is to advise Council on the District’s investment holdings as at December 31, 2014, and the performance of the overall investment portfolio for the year. This report is provided for information purposes only. No staff recommendation accompanies this report and Council action is not required.

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(b) Mission Regional Chamber of Commerce New Council Representative

RECOMMENDATION: Council consider and resolve:

That Mayor Randy Hawes be appointed as the primary Council Representative to the Mission Regional Chamber of Commerce, effective immediately, and that this appointment supersede the original appointment made at the December 1, 2014 Council meeting.

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(c) Amendment to Financial Plan Bylaw 5392-2013

This report highlights Council approved budget amendments that now need to be incorporated into a Financial Plan (2014 to 2018) bylaw. As such the amending bylaw has been listed under the “Bylaws for Consideration” section of the agenda for first three readings at the February 16, 2015 Regular Meeting of Council.

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(d) 2014 Budget Carry Forward Requests

RECOMMENDATIONS: Council consider and resolve:

1. That the 2014 capital budget carry forwards attached as Appendix “A” to the report from the Manager of Accounting Services dated February 16, 2015, be approved and that the 2015 Financial Plan be amended accordingly (final dollar amounts will depend on year-end balances); and

2. That the 2014 operating budget carry forwards attached as Appendix “B” to the report from the Manager of Accounting Services dated February 16, 2015, be approved and that the 2015 Financial Plan be amended accordingly (final dollar amounts will depend on year-end balances).

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(e) Lower Mainland Local Government Association (LMLGA) Proposed Resolutions


1. That the “Collection of Unpaid Bylaw Fines Against Property Taxes” Resolution, attached as Appendix A to the report dated February 16, 2015 from the Acting Manager of Corporate Administration, be approved for submission to the Lower Mainland Local Government Association for endorsement and for forwarding to the 2015 Union of BC Municipalities convention; and,

2. That the “Additional Use of Funds Collected in Lieu of Parkland” Resolution, attached as Appendix B to the report dated February 16, 2015 from the Acting Manager of Corporate Administration, be approved for submission to the Lower Mainland Local Government Association for endorsement and for forwarding to the 2015 Union of BC Municipalities convention.

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(f) Activities and Proclamation – 50th Anniversary of the Canadian Flag

This report provides information on activities planned by staff to celebrate the 50th anniversary of the National Flag of Canada. In recognition of the significance of the anniversary staff request that February 15, 2015 through February 21, 2015 be proclaimed Canadian Flag Week in the District of Mission. As such staff have provided the proclamation for consideration listed under “Proclamations” in the agenda.

See “Proclamations” in Section 15(a)

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(g) Review of Discharge of Firearms Regulation Bylaw 5433-2014


That Council appoint an advisory committee on hunting and firearms use within the District of Mission to provide information and advice to Council on this issue, provide communication support within the community, and assist with the ongoing implementation and management of the Discharge of Firearms Regulation Bylaw.

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(h) Quarterly Financial Reporting – December 31, 2014

This report is to brief Council on the current status of the 2014 budget, and provide a projection of the District’s overall financial results to December 31, 2014. This report is provided for information purposes only. No staff recommendation accompanies this report and Council action is not required.

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6. PARKS, RECREATION AND CULTURE

(a) Skate Park Project

This report identifies a work plan and time line for the Skate Park Project, including key milestones, and is presented for discussion and input purposes.

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7. FORESTRY

(a) Forestry Enterprise Operations 2014 Quarter 4 (Q4) and Year-End Budget Report

This report provides the fourth quarter financial results and activities for the Forestry Enterprise operations, identifies the year end results and status of the forestry reserves, and provides information on the forestry strategies and plans. This report is provided for information purposes only. No staff recommendation accompanies this report and Council action is not required.

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8. FIRE/RESCUE SERVICES

(a) Automatic Aid Agreement


That the Mayor and Chief Administrative Officer be approved to sign the Automatic Aid Agreement, as attached to the report from the Fire Chief dated February 16, 2015, between the City of Maple Ridge and the District of Mission.

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9. RESOLUTION TO RISE FROM COMMITTEE OF THE WHOLE

RECOMMENDATION: Council consider and resolve to rise from Committee of the Whole

10. RESOLUTION TO EXCLUDE PUBLIC, RECESS THE PUBLIC MEETING UNTIL 7:00 P.M. AND IMMEDIATELY CONVENE INTO CLOSED SESSION


1. That pursuant to Sections 90 of the Community Charter, the public be excluded from this portion of the meeting as the subject matter being considered relates to the following:

• Section 90(1)(e) of the Community Charter – the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

2. That the public portion of the meeting be recessed until 7:00 p.m.; and

3. That Council immediately resolve into the closed portion of their meeting.

11. RECONVENE (7:00 P.M.)

12. RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE

(a) Committee of the Whole report dated February 16, 2015

Report of recommendations to be circulated at the 7:00 p.m. reconvened public meeting

13. DELEGATIONS

None

14. PRESENTATIONS

(a) Stave Falls Scottish Dancers

In appreciation of their proud representation of Mission during their tour of Scotland, England and Wales in July of 2014

(b) Marihuana for Medical Purposes Regulations

Corporal Shane Holmquist of the R.C.M.P. will present a brief overview of the Marihuana for Medical Purposes Regulations

15. PROCLAMATIONS

(a) Canadian Flag Week

February 15 to February 21, 2015

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(b) Heritage Week

February 16 to February 22, 2015

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16. PUBLIC HEARINGS

None

17. ADOPTION OF INFORMATIONAL ITEMS

None

18. COUNCIL COMMITTEE REPORTS AND MINUTES

None

19. CORRESPONDENCE

None

20. BYLAWS FOR CONSIDERATION

(a) Official Community Plan Amending Bylaw 5308-2012-4052(24)

R12-020 (Hap Holdings Ltd.) – a bylaw to redesignate the property located at 32703 Dewdney Trunk Road from Rural Residential to Urban Residential.

See “Development Services” in C.O.W. Section 4(a)

Rescind First Reading

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(b) Cost Recovery Bylaw 5479-2015

A bylaw to impose fees in respect of municipal services and the exercise of regulatory authority associated with properties used for the manufacturing and/or processing of controlled substances

Adoption

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(c) Fire/Rescue Amending Bylaw 5482-2015-2457(1)

A bylaw to make amendments to the Volunteer Fire Department Bylaw in support of the Cost Recovery Bylaw 5479-2015 above.

Adoption

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(d) User Fees and Charges Amending Bylaw 5483-2015-4029(10)

A bylaw to amend the user fees and charges for Parks, Recreation and Culture general admission and rental fees, effective March 1, 2015

Adoption

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(e) Cemetery and Crematorium Amending Bylaw 5484-2015-858(19)

A bylaw to amend the cemetery and crematorium fees and charges, effective March 1, 2015

Adoption

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(f) Financial Plan Amending Bylaw 5485-2015-5392(2)

A bylaw to amend the Financial Plan Bylaw to include the Council approved budget amendments that have taken place since November 2014 and to include the 2015 proposed capital budget

See “Corporate Services” in C.O.W. Section 5(c)

First, Second and Third Readings

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(g) Highway Closing and Undedication (Farrington Street) 5486-2015

A bylaw to close and undedicate an unconstructed portion of Farrington Street

See “Development Services” in C.O.W. Section 4(b)

First and Second

Readings

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21. DEVELOPMENT PERMITS FOR CONSIDERATION

(a) Development Variance Permit Application DV15-001 (29501 Silver Crescent) – Recommended for approval

Development Variance Permit to waive Section 201, Part D, Subsection 1.a of the Zoning Bylaw 5050-2009 by:

• Reducing the interior side setback from 4.5 metres (14.8 feet) to 1.2 metres (4.0 feet) to allow an addition to the main floor of the dwelling, and

• Reducing the eastern interior setback from 4.5 metres (14.8 feet) to 0.6 metres (2.0 feet) to allow a roof overhang on the proposed addition

See “Development Services” in C.O.W. Section 4(c)

Page 121

22. COUNCIL MEETING MINUTES FOR APPROVAL

(a) Regular Council Meeting – February 2, 2015 Page 122

23. RESOLUTIONS RELEASED FROM CLOSED

None

24. NEW/OTHER BUSINESS

None

25. NOTICES OF MOTION

26. QUESTION PERIOD

27. ADJOURNMENT

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Development Services Staff Report to Council

File Category: LGMA 3360 File Folder: R12-020

PAGE 1 OF 5

DATE: February 16, 2015

TO: Mayor and Council

FROM: Marcin Pachcinski, Planner

SUBJECT: Rescinding of OCP Amending Bylaw 5308-2012-4052(24)

ATTACHMENTS:

Appendix 1 – Information for Corporate Officer Appendix 2 – Official Community Plan Appendix 3 – Regional Growth Strategy – Urban Containment Boundary

CIVIC ADDRESS:

32703 Dewdney Trunk Road

APPLICANT:

HAP Holdings Ltd.

OCP:

This application is not in conformance with the current OCP designation. The proposed amendment would have redesignated the subject property from Rural Residential to Urban Residential.

DATE APPLICATION COMPLETE:

July 20, 2012

LOCATION:

8

FILE: PRO.DEV.ZON PAGE 2 OF 5 R12-020

OVERVIEW AND STAFF COMMENTS

This report provides brief background information related to an open OCP amendment file which the applicant has decided to close due to the costs of extending municipal sanitary services. The application would have redesignated 32703 Dewdney Trunk Road from Rural Residential to Urban Residential for the purposes of facilitating a multiple lot subdivision.

To close the file, staff recommend rescinding first reading of the Bylaw and closing the related application, and as such have listed this matter under the “Bylaws for Consideration” section of the agenda.

BACKGROUND

An application to amend the District of Mission’s Official Community Plan (OCP) designation of the subject property from Rural Residential to Urban Residential (Appendix 2) was received in July 2012 from the property’s previous owner, Mr. Lyle Holman. The OCP amendment bylaw was given first reading by Council on August 7, 2012, along with a recommendation to hold a public input meeting. The subject property changed ownership in August 2013, and the new owner & applicant, Mr. Harjot Riarh (Hap Holdings Ltd.), decided to move forward with the recommended public input meeting, which was held on May 21, 2014.

Since then, the applicant has calculated that the costs associated with extending municipal sanitary sewer service would be cost prohibitive without cost sharing with other adjacent landowners. As such, the applicant has decided to withdraw the application, and staff recommend that Council rescind first reading to close this file.

Because the subject property is serviced by municipal water and because the urban containment boundary runs across the property (Appendix 3), staff (including the Manager of Long Range Planning & Special Projects) and the applicant agree it merits consideration for inclusion into the urban containment boundary and for potential re-designation during the upcoming OCP review process.

SIGN-OFFS:

Marcin Pachcinski, Planner

Reviewed by: Mike Younie, Director of Development Services

Comment from Chief Administrative Officer Reviewed.

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Appendix 1

Information for Corporate Officer

Civic Address:

32703 Dewdney Trunk Road

PID: 011-064-927

Legal: Lot 4 Except: Firstly: Parcel “B” (Explanatory Plan 12556) Secondly: Part Subdivided by Plan 37374 Thirdly: Part Subdivided by Plan 44851; Section 32 Township 17 New Westminster District Plan 4415

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Appendix 2

Official Community Plan

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Appendix 3

Regional Growth Strategy – Urban Containment Boundary

Urban Containment Area

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File Category: LGMA 5400-04 File Folder: Farrington Street



FROM: Parissa Shafizadeh, Planner

SUBJECT: Closure and Sale of a Portion of the Eastern Half of Farrington Street Road Dedication Between Manzer Street and Anderson Avenue

ATTACHMENTS: Appendix 1 – Plan Showing a Portion of Farrington Street Road Dedication to be Closed

Appendix 2 – Topography and Watercourse Map

This report details the road closure application for a portion of the eastern half of Farrington Street road dedication between Manzer Street and Anderson Avenue, contiguous and adjacent to 9019 Manzer Street. Council approved the road closure and sale of that portion of the road dedication on February 3, 2014 closed meeting. This Bylaw has been listed under the “Bylaws for Consideration” section of the agenda.

SUMMARY

A road closure application has been received from the owners of 9019 Manzer Street to close and undedicate 1470 square metres (0.36 acres) of the eastern half of Farrington Street road dedication between Manzer Street and Anderson Avenue (Appendix 1). This application was made following Council’s approval that a portion of the western half of Farrington Street road dedication between Manzer Street and Anderson Avenue be sold to the owners of 8973 Manzer Street and the opposite half be set aside for the adjacent property owners for the future.

At the February 3rd, 2014 closed meeting, pursuant to Section 90(1)(e) of the Community Charter, Council approved that the subject section of the road be sold at $9.04 per square metre. Accordingly, the proposed portion of the road dedication will be sold to the owners of 9019 Manzer Street at the total cost of $13,288.80.

BACKGROUND

In September 2013, a road closure application was received from the owners of 8973 Manzer Street for closure and purchase of the western half of Farrington Street contiguous and adjacent to their property (Appendix 1). Farrington Street between Manzer Street and Anderson Avenue is an unconstructed road which contains a steep slope at the south end and a wet marsh area at the north end which makes it costly and infeasible to build (Appendix 2). Due to the low probability of road construction and since the road is not required for extension of the municipal infrastructure, i.e. sanitary, storm and water, Council approved the proposed road closure.

In addition, Council approved that the proposed section of Farrington Street road dedication be sold at $9.04 per square metre based on the land value of the 8973 Manzer Street as determined by BC Assessment’s appraised value as “residential”.

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Following the Council’s approval, the adjoining property owners east of Farrington Street between Manzer Street and Anderson Avenue were informed that closure of the opposite half of the road dedication will be supportable by Council.

PLANNING ANALYSIS

According to the District’s Road Closure and Sale Policy STR. 34 to advance the road closure and sale, Council is required to consider readings to the road closure bylaw. Additionally the District must provide public notice of its intent to dispose the property and consider any public comments prior to adopting the bylaw.

As required by the Policy, the applicant should provide signed consent from any other property owners adjacent to and contiguous with the subject road that they have no objection to the applicant’s purchase of the property. Except 8973 Manzer Street which the owners previously applied for closure of the western half of the road, two properties are located on the east side of the subject road which may be affected by the proposal. The applicant provided a letter of consent from the owners of one of the neighbouring property (9049 Manzer Street) indicating that they have no objection to the proposed road closure. The applicants could not contact the other neighbouring property’s owners since they don’t live on the property.

FINANCIAL IMPLICATIONS

Following adoption of the road closure bylaw, based on the $9.04 approved price, the District will receive $13,288.80 for closure and sale of 1470 square metres (0.36 acres) of Farrington Street road dedication. As required by the Policy, the applicant paid a non-refundable $2,000 deposit which will be used as a credit towards the final amount owing.

COMMUNICATION:

In accordance with the District’s Policy and Section 40(3) of the Community Charter, Council must give notice of its intention for the proposed road closure. Accordingly, the road closure must be advertised in two consecutive editions of the local newspaper to provide an opportunity for persons who are affected to provide comments. Any comments received will be forwarded to Council for their review and consideration whether to move forward on the closure and sale.

SIGN-OFFS

Parissa Shafizadeh, Planner



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Appendix 1 - Plan Showing a Portion of Farrington Street Road Dedication to be Closed

3570 square metres (0.88 acre) of Farrington Street road dedication which was closed and will be sold to the owners of 8973 Manzer Street The proposed 1470 square

metres (0.36 acre) of Farrington Street road dedication contiguous and adjacent to 9019 Manzer Street to be closed

9019 Manzer

St.

8973 Manzer

St.

9049

Manzer St.

9075 Manzer

St.

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Appendix 2 – Topography and Watercourse Map

Steep slope at the south end and wet marsh area at the north end of Farrington Street between Manzer street and Anderson Avenue makes the road construction costly and infeasible. Farrington Street between

Manzer Street and Anderson Avenue is an unconstructed road.

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STAFF REPORT TO COUNCIL Page 1 of 6

File Category: LGMA 3090-02 File Folder: DV15-001



FROM: Parissa Shafizadeh, Planner

SUBJECT: Development Variance Permit to Allow an Addition to the Legally Non-Conforming Single Family Dwelling Located at 29501 Silver Crescent

ATTACHMENTS: Appendix 1 – Information for Corporate Officer Appendix 2 – Setback Variances

CIVIC ADDRESS: 29501 Silver Crescent

APPLICANT: Ian Speckman

OCP: This application is in conformance with the current OCP designation: Suburban Residential

DATE APPLICATION COMPLETE: February 5, 2015

LOCATION:

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APPROVAL OF THE DEVELOPMENT VARIANCE PERMIT

SUMMARY A Development Variance Permit application has been received from Mr. Speckman seeking variances to add approximately 5.1 square metres (55 square feet) to the main floor of the legally non-conforming single family dwelling located at 29501 Silver Crescent. Currently, the existing dwelling which was built before the adoption of the Zoning Bylaw is encroaching 4.5 metres (14.8 feet) into the eastern side setback. The existing building is located approximately 1.5 metres (5.0 feet) from the eastern property line (Appendix 2).The applicant is proposing an addition to the main floor of the dwelling to accommodate a mechanical room and a storage area with a 0.3 metre (1.0 foot) deep ledge, with a 0.9 metre (3.0 feet) deep roof overhang. Any addition to the encroaching section of the building which involves further contravention to the Bylaw requires Council’s approval. For this reason, the applicant is requesting reductions to the interior side setback from the eastern property line. Specifically, the application (DV15-001) seeks to vary the District of Mission Zoning Bylaw 5050-2009, Section 201, Part D. Setbacks, subsection 1.a by:

Reducing the eastern interior side setback from 4.5 metres (14.8 feet) to 1.2 metres (4.0 feet) to allow an addition to the main floor of the dwelling, and

Reducing the eastern interior side setback from 4.5 metres (14.8 feet) to 0.6 metre (2.0 feet) to

allow a roof overhang on the proposed addition.

SITE CHARACTERISTICS

The property is approximately 0.28 hectares (0.69 acres) in size. It is relatively flat and located along the southeastern shore of Silvermere Lake. There is an existing legally non-conforming one-storey single family dwelling on the property, as well as a detached garage, shed and pump house.

SITE HISTORY

On January 5, 2015 Council approved a Development Variance Permit (DV14-022) for the subject property to allow for a reduced interior side setback for construction of a second floor on the existing single family dwelling. The application was to reduce the eastern side setback from 4.5 metres (14.8 feet) to 3.0 metres (9.8 feet) for the second floor.

Following Council’s approval, the applicant submitted a building permit application proposing an addition to the main floor of the existing legally non-conforming dwelling which was not included in the original variance. As such, an additional Development Variance Permit is required.

This report details the development variance permit application to allow an addition to the main floor of the legally non-conforming single family dwelling located at 29501 Silver Crescent and identifies the necessary variances to the Zoning Bylaw. Staff support the application moving forward and as such have listed the Development Variance Permit under the evelopment Permits for Consideration” section of the agenda.

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ZONING BYLAW COMPLIANCE (Bylaw 5050-2009)

The subject property is currently zoned Rural 16 (RU16). The Zoning Bylaw requires that the principal building on a RU16 Zoned lot be setback a minimum of 4.5 metres (14.8 feet) from the interior side property line. The property contains an existing legally non-conforming dwelling which is located approximately 1.5 metres (5.0 feet) from the side property line to the east. The Local Government Act allows for an addition to a legally non-conforming building as long as the proposed changes do not involve further contravention to the Bylaw. The proposed addition will add 5.1 square metres (55 square feet) to the floor space of the main floor which is currently encroaching into the side setback. In addition, the proposed ledge in the storage will project 0.3 metre (1.0 foot) beyond the face of the building. To allow for the proposed main floor addition’s additional encroachment, the interior side setback should be reduced from 4.5 metres (14.8 feet) to 1.2 metres (4.0 feet). The applicant also, proposes a 0.9 metre (3.0 feet) roof overhang on the proposed addition to the building. Section 104, Part D. General Siting Exceptions of the Zoning Bylaw allows for a 0.9 metre (3.0 feet) reduction to the minimum setback without a need for a variance, when the roof overhang projects beyond the face of the building. However, since the minimum setback should be reduced to allow for the proposed addition, the siting exception is not applicable. To allow for a roof overhang, the interior side setback to the east should be reduced from 4.5 metres (14.8 feet) to 0.6 metre (2.0 feet). PLANNING DIVISION SUPPORT FOR DVP The Planning Division is in support of the variances for the following reasons:

The proposed addition to the building except the roof overhang encroaches an additional 0.3 metre (1.0 foot) into the current setback (1.5 metres (5.0 feet)) as a result of the proposed 0.3 metre deep ledge. The reduced setback will have minimum impact on the sight line of the neighbouring properties.

The proposed 5.1 square meters (55 square feet) additional floor space will be located behind the existing walls and except for a 0.3 metre (1.0 foot) deep ledge will not project beyond the current face of the building.

Since the proposed addition will be located on the main floor of the existing dwelling, it will have minimal impact on the sight line of the neighbouring properties.

COMMUNICATION

A notice of the Development Variance Permit application was mailed or otherwise delivered in accordance with Bylaw 3612-2003 Land Use Application Procedures and Fees Bylaw and the Local Government Act. Council will be apprised of any comments at the February 16, 2015 meeting should any be received.

INFORMATIONAL NOTE

Approval of Development Variance Permit DV15-001 can be considered at the February 16, 2015 Regular Council meeting.

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SIGN-OFFS:

Parissa Shafizadeh, Planner



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Appendix 1

Information for Corporate Officer

Civic Address:

29501 Silver Crescent

PID: 010-419-756

Legal: Lot 11 District Lot 437 Group 1 New Westminster District Plan 18851

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Appendix 2 Setback Variances

Eastern property line The proposed 0.3 m deep ledge projecting beyond the current face of the building

A 5.1 sq. m addition to the main floor of the existing dwelling

The existing wall has a setback of 1.5 m (5.0 ft.) from the eastern

property line

The existing

exterior walls Proposed roof

overhand

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Finance Department

Staff Report to Council

Page 1 of 2

File Category: LGMA Finance File Folder: 1860-01



FROM: Scott Ross, Manager of Accounting Services

SUBJECT: 2014 Investment Performance Report

This report is to advise Council on the District’s investment holdings as at December 31, 2014, and the performance of the overall investment portfolio for the year. This report is provided for information purposes only. No staff recommendation accompanies this report and Council action is not required.

PURPOSE: To report on the District’s investment holdings as at December 31, 2014, and the performance of the overall investment portfolio for the year.

BACKGROUND: As per the District’s Investment Policy FIN.20, staff report to Council on the District’s investment holdings on a quarterly basis, and annually on the performance of the overall investment portfolio.

DISCUSSION AND ANALYSIS: The following table summarizes the District’s investment holdings as at December 31, 2014, and the performance of the portfolio for the year. It is important to note that the District’s portfolio balances vary significantly throughout the year to meet cash flow requirements.

Portfolio Balance as at Dec. 31, 2014

2014 Investment Earnings

2014 Return on Investment

(approximate)General bank account $ 4,936,903 $ 100,562 1.50%Cashable term deposits 27,241,162 440,747 1.88%Fixed term deposits 35,410,725 458,866 2.18%MFA Short-Term Bond Fund - 421,721 3.05%Total Investment Portfolio $ 67,588,790 $ 1,421,896 2.19%

In order of priority, the District’s investment objectives as per Investment Policy FIN.20 are:

1. Safety of investments (i.e. preservation of the initial investment, as well as earnings); 2. Liquidity (i.e. the ease of converting the investment into cash with minimal loss in value); and 3. Return on investment (i.e. the amount earned on the investment).

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Thus, the policy’s primary focus is to minimize risk, followed by liquidity, and lastly maximizing investment returns. Finance Department staff uses a comprehensive cash flow model, which is based on the District’s approved financial plan, as a key component of implementing these investment objectives.

FINANCIAL IMPLICATIONS: The total budgeted investment portfolio earnings for 2014 were $1,128,686, and the actual portfolio earnings were $1,421,896. The actual percentage return on investments for the year was greater than anticipated due to entering into higher interest yielding term deposits.

COMMUNICATION: No communication action is required.

SUMMARY AND CONCLUSION: As per the District’s Investment Policy FIN.20, this report summarizes the District’s investment holdings as at December 31, 2014, and the performance of the overall investment portfolio for the year.

SIGN-OFFS: Scott Ross, Manager of Accounting Services

Reviewed by: Kris Boland, Manager of Finance

Comment from the Chief Administrative Officer Reviewed.

g:\finance\investments\memos\2014\annual investment performance report 2014.docx

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Corporate Administration



File Category: Administration File Folder: 0360-20



FROM: Tina Penney, Acting Manager of Corporate Administration

SUBJECT: Mission Regional Chamber of Commerce New Council Representative RECOMMENDATION: Council consider and resolve:

That Mayor Randy Hawes be appointed as the primary Council Representative to the Mission Regional Chamber of Commerce, effective immediately, and that this appointment supersede the original appointment made at the December 1, 2014 Council meeting.

PURPOSE: The purpose of this report is formalize an agreement amongst Council that the Mayor become the primary Council representative to the Mission Regional Chamber of Commerce Board of Directors.

BACKGROUND:

At Council’s inaugural meeting on December 1, 2014, Councillor Pam Alexis was appointed as the Council representative to the Mission Regional Chamber of Commerce. Since that time, Council has had an opportunity to reconsider the various appointments and has opted to reassign this area of responsibility to Mayor Hawes.

DISCUSSION AND ANALYSIS:

In order to implement the desired change in Council representation, a formal resolution of Council is necessary.

FINANCIAL IMPLICATIONS:

There are no costs associated with this change in appointments.

COMMUNICATION:

Staff will formally communicate this change to the Chamber of Commerce and adjust the District’s records.

SUMMARY AND CONCLUSION:

Council has agreed that Mayor Hawes will be the primary Council Representative to the Mission Regional Chamber of Commerce and, accordingly, a council resolution is required to formalize that appointment.

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SIGN-OFFS:

Tina Penney, Acting Manager of Corporate Administration

Comment from Chief Administrative Officer: Reviewed.

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Finance Department


Page 1 of 3

File Category: LGMA Legislative File Folder: 3900-20



FROM: Kerri Onken, Deputy Treasurer/Collector

SUBJECT: Amendment to Financial Plan Bylaw 5392-2013 ATTACHMENT(S): Amending Bylaw # 5485-2015-5392(2) Financial Plan (2014 to 2018) Bylaw

This report highlights Council approved budget amendments that now need to be incorporated into a Financial Plan (2014 to 2018) bylaw. As such the amending bylaw has been listed under the “Bylaws for Consideration” section of the agenda for first three readings at the February 16, 2015 Regular Meeting of Council.

PURPOSE: The purpose of this report is to formally record and amend the Financial Plan Bylaw to include the Council approved 2014 budget amendments that have taken place since November 2014 and to include the 2015 proposed capital budget as discussed at the January 20, 2015 Freestanding Committee of the Whole – Corporate Services (Budget) meeting, and to have this amending bylaw be considered for first three readings and adoption.

BACKGROUND: The Financial Plan (2014 to 2018) Bylaw 5392-2013 was adopted on December 18, 2013, and an amending bylaw #5468-2014-5391(1), covering budget amendments from January to October 2014 was adopted on November 17, 2014. Since the November 17, 2014 amendment, there have been three additional 2014 operating budget amendments and eight 2014 capital budget amendments approved by Council resolution for inclusion into the Financial Plan. In accordance with Section 165(2) of the Community Charter, the financial plan may be formally amended by bylaw at any time. This report is provided as a follow-up step to formally include all 2014 budget amendments and the amended 2015 capital plan approved by Council resolution at the January 20, 2015 Freestanding Committee of the Whole – Corporate Services (Budget) meeting, into a Financial Plan amending bylaw.

DISCUSSION AND ANALYSIS: The Financial Plan (2014 to 2018) amending Bylaw #5468-2014-5392(1) covered budget amendments from January to October 2014 approved by Council for inclusion in the Financial Plan. Council has approved three additional 2014 operating budget amendments and eight 2014 capital budget amendments requiring an amending bylaw to formally amend the financial plan.

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2014 Operating Budget Amendments

The three operating budget amendments, along with funding sources, are listed below. These projects are budget neutral. In other words, these amendments do not affect property taxes for 2014.

2014 Capital Budget Amendments The capital budget amendments, along with the funding source, are listed below.

For additional information on any of the budget amendments listed in this report, the motion number is provided for reference.

2015 Capital Budget At the January 20, 2015 Freestanding Committee of the Whole – Corporate Services (Budget) meeting, Council discussed early approval of the proposed 2015 capital projects and approved the capital projects as outlined in Appendix A to the report entitled “Early Approval of Proposed 2015 Capital Projects” from the Manager of Accounting Services with one amendment to add an artificial turf in the amount of $2.9 million.

The January 19, 2015 Regular Council meeting, Council approved $35,000 to engage the services of a consultant to assist with the perparation of the grant application for the Fraser River Sanitary Crossing project (RC 15/027) as part of the Gas Tax Stratigic Priorities.

The 2015 capital as reported in the 2014 to 2018 Financial Plan bylawhas been updated to include these changes, which gives departments the legal authority to proceed with the 2015 capital projects in advance of adoption of a new 2015 to 2019 Financial Plan Bylaw.

Motion 2014 Operating Budget Amendments Descriptions Amount Funding Source

RC 14/754 Mission Interpretive Forest - Recreation Master Plan 22,000 $ Forest Reserve Fund

RC 14/813 Tree Planting Deposits transfer to Parks Division for tree planting 5,000 Tree Planting Deposit

7,726 Stabilization1,834 Contingency1,250 Mayor's Contingency $1,250

RC 14/835Grant for Rezoning Application Fees - "My House" (Proctor Street) Project

Motion 2014 Capital Budget Amendments Descriptions Amount Funding Source

RC14/718 Leisure Centre - Air Handling Units 36,000 $ General Capital Reserve Fund

C14/219 7337 Welton Economic Development Office renovations 93,500 Accumulated Surplus

100,000 Community Works Gas Tax35,000 Sewer Capital Reserve Fund15,000 Water Capital Reserve Fund

RC14/717 Sewer Conditional Assessment Project - Project reduced -35,000 Sewer Capital Reserve Fund

RC14/717 Corrosion Assessment Ductile Iron Water Mains - Project reduced -15,000 Water Capital Reserve Fund

C14/208 Soil Stabilization Edwards Street 40,000 General Capital Reserve Fund

C14/292 Cedar & 7th Widening Business Case 10,000 General Capital Reserve Fund

33,140 General Capital Reserve-33,140 Grant

RC15/026 Energy Conservation Project - Change of funding source

RC14/717 Asset Management Plan

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FINANCIAL IMPLICATIONS: There are no financial implications associated with this report.

COMMUNICATION: No communication action is required outside of this report on the open agenda.

SUMMARY AND CONCLUSION: In accordance with Section 165(2) of the Community Charter, the financial plan may be amended by bylaw at any time. This report is provided as a follow-up step to formally include all 2014 budget amendments previously approved by Council, and the 2015 capital as approved by Council into a Financial Plan amending bylaw.

The Financial Plan (2014 to 2018) Bylaw 5392-2013 was adopted on December 18, 2013 with an amending bylaw #5468-2014-5391(1) covering budget amendments from January to October 2014. Since this time, there have been three additional 2014 operating budget amendments and eight 2014 capital budget amendments that Council has approved for inclusion into the 2014 to 2018 Financial Plan.

Council also provided early approval of the 2015 capital projects that were discussed at the January 20, 2015 Freestanding Committee of the Whole – Corporate Services (Budget) meeting and one project at the January 19, 2015 Regular Council meeting. The 2015 capital as reported in the 2014 to 2018 Financial Plan has been updated to include these changes.

Staff are asking Council to consider giving Amending Bylaw #5485-2015-5392(2) Financial Plan (2014 to 2018) first three readings and the final adoption at the March 2, 2015 Regular Meeting of Council.

SIGN-OFFS:

Kerri Onken, Deputy Treasurer/Collector



\\Maverick\Data\FINANCE\BUDGET\Budget 2014\Budget Amendments\Memo - 2nd Amendment to Financial Plan Bylaw.docx

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2014 - 2018 Financial Plan Amending Bylaw 5485-2015-5392(2)

Page 1 of 6

DISTRICT OF MISSION BYLAW 5485-2015-5392(2)

A bylaw to amend District of Mission

2014 - 2018 Financial Plan Bylaw 5392-2013 WHEREAS pursuant to the provisions of the Community Charter, the Council for the District of Mission may, by bylaw, before the 15th day of May in each year, before the annual property tax bylaw is adopted, adopt a financial plan; NOW THEREFORE the Council for the District of Mission, in open meeting assembled, ENACTS AS FOLLOWS:

1. This Bylaw may be known and cited for all purposes as "District of Mission 2014-2018 Financial Plan Amending Bylaw 5485-2015-5392(2)".

2. "District of Mission 2014-2018 Financial Plan Bylaw 5392-2013", is hereby amended by:

a. deleting in its entirety Schedules B, C, D and E and replacing them with Schedules B, C, D and E attached to and forming part of this bylaw.

READ A FIRST TIME this __ day of ___, 2015

READ A SECOND TIME this __ day of ___, 2015

READ A THIRD TIME this __ day of ___, 2015

ADOPTED this ___ day of ____ 2015

RANDY HAWES, MAYOR KEN BJORGAARD, CHIEF ADMINISTRATIVE OFFICER (Interim Corporate Officer)

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Page 2 of 6

Schedule B

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Page 3 of 6

Schedule C

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Page 4 of 6

Schedule D

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Page 5 of 6

Schedule D (continued)

34


Page 6 of 6

Schedule E

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Finance Department


Page 1 of 3

File Category: LGMA Finance File Folder: 1715-20



FROM: Scott Ross, Manager of Accounting Services

SUBJECT: 2014 Budget Carry Forward Requests ATTACHMENT(S): Appendix “A” – 2014 Capital Carry Forward Requests

Appendix “B” – 2014 Operating Carry Forward Requests

RECOMMENDATION(S): Council consider and resolve:

1. That the 2014 capital budget carry forwards attached as Appendix “A” to the report from the Manager of Accounting Services dated February 16, 2015, be approved and that the 2015 Financial Plan be amended accordingly (final dollar amounts will depend on year-end balances); and

2. That the 2014 operating budget carry forwards attached as Appendix “B” to the report from the Manager of Accounting Services dated February 16, 2015, be approved and that the 2015 Financial Plan be amended accordingly (final dollar amounts will depend on year-end balances).

PURPOSE: The purpose of this report is to advise Council of the various 2014 budget carry forward requests from departments for specific projects.

BACKGROUND:

Each year departments may have some budgeted projects that are, for various reasons, not completed within that budget year. Some projects span over more than one year creating budget timing issues that need to be accounted for in the financial plan. Other projects cannot be started until external factors, such as development and decisions by other levels of government, are known. Departments can request that the unspent budgeted funds be carried forward into the new year, so that the projects that have been started, can be completed.

DISCUSSION AND ANALYSIS: The attached Appendix “A” summarizes the 2014 capital budget carry forward requests, as submitted by departments. The requests have been made in order to complete the projects, as noted. Departments may request to carry forward unspent capital expenditure budgets if the project has started before year-end and there are actual expenditures or outstanding commitments against the project; or in the case where the project will commence in 2015.

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There is $460,000 shown as a carry forward on Appendix “A” for the Welton Street Plaza First Construction project. Staff are requesting direction from Council if this project, or any other projects, should remain on the carry forward list or if it should be removed. Director of Engineering & Public Works comments: “The total requested carry forward funds within the Engineering Department is $4,554,371 with the major items (greater than $100,000) broken out as follows:

• $921,524 in fleet deferral which is part of our normal review process to assess and keep vehicles in service where it is economically beneficial to do so.

Although vehicles and equipment are assigned an expected lifecycle at the time of purchase, fleet assets are continually monitored and the life cycle adjusted accordingly. Items such as overall accumulated mileage, annual hours of usage, continuing fit with operations and continuing maintenance costs are used to determine the need for replacement when an asset nears its assigned life cycle end. Should all review items show favourably, the assets life cycle will be extended and its assigned budget will be requested for carry forward until replacement is required. Normally these life cycle extensions are fairly short term.

• $705,929 is related to watermain replacements and sewer condition assessments and

replacements.

For the watermain replacements, the project on Lougheed Highway, which started in late 2014, is not yet complete. Also, charges related to 2014 work on Rosetta Street and Lougheed Highway are expected to continue into 2015.

For the sewer condition assessment and replacements, condition assessments were delayed being carried out during the early months of the year due to staffing shortages. Once the assessments were completed a RFP was put out and a contract awarded. Works began late in 2014 and are expected to carry into the first quarter of 2015.

• $601,886 is related to the RCMP cell retrofit project.

This project encountered some minor design delays in late 2014; however, this project was never expected to complete in 2014 due to the complexity of the project. The current construction schedule is for completion in early April 2015.

• $377,673 is related to unfinished works in the paving program.

Manzer Street rebuild was initiated in 2014. Unfortunately, our paving contractor was unable to complete the asphalt work before the fall rains arrived and it was determined more appropriate to complete the paving as early in the new year as weather would permit.

Ferguson Avenue underwent a watermain replacement that was completed by a private contractor. It was determined early in 2014 that the resulting asphalt repair work created too many joints that would be susceptible to water damage and that the road should receive a full overlay. Unfortunately, our paving contractor was unable to complete the asphalt work before the fall rains arrived and it was determined more appropriate to complete the paving as early in the new year as weather would permit.

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• $182,375 is related to the signals at Stave Lake and Cherry.

The design of the signals was completed in 2014. The actual construction will not be scheduled until there is enough demand for the signals to be required. It is unknown when the demand will reach this critical state as the sales of the sub-division are unknown. Staff will re-budget these amounts during the 2016 budget exercise.

• $150,000 is related to the asset management plan.

This project was not approved by Council until November 2014. This project was never expected to complete in 2014. The current schedule is for completion in summer of 2015.”

The attached Appendix “B” includes the operating budget carry forwards being requested. Operating carry forwards are only considered in exceptional circumstances, such as projects of a non-recurring nature that are funded by grants or reserves.

FINANCIAL IMPLICATIONS: For projects to be considered to be carried forward the department must be within their overall authorized budget. These amounts requested for carry forwards are all within the funding authorized in the 2014 Financial Plan.

COMMUNICATION: No communication action is required. Departments will be advised on Council’s decision regarding the projects requesting 2014 budget to be carried forward.

SUMMARY AND CONCLUSION: It is recommended that Council consider the projects identified in Appendix “A” and Appendix “B” for amendment in the 2015 budget and that the 2015 Financial Plan be amended accordingly. It should be noted that the final dollar amounts of carry forwards will depend on year-end balances, and are subject to change. Regardless, these carry forwards do not have an impact on 2015 property taxation. Unspent 2014 budget funds are being utilized to complete the identified projects.

SIGN-OFFS:

Scott Ross, Manager of Accounting Services Reviewed by: Kris Boland, Manager of Finance


G:\FINANCE\BUDGET\Budget 2014\New folder\2014-2015 Budget Carry Forward Memo.docx

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APPENDIX "A"

2014 Capital Carry Forward Requests

Project

#

Final /

Amended

Budget

Actual

Costs

Available for

Carry Forward

Dollars

Requested for

Carry Forward Explanation/Notes

General Capital:MS Exchange replace notes/domino email 70116 12,097$ 7,288$ 4,809$ 4,775$ Project split over two fiscal years in phases.

Management information systems enhancements 70118 15,120 - 15,120 15,120 This budget is carried over and is funded every second year due to fluctuation in activities and is required for ongoing system upgrades. 2015 budget is at $0.

Electronic Document Filing System 70122 134,287 103,833 30,454 30,454 Project split over two fiscal years in phases.

Web content management 70201 28,956 10,275 18,681 18,681 This budget is carried over and is funded every second year due to fluctuation in activities and is required for ongoing system upgrades. 2015 budget is at $0.

Mail machine 70219 12,255 - 12,255 12,255 Project was delayed in 2014 but Corp Admin is sourcing out options at present to fine the best solution for the mail machine replacement.

Phase 1 & 2 contaminated site assessments 78011 50,000 - 50,000 50,000 Project not started in 2014 but grant application to leverage funds with FCM is being drafted.

7337 Welton St Building Repairs 78013 90,000 72,111 17,889 17,889 Repairs started but not completed in 2014

Welton 7337 Economic Development Office 78016 93,500 29,027 64,473 64,473 Renovations start but not completed in 2014

Welton Street Plaza Consulting & Engineering 78014 100,000 43,339 56,661 56,661 Project reduced in scope and almost finished.

Welton Street Plaza First Construction Project 78015 460,000 - 460,000 460,000 Requesting Council direction - keep or cancel this project?

Finance Capital - Miscellaneous 70300 3,342 2,326 1,016 1,016 Ergonomics improvements for finance staff (chairs, keyboard trays, document holders)

Miscellaneous Capital - RCMP 70504 7,798 6,004 1,794 1,794 Project near completion (remaining costs expected in early 2015).

Pool, Weight Room Fitness Equipment 70916 45,535 40,170 5,365 5,365 Additional equipment to be replaced mid-2015.

Leisure Centre Air Handling Units 72020 36,000 - 36,000 36,000 Project approved Nov 2014 (RC14/718), work to be completed in early 2015.

RCMP Cell Retro Fit 71018 761,366 159,481 601,886 601,886 Project expected to extend into 2015. Delays have been encountered due to changes in scope due to RCMP standard changes which in turn delayed design stage.

RCMP Parking Lot 71021 50,000 42,154 7,846 7,846 Could not complete parking lot in 2014 due to inclement weather

Roof Repairs: Municipal Hall 71024 188,000 158,036 29,964 29,964 Could not complete roof in 2014 due to inclement weather

Parkland Purchase: portion of 9414 Clay Street (DCC)

70829 47,367 - 47,367 47,367 Project will commence once development occurs.



Cedar Valley ESA Park Acquisition: portion of 8863 Cedar Street (OCP, DCC)


Cedar Valley ESA Park Acquisition: portion of 8998 Emiry Street (DCC)



70833 142,500 2,578 139,922 139,922 Project will commence once development occurs.

Playground equipment/landscaping 70950 110,259 10,677 99,582 99,582 Additional equipment to be replaced during 2015.

Picnic tables and benches 70951 10,221 4,391 5,830 5,830 Continue to replace and upgrade park equipment as required.

Tunbridge Park development 70990 2,150 - 2,150 2,150 Planning on using these funds in 2015 for Tunbridge Park upgrades.

Parks, existing - upgrade 71009 57,294 29,552 27,742 27,742 Continue to complete repairs in municipal parks as required.

FRHP plan 71011 24,000 - 24,000 24,000 Master plan to be undertaken in 2015.

Griner Park benches and picnic tables 71023 4,500 - 4,500 4,500 Benches and picnic tables taken from MLC to be replaced.

Left turn signals - Cedar & 7th 42704 76,010 37,899 38,111 38,111 Project is still going on and is expected to complete in early March 2015

Signals - Stave Lake & Cherry 42778 188,000 5,625 182,375 182,375 Design has been completed for the signal. Signal will be installed upon completion of subdivision.

Transportation study 42792 100,000 1,548 98,452 98,452 Project started in fall 2014 and will be completed in Spring 2015

Paving program 42800 2,755,761 2,378,088 377,673 377,673 Asphalt Works not completed in 2014, utility/ underground complete. Encumbered under PO35441

DCC Program Review & Update 43077 21,000 - 21,000 21,000 DCC review will coincide with OCP review

Gaudin Creek Relocation 43090 21,443 4,895 16,548 16,548 Project is still on-going.

Culvert lining - 7th/Murray 43098 86,467 643 85,824 85,824 Work will be completed in 2015 with work on adjacent culvert

Project Description

G:\FINANCE\BUDGET\Budget 2014\2014-2015 Carry forwards\1 - Carry Forward from 2014 to 2015 Summary.xlsx Tab: Capital carry forwards REVISED 10/02/2015

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APPENDIX "A"


Project

#

Final /

Amended

Budget

Actual

Costs

Available for

Carry Forward

Dollars

Requested for

Carry Forward Explanation/NotesProject DescriptionCulvert lining - 7th/Horne 43099 86,284 9,580 76,704 76,704 Structural integrity issues discovered during

assessments for lining. Further structural assessments have been completed and solutions being designed. Work to be carried out in 2015.

Rainfall Management Monitoring Program 43106 82,825 - 82,825 82,825 Project initiation with Development Service's Comprehensive Development Study for Cedar Valley

Cedar Valley drainage master plan 43129 30,000 - 30,000 30,000 Once the Development Services completes its Comprehensive Development Study this project will commence.

Noise/Dust Monitoring Equipment 46025 10,000 - 10,000 10,000 Monitoring equipment for shaw pit. Mining started in December of 2014, equipment will be required in 2015.

Drainage condition assessment 67000 89,322 14,658 74,664 74,664 Assessments completed mid 2014. Repair works tendered and awarded. Work underway.

Storm Sewer System Survey Assessment 67005 87,650 - 87,650 87,650 Project started in 2014 and will be completed in January 2015. No payment will be made until 100% of the work has been completed

Corporate mapping (GIS) 70102 25,000 2,363 22,638 22,638 Improving Webmap by adding street views, including a link for building permit electronic files, and fixing inconsistencies in property parcel layers.

Asset Management Plan 46114 150,000 - 150,000 150,000 Request for Proposals was issued in December 2014, closes in February 2015

Soil Stabilization - Edwards 46115 40,000 - 40,000 40,000 Design consultant contract has been awarded

Cedar/7th Intersection Widening Business Case 46116 10,000 - 10,000 10,000 Project is on-going and should be completed in early 2015.

Landfill Minor Capital 46755 69,924 3,865 66,059 12,745 Carry forward here is to be directed towards "Washroom building & safety upgrades" project 46789 which is in process

Cell C surface water management 46766 50,000 - 50,000 50,000 Project timing will be known once the Design and Operating Plan has been updated (2015).

Design and operating plan 46767 40,000 4,186 35,814 35,814 Work is in progress under PO 35705 and is expected to conclude in late January of 2015.

Washroom building and safety upgrades 46789 66,021 63,976 2,045 2,045 See comment above in project 46755

Bobcat 46795 24,000 - 24,000 24,000 Was not acquired in 2014 due to uncertainty around participation with MMBC. Will be needed in 2015

Handheld field data devices 44006 12,000 4,158 7,842 7,842 Nine remaining units are backordered from the supplier, will be delivered in 2015

LED replacement 44007 43,935 30,198 13,737 13,737 Two intersections remaining to be done in 2015.- Subtotal - General Capital 6,760,042$ 3,282,924$ 3,477,118$ 3,423,770$

Water Capital:Watermain condition replacement 93004 1,759,118$ 1,304,385$ 454,733$ 454,733$ Project started in early 2014. Lougheed HWY

watermain replacement is the last piece that started in late November and is expected to finish in February 2015DCC update (water, see also #43077 & #98663) 93005 14,000 - 14,000 14,000 DCC review will coincide with OCP review

Residential Water Meter Pilot Project- install water meters

93011 245,000 188,578 56,422 56,422 Project underway but not yet complete

Corrosion assessment ductile iron water mains 93013 35,000 - 35,000 35,000 Limited staffing delayed work. Work to be completed in 2015 to complement asset management plan

Subtotal - Water Capital 2,053,118$ 1,492,963$ 560,155$ 560,155$

Sewer Capital:SCADA monitoring of pump stations 98410 18,131$ -$ 18,131$ 18,131$

New radio ordered (PO 35752 for $9094.40) and just waiting for delivery, then installation by SCADA Central.

DCC update (sewer, also see #43077 & #93005) 98663 14,000 - 14,000 14,000 DCC review will coincide with OCP reviewSewer Condition Assessment/Replacement 98664 369,135 117,939 251,196 251,196 Some assessments completed mid 2014. Repair

works tendered and awarded. Work underway. More assessment and repairs to be completed in 2015 to complement and be incorporated into asset management plan..

Subtotal - Sewer Capital 401,266$ 117,939$ 283,327$ 283,327$

Equipment Capital:92 INTERNATIONAL DUMP TRUCK 50910 120,352$ 642$ 119,710$ 119,710$ Deferred replacing equipment to 2015 as still

economically beneficially to keep in service at this point and extend useful life for an additional year.

93 JOHN DEERE 772B GRADER 50910 260,034 - 260,034 260,034 Same comment as above.

03 HYUNDAI R200W EXCAVATOR 50910 382,418 - 382,418 382,418 Same comment as above.

04 TSURUMI SUMP PUMP 50910 4,178 - 4,178 4,178 Same comment as above.


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APPENDIX "A"


Project

#

Final /

Amended

Budget

Actual

Costs

Available for

Carry Forward

Dollars

Requested for

Carry Forward Explanation/NotesProject Description04 TSURUMI SUMP PUMP 50910 4,178 - 4,178 4,178 Same comment as above.

04 TSURUMI SUMP PUMP 50910 4,178 - 4,178 4,178 Same comment as above.

05 PORTABLE WASHER 50910 4,928 - 4,928 4,928 Same comment as above.

89 HIGH PRESS WASHER #310 50910 12,937 - 12,937 12,937 Same comment as above.

04 2000 WATT GENERATOR 50910 2,250 - 2,250 2,250 Same comment as above.

77 PORTA-LEC GENERATOR 50910 42,745 - 42,745 42,745 Same comment as above.

SWALE MACHINE #348 50910 5,677 - 5,677 5,677 Same comment as above.

94 FORESTRY WATER TRAILER 50910 27,423 - 27,423 27,423 Same comment as above.

94 SWENSON SIDEWINDER 50910 9,534 - 9,534 9,534 Same comment as above.

97 UNDER BODY PLOW FOR 5196 50910 14,461 148 14,313 14,313 Same comment as above.

93 CHEMEX VEHICLE WASHER #379 50910 6,751 - 6,751 6,751 Same comment as above.

SANDER FOR 5196 50910 20,319 49 20,270 20,270 Same comment as above.

Subtotal - Equipment Capital 922,363$ 839$ 921,524$ 921,524$

Grand Total 10,136,789$ 4,894,665$ 5,242,124$ 5,188,776$


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Appendix "B"

2014 Operating Carry Forward Requests

Project Description Project #

Approved/

Amended

Budget Actual Costs

Available

for Carry

Forward

Dollars

Requested for

Carry Forward

& Re-budget Funding Source Explanation/Notes

GENERAL OPERATING FUND

Heritage strategic plan 30095-410 9,600 1,912 7,688 3,600 General revenue

Cost of finalizing the Context Study as listed in Heritage strategic plan. RC15/007 from December 15, 2014 meeting approved $3,600 of unused funds to be carried forward.

Prisoner Expenses 25410-410 425,535 419,071 6,464 6,464 General revenue

Due to the RCMP cell retrofit project the District has obtained neighbouring RCMP detachments assistance for the keep of prisoners. This has resulted in some salary savings in 2014 that has been requested to be carried forward into 2015 towards the keep of prisoners provided by other RCMP detactments during the on-going renovation.

Job Evaluation 22035-410 50,000 23,142 26,858 26,858

Financial stabilization Job evaluation project is expected to be completed in 2015.

Small Park Maintenance 33130-390 230,327 209,805 20,522 5,000 Tree planting depositRC 14/813 from the December 15, 2014 meeting approved the $5,000 expenditure for tree planting activities.

Pilot Projects and Research 46702-410 20,000 318 19,682 19,682

Waste management refuse reserve

These funds are requested to be carried forward to fund business case development work related to organics disposal, invasive species strategy, and water sampling at the Mission Landfill.

General Operating Fund Totals 735,462$ 654,248$ 81,214$ 61,604$

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File Category: Administration - LMLGA File Folder: 0230-20-39



FROM: Tina Penney, Acting Manager of Corporate Administration

SUBJECT: Lower Mainland Local Government Association (LMLGA) Proposed Resolutions

ATTACHMENTS: Appendix A – Draft Municipal Bylaw Fines Resolution Appendix B – Draft Park Lands Resolution


1. That the “Collection of Unpaid Bylaw Fines Against Property Taxes” Resolution, attached as Appendix A to the report dated February 16, 2015 from the Acting Manager of Corporate Administration, be approved for submission to the Lower Mainland Local Government Association for endorsement and for forwarding to the 2015 Union of BC Municipalities convention; and,

2. That the “Additional Use of Funds Collected in Lieu of Parkland” Resolution, attached as Appendix B to the report dated February 16, 2015 from the Acting Manager of Corporate Administration, be approved for submission to the Lower Mainland Local Government Association for endorsement and for forwarding to the 2015 Union of BC Municipalities convention.

PURPOSE: The purpose of this report is to provide two proposed Lower Mainland Local Government Association (LMLGA) resolutions that would enhance local government legislative authority for:

(1) Collecting unpaid bylaw fines against property taxes; and, (2) Utilizing funds collected in lieu of parkland on subdivision approvals for improving existing

parkland.

BACKGROUND: The LMLGA will be hosting their Annual General Meeting and Conference on May 6 – 8, 2015. LMLGA members are encouraged to submit resolutions that will build and strengthen local government ability to manage local affairs. LMLGA endorsed resolutions are submitted automatically to the Union of B.C. Municipalities (UBCM) for consideration at the UBCM Convention held annually

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in the fall. The deadline to submit resolutions to the LMLGA is March 20, 2015.

DISCUSSION AND ANALYSIS: Mayor Hawes has requested that the two attached resolutions:

• “Collection of Unpaid Bylaw Fines Against Property Taxes” – see Appendix A • “Additional Use of Funds Collected in Lieu of Parkland” – see Appendix B

be supported and championed by the District of Mission for submission to the LMLGA for endorsement and furtherance to the UBCM Convention. Although the UBCM has endorsed similar resolutions in the past, the response from the Provincial Government was less enthusiastic and the intended actions were never implemented. However, because these issues continue to hinder Councils from across the Province to manage such local affairs and similarly hinder the betterment of our local communities, it is therefore considered an appropriate time to apply further pressure on the Provincial Government respecting these two matters. Hence, this report and recommendation is brought before Council to champion and support. For additional information and reference, it was in 2009 that the municipality of Courtney brought forward a resolution on the subject of Municipal Bylaw Fines, to amend the Community Charter to provide municipalities other methods of collecting outstanding fines, including applying the outstanding fines to property taxes. While the resolution was endorsed by UBCM, it unfortunately did not attain the necessary support by the Provincial Government. The rationale for the lack of support stated that unpaid fees or charges are directly related to the cost of services provided by the municipality, and that municipalities have the ability to collect unpaid fines or charges through small claims court or collection agencies and that property taxes were not intended for such purpose. In 2010, the municipality of Canal Flats brought forward a resolution on the subject of parkland with a intent to amend Section 941 of the Local Government Act to permit local governments to expend reserve funds collected in lieu of park land for either park land acquisition or capital improvements to existing park lands. The Provincial Government declined to advance this resolution, stating that diverting money to improvements for existing parks would diminish the funds for parkland acquisition, which goes against the policy of 5% of all new development area to be devoted to urban greenspace.


COMMUNICATION: Should Council endorse the resolutions (or an amended version thereof) these will be forwarded to the LMLGA for endorsement and furtherance to the UBCM Convention in the fall.

SUMMARY AND CONCLUSION: The cut-off for Councils to bring forward resolutions on matters common to municipalities across the Province to submit to their respective regional chapter of the Local Government Association for furtherance to the UBCM is March 20th. Two items proposed consider relate to: “Collection of Unpaid Bylaw Fines Against Property Taxes” and “Additional Use of Funds Collected in Lieu of Parkland”.

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Draft resolutions are attached as Appendix A and B respectively, for Council’s consideration.

SIGN-OFFS:

Tina Penney Acting Manager of Corporate Administrator


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Appendix A – LMLGA Proposed Resolutions

COLLECTION OF UNPAID BYLAW FINES AGAINST PROPERTY TAXES DISTRICT OF MISSION WHEREAS the Community Charter under section 258(1) presently allows municipalities to recover special fees as property taxes when the fees are related to “work done or services provided to land or improvements” or when the fees are related to “fire and security alarm systems”; AND WHEREAS there are significant costs associated with collecting outstanding municipal fines, such as those related to noise, parking and nuisance infractions, and in many cases the collection of these unpaid fines through either a collection agency or small claims court proves unsuccessful in part due to an overloaded court system; NOW THEREFORE BE IT RESOLVED that the Provincial Government allow municipalities through legislation to collect unpaid local governmentbylaw fines through property taxes where the fines are property related. February 2015

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Appendix B – LMLGA Proposed Resolutions

ADDITIONAL USE OF FUNDS COLLECTED IN LIEU OF PARKLAND CONTRIBUTIONS DISTRICT OF MISSION WHEREAS the Local Government Act under section 941(4) allows local governments to collect from an owner of land being subdivided monies in lieu of the provision of parkland, which is not to exceed 5% of the land value being proposed for subdivision; AND WHEREAS the funds taken for this purpose can only be utilized for the purchase of actual parkland and not for the improvement of parkland; AND WHEREAS monies collected in lieu of the provision of parkland are often better spent on parkland improvements such as landscaping, playground structures, etc., for new and/or existing parks; NOW THEREFORE BE IT RESOLVED that the Provincial Government through legislation allow local governments to utilize funds collected in lieu of parkland on subdivision approvals for parkland improvements not just for the purchase of parkland. February 2015

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File Category: Administration File Folder: 0630-20 – February 2015 5th Anniversary Canada Flag



FROM: Michael Boronowski, Manager, Civic Engagement & Corporate Initiatives

SUBJECT: Activities and Proclamation – 50th Anniversary of the Canadian Flag

This report provides information on activities planned by staff to celebrate the 50th anniversary of the National Flag of Canada. In recognition of the significance of the anniversary staff request that February 15, 2015 through February 21, 2015 be proclaimed Canadian Flag Week in the District of Mission. As such staff have provided the proclamation for consideration listed under “Proclamations” in the agenda.

PURPOSE: This report provides an overview of activities the District is leading to celebrate the 50th anniversary of the National Flag of Canada.

BACKGROUND:

On February 15, 1965, our national flag was raised for the first time on Parliament Hill. Canada was just two years away from centennial celebrations when the maple leaf flag was made official by Royal Proclamation. In 1996, February 15 was declared National Flag of Canada Day.


Proclamation

In recognition of the 50th anniversary of our National Flag of Canada staff requests that the week of February 15 to 21, 2015 be proclaimed Canadian Flag week in the District of Mission.

The significance of the milestone and the opportunity to reflect on our Canadian heritage fit well with the Heritage Week activities, also taking place at this time.

Flag Day Activities

On February 15, 2015 the District hosted a flag celebration at the Mission Library from 2:00 pm to 3:30 pm that included Canadian Flag cupcakes, a display of Canadian books, and refreshments.

On Tuesday, February 16 the District will host a family-focused flag celebration at the Leisure Centre in conjunction with Family FUN Night.


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The office of Civic Engagement & Corporate Initiatives provided funds for the cupcakes and refreshments provided during National Flag of Canada Day, totaling under $250.

COMMUNICATION:

The Manager of Civic Engagement & Corporate Initiatives communicated with Courtney Novotny and Anthea Goffee from the Mission branch of the Fraser Valley Regional Library to organize the National Flag of Canada Day, and with the Director of Parks, Recreation & Culture to confirm the celebrations at Family FUN night. He has also communicated with Heritage Canada to confirm the District is hosting activities and to secure materials to support the celebrations.

The activities have been promoted online and in print.

SUMMARY AND CONCLUSION: In recognition National Flag in Canada Day and the 50th anniversary of the Canadian Flag the District hosted an afternoon celebration at the Mission Library on National Flag in Canada Day, and will host a family night with the flag at the Leisure Centre on Tuesday, February 16, 2015. In recognition of the significance of the milestone and the role of the Flag in Canadian heritage staff request that February 15, 2015 through February 21, 2015 be proclaimed Canadian Flag Week in the District of Mission.

SIGN-OFFS:


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File Category: Legislative and Regulatory Services File Folder: 3900-20



FROM: Michael Boronowski, Manager, Civic Engagement & Corporate Initiatives

SUBJECT: Review of Discharge of Firearms Regulation Bylaw 5433-2014 ATTACHMENT(S): Discharge of Firearms Regulation Bylaw 5433-2014

RECOMMENDATION(S): Council consider and resolve:

That Council appoint an advisory committee on hunting and firearms use within the District of Mission to provide information and advice to Council on this issue, provide communication support within the community, and assist with the ongoing implementation and management of the Discharge of Firearms Regulation Bylaw.

PURPOSE: This report provides an overview of the process that was undertaken to update the Discharge of Firearms Regulation Bylaw in 2014 and provides a mechanism for ongoing review in keeping with the recommendation from the Task Force. It is provided in response to a citizen’s presentation to Council and Council’s request that staff bring back additional information related to the issue.

BACKGROUND: The Discharge of Firearms Regulation Bylaw 5433-2014 was adopted by Council on May 20, 2014, following a public consultation process led by the Discharge of Firearms Bylaw Task Force.

The Task Force was formed following a highly attended public input session related to proposed changes to the bylaw in 2013. Membership included the Mayor, one Councillor, and representatives from Zajac Ranch, the Tim Horton Children’s Foundation, Mission Regional Chamber of Commerce, Mission & District Rod & Gun Club, Fraser Valley Mountain Bike Association, Mission Horse Club, BC Wildlife Federation, BC Ministry of Agriculture, Trails BC, Right Nuts ATV Club, Mission RCMP, Mission Forestry Department, and two members from the general public.

Representatives from the Four Wheel Drive Association of BC and from the Ministry of Forests, Lands and Natural Resource Operations attended the final Task Force meeting on April 3, 2014.

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The Task Force reached consensus on changes to area B as outlined in the table below:

Location within Area B Proposed Changes Rationale

Fraser River / Silvercreek Industrial area

Maintain AREA B - Remove area east of Nelson St.

Industrial park/worksite does not allow firearms use in this area currently as a prohibition clause in already states no use on or across any highway, or within 150 meters of any worksite.

Matsqui Island I.R.3

No Changes Municipality has no jurisdiction on the discharge of firearms on Indian Reserves.

Fraser River general Maintain Area B within river (below height of land)

For Canada Goose population control.

The Task Force provided options for consideration by Council, and the bylaw was adopted as attached in Appendix A on May 5, 2014.

As the process came to a close all of the Task Force members expressed an interest in participating on a future advisory that would meet to provide advice and information to Council concerning the discharge of firearms and hunting within the District of Mission. To date this advisory committee has not been appointed.

On December 15, 2014, Bea Burke appeared as a delegation before Council to request that area B as indicated on schedule “A” of the Discharge of Firearms Regulation Bylaw 5433-2014 (Appendix A) south of Highway 7 and west of Nelson Street be changed to area A and no shooting be allowed in the area.

DISCUSSION AND ANALYSIS: Number of Active Hunters in the Area It has proven difficult to accurately determine the number of active hunters in the area, however anecdotal evidence suggests this remains a popular area for hunters. Generally feedback has been that this area is important area for hunters, that they understand regulations and follow safe practices, and a change such as this would be met with opposition from the hunting community.

Staff recommend an advisory committee with representation from local stakeholders be appointed to assist with implementation and ongoing management of the bylaw. An initial priority could be to establish a mechanism to count hunters actively using the area and provide information to Council on the level of conflict with non-hunting use in and around the area. This committee would also support enhanced communication and education within the community to reduce potential conflicts due to misuse or misunderstood regulations.

Should Council resolve to form such a committee staff would engage with stakeholder groups and bring forward a list of potential members to Council for appointment to the committee and a terms of reference for the committee.

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COMMUNICATION: Staff have communicated with individuals involved in the original Task Force and with local stakeholders including the RCMP in an effort to determine the number of hunters active in Area B. Should Council resolve to establish an advisory committee staff would engage in outreach to develop a list of potential committee members for consideration by Council.

SUMMARY AND CONCLUSION: The Discharge of Firearms Regulation Bylaw 5433-2014 was adopted in May of 2014, limiting firearm use within the district and establishing areas for specific uses. Implementation is ongoing, and while it was Council’s intent that an advisory committee be formed to provide input on the implementation and management this has yet to be accomplished.

Increased non-hunting presence in and around area “B” has raised concerns for some that this area is too close to industrial and non-industrial use, however accurately determining the level of hunting and non-hunting activity and any conflict within the area is a considerable challenge.

Should Council wish to pursue the matter Staff recommends establishing an advisory committee to provide information and advice to Council on this issue, provide communication support within the community, and assist with the ongoing implementation and management of the Discharge of Firearms Regulation Bylaw.

SIGN-OFFS:

Michael Boronowski, Manager Civic Engagement & Corporate Initiatives


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DISTRICT OF MISSION

BYLAW 5433-2014

A Bylaw to Regulate the Discharge of Firearms

WHEREAS a municipal council may, by bylaw, regulate or prohibit the discharge of Firearms pursuant to Section 8(5) of the Community Charter; NOW THEREFORE the Council of the District of Mission, in open meeting assembled, ENACTS AS FOLLOWS:

1. This Bylaw may be cited for all purposes as "District of Mission Discharge of Firearms Regulation Bylaw 5433-2014".

2. "District of Mission Discharge of Firearms Regulation Bylaw 2568-1993”, and all amendments thereto, are hereby repealed.

Interpretation

3. In this Bylaw, unless the context otherwise requires,

(a) “District” means the District of Mission.

(b) “Firearm” means a rifle, pistol or shotgun, and includes an air gun, air rifle, air pistol and spring gun, but does not include a starting pistol that is incapable of firing a projectile and is used for the discharge of blank ammunition in connection with an athletic or sporting event.

(c) “Highway” means a street, road, lane, bridge, viaduct, forestry road and any other way open to the use of the public, but does not include a private right-of-way on private property.

(d) “Legal Shooting Range” means a place that is designated or intended for the safe discharge, on a regular and structured basis, of firearms for the purpose of target practice or target shooting competitions, and that is licensed and operates in accordance with all applicable Federal, Provincial and local government statutes, regulations and bylaws.

(e) “Livestock” means the same as defined in the Livestock Act (RSBC 1996) as may be amended from time to time and, for the purposes of this Bylaw, also includes aquaculture and fish as defined in the Fisheries Act (RSBC 1996), as may be amended from time to time.

(f) “Permit” means a permit issued by the Corporate Officer in accordance with the provisions of this Bylaw.

Prohibition

4. No person shall discharge a Firearm anywhere within the District except as permitted under this Bylaw.

5. No person shall discharge a Firearm within those areas of the District shown as Area A on Schedule “A” attached to and forming part of this Bylaw, except as otherwise provided under Sections 12 and 19.

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6. No person shall discharge a Firearm for the purpose of target practice of any kind in the District, except on a Legal Shooting Range.

7. No person shall discharge a Firearm:

(a) on or across any Highway;

(b) within 150 metres of any school building, school yard, public park, playground or church; or

(c) within 150 metres of any workshop, place of business, dwelling house, farm building, Highway or place where people are assembled or engaged in work of any kind unless discharging same within the provisions of Section 12 or Section 19.

8. No person shall discharge a firearm utilizing a single projectile anywhere in the District except as specifically provided under Section 10, Section 11 and Section 12.

9. No person shall discharge a firearm in such a way that the projectile goes into, over or through an area of the District where the discharge of firearms is prohibited under this Bylaw.

Regulations

10. Notwithstanding Sections 4 and 8 of this Bylaw, but subject to the Migratory Birds Convention Act, the Wildlife Act and the Farm Practices Protection (Right to Farm) Act, and all regulations thereto, a person may discharge a Firearm within the District when:

(a) he/she is engaged in a farm operation [as defined in the Farm Practices Protection (Right to Farm) Act] and the Firearm is discharged for the purpose of protecting crops or Livestock from birds or animals; or

(b) he/she is engaged in the humane destruction or slaughter of domestic Livestock, where such Livestock is legally kept according to the provisions of other applicable District bylaws; or

(c) he/she is engaged in a commercial slaughterhouse operation; or

(d) he/she is engaged in shooting on a Legal Shooting Range duly authorized by a Permit issued under Section 12 of this Bylaw.

11. A person may, without a Permit, subject to the applicable laws and regulations of the Province of British Columbia and the Dominion of Canada, discharge:

(a) a shotgun utilizing ammunition with shot only while hunting in the area shown as Area B on Schedule "A";

(b) a shotgun utilizing ammunition with a single projectile or shot while hunting in the area shown as Area C on Schedule "A";

(c) a rifle or shotgun utilizing ammunition with shot or a single projectile while hunting in the area shown as Area D on Schedule "A";

during that period of the year when the hunting of wildlife or waterfowl may be carried out in accordance with the laws of the Province of British Columbia, AND

provided that person is a holder of a valid and subsisting hunting license issued by the Province of British Columbia under the Wildlife Act, and any other documentation that is

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Page 3 of 5

required by the laws of British Columbia and of Canada for the hunting and killing of such wildlife.

Permit

12. A Permit to discharge a Firearm within the limits of the District shall be required for the operation of a Legal Shooting Range.

13. Application for a Permit as required under Section 12 shall be made in writing to the Corporate Officer of the District on the form approved by the Corporate Officer. The Corporate Officer is authorized to issue a Permit when the application is in compliance with the provisions of this Bylaw.

14. A Permit under Section 12 may be issued for a term of no more than:

(a) two (2) years; or

(b) where the applicant applies to renew a Permit, and provided the applicant has complied with the terms and conditions of the Permit and the requirements of this Bylaw throughout the previous term, five (5) years.

15. A Permit under Section 12 for the discharge of Firearms at a Legal Shooting Range may be issued providing the applicant is covered by an existing third party public liability and property damage insurance policy that remains in force for the duration of the Permit:

(a) in the minimum amount of $2,000,000.00 per occurrence; and

(b) that has the District of Mission as an additional insured.

16. An applicant for a Permit must provide a copy of his or her existing insurance policy to the Corporate Officer and must sign a waiver of liability form prepared by the District of Mission, saving it harmless of any and all claims made against the District of Mission that may arise from the applicant's discharge of a Firearm.

17. The holder of a Permit must provide the Corporate Officer with evidence that the policy of insurance required under Section 15 remains in force, upon request.

18. If the insurance policy required pursuant to Section 15 is cancelled, revoked or is not maintained in force throughout the term of the Permit, the Corporate Officer shall cancel the Permit.

Exceptions

19. The provisions of this Bylaw do not apply to a Peace Officer, an employee of the Province of British Columbia, Government of Canada or the District, or a Special Constable of the Society for the Prevention of Cruelty to Animals, who discharges a Firearm in the performance of duty.

20. The provisions of this Bylaw do not apply when the discharge of Firearms is conducted by a person who is the holder of a valid resident trapping license and a resident hunting or firearms license issued by the Province of British Columbia who has produced written permission from the owner or the lessee of the lands upon which he proposes to operate his trap line.

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Penalty

21. Any person guilty of an infraction of this Bylaw shall be liable, upon summary conviction, to a fine of not less than $500.00 and not more than the maximum penalty provided by the Offence Act, and, where the offence is a continuing one, each day that the offence is continued shall constitute a separate offence.

Severability

22. If any section, subsection, sentence, clause or phrase of this Bylaw is for any reason held to be invalid by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of this Bylaw.

READ A FIRST TIME this 5th day of May, 2014 READ A SECOND TIME this 5th day of May, 2014 READ A THIRD TIME this 5th day of May, 2014 ADOPTED this 20th day of May, 2014 WALTER (TED) ADLEM, MAYOR KEN BJORGAARD, CHIEF ADMINISTRATIVE OFFICER (Interim Corporate Officer)

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SCHEDULE “A”

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Finance Department


Page 1 of 7

File Category: FIN.BUD.DOM File Folder: 2014 Budget



FROM: Kerri Onken, Deputy Treasurer/Collector

SUBJECT: Quarterly Financial Reporting – December 31, 2014 ATTACHMENTS: Appendix “A” - General Operating Fund Summary

Appendix “B” - Utility Operating Funds and Equipment Pool Operations Summary Appendix “C” - Capital Budget Variance Summary Appendix “D” - Service Levels Appendix “E” - General Operating Fund Contingency and Mayor’s Contingency Transactions

This report is to brief Council on the current status of the 2014 budget, and provide a projection of the District’s overall financial results to December 31, 2014. This report is provided for information purposes only. No staff recommendation accompanies this report and Council action is not required.

PURPOSE: The purpose of this report is to brief Council on the current status of the 2014 budget, and provide a projection of the District’s overall financial results to December 31, 2014.

BACKGROUND: As part of the District’s financial reporting system, budget status reports occur on the quarters ending June, September and December, to provide Council with timely information in terms of the District’s overall financial performance.

DISCUSSION AND ANALYSIS: This quarterly financial review is for the year ending December 31, 2014. Attached to this report are the following appendices:

• Appendix “A” summarizes year-end projections on a departmental basis for the general operating fund, and provides budget variance explanations where the variance is +/- $10,000 or 10%.

• Appendix “B” summarizes year-end projections for the utility operating funds and the equipment pool operations, along with a budget variance explanation where the variance is +/- $10,000 or 10%.

• Appendix “C” summarizes year-end projections for the capital budget and provides budget variance explanations for all unfavourable variances.

• Appendix “D” is an update on departmental service levels for the year ending December 31, 2014 with estimated service level projections for 2015.

• Appendix “E” summarizes the transactions funded from the general operating fund contingency account and the Mayor’s contingency account.

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Current projections indicate that by year-end the general operating fund will have a surplus of $743,546. It should be noted that year-end accruals and adjustments have not been finalized and these may materially affect the general operating fund projected surplus and the utility fund transfers. The auditors are scheduled to be on site March 30th to April 2nd, 2015 and the final numbers will be available in May.

General Operating Fund Projected Year-end Results The following table summarizes the projected year-end budget results on a departmental basis for the general operating fund.

Budget variance explanations for departments are included in the attached Appendix “A”.

General Operating Fund Net Budget Variance SummaryDecember 2014 Budget Review

DEPARTMENT

FINAL/ AMENDED

2014 BUDGET

PROJECTED 2014 YEAR-END

BALANCE

Public Works 3,473,676 3,193,081 -280,595 -8%Police Services 9,419,517 9,222,204 -197,313 -2%Corporate Administration 2,045,626 1,873,449 -172,177 -8%Engineering 52,912 -118,240 -171,152 -323%Development Services - Planning 1,034,991 871,861 -163,130 -16%Development Services - Inspections 161,666 35,617 -126,049 -78%Finance and Purchasing 1,271,215 1,181,290 -89,925 -7%Economic/Land Development & Property Mgmt 357,482 301,020 -56,462 -16%Tax Levy -31,282,326 -31,319,622 -37,296 0%Recreation Services 1,606,251 1,579,687 -26,564 -2%Fire & Emergency Operations 2,847,353 2,823,071 -24,282 -1%Council 546,149 534,466 -11,683 0%

Parks 810,754 811,882 1,128 0%Recreation Administration 545,081 557,988 12,907 2%Municipal Buildings 727,211 746,851 19,640 3%Cemetery 0 37,042 37,042 >100%Public Transit 2,053,416 2,125,756 72,340 4%General Government 4,329,025 4,463,286 134,260 3%Payroll Overhead Recovery 0 335,766 335,766 >100%

Projected Budget Surplus 0 -743,546 -743,546

Negative variances = Under budget

Positive variances = Over budget

PROJECTED VARIANCE $ %

Und

er B

udge

tO

ver B

udge

t

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Current projections indicate that by year-end the general operating fund is expecting a surplus of $743,546. In reviewing the departmental explanations, many departments experienced either a delay in hiring for vacant positions or staff illness where positions remained unfilled for a period of time. These hiring delays and staff illnesses’, making up most of the projected year-end balance variance, does not represent ongoing budget savings.

Departments have been carefully monitoring these areas of concern that were reported to Council in the June and September Quarterly Review report (variance of over $100,000 that negatively impacts the organization):

1. Liability insurance claims: Liability insurance claims were budgeted at $80,000 for 2014, funded by the Insurance Reserve Fund. As of December 31, the District has spent just over $277,300 on insurance claims. This account is approximately $197,387 over budget, which is currently forecast to be offset by savings in other budget areas.

2. Planning revenue: Planning revenue was estimated at $250,000 for 2014, approximately the same value as collected 2013. In June, the year-end balance was estimated at $150,000, $100,000 under budget based on the activity to June 30. As of December 31, the District has collected $226,725, approximately $23,275 under budget.

3. Gaming Revenue: The year-end estimate for gaming revenue was originally estimated to be $500,000, which is $100,000 below budget. This is a result of two things:

a) The BC Lottery Corporation undertook a one-time restructuring initiative in early 2014, in order to reduce future operating costs and sustain net income. The result was all host local governments as well as the provincial government experienced lower than usual payments for the first quarter of 2014; and,

b) Casino revenues for the year were at the lower end of what has typically been seen over the past few years.

The year-end projection for Gaming revenue currently sits at $514,000, approximately $86,000 under budget.

Gaming revenue is used primarily to fund approximately $400,000 of ongoing annual operating projects, such as Social Development, Restorative Justice, Downtown Security and Council’s Community and Service Grant programs. It also funds one-time projects such as the Downtown Façade Review, and occasionally funds various capital projects. Staff will monitor this situation closely, and will advise Council if another funding source should be considered for capital projects that are funded from gaming revenue, in order to ensure funding is available for the ongoing operating projects that are currently funded from gaming revenue.

Staff have revised the Gaming revenue down from $600,000 to $500,000 for 2015. This will have no impact on the General Operating fund as 100% of Gaming revenue is transferred to the Gaming Reserve.

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Utility Operating Fund Projected Year-end Results The following table summarizes the projected year-end transfer to reserves for the utility funds and the equipment replacement reserve as detailed in Appendix “B”:

All utility operating funds and the equipment pool operations are projecting higher transfers to reserves than budgeted.

Capital Fund Projected Year-end Results Appendix “C” provides a variance summary for the capital programs. Most areas within the general capital, utility capital, and equipment replacement capital programs are under budget or within budget with the exception of two projects:

• Forestry - $937 as the road building equipment did not qualify for a PST exemption plus the Winch and DAT blade was an extra $400,

• Public Works - $2,740 as the software for the electronic ice detection system came in higher than budget. This small budget deficit has been offset by surpluses in other capital projects.

Departmental Service Levels The attached Appendix “D” shows the year-end service levels for each department in comparison to the prior years’ service levels of 2013 and the projected service levels for 2015.

General Operating Fund Contingency Account Transactions Appendix “E” summarizes the transactions, approved by Council, that are funded from the 2014 general operating fund contingency account. The year-end projected unused budget is $0. Transactions from the Mayor’s contingency account are also included in this appendix with a projected year-end unused budget is $0.

Utility Funds and Equipment Replacement Net Variances SummaryDecember 2014 Budget Review

BUDGETED TRANSFER

TO RESERVE

PROJECTED TRANSFER

TO RESERVE Equipment Pool Operations 546,715 936,451 -389,736 71%

Sewer Utility Operating Fund 1,560,381 1,782,877 -222,496 14%

Water Utility Operating Fund 3,096,655 3,295,095 -198,440 6%

Waste Management Utility Operating Fund 245,276 392,449 -147,173 60%

Negative variances = Additional Transfer to ReservesPositive variances = Reduced Transfer to Reserves


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FINANCIAL IMPLICATIONS: General Operating Fund: The general operating fund is projecting a surplus estimated at $743,546. Staff will present a report outlining options for Council to consider once all the year-end accruals and adjustments have been completed.

Utility Funds and Equipment Pool Operations: The water utility operating fund, the sewer utility operating fund, the equipment pool operations and the waste management utility operations are projecting higher transfers to reserves than budgeted.

Capital Fund: The capital programs for the most part are below budget with two projects slightly over budget.

COMMUNICATION: No communication action is required.

SUMMARY AND CONCLUSION: The quarterly financial review for the year ending December 31, 2014 summarizes the year-end projections at the department level along with budget variance explanations, where required.

Current projections indicate that by year-end the general operating fund is expecting a surplus. In reviewing the departmental explanations, many departments experienced either a delay in hiring for vacant positions or staff illness where positions remained unfilled for a period of time. These hiring delays and staff illnesses’, making up most of the projected year-end balance variance, does not represent ongoing budget savings.

The water utility operating fund, the sewer utility operating fund, the equipment pool operations and the waste management utility operations are projecting higher transfers to reserves than budgeted.

The capital fund for the most part is under budget with the exception of two projects which are slightly over budget.

It should be noted that year-end accruals and adjustments have not been finalized and these may materially affect the general operating fund projected surplus and the utility fund transfers. The auditors are scheduled to be on site March 30th to April 2nd, 2015 and the final numbers will be available by May. Staff will present a report outlining options for Council to consider once all the year-end accruals and adjustments have been completed.

SIGN-OFFS:

Kerri Onken, Deputy Treasurer/Collector


Comment from the Chief Administrative Officer Reviewed

G:\FINANCE\BUDGET\Budget 2014\Quarterly Reporting\Q4 report.docx

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APPENDIX "A"

Page 1 of 2

General Operating Fund SummaryDecember 2014 Budget Review

DEPARTMENT

FINAL/ AMENDED 2014

BUDGET

2014 YEAR TO DATE

RESULTS *


BALANCE VARIANCE EXPLANATION

Cemetery Revenue -256,306 -200,970 -216,123 40,183 -16% Lower than expected cemetery use.Cemetery Expenditures 256,307 253,165 253,165 -3,141 -1%

1 52,195 37,042 37,041 >100%

Council and Grants Revenue -304,273 -55,681 -284,759 19,514 -6% Community requests for grant program was lower than budgeted so funding from resefves for grant program reduced.Council and Grants Expenditures 850,422 806,783 819,225 -31,197 -4% Requests for grant program were less than budgeted for partially offset by increase in costs to run the 2014 election.

546,149 751,102 534,466 -11,683 -2%

Corporate Administration Revenue -248,826 -36,213 -199,465 49,361 -20% Costs associated with the downtown security is under budget resulting in dedicated funding source being reduced.Corporate Administration Expenditures 2,294,452 1,944,431 2,072,914 -221,538 -10% Staff vacancy and long term illness plus lower costs for corporate training and downtown security resulted in a budget surplus.

2,045,626 1,908,218 1,873,449 -172,177 -8%

Economic/Land Development Revenue -38,500 -47,795 -47,796 -9,296 24% Tourism grant received in 2014.Economic/Land Development Expenditures 395,982 348,816 348,816 -47,166 -12% Budget saving due to hold on hiring staff in 2014.

357,482 301,021 301,020 -56,462 -16%

Engineering Revenue -1,207,061 -369,043 -1,314,784 -107,723 9% Higher subdivision inspection fees than anticipated. Higher soil removal fees, see offsetting transfer to reserve below.Engineering Expenditures 1,259,973 1,053,939 1,196,544 -63,429 -5% Budget savings due to vacant positions offset by higher transfer to road reserve from increase in soil removal fees.

52,912 684,895 -118,240 -171,152 -323%

Finance Revenue -136,575 -136,138 -139,458 -2,884 2% Finance Expenditures 1,407,789 1,319,231 1,320,748 -87,041 -6% Budget saving due to staff illness and vacant position.

1,271,215 1,183,093 1,181,290 -89,925 -7%

Fire & Emergency Operations Revenue -11,643 -21,178 -27,157 -15,514 133% Unexpected revenue from movie sh0ot and fire investigations.Fire & Emergence Operations Expenditures 2,858,996 2,791,811 2,850,228 -8,768 0%

2,847,353 2,770,633 2,823,071 -24,282 -1%

General Government Revenue -7,709,957 -7,793,601 -9,883,920 -2,173,963 28% Budget surplus due mostly to increase in investment revenue plus additional revenue from land sales and MFA debt surplus, which the majority of excess revenue is transferred to reserves below.

General Government Expenditures 12,038,982 13,567,307 14,347,206 2,308,223 19% Increase in transfers to reserves from excess revenue above plus higher insurance claims.4,329,025 5,773,706 4,463,286 134,260 3%

Inspection Services Revenue -903,160 -909,988 -932,968 -29,808 3% Building inspection fees greater than expected.Inspection Services Expenditures 1,064,826 968,578 968,585 -96,241 -9% Salary savings in building inspections due to staff vacanciesfor first 6 months of year.

161,666 58,590 35,617 -126,049 -78%

Municipal Buildings Revenue -41,836 -114,038 -114,037 -72,201 173% Unbudgeted revenue received for Welton Common a new building this year and Dewdney Trunk Road Rental.

Municipal Buildings Expenditures 769,048 857,940 860,888 91,840 12% Welton Common,new building this year not budgeted (offset by increase in revenue), plus increase maintenance costs for Fraser House, rental property, municipal hall and public works buildings.

727,211 743,902 746,851 19,640 3%

Parks Revenue -19,000 -14,965 -14,965 4,035 -21% Lower than anticipated use of Parks reducing revenue.Parks Expenditures 829,754 826,849 826,847 -2,907 0%

810,754 811,884 811,882 1,128 0%

Payroll Overhead Recovery -5,966,548 -5,359,144 -5,354,303 612,245 -10% Staff vacancies (long-term illness and WorkSafe BC claims) reduce the amount collected from departments.Payroll Overhead Expenditures 5,966,548 5,685,588 5,690,069 -276,479 -5% WorkSafe BC Claims are up, offset by reduction in benefit costs from vacant positions.

0 326,445 335,766 335,766 >100% Historically, department salary savings resulting from vacant positions, sick time and WorkSafe claims have been able to offset this deficit. Staff are analyzing the overhead charges.

PROJECTED VARIANCE $ (a) %

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APPENDIX "A"

Page 2 of 2

General Operating Fund SummaryDecember 2014 Budget Review

DEPARTMENT

FINAL/ AMENDED 2014

BUDGET

2014 YEAR TO DATE

RESULTS *


BALANCE VARIANCE EXPLANATIONPROJECTED VARIANCE

$ (a) %

Planning Revenue -320,600 -231,323 -281,323 39,277 -12% Planning application fees lower than expected plus no costs for the Downtown Façade Review removing the transfer from reserve.

Planning Expenditures 1,355,591 1,150,937 1,153,184 -202,407 -15% Salary savings a result of understaffing in planning for part of the year plus no costs for Downtown Façade review.1,034,991 919,614 871,861 -163,130 -16%

Police Services Revenue -678,908 -437,520 -634,111 44,797 -7% Reduced costs for Restorative Justice program reduces funding required from reserves.Police Services Expenditures 10,098,425 9,511,863 9,856,315 -242,110 -2% Projected surplus in RCMP contract and Restorative Justice plus salary saving due to staff illness.

9,419,517 9,074,343 9,222,204 -197,313 -2%

Public Transit Revenue -669,219 -578,666 -624,756 44,463 -7% Lower than expected ridership reduced revenue from transit bus service.Public Transit Expenditures 2,722,635 2,595,092 2,750,512 27,877 1% Higher than expected costs associated with the Train Bus

2,053,416 2,016,426 2,125,756 72,340 4%

Public Works Revenue -100,926 -175,265 -242,913 -141,987 141% Excess revenue for third party charge back, directly offset in the corresponding expense below. Access permit requests were higher than expected in 2014.

Public Works Expenditures 3,574,603 3,411,689 3,435,994 -138,609 -4% Budget savings from less than expected snowfall. Roads staffing redirected to utility division for AC water main replacement program and to capital works for the pavement program.

3,473,676 3,236,424 3,193,081 -280,595 -8%

Recreation Administration Revenue -197,415 -83,486 -219,434 -22,019 11% Unexpected grants (Bike for Kids, BC Healthy Community, Connect event) received. See offsetting expenses below. Recreation Administration Expenditures 742,496 777,375 777,422 34,926 5% Additional costs incurred from new grants (offsetg above) plus increased costs to general administration.

545,081 693,889 557,988 12,907 2%

Recreation Services Revenue -2,116,390 -2,267,731 -2,267,731 -151,341 7% Higher drop-in attendance than expected. Higher attendance at some programs than anticipated, see offsetting expenses below.Recreation Services Expenditures 3,722,641 3,840,880 3,847,418 124,777 3% Higher attendance to some programs increased expenses, offset by higher revenue above.

1,606,251 1,573,149 1,579,687 -26,564 -2%

Taxation/Grants In-Lieu Revenue -31,317,326 -31,352,219 -31,353,159 -35,833 0% Unexpected increase to the 1% utility tax revenue.Taxation/Grants In-Lieu Expenditures 35,000 33,537 33,537 -1,463 -4%

-31,282,326 -31,318,683 -31,319,622 -37,296 0%

Projected General Operating Fund Balance 0 -743,546 -743,546

*2014 Year to Date Results includes expenditures to December 31, 2014.(a) Negative variances represent higher revenue in the revenue section and lower expenses in the expense section.

64

APPENDIX "B"

Page 1 of 1

Utility Operating Funds and Equipment Pool Operations SummaryDecember 2014 Budget Review

FINAL/ AMENDED 2014

BUDGET

2014 YEAR TO DATE

RESULTS *


BALANCE VARIANCE EXPLANATION

Water Utility Operating FundOperating RevenueNon-Regional Revenue -6,091,313 -5,924,550 -6,170,791 -79,478 1% Budget surplus due to increase in water service connections, interest revenue and residential metered water charges.Regional Revenue -376,548 -36,752 -388,493 -11,945 3% Unexpected MFA debt surplus payout.

Subtotal Operating Revenue -6,467,861 -5,961,302 -6,559,284 -91,423 1%

Operating ExpendituresNon-Regional Expenditures 2,065,390 1,055,172 1,964,799 -100,592 -5% Budget savings in leak detection this year plus some staffing redirected to capital works projects.Regional Expenditures 1,305,815 1,332,385 1,299,390 -6,425 0%

Subtotal Operating Expenditures 3,371,205 2,387,557 3,264,189 -107,017 -3%

Transfer to Water Capital Reserve Fund (b) -3,096,655 -3,573,745 -3,295,095 -198,440 6% Additional revenue less increase in cost share for regional expenditures nets an increase in the transfer to reserve.

Sewer Utility Operating FundOperating RevenueNon-Regional Revenue -3,997,669 -3,939,769 -4,152,830 -155,161 4% Budget surplus due to increase in sewer connections and investment income.Regional Revenue -1,136,533 -444,138 -1,194,342 -57,809 5% Unexpected MFA debt surplus payout.

Subtotal Operating Revenue -5,134,202 -4,383,907 -5,347,172 -212,970 4%

Operating ExpendituresNon-Regional Expenditures 1,646,448 827,805 1,553,232 -93,216 -6% Bi-annual flushing not performed this year plus some staffing redirected to capital works projects.Regional Expenditures 1,927,373 2,023,952 2,011,063 83,690 4% Budgeted 2014 cost share was 20.85%; actual 2014 cost share is 21.88%

Subtotal Operating Expenditures 3,573,821 2,851,758 3,564,295 -9,526 0%

Transfer to Sewer Capital Reserve Fund (b) -1,560,381 -1,532,149 -1,782,877 -222,496 14% Additional revenue less increase in cost share for regional expenditures nets an increase in the transfer to reserve.

Waste Management Utility Operating FundOperating Revenue -4,460,021 -4,482,913 -4,482,946 -22,925 1% Additional revenue from disposal fees, slightly higher chargeback fees plus unexpected sale of bear-resistant garbage bins

partially offset by lower refuse and composting levy.Operating Expenditures 4,214,745 3,513,911 4,090,498 -124,247 -3% Lower tonnage received at disposal site, lower number for curbside collection and spring cleanup than forecast, and fewer than

expected illegal dump pick up requests are the main reasons for this budget surplus.Transfer to Refuse Reserve Fund (b) -245,276 -969,002 -392,449 -147,173 60% Additional revenue plus lower costs resulted in increase to the transfer to the Refuse reserve.

Equipment Pool OperationsOperating Revenue -2,383,797 -2,754,895 -2,754,896 -371,099 16% More construction projects than usual have generated greater fleet utilization and greater revenues than predicted.Operating Expenditures 1,837,082 1,781,157 1,818,445 -18,637 -1% Overall vehicle maintenance lower than anticipated.Transfer to Equipment Reserve Fund (b) -546,715 -973,738 -936,451 -389,736 71% Increased revenue and lower vehicle maintenance resulted in an increase in the transfer to reserve.

*2014 Year to Date Results includes expenditures to December 31, 2014.(a) Negative variance represents higher revenue in the revenue section and lower expenses in the expense section.(b) Negative variance represents more funds available to be transferred to reserve than what was originally budgeted. Positive variance represents less funds available to be transferred to reserve than what was budgeted.

PROJECTED VARIANCE $ (a) %

65

APPENDIX "C"

General Capital Budget Variance SummaryDecember 2014 Budget Review

DEPARTMENT

FINAL/ AMENDED

2014 BUDGET

2014 YEAR TO DATE RESULTS

PROJECTED 2014 YEAR-END BALANCE VARIANCE EXPLANATION

Roads 3,282,343 2,436,387 3,193,261 (89,082) -3% Walkways and sidewalks & improvements next to subdivision projects were less than budget Municipal Buildings 2,218,770 987,716 2,206,520 (12,250) -1% Skylight replacement project was under budget, municipal upper hall flooring project not done Drainage 579,991 132,028 567,828 (12,163) -2% General drainage works under budget Corporate Administration 370,718 272,542 354,486 (16,232) -4% Voting machines for election were not purchased (machines were rented instead) Inspection Services 3,342 1,524 - (3,342) 100% Budget was not used or carried forward Planning 3,342 - - (3,342) 100% Budget was not used or carried forward Recreation Administration 110,884 64,720 107,703 (3,182) -3% Automatic leisure centre doors and waterslide improvements completed under budget. Fire Operations 84,609 81,424 83,272 (1,337) -2% Lower expenditures on fire hoses. Under Budget Engineering 235,878 2,250 235,001 (878) 0% Finance 4,456 2,696 3,779 (677) -15% Cemetery 7,000 5,885 6,032 (968) -14% Major Corporate Projects 1,975,000 1,925,000 1,975,000 - 0% Parkland Purchases 297,720 2,515 297,720 - 0% Parks 208,424 43,532 208,424 - 0% Police Services 7,798 5,858 7,798 - 0% Forestry 7,135 7,875 8,072 937 13% Road building equipment does not qualify for PST exemption. Winch & DAT blade extra $400 Public Works 93,797 71,388 96,537 2,740 3% Software for electronic ice detection system over budget by $2,856 - offset by other capital project savings Over budget

General Capital Projected Budget Variance 9,351,432 (139,775) -1%

Utility Funds and Equipment Replacement Capital Budget Variance SummaryDecember 2014 Budget Review

DEPARTMENT

FINAL/ AMENDED

2014 BUDGET

2014 YEAR TO DATE RESULTS

PROJECTED 2014 YEAR-END BALANCE VARIANCE EXPLANATION

Regional Sewer 2,216,797 635,658 648,371 (1,568,426) -71%

Combination of Stage 7 project upgrades below budget ($242K) with remaining budget savings for Digester #2 cleaning/repair projects ($133K) carried forward into 2015 budget, Outfall Restroation of Pipe cover ($569K) not required at this point, contingency budget was not used ($109K), remaining savings on other projects ($503K)

Regional Water 963,991 230,236 234,841 (729,150) -76%Contingency is expected to be below budget ($84K), remaining savings (of $645K) are expected to be carried forward into 2015 budget (Norrish WTP, Cannell WTP Design & Construction)

Waste Management 577,734 339,211 480,776 (96,958) -17%A number of AMRD (Abbotsford Mission Recycling Depot) projects were suspended due to the uncertainty around Mission's participation in the MMBC (Multi-Material BC) program

Under Budget

Non-Regional Water 2,291,090 1,549,277 2,215,787 (75,303) -3%Water contingency budget not used ($50K), pressure reducing station upgrades, blow-off valve & in-line valve installations, pilot residential meter reading system and telemetering below budget (net $17K)

Equipment 2,354,419 1,322,255 2,276,836 (77,583) -3% Fleet savings due to favorable USD exchange rate purchase for ladder truck

Non-Regional Sewer 486,125 113,606 402,613 (83,512) -17% Sewer contingency budget not used ($50K), sewer capital equipment and lift station upgrades below budget ($10K)

Negative variances = Under budgetPositive variances = Over budget



66

APPENDIX "D"

1 of 7

Service LevelsDecember 2014 Budget Review

2013Actuals

2014Forecast

2014Year-endActuals

% of 2014 Forecast

2015 Forecast

CEMETERY

Activities - CemeteryNumber of full burials 22 39 30 77% 39Number of cremation burials 54 56 42 75% 56Number of columbarium burials 2 3 4 133% 3

CORPORATE ADMINISTRATION

Activities - Corporate AdministrationNumber of bylaws prepared (prepared rather than adopted ) 65 60 70 117% 60Number of Regular Council Committee of the Whole meetings 24 24 24 100% 24Number of Closed Council meetings 33 40 25 63% 27Number of Special Council meetings 8 6 7 117% 7Number of Freestanding Committee of the Whole meetings 12 9 8 89% 9Freedom of Information Requests 46 55 50 91% 55

Activities - Information TechnologyNumber of calls for service processed (estimated) 2,308 2,700 3,740 139% 4,000Number of calls for service processed - RCMP (estimated) 769 800 1552 194% 1,500Number of computers supported (including remote computers) 338 327 355 109% 365Number of hits on the website 281,397 315,000 348,135 111% 375,000

Activities - Human ResourcesNumber of internal postings (unionized) 34 30 46 153% 30Number of external recruitments 20 15 31 207% 15Number of corporate training opportunities provided to staff 5 5 8 160% 5Number of employees participating in corporate training 296 150 37 25% 150

DEVELOPMENT SERVICES

Service Levels - Building Inspection and Bylaw Enforcement# Days from Complete Building Permit (BP) Appl. rec'd to BP issuance N/A 20 22 110% 20# Days from Demo Permit Appl. rec'd to Permit issuance N/A 3 3 100% 3# Days from Sign Permit Appl. rec'd to Permit issuance* N/A 5 23 460% 5Number of dog licenses issued 5,843 5,800 6,110 105% 5,800Number of tickets issued 171 300 230 77% 300Number of Inter-municipal Business Licenses issued 71 75 69 92% 75*Length of time for issuance of sign permits can increase when incomplete and/or incorrect drawings are submitted.

Activities - Building Inspection and Bylaw EnforcementNumber of business licenses issued 1,623 1,600 1,587 99% 1,600

Resident 659 650 671 103% 650Home occupation 588 575 616 107% 575Non-resident 376 375 300 80% 375

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APPENDIX "D"

2 of 7


2013Actuals

2014Forecast

2014Year-endActuals

% of 2014 Forecast

2015 Forecast

DEVELOPMENT SERVICES - Cont'd

# of residential building permits issued 96 70 119 170% 70Value of residential building permits issued $17,341,560 $15,000,000 $22,614,727 151% $15,000,000# of Industrial/Commercial/Institutional (ICI) building permits issued 50 35 47 134% 35Value of Industrial/Commercial/Institutional building permits issued $13,832,488 $10,000,000 $13,832,488 138% $10,000,000# of demo permits issued 13 20 12 60% 20

10 Year Building Permit History Residential Commercial

Numbers Dollars Numbers Dollars Numbers Dollars

2013 96 $17,341,560 39 $4,381,183 3 $123,0002012 66 12,670,842 24 4,606,350 9 2,301,0002011 89 17,176,013 28 12,201,621 23 2,726,2692010 101 19,814,532 23 6,679,820 15 3,145,0002009 96 18,663,107 14 594,000 13 2,661,0002008 118 23,820,736 13 811,601 9 8,493,5002007 213 42,376,049 14 2,953,000 5 3,350,0002006 158 26,317,260 15 1,024,237 2 1,360,0002005 172 27,743,972 22 10,944,001 3 33,0002004 316 48,956,542 24 2,793,904 3 508,2002003 270 36,470,569 17 4,620,500 3 28,400

Service Levels - Planning# days to issue PAR letters* 16 15 28 187% 15# days 3rd reading to PLA issuance (Rez w. SD)** 73 75 52 69% 75# days all referrals received to PLA issuance (SD only) 15 15 48 NA 15# days from complete application received to public hearing 40 45 42 93% 45

**Affected by one file that took 600 days to get info from developer

Activity Levels - Planning# Lots created 83 100 29 NA 50# Units created 38 40 47 NA 75# PAR Meetings 51 60 63 NA 60# Rez, SD, OCP, DP, DVP applications 90 100 58 NA 60

ECONOMIC/LAND DEVELOPMENT & PROPERTY MANAGEMENT

Activities - Economic DevelopmentNumber of business inquiries responded to* 322 265 251 95% 265Number of businesses contacted for retention purposes 28 30 18 60% 30Number of active businesses older than 10 years 542 550 548 100% 550Number of promotional trade shows attended 5 6 6 100% 6 *Includes management of land use, business license, lease, and land and building purchase inquiries in 2014 YTD

*Complex or detailed development proposal often involve serveral meetings and further discussion with applicants to ensure accurate and detailed information is being provided.

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APPENDIX "D"

3 of 7


2013Actuals

2014Forecast

2014Year-endActuals

% of 2014 Forecast

2015 Forecast

ENGINEERING and PUBLIC WORKS

Activities - EngineeringNumber of Street Use Permits issued 44 20 35 175% 20Number of Extraordinary Traffic Permits issued 13 15 9 60% 15Number of Hydrant Use Permits issued 9 15 13 87% 15Number of Filming Permits issued 9 15 8 53% 15

Activities - Public WorksAsphalt rehabilitated (square meters) 42,535 42,535 112,800.00 265% 100,000New sidewalk installations (kilometers) 0.20 0.30 0.24 80% 0.30Number of major road repairs 7 7 7 100% 7Kilometers of dike maintenance/upgrades 6 4 4 100% 4

FINANCE

Activities - FinanceAccounts Payable invoices processed 9,249 9,200 9,945 108% 9,200Accounts Payable electronic funds transfer processed 2,720 3,000 3,206 107% 3,000Accounts Payable cheques produced 2,072 2,000 1,899 95% 2,000Accounts Receivable invoices generated 613 600 581 97% 600Purchasing card invoices processed 3,067 2,900 1,986 68% 2,900EFT payments received from customers 7,040 7,500 8,093 108% 7,500Number of BC On-Line Tax Certificate requests 1,469 1,460 1,738 119% 1,460

Activities - Payroll Payroll Direct Deposits (average per bi-weekly pay) 374 374 376 101% 375Number of T4s * 476 476 528 111% 475Number of Record of Employments issued 53 53 65 123% 64* 2014 included T4As for the election workers

Activities - PurchasingCentral stores inventory value on hand $73,408 $80,000 $89,689 112% $80,000Central stores sales $291,378 $330,000 $439,781 133% $330,000Number of purchase orders issued 864 750 879 117% 750Number of competitive processes administered 31 40 39 98% 30Purchasing card spending $446,531 $425,000 $401,434 94% $425,000

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APPENDIX "D"

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2013Actuals

2014Forecast

2014Year-endActuals

% of 2014 Forecast

2015 Forecast

FIRE & EMERGENCY OPERATIONS

Activities - Fire Operations and Emergency ProgramsStructure Fire Calls 30 25 42 168% 30Fire Related Incidents 458 400 514 129% 500Medical Emergencies 841 600 505 84% 600Motor Vehicle Accidents 163 200 220 110% 225Other (HazMat, Rescue, Electrical) 114 200 129 65% 200Fire Investigation 7 23 23 100% 30

Total Fire, Medical and Emergency Calls 1,613 1,448 1,433 99% 1,585

Number of Life Safety Inspections 480 600 394 66% 250Hours of Public Life Safety Education 20 80 36 45% 40Fire Investigations completed 13 20 22 110% 34Number of Paid-on Call Fire Fighters 76 80 78 98% 74Number of Career Fire Fighters 8 8 8 100% 8Smoke Alarm Campaign, homes visited 227 300 114 38% 300

MUNICIPAL BUILDINGS

Activities - FacilitiesNumber of Civic Buildings maintained 20 21 21 100% 21

POLICE SERVICES

Activities - PolicingNumber of prisoners 872 850 629 74% 850Criminal Record Checks 2,414 2,000 1,910 96% 2,100Criminal Record Checks for 2014 BC Winter Games 309 450 453 101% 0Privacy Act Requests 948 855 1,011 118% 855Police Files processed 14,372 15,000 14,977 100% 15,000Number of Statements transcribed for court purposes 727 750 688 92% 1,000

PUBLIC TRANSIT

Activities - Public TransitConventional Bus Service:

Number of "in service hours" per year 22,950 22,950 NA NA 22,950Yearly average ridership 2,498,100 2,500,000 NA NA 2,562,500

Handy-Dart Service HoursNumber of "in service hours" per year 5,523 5,523 NA NA 5,523Yearly average ridership 103,900 105,000 NA NA 107,625

Comments: BC Transit reporting is quarterly and at this time the Fall quarter data is not yet available. YTD amounts are estimated."In-Service Hours" are only provided annually from BC Transit.

70

APPENDIX "D"

5 of 7


2013Actuals

2014Forecast

2014Year-endActuals

% of 2014 Forecast

2015 Forecast

RECREATION, PARKS and CULTURE

Activities - ParksNumber of parks maintained 37 37 32 86% 38Kilometers of urban trails maintained 6 6 6.0 100% 6Natural Open Space (approximate hectares) 9 9 9 100% 9

Activities - RecreationNumber of Leisure Centre visits - membership 134,076 136,180 133,376 98% 135,000Number of pre-registered programs - unlicensed 7,738 7,959 7,972 100% 7,959Number of pre-registered programs - licensed (Club KIDS) 24,108 24,131 22,524 93% 24,131Number of Leisure Centre drop in visits 58,757 64,249 66,687 104% 64,249Number of pool visits* 203,233 195,290 205,029 105% 201,290Number of fitness room visits* 93,320 98,127 92,675 94% 94,127Number of Youth Lounge visits 3,576 3,235 4,262 132% 3,235Number of special events (offered through or participation in) 31 27 42 156% 27Number of limited income access passes (PLAY pass) 874 1,054 899 85% 950* Overlap may occur, as many patrons often participate in both swimming and fitness during visit. Pool stat includes spectators and swim lessons.

Activities - Social DevelopmentNumber of Mission citizens served in Mission Connect 150 150 300 200% 300Number of Service Agencies at Mission Connect 25 25 30 120% 25Number of participants in Youth Fest 100 120 80 67% 120Number of Service Agencies at Youth Fest 16 20 15 75% 20

10 10 20 200% 1050 50 50 100% 50

Number of Annual Connect Events 2 2 2 100% 2

6 6 6 100% 6

TAXATION/GRANTS IN LIEU

Activities - TaxationNumber of properties on pre-authorized payment plan 1,655 1,655 1,621 98% 1,655Number of Tax Notices mailed to property owners 13,871 13,950 14,012 100% 14,150Number of penalties processed 1,945 1,900 2,042 107% 1,900Number of property deferment applications 190 200 181 91% 200Number of retro home owner grants processed 54 40 58 145% 40Number of delinquent properties January 1st 383 380 377 99% 370Number of delinquent properties July 1st 186 180 195 108% 195Number of delinquent properties at tax sale 10 10 5 50% 10

Youth involved in leadership roles with 40 Development AssetsService agencies participating in the Mission Outreach Network

Number of Faith Organizations involved with Social Development projects and events

71

APPENDIX "D"

6 of 7


2013Actuals

2014Forecast

2014Year-endActuals

% of 2014 Forecast

2015 Forecast

EQUIPMENT POOL OPERATIONS

Activities - EquipmentNumber of fleet assets 175 175 175 100% 175Number of licensed vehicles in fleet 92 93 92 99% 93Total number of work orders completed 1,555 1,500 1,114 74% 1,500Total number of work orders not completed 56 60 78 130% 60Total number of Preventative Maintenance services 410 340 471 139% 340Total number of Commercial Vehicle Inspections 39 38 36 95% 38Total number of Fire Apparatus Pump Tests 6 6 6 100% 6Litres of unleaded E10 used by District fleet 73,577 75,000 68,766 92% 75,000Litres of B5 biodiesel used by District fleet 179,965 175,000 183,059 105% 175,000Kilometers driven by District vehicles * 592,400 580,000 659,470 114% 580,000

SEWER UTILITY

Activities - Sewer Utility ServicesSewer mains television inspected (kilometers) 20 25 1.2 5% 25Sewer mains flushed (kilometers) 106 80 80.0 100% 106

* Every second year (2011, 2013, 2015, etc.) a flush is performed

WASTE MANAGEMENT UTILITY

Activities - Waste Management & Environmental Services

Corporate (buildings & Fleet) Greenhouse Gas Emissions N/A 2,750 N/A N/A 2,750Compost Diversion (curbside food & yard waste & landfill green waste) 3,774 3,900 4,062 104% 3,900Curbside Garbage 3,790 3,700 3,882 105% 3,700Curbside, Landfill, Recycling Centre Recyclables 2,460 2,600 2,328 90% 2,600Total # of loads received at Landfill 53,304 53,100 53,097 NA 53,100

# of loads received from account customers 3,602 3,600 2,418 67% 3,600# of loads received from cash customers 49,702 49,500 50,679 102% 49,500

In-area Customers 51,145Out-of-area Customers 99Municipal/curbside/free tipping 1,853

All data reported in tonnes.

* Kilometers are estimates. Fleet conducts an annual kilometer/hours of equipment use for the fleet. Findings over past years do not indicate a great variance between years for total hours or kilometers driven.

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APPENDIX "D"

7 of 7


2013Actuals

2014Forecast

2014Year-endActuals

% of 2014 Forecast

2015 Forecast

WATER UTILITY

Activities - Water Utility ServicesWater main lines cleaned (kilometers) 29 28 28.0 100% 28AC watermain replaced (meters) 230 2,025 2,025.0 100% 2,025Number of ICI water meters read (quarterly) 363 360 379 105% 380Number of residential water meters read (annually) 270 300 367 122% 450Number of fire hydrants receiving semi-annual maintenance 1,030 1,035 1,035 100% 1,035Properties screened for leak detection 3,000 3,000 1,500 50% 3,000Results: Leaks located & repaired - Service Leak 5 1 1 100% 0

Leaks located & repaired - Water main leak 1 1 1 100% 0

73


APPENDIX "E"District of Mission

General Operating Fund Contingency and Mayor's Contingency Transactions

General Operating Fund Contingency Transactions

Date Motion Purpose Amount2014 Contingency Budget 38,000$

Approved Capital Uses21-Jul-14 RC14/497 Two additional benches and replace 2 picnic tables (4,500)

Subtotal - Approved for Capital Use (4,500)

Approved Operating Uses02-Dec-13 RC13/771 2014 Back to Health For Good Health Fair (500) 16-Dec-13 RC13/809 Logs for the FRHP Observatory (6,500) 06-Feb-13 C13/056 BC Winter Games Office/Admin Centre Rent (3,000) 02-Apr-13 RC13/209 Mission Community Foundation (3,000) 23-Oct-13 RC13/072 Community Service Awards Ceremony (5,000) 03-Mar-14 RC14/166 Mission Minor Hockey - Hosting Provincials, ice and room rentals (3,000) 17-Mar-14 C14/098 Sports Hall of Fame awards (8,000) 02-Sep-14 RC14/586 Adopt-A-Block Junior Bug Club donation (2,666) 15-Dec-14 RC14/835 My House Development fees (1,834)

Subtotal - Approved for Operating Uses (33,500)$

Total Approved (38,000)$

Balance of General Operating Contingency -$

Mayor's Contingency Transactions

Date Purpose Amount2014 Mayor's Contingency Budget 2,000$

Transactions13-Feb-14 Tent Insurance - special event (500) 11-Apr-14 Sponsorship for leadership training - Rotary Club (250) 15-Dec-14 RC14/835 My House development fees (1,250)

Subtotal: (2,000)$

Balance of Mayor's Contingency: -$

74

Parks, Recreation & Culture


Page 1 of 3

File Category: Parks, Recreation & Culture File Folder: Council Reports



FROM: Stephanie Key, Deputy Director Parks, Recreation & Culture

SUBJECT: Skate Park Project This report identifies a work plan and time line for the Skate Park Project, including key milestones, and is presented for discussion and input purposes.

PURPOSE:

The report provides an overview of the Skate Park Project and how staff envisions the project moving forward.

BACKGROUND: Community members and the Parks, Recreation & Culture Department have identified the need for a new skate park in Mission. The existing park was built over 20 years ago on the Mission Leisure Centre site by volunteers and has deteriorated significantly. Council has recognized this and moved funding forward into the 2015 budget for a new skate park to be developed.

DISCUSSION AND ANALYSIS: Over the past 20 years the sport of skateboarding has grown immensely. Skateboarding has become the third largest participant sport in North America for the 10 – 18 age group. This has also led to design changes in the parks. Designs have evolved from basic elements of ramps, rails and boxes to sophisticated facilities with may include items such as bowls, half pipes, tubes, snake runs, skate-able artistic elements, integrated landscaping, banked ramps and plazas. Further, skate parks of today are typically constructed to accommodate not only skate boarders but scooters and various styles of bikes. The Department recognizes these changes have taken place and that specialized expertise exists in this field to develop and construct them. Further, it is known that community consultation, in particular with youth, and the park location of are key factors in the success of a skate park. A work plan has been established for the Skate Park Project which addresses the items above and also lists work requirements, schedules and milestones. A Project Team will be established in late February to oversee and manage the Skate Park Project. The team will consist of a Project Manager, Consultant, and an advisory group including youth and Parks, Recreation & Culture staff who deliver youth programs and services.

75

Page 2 of 3

Work Requirements Start-up Phase:

- Selection of Project Team including the Project Manager and advisory team members. - Selection of a Project Consultant through an RFP process. The consultant will be a design

and construction company with specific expertise in skate parks. - Gathering of historical information and other pertinent documents on the current skate park. - Development of criteria to guide the site selection process for the skate park. - Development a community consultation plan. - Creation and presentation of a detailed project plan which will include a schedule detailing

milestones for community consultation, park location recommendation, design and construction.

Design Phase:

- Determination of the best site for the skate park and report to Council. - Design and approval of the skate park by the Project Team based on the location and input

received from the Project Team, community consultations and budget available. - Development of a decommission plan if the new skate park site is not on the existing location. - Development of a conceptual plan, construction specification plan and construction costs.

Build Phase:

- Construction phase of the skate park, meeting all construction codes, regulations and specifications.

- Decommission of existing skate park to a condition agreed upon by the Project Team, if new one is not on the same site.

Project Handoff/Closure: - Completion of as-built drawings of the skate park. - Grand opening celebration.

Schedule/Milestones- these dates will be reviewed and refined once the Consultant has been retained

Work Plan Report to Council February 16, 2015 Project Team established February 27, 2015 RFP Out March 10, 2015 RFP Close April 7, 2015 RFP Selection/Award April 21, 2015 Community Consultation May 2 – June 25, 2015 Site Selection Report to Council July 6, 2015 Design Phase, Community Consultation continued July 6 – August 31, 2015 Budget Review and Request (if required) August 2015 Final Budget Approval November 2015 Construction Phase- (as weather allows) March – May 2016 Project Closure Complete June, 2016

FINANCIAL IMPLICATIONS: There are no financial implications of this report.

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Page 3 of 3

SUMMARY AND CONCLUSION: Staff is providing this report as an information item.

SIGN-OFFS:

Stephanie Key, Deputy Director Parks, Recreation & Culture


Maureen Sinclair, Director Parks, Recreation & Culture

77

Forestry Department


Page 1 of 7

File Category: FIN.BUD.DEP. File Folder: Forestry 2011-2015



FROM: Bob O’Neal, Director of Forestry and Scott Ross, Manager of Accounting Services

SUBJECT: Forestry Enterprise Operations 2014 Quarter 4 (Q4) and Year-End Budget Report

This report provides the fourth quarter financial results and activities for the Forestry Enterprise operations, identifies the year end results and status of the forestry reserves, and provides information on the forestry strategies and plans. This report is provided for information purposes only. No staff recommendation accompanies this report and Council action is not required.

PURPOSE: 1. To provide financial results for the Forestry Enterprise operations for Q4 (October 1, 2014 to

December 31, 2014) and Year-End (January 1, 2014 to December 31, 2014). 2. To provide information on the strategies and plans. 3. To provide year-end financial results and the status of the forestry reserves. 4. To provide an update on other forestry activities in Q4.

BACKGROUND: In accordance with generally accepted accounting principles, staff has prepared this report regarding financial information for the Forestry Enterprise operations in Q4 of 2014 and for the year-end to December 31, 2014. This budget report includes a comparison of the previous year financial results, status of the forestry reserves and an update on other forestry activities during the quarter. Please note that while staff believes the figures presented in this report are final there is a possibility of changes due to the ongoing year end processing and conclusion of the District annual financial audit.


The forestry financial results are reporting a Q4 2014 net profit of $252,415 (after fee/fund transfers) compared to the forecasted Q4 2014 budget net profit of $195,052. The budget forecast was based on an estimated average market value (AMV) of $83.13/m³ and an estimated production volume of 14,000 m³. The actual production volume for Q4 was 10,426 m³ and the actual per unit log sales revenue for Q4 was $121.22/m³.

The forestry financial results are reporting a YTD 2014 net profit of $156,787 (after fee/fund transfers) compared to the forecasted YTD 2014 budget net profit of $258,670. The budget forecast was based on an estimated AMV of $83.13/m³ and an estimated production volume of 48,000 m³. The actual

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production volume for 2014 was 41,246 m³ and the actual per unit log sales revenue for 2014 was $100.94/m³. The variations in the production volume and the per unit log sales values are explained in the discussion and analysis section of this report.

Table 1 provides a comparison of the 2014 Q4 budget versus the actual financial results. Table 2 provides a Q4 comparison of the 2013 vs 2014 forestry operations financial results and Table 3 provides a comparison of the 2014 YTD budget versus the actual 2014 YTD financial results.

Table 1: Comparison of 2014 Q4 Budget Versus Actual Financial Results

2014 Final Budget 2014 Actual Actual to Budget Variance

Q4 budget ($/m³) Q4 Actual ($/m³) Variance $ (%)

Log Sales Revenue

$1,163,750 $83.13 $1,263,807 $121.22 $100,057 9%

Other Revenue 126,000 9.00 10,667 1.02 (115,333) -92%

Total Revenue $1,289,750 $92.13 $1,274,474 $122.24 $(15,276) -1%

Direct Logging Expenses

812,834 58.06 800,708 76.80 (12,125) -1%

Gross Margin on Direct Logging

476,916 34.07 473,766 45.44 (3,151) -1%

Other Expenses 240,436 17.17 214,922 20.61 (25,514) -11%

Net Profit Before

Transfers

$236,481 $16.89 $258,844 $24.83 $22,363 9%

Transfers 41,429 2.96 6,429 0.62 (35,000) -84%

Net Profit $195,052 $13.93 $252,415 $24.21 $57,363 29%

Gross Margin 41% 37%

Volume (m³) 14,000 10,426 (3,574) -26%

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Table 2: Comparison of 2013 Q4 vs 2014 Q4 Financial Results

2013 Actual 2014 Actual 2013 vs 2014 Variance

Q4 2013 ($/m³) Q4 2014 ($/m³) Variance $ (%)

Log Sales Revenue

$994,328 $86.01 $1,263,807 $121.22 $269,479 27%

Other Revenue 20,791 1.80 10,667 1.02 (10,124) -49%

Total Revenue $1,015,119 $87.81 $1,274,474 $122.24 $259,355 26%


571,406 49.43 800,708 76.80 229,302 40%


443,713 38.38 473,766 45.44 30,053 7%

Other Expenses

195,454 16.91 214,922 20.61 19,468 10%

Net Profit Before

Transfers

$248,259 $21.48 $258,844 $24.83 $10,585 4%

Transfers 6,242 0.54 6,429 0.62 187 3%

Net Profit $242,017 $20.94 $252,415 $24.21 $10,398 4%


Volume (m³) 11,560 10,426 (1,134) -11%

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Table 3: Comparison of 2014 Year-End Budget Versus Actual Financial Results

2014 Final Budget 2014 Actual Actual to Budget Variance

YTD Budget

($/m³) YTD Actual ($/m³) Variance $ (%)

Log Sales Revenue

$3,990,000 $83.13 $4,163,376 $100.94 $173,376 4%

Other Revenue 489,242 10.19 315,548 7.65 (173,694) -36%

Total Revenue $4,479,242 $93.32 $4,478,924 $108.59 $(318) 0%


2,786,858 58.06 2,890,595 70.08 103,737 4%


1,692,384 35.26 1,588,328 38.51 (104,055) -6%

Other Expenses

1,287,999 26.83 1,285,826 31.17 2,172 0%

Net Profit Before

Transfers

$404,385 $8.42 $302,502 $7.33 ($101,883) -25%

Transfers 145,715 3.04 145,715 3.53 - 0%

Net Profit $258,670 $5.39 $156,787 $3.80 ($101,883) -39%


Volume (m³) 48,000 41,246 (6,754) -14%

Summary of the Strategies in 2014 2014 was the first year in the five year cut control period from 2014-2018 for Mission Tree Farm License 26. The strategy that staff uses to maximize the profits over a five year cut control period is to adjust the harvest levels based on the log market conditions. For instance, in the previous five year cut control period from 2009-2013, less volume than average was logged in the first three years

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during a challenging period of depressed log markets in the forest industry. In the final two years from 2012-2013, there was a significant increase in production to capitalize on the recovering log markets resulting in improved financial results and operational profitability. The log markets remained relatively strong in 2014 and the following strategies were implemented:

• Logging volume and planning – The actual YTD production volume of 41,246 m³ was approximately 14% lower than the estimated production volume of 48,000 m3 in the 2014 budget. The reduction in production volume was due primarily to an operational decision to reschedule a timber sale tender of approximately 4,500 m3 to Q1 in 2015. Staff determined that forecasted log prices would improve in early 2015.

• Log revenue, marketing and sales – The Q4 per unit log sales revenue was $121.22/m³ and this was slightly higher than the budgeted Q4 value of $83.13/m3. The YTD actual per unit log sales revenue was $100.94/m³ and this was higher than the budgeted YTD value of $83.13/m3. The increase in the per unit log sales value was attributed to three factors: logging operations were occurring in higher valued stands in Q4, the contractor achieved higher log values through the incentive value-added program and the log broker Canadian Overseas Log & Lumber Ltd (COLL) were successful in sourcing higher valued markets for some specialty log sales.

• Operational costs – Staff are continually looking for efficiencies and opportunities to reduce the operational costs. The 2014 Q4 gross margin on direct logging expenses was $473,766 and this is lower than the budgeted margin of $476,916 and higher than the 2013 Q4 margin of $443,713. The 2014 YTD gross margin on direct logging expenses was $1,588,328 and this is lower than the budgeted YTD margin of $1,692,384 and lower than the 2013 YTD margin of $1,614,064. The gross margin percentages were higher in 2013 compared to 2014 in both Q4 (45% vs 37%) and YTD (42% vs 38%). The reason for the lower gross margins on direct logging expenses in 2014 compared to the gross margins in 2013 were due to the lower production volume in 2014 and an increase in the crown stumpage fees under the direct logging expenses in 2014.

• Other expenses and other revenue – Staff are continually looking for opportunities to reduce the other expenses and increase the other revenue and the Q4 and YTD results can be found in Tables 1 and 2. In the other revenue category, staff will continue to research value added revenue sources that other forestry operations are using.

• Transfers to non-forestry reserves and administration charges – The YTD actual amount transferred was $145,715 and this amount includes a transfer to non-forestry reserves of $25,715 and an administration recovery fee of $120,000. The administration recovery fee is based on 5% of log sales and the yearly maximum limit is $120,000 ($2,400,000 * 5%).

• Staff will continue to monitor the log markets and plan the logging activities to maximize the 2015 financial results and to ensure future sustainable forestry operations. The log market forecasts look stable for 2015 and the lower Canadian dollar will benefit the export of forest products and assist in the financial recovery in the forest industry.

• Staff will work closely with the Finance Department to improve financial tracking systems and to ensure accurate recording and reporting of the forestry financial results.

Forestry reserve status The forestry opening reserve balance as at December 31, 2013 was $1,466,812. The forestry financial results are reporting a YTD net profit of $156,787 (after fee/fund transfers) and a Forestry Excavator Lease payout of $(198,742) resulting in a forestry ending reserve balance as at December 31, 2014 of $1,456,500 after interest earnings are recorded. The minimum recommended balance for the Forestry Reserve Fund per the District’s Reserve and Surplus Policy (FIN.42) is $1,000,000 and the optimum balance is $1,500,000.

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Table 4: Comparison of Forestry Reserves and Annual Profit/Loss for 2010-2014

2014 2013 2012 2011 2010 Opening Reserve Balance

$1,466,812 $789,208 $161,611 $411,477 $622,654

Net Profit (loss) $156,787 $658,811 $618,417 $(257,137) $(219,792) Interest Earnings $31,643 18,793 9,181 7,271 8,614

Reserve Deduction (1) $(198,742) N/A N/A N/A N/A

Ending Reserve Balance

$1,456,500 $1,466,812 $789,208 $161,611 $411,477

% Change in Reserves 0.70% 84% 388% -61% -34%

Average Net Profit Over Five Years

$191,417

(1) The reserve deduction of $(198,742) represents the forestry excavator lease payout in 2014

that was based on an early debt retirement strategy to help meet the strategic goal of achieving financial sustainability in the Forestry Enterprise operations.

Forestry equipment asset status The Forestry Operations own equipment that is not part of the District’s Fleet equipment pool and they are recorded as significant forestry assets in Table 5.

Table 5: Significant Forestry Assets at 2014 Q4 Asset Description Fair Market Value 2008 325D FM-RB Forestry Excavator $290,000

1972 D6C Bulldozer $18,500

1980 Volvo Rock Truck $2,700

Total value of assets $311,200 Update of other forestry activities in Q4 As outlined in the new strategic direction for the forestry department, our main focus is on the core functions of the Mission Forest Enterprise including timber planning and development, log sales, managing our costs, maximizing our revenue, improving our financial tracking and reporting and meeting our legal forestry obligations. However, we also manage the forestry operation to meet various recreation, education and community forestry responsibilities. Here is a summary of other forestry activities for Q4:

• RFQ for seedling growing was awarded to PRT-Hybrid in October 2014 for 70,000 trees (60% cedar/40% fir) to be sowed in 2015 for planting 2016 at a cost of $35,970.

• Staff and members of the Planning Team conducted three Open Houses in November for the Recreation Master Plan for Stave West.

• Staff hosted a tour for Minister Bond, Ministry Staff, First Nations, and our local MLA’s of Stave

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West and the site of the proposed Tim Horton Children’s Foundation camp.

• Our Administrative Clerk and Forestry Foreman II successfully completed the SEBASE Safety Audit with a perfect score resulting in a Worksafe reimbursement of $4,149 for 2013 and a total reimbursement of $15,372 over the four period from 2010-2013.

FINANCIAL IMPLICATIONS: The forestry financial results for 2014 Q4 is reporting a net profit of $252,415 and a YTD net profit of $156,787 (after fee/fund transfers). The forestry ending reserve balance as at December 31, 2014 was $1,456,500. Please note that while staff believes the figures presented in this report are final there is a possibility of changes due to the ongoing year end processing and conclusion of the District annual financial audit.

COMMUNICATION:

No communication action is required.

SUMMARY AND CONCLUSION:

The forestry financial results is reporting a Q4 2014 net profit of $252,415 and a YTD net profit of $156,787 (after fee/fund transfers). The forestry opening reserve balance as at December 31, 2013 was $1,466,812 and the forestry ending reserve balance as at December 31, 2014 was $1,456,500. Please note that until the year end processing and the District annual financial audit conclude there is a possibility of changes to the figures presented in this report. The log market forecasts look stable for 2015 and the lower Canadian dollar will benefit the export of forest products and assist in the financial recovery in the forest industry. Staff will continue to work closely with the Finance Department to improve financial tracking systems and to ensure accurate recording, reporting and monitoring of the forestry financial results.

SIGN-OFFS:

Bob O’Neal, Acting Director of Forest Management

Scott Ross, Manager of Accounting Services


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Fire/Rescue


Page 1 of 9



FROM: Larry Watkinson, Fire Chief

SUBJECT: Automatic Aid Agreement ATTACHMENT(S): Appendix A – Automatic Aid Agreement, City Maple Ridge & District of Mission

RECOMMENDATION: Council consider and resolve: That the Mayor and Chief Administrative Officer be approved to sign the Automatic Aid Agreement, as attached to the report from the Fire Chief dated February 16, 2015, between the City of Maple Ridge and the District of Mission.

PURPOSE:

The purpose of this report is to present Council with new methods of utilizing neighbouring fire services to better serve each area’s community. Utilizing Section 13 of the Community Charter, each municipality will consent to the other Municipality to provide assistance within its boundaries under this Agreement (Appendix A).

BACKGROUND:

In non-hydranted areas firefighting tactics become hindered due to the limited recourse of water. Historically the District of Mission and the City of Maple Ridge have utilized each municipality’s resource through the current mutual aid agreement with some success. The proposed agreement will automatically dispatch each municipality’s resources as outlined in the agreement seamlessly reducing any lag time to the emergency.


Each municipality considers it to be to their mutual benefit to cooperate in supplying Water Tenders Trucks in the non-hydranted to the adjoining areas of their respective jurisdictions. This agreement is limited to the automatic assignment of Water Tenders Trucks through the respective dispatch service to aid with fire suppression. All other resource requirements shall

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be requested as per the Mutual Aid Agreement signed on May 13, 2010.


None

COMMUNICATION:

Fraser Valley Fire dispatch will be notified of the automatic response to each municipality response area.

SUMMARY AND CONCLUSION: It is the opinion of the Fire Chief that implementation of this agreement will aid in a quicker response to both municipalities creating a more efficient and effective method of controlling fires.

SIGN-OFFS:

Larry Watkinson

Fire Chief

Reviewed by: Blaine Odenbach Acting Assistant fire Chief


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Appendix A

AUTOMATIC AID AGREEMENT THIS AGREEMENT made this day of , 20 BETWEEN:

CITY OF Maple Ridge 11995 Haney Place

Maple Ridge, BC V2X 6A9

(the "City of Maple Ridge") OF THE FIRST PART

AND:

District of Mission 8645 Stave Lake St

Mission, BC V2V 4L9

(the “District of Mission") OF THE SECOND PART

WHEREAS: A. The parties to this Automatic Aid Agreement each maintain their own firefighting equipment

and personnel; B. The parties consider it to be to their mutual benefit to cooperate in supplying Tenders/Tankers

for firefighting water supply in the non-hydranted adjoining areas of their respective jurisdictions, (to wit eastern Maple Ridge and western Mission), as identified in Schedule (A)

C. Therefore, this agreement is limited to the automatic assignment of Tenders/Tankers through

the respective dispatch service to aid with fire suppression. All other resource requirements shall be requested as per the Mutual Aid Agreement signed on May 13, 2010.

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NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of mutual covenants and provisions herein contained, the parties covenant and agree as follows:

1. For the purpose of this Agreement:

“ANCILLARY EQUIPMENT” Means firefighting equipment for delivery and transfer of water supply.

“ASSISTING PARTY” Means the party that supplies equipment and personnel to the party that requests the equipment and personnel.

“FIRE RESPONSE AREA Means the Fire Protection Area receiving assistance under PARTY” this agreement.

“INCIDENT COMMANDER” Means the Officer in Charge of the fire in the Fire Protection Area receiving assistance under this agreement.

“OFFICER IN CHARGE” Means the attending Senior Officer in Charge, whether he/she is Chief, Deputy Chief, or delegate thereof. Each party under this Agreement is considered to have an Officer in Charge.

“ORIGINATING JURISDICTION” Means a Fire Department's Original Fire Protection Area regardless of where they are working under this Agreement.

“PARTY” Means a participant to this Agreement. Only the fire protection areas identified above are a party to this Agreement.

“WATER SUPPLY” Means any source of water from a hydrant, dry hydrant or drafting location.

“APPENDIX (A)” Maps of non-hydranted adjoining areas of their respective

jurisdictions, eastern Maple Ridge and western Mission.

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1) A Party will provide water supply apparatus and personnel to another jurisdiction provided

the apparatus and personnel are not required in the Originating Jurisdiction at the time of dispatch.

2) The Officer in Charge of the assisting jurisdiction determines if fire equipment and personnel under their jurisdiction can be released for the purpose of Section 1 of this Agreement.

3) The Incident Commander of the fire shall direct the use of all fire apparatus and personnel assisting at the fire. In the case of apparatus and personnel supplied by the other Party, the Incident Commander will give directions to the Officer in Charge of the other Party.

4) Fire apparatus and personnel supplied pursuant to this Agreement may be recalled at any time by a Senior Assisting Officer who determines that it is required by the Originating Jurisdiction.

5) The determination of an Officer in Charge on any matter requiring their decision under this Agreement will be final.

6) Apparatus supplied to a Party under this Agreement is the sole responsibility of the Response Area Party and any loss or damage to equipment while the Response Area Party has control is the responsibility of that Party.

7) Apparatus and personnel supplied under this Agreement is done so without remuneration or expectation of remuneration.

8) All Parties to this Agreement have the use of the closest water supply of another Party, regardless of jurisdiction, if the factors of time, life and safety warrant.

9) The Party requesting assistance under this Agreement shall indemnify and save harmless the Party responsible for providing assistance under this Agreement, its elected officials, officers, employees, agents, volunteers or contractors from and against any and all claims, demands, actions, causes of action, loss, costs, damages, and expense (including legal fees on a solicitor-client basis) in respect of, or in any way related to the provision of assistance under this Agreement and, without limiting the generality of the foregoing, any action taken or thing done, or failure to take action or do a thing under this Agreement, save and except where the claim, demand, action, cause of action, loss, cost, damage or expense arose from the negligence of the Party providing the assistance, or if the Party providing the assistance was not acting pursuant to the direction of the Incident Commander.

10) For the duration of the term of the Agreement, all Parties shall maintain comprehensive general liability insurance with coverage not less than five million dollars ($5,000,000.00), per

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occurrence, to protect each other from claims for personal injury, bodily injury or property damage arising out of the work and/or operation of the Ancillary Equipment. In addition, each Party agrees to add the other as an additional insured on existing insurance policies, but only with respect to liabilities arising out of the operations under this Agreement. Furthermore, each Party shall also maintain automobile liability insurance, with coverage for bodily injury and property damage, for any owned or leased vehicles used in the performance of the work in the amount of two million dollars ($2,000,000.00). Upon execution of this Agreement, each Party will provide the other with a certificate of insurance for each insurance policy required. Failure to maintain the insurance policies as required by this Agreement is a material breach of contract.

11) In case of any dispute arising between two or more Parties as to their rights and obligations under this Agreement, a Party shall be entitled to give the other Party or Parties notice of such dispute and to request a dispute resolution process between the Chief Fire Chiefs and Administrators of the affected Parties; if dispute resolution is unsuccessful the Parties must, with respect to the particular matters in dispute, agree to submit same to binding arbitration by a single arbitrator administered by the British Columbia International Arbitration Centre pursuant to its rules of procedure. The place of arbitration shall be Vancouver, B.C.

12) For the purpose of section 13 of the Community Charter each of the Parties consent to the other parties providing assistance within its boundaries under this Agreement.

13) This Agreement may not be modified or amended except by written agreement of the Parties.

14) The parties to this Agreement may not assign this Agreement without the prior written consent of the other party to this Agreement.

15) This Agreement shall ensure to the benefit of, and be binding upon, the parties and their respective successors and permitted assigns.

16) This Agreement shall be governed by and construed in accordance with the laws of the Province of British Columbia.

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This Agreement shall have force and effect on ______________________, 20__.

IN WITNESS WHEREOF the parties hereto have hereunto affixed their Seals the day and year first above-written. THE CORPORATE SEAL OF THE THE CITY OF MISSION was hereunto affixed in the presence of: The Corporate Seal of THE CITY OF ) MAPLE RIDGE was hereunto affixed ) on the ____ day of ________________ ) in the presence of: ) (seal) ) ) ) Chief Administrative Officer ) ) ) Mayor ) The Corporate Seal of the DISTRICT OF ) Mission was hereunto affixed on the ) ____ day of _____________ ) in the presence of: ) (seal) ) ) Chief Administrative Officer ) ) ) Mayor )

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Schedule A City of Maple Ridge

Highlighted Yellow - Automatic Aid Response Area

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District of Mission Highlighted Gray - Automatic Aid Response Area

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That February 15 to 21, 2015 be proclaimed

Canadian Flag Week District of Mission Council Resolution - February 16, 2015

Whereas: On February 15, 1965, the Canadian Flag was raised for the

first time on Parliament Hill; and Whereas: In 1996, February 15 was declared National Flag of Canada

Day; and Whereas: The year 2015 marks the 50th anniversary of the National Flag

of Canada;

Now, therefore, be it resolved that the District of Mission hereby proclaims February 15 - 21, 2015 as

Canadian Flag Week

IN WITNESS WHEREOF this 16th Day of February, 2015 _______________________________________________ __________________________________________________ MAYOR RANDY HAWES ACTING MANAGER OF CORPORATE ADMINISTRATION

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That February 16 to 22, 2015 be proclaimed

Heritage Week District of Mission Council Resolution - February 16, 2015

Whereas: The third Monday in February is National Heritage Day in

Canada; and Whereas: Heritage Week annually commences on national Heritage

Day; and Whereas: The theme for Heritage Week 2015 is “Main Street: At The Heart

of the Community”;

Now, therefore, be it resolved that the District of Mission hereby proclaims February 16 - 22, 2015 as

Heritage Week

IN WITNESS WHEREOF this 16th Day of February, 2015 _______________________________________________ __________________________________________________ MAYOR RANDY HAWES ACTING MANAGER OF CORPORATE ADMINISTRATION

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Heritage Week Celebrations 2015 Main Street:

At The Heart of the Community February 16-22, 2015

Mayor Hawes & Council District Of Mission PO Box 20, 8645 Stave Lake Street Mission BC V2V 4L9 February 6, 2015 RE: Annual Heritage Week –February 16-22, 2015

Dear Mayor Hawes & Council:

The Mission District Historical Society has organized in cooperation with other local groups a program of special events to celebrate the heritage of our main street for the 13th annual Heritage Week in Mission.

I am writing to request that Council give consideration to proclaiming the week of February 16 to the 22nd, 2015 Heritage Week in Mission. This would greatly help to promote this annual celebration of our community’s heritage.

Thank you for considering our request and your ongoing support of Heritage Week in Mission.

Yours truly,

Val Billesberger, Branch Operations Coordinator, Mission District Historical Society /vmb

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DISTRICT OF MISSION

BYLAW 5308-2012-4052(24)

A Bylaw to amend "District of Mission Official Community Plan Bylaw 4052-2008"

WHEREAS, under the provisions of Section 876 of the Local Government Act, a Council may, by bylaw, adopt one or more community plans for one or more areas; AND WHEREAS the Council of the District of Mission has adopted "District of Mission Official Community Plan Bylaw 4052-2008" and amended same from time to time; AND WHEREAS the Council deems it desirable and in the public interest to further amend the Official Community Plan Bylaw; NOW THEREFORE the Council of the District of Mission, in open meeting assembled, ENACTS AS FOLLOWS:

1. This Bylaw may be cited for all purposes as "District of Mission Official Community Plan Amending Bylaw 5308-2012-4052(24)".

2. "District of Mission Official Community Plan Bylaw 4052-2008", as amended, is hereby further amended by re-designating the property located at 32703 Dewdney Trunk Road and legally described as:

Parcel Identifier: 011-064-927 Lot 4 Except: Firstly: Parcel “B” (Explanatory Plan 12556) Secondly: Part Subdivided by Plan 37374 Thirdly: Part Subdivided by Plan 44851; Section 32 Township 17 New Westminster District Plan 4415

from Rural Residential to Urban Residential.

READ A FIRST TIME this 7th day of August, 2012

COUNCIL CONSIDERATION OF SECTION 882 OF THE LOCAL GOVERNMENT ACT given this

PUBLIC HEARING held this

READ A SECOND TIME this

READ A THIRD TIME this

ADOPTED this

WALTER (TED) ADLEM, MAYOR PAUL GIPPS, DEPUTY CHIEF ADMINISTRATIVE OFFICER

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DISTRICT OF MISSION

COST RECOVERY BYLAW 5479-2015

A Bylaw of the District of Mission to impose fees in respect of municipal services and the exer-cise of regulatory authority associated with properties used for the manufacturing and/or pro-

cessing of controlled substances

WHEREAS the Council may, by bylaw, pursuant to section 194 of the Community Charter impose fees payable in respect of municipal services and the exercise of regulatory authority; AND WHEREAS Council may, by bylaw, base the fee on any factor specified in the bylaw, and in addition to the authority under section 12(1) of the Community Charter, establish different rates or levels of fees in relation to different factors; AND WHEREAS Council may by bylaw establish terms and conditions for payment of fees, including discounts, interests and penalties; NOW THEREFORE the Council of the District of Mission, in open meeting assembled, ENACTS AS FOLLOWS:

1. SHORT TITLE

1.1 This Bylaw may be cited for all purposes as the "Cost Recovery Bylaw No. 5479-2015.

2. SEVERABILITY

2.1 If a portion of this Bylaw is held invalid by a court or competent jurisdiction, it should be severed and the remainder of the Bylaw should remain in effect.

3. DEFINITIONS

"Building Official" means the person or persons appointed from time to time by the Council as the Director of Development Services, including any duly appointed delegates;

"Controlled Substance" means a controlled substance as defined and described in Schedules "I", "II" or "III" of the Controlled Drugs and Substances Act, R.S.C. 1996, c. 19, as amended from time to time, but does not include a controlled substance permitted under that Act;

"Controlled Substance Property" means:

(a) a parcel of property, including any improvements on the parcel, contaminated by or that contains any amounts of chemical or biological materials used in or produced by the growing or manufacturing of a Controlled Substance; and

(b) a building or structure which has been or is being used for the manufacturing or growing of a Controlled Substance;

"District" means the District of Mission;

"Fire Chief" means the person duly appointed as such from time to time by the Council and includes any person appointed or designated by the Fire Chief to act on his/her behalf;

"RCMP" means the Royal Canadian Mounted Police contracted with the District to provide the municipal service of policing.

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District of Mission Cost Recovery Bylaw 5479-2015

Page 2 of 5

4. FIRE SERVICES

4.1 If the Fire Chief or a person acting under the authority of the Fire Chief exercises his or her authority under Volunteer Fire Department Bylaw No. 2457-1992 in relation to a Controlled Substance Property, the District may bill and recover the costs from either or both the owner and occupier of the Controlled Substance Property in accordance with the fees and charges prescribed in Schedule "A" to this Bylaw.

5. BUILDING SERVICES

5.1 If the Building Inspector or a person acting under the authority of the Building Inspector exercises his or her authority under District of Mission Building Bylaw No. 3590-2003 in relation to a Controlled Substance Property, the District may bill and recover the costs from either or both the owner and occupier of the Controlled Substance Property in accordance with the fees and charges prescribed in Schedule "A" of this Bylaw.

6. POLICE SERVICES

6.1 The District may bill and recover the costs from either or both the owner and occupier of the Controlled Substance Property in accordance with the fees and charges prescribed in Schedule "A" of this Bylaw if the RCMP carry out any of the following activities at a Controlled Substance Property:

(a) inspection;

(b) investigation;

(c) dismantling, disassembly, removal, clean up, transportation, storage and disposal of equipment, substances, materials and other paraphernalia associated with the use of the property as a Controlled Substance Property;

(d) replacement of consumables used or replacement of equipment following exposure to contaminants used at a Controlled Substance Property;

(e) evidence collection and analysis;

(f) securing the property; or

(g) attending to keep the peace.

7. COLLECTION

7.1 The District may recover the costs billed and unpaid under sections 4, 5 and 6 in one or more of the following manners:

(a) in accordance with section 258 of the Community Charter as property taxes; and

(b) in accordance with section 231 of the Community Charter as a debt due and recoverable in any court of competent jurisdiction.

8. SCHEDULES

8.1 The Schedule to this Bylaw forms a part of this Bylaw and is enforceable in the same manner as this Bylaw.

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Page 3 of 5 8.2 Council authorizes that Schedule "A" may be established by resolution.

READ A FIRST TIME this 2nd day of February, 2015 READ A SECOND TIME this 2nd day of February, 2015 READ A THIRD TIME this 2nd day of February, 2015

ADOPTED this this day of , 2015


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Page 4 of 5

SCHEDULE A

FEES AND CHARGES

The following hourly rates will be charged for every hour which any of the following personnel work at a Controlled Substance Property or any of the following apparatus or vehicles are used or present at a Controlled Substance Property and depending on the day of the week and the time of day which such services are required, the hourly rate may be increased by one and a half or two times. The minimum charge will be one quarter (1/4) of the hourly rate and increase in one quarter hour increments for the remaining portions of the hour worked or the apparatus or vehicles used or present at a Controlled Substance Property. 1) Fire Department Staff Hourly Chief $98.00 Deputy Chief $84.00 Assistant Chief $84.00 District Chief $66.00 Captain (Suppression) $66.00 Lieutenant $54.00 Firefighter $53.00 Captain (Fire Prevention) $61.00 Inspector $54.00 2) Fire Department Apparatus Hourly Engine $225.00 Rescue Apparatus $242.10 Water Tenders $241.38 Aerial Apparatus $414.88 Special Ops Trailers $20.00 Small Vehicles $7.50 3) Fire Watch Hourly Fire Watch $225.00 Fire Watch with Vehicle $450.00 4) District Staff Hourly Director of Development Services $78.00 Building Inspector $55.00 Senior Bylaw Enforcement Officer $55.00 Bylaw Enforcement Officer $50.00 Engineering & Public Works Manager $86.00 Public Works Foreman $56.00 Water/Sewer Operator $52.00 Labourer III $45.00 Equipment Operator IV $45.00

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Page 5 of 5 5) District Vehicles Hourly District Cars $3.97 District Trucks $7.10 District Trucks - Service $7.10 Other District Vehicles per fleet rate 6) RCMP Rates Hourly Inspector $58.34 Staff Sergeant $49.44 Sergeant $45.36 Corporal $41.61 Constable $39.32 Private Scene Security $65.00 Emergency Vehicle $7.50 Administration Costs The hourly rates referred to above in sections 1 through 6 of Schedule “A” will be subject to a ten percent (10%) administrative charge on top of the hourly rate calculation. Third Party Charges In the event that, under sections 4, 5 or 6 of this Bylaw, the District retains a third party such as a hazardous materials or building demolition company to carry out work at a Controlled Sub-stance Property, to dispose of materials or to use additional equipment or supplies at a Con-trolled Substance Property, the following costs will be charged: Contract Work Cost Plus 10% Other Equipment and Supply Costs Cost Plus 10% Disposal Costs Cost Plus 10%

102


A Bylaw to amend "District of Mission

Volunteer Fire Department Bylaw 2457-1992"

WHEREAS the Council of the District of Mission did, on the 6th day of April, 1992, enact a bylaw cited as "District of Mission Volunteer Fire Department Bylaw 2457-1992"; AND WHEREAS the Council of the District of Mission deems it advisable to further amend the said Bylaw; NOW THEREFORE the Council of the District of Mission, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "District of Mission Fire/Rescue Amending

Bylaw 5482-2015-2457(1)".

2. "District of Mission Volunteer Fire Department Bylaw 2457-1992" is hereby amended as follows:

a. Replacing all instances of “Volunteer Fire Department” with “Mission Fire/Rescue Service”, including the original citing of the Bylaw.

b. Replacing the definition of “Officer” in section 3 with the following:

"Officer" means a person in the Department who has been appointed as a Fire Prevention Officer, Fire Inspector, Deputy Chief, Assistant Chief, Training Officer, District Chief, Captain or Lieutenant.

c. Replacing all instances of “Deputy Chief” in section 6 and section 8 with “Assistant/Deputy Chief”

d. Adding a subsection immediately following section 14 as follows:

14.(1) Council authorizes the Fire Chief to exercise all the powers of the Fire Commissioner under section 25 of the Fire Services Act and for these purposes that section applies.

READ A FIRST TIME this 2nd day of February, 2015

READ A SECOND TIME this 2nd day of February, 2015

READ A THIRD TIME this 2nd day of February, 2015

ADOPTED this day of , 2015


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A bylaw to amend District of Mission User

Fees and Charges Bylaw 4029-2007 WHEREAS pursuant to the provisions of the Community Charter, the Council for the District of Mission may, by bylaw, establish a fee payable in respect of: all or part of a service of the municipality; the use of municipal property; or the exercise of authority to regulate, prohibit or impose requirements; NOW THEREFORE the Council for the District of Mission, in open meeting assembled, ENACTS AS FOLLOWS:

1. This Bylaw may be known and cited for all purposes as "District of Mission User Fees and Charges Amending Bylaw 5483-2015-4029(10)".

2. "District of Mission User Fees and Charges Bylaw 4029-2007", as amended, is hereby further amended by deleting Schedule 2 in its entirety and replacing it with a new Schedule 2 as set out in Appendix A attached to and forming part of this Bylaw, effective March 1, 2015.






104

User Fees and Charges Amending Bylaw 5483-2015-4029(10)

Page 2 of 5

APPENDIX A

SCHEDULE 2 – Parks, Recreation and Culture General Admission and Rental Fees and Charges

Definitions: Youth / Minor Group - Mission based provincially recognized organization such as Mission

Minor Hockey, Baseball & others. Adult Group - A sport association or organization comprised of at least 75% Mission residents. Commercial / Non-Resident - Any individual or organization who is in business for profit or are

not residents of the District. Private / Non-profit - A Mission resident or non-profit organization Family - Maximum of 2 parents, grandparents and/or guardians with children under the age of

19 residing in the same household. ALL RATES ARE EFFECTIVE MARCH 1, 2015 LEISURE CENTRE DROP-IN ADMISSIONS Tax extra on all admissions

Infant (Under the age of 3)

Child (3 - 12 years)

Youth (13 - 18 years)

Adult (19 - 59 years

Sixty Plus

(60 years or older)

Family

Single Admission N/C 3.15 3.48 5.48 4.62 11.19

One-Month Pass N/C 27.00 30.65 50.13 40.10 100.37

Three-Month Pass N/C 72.00 81.75 133.77 105.65 267.55

Six-Month Pass N/C 139.00 155.04 253.98

201.00 508.98

Twelve-Month Pass N/C 241.36 263.00 431.00 347.00 858.36

Multi-Pass N/C 30.60 34.73 57.22 45.95 N/A 1. The District of Mission shall charge drop-in admissions to use Parks, Recreation and Culture facilities including the pool, weight room, arena, studio, racquet courts & gymnasium. 2. Disabled person's assistant will not be charged an admission when acting in the capacity of an attendant.

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Page 3 of 5

POOL RENTALS (Per hour / plus tax)

Youth / Minor Group

Adult Group

(19 years and up)

Commercial/ Non-

Resident

Private / Non-Profit

School District No. 75

(Mission)

Lane Rental 10.40 20.80 37.85 24.38

As per Joint Use

Agreement

Entire Pool (first 50 people) 114.45 160.96 292.94 185.08

Additional Lifeguard (for waterslide or each additional 50 people)

33.00 33.00 33.00 33.00

ARENA RENTALS (Per hour / plus tax) (Prime Time used on Stats)

Youth / Minor Group

Adult Group

(19 years & up)

Commercial /Non-

Resident


Junior B

School District

#75 (Mission)

Ice - Prime Time 112.90 283.97 367.20 312.38 112.90

As per Joint Use

Agreement

Ice - Non-Prime Time 77.25 147.90 239.70 162.69 77.25

Dry Floor - Prime Time 36.44 75.53 144.84 83.08 N/A

Dry Floor - Non-Prime Time 26.25 55.44 118.32 61.00 N/A

CURLING RINK RENTALS (Per hour / plus tax)

Youth / Minor Group

Adult Group (19 years and up)


(Mission)

Curling Ice - Prime Time Rates set by the Mission Curling Club Curling Ice - Non- Prime Time

Dry Floor - Prime Time 25.60 52.22

As per Joint Use Agreement

Dry Floor - Non-Prime Time 17.85 35.70

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Page 4 of 5

FIELD RENTALS (Per Game / Per Field / plus tax)

Youth / Minor

League (teams with players up

to 19 years)

Youth / Minor

Tournament (teams with

players up to 19 years)

Adult League (19 years and up)

Adult Tournament (19 years and

up)

Commercial/ Non-

Resident Private /

Non-Profit

Sports Park Fields N/C 7.65 15.61 31.21 Negotiated Minimum

$500 Negotiated

Other Sports Fields N/C 6.40 10.40 26.01

Lights 11.22 11.22 11.22 11.22 11.22 11.22

ROOM RENTALS (Per hour / plus tax)

LC - Leisure Centre AC - Activity Centre

Youth / Minor Group


Commercial/ Non-

Resident



(Mission)

Multi-Purpose Room (capacity 11-25)

LC Room 4A LC Room 4B Conference Room

11.99 15.30 31.47 23.05

As per joint use

agreement


LC Room 3 LC Room 4A/B LC Kitchen AC Room 2 Curling Lounge Curling Lobby

15.40 19.69 40.55 28.36


AC Room 1 30.80 39.37 81.09 56.71

Multi-Purpose Room (capacity over 100)

LC Gymnasium 37.18 75.53 144.84 86.90

MOBILE STAGE (plus tax)

Community Event - No Admission

Community Event - Paid Admission

Private Event

School District

#75

Mobile Stage - Rate per day N/A 1,000.00 500.00 N/A

Mobile Stage - Extra days N/A Negotiable Negotiable N/A

Mobile Stage - Towing Costs N/A At Cost At Cost N/A

Mobile Stage - Damage Deposit N/A Minimum $500 Minimum $500 N/A

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Page 5 of 5

MISCELLANEOUS FEES (plus tax)

Youth / Minor Group


Commercial / Non-Resident



(Mission)

Skate Rentals 3.13 3.13 3.13 3.13 3.13

Skate Helmet Rentals 0.45 0.45 0.45 0.45 0.45

Parking Lot usage for special events - per day N/A Negotiable Negotiable N/A

Event Camping - 1-20 units 150.00 N/A

Event Camping - Over 20 units $250 + waste removal cost N/A

Skateboard Park N/A Negotiable Negotiable N/A

Community Parks Negotiable

Special Event Licenses - per day (Beer Gardens) N/A 109.14 109.14 109.14 N/A

Centennial Tennis Courts - Half Day Tournament 25.00 51.00 N/A 58.65

As per joint use

agreement

Centennial Tennis Courts - Full Day Tournament 50.00 102.00 N/A 117.30

Centennial Lacrosse Box - Half Day Tournament 25.00 51.00 N/A 58.65

Centennial Lacrosse Box - Full Day Tournament 50.00 102.00 N/A 117.30

Set-up, Take Down, Deliveries Cost + 20%

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DISTRICT OF MISSION

BYLAW 5484-2015-858(19)

A Bylaw to amend "District of Mission Cemetery and Crematorium Bylaw 858-1980"

WHEREAS the Council of the District of Mission did, on the 16th day of June, 1980, enact a bylaw cited as "District of Mission Cemetery and Crematorium Bylaw 858-1980" and amended same from time to time; AND WHEREAS the Council of the District of Mission deems it advisable to amend the said Bylaw; NOW THEREFORE the Council of the District of Mission, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "District of Mission Cemetery and Crematorium

Amending Bylaw 5484-2015-858(19)". 2. "District of Mission Cemetery and Crematorium Bylaw 858-1980", as amended, is hereby

further amended by deleting Schedule "C" in its entirety and replacing it with a new Schedule "C" as set out in Appendix B attached to and forming part of this Bylaw, effective March 1, 2015.




ADOPTED this ___ day of ____, 2015


109

District of Mission Cemetery and Crematorium Amending Bylaw 5484-2015-858(19)

Page 2 of 4

APPENDIX B

Schedule "C"

Fees effective March 1, 2015 all fees subject to tax Grave Space Care Fund

Portion Total

Rates Effective March 1, 2015

Grave Space - Resident

Adult 2,208.13 736.04 $2,944.17

Child (2-12 years) 1,139.95 379.98 $1,519.93

Infant (under 2 years) 949.95 316.65 $1,266.61

Cremains 985.85 328.62 $1,314.46

Columbarium - single niche, bottom 1,919.21 213.25 $2,132.45

Columbarium - single niche, middle 2,128.71 236.52 $2,365.24

Columbarium - single niche, top two 2,336.68 259.63 $2,596.31

Columbarium - double niche, bottom 2,922.02 324.67 $3,246.69

Columbarium - double niche, middle 3,236.27 359.59 $3,595.85

Columbarium - double niche, top two 3,548.22 394.25 $3,942.47

Grave Space - Non-Resident

Adult 4,416.25 1,472.08 $5,888.34

Child (2-12 years) 2,279.90 759.97 $3,039.87

Infant (under 2 years) 1,899.91 633.30 $2,533.21

Cremated Remains 1,971.70 657.23 $2,628.93

Columbarium - single niche, bottom 3,838.42 426.49 $4,264.91

Columbarium - single niche, middle 4,257.43 473.05 $4,730.48

Columbarium - single niche, top two 4,673.36 519.26 $5,192.62

Columbarium - double niche, bottom 5,844.04 649.34 $6,493.37

Columbarium - double niche, middle 6,472.54 719.17 $7,191.71

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Page 3 of 4

Columbarium - double niche, top two 7,096.44 788.49 $7,884.94

Ossuary

Ossuary 227.66 25.30 $252.96

Ossuary market/ faceplate $175.00

Grave Liners

Cremains Liner $150.00

Adult Liners $450.00

Child Liners $450.00

Service Fees Services rendered Mon-Fri from 7am - 2pm. Grave Space Care Fund

Portion Total

Services rendered Mon-Fri from 7am - 2pm. Weekends and after 2pm on weekdays are subject to a 50% additional fee over posted rates. Stat holidays are subject to a 100% additional fee over posted rates. Oblates Mary Immaculate (OMI)

@ Fraser River Heritage Park subject to 20% additional fee over posted rates. Opening and Closing

Adult $1,923.48

Child (2-12 years) $1,219.30

Infant Under 2 years) $953.57

Cremains $625.48

Each additional set of cremains (interred together) $312.74

Exhumation/Disinterment

Adult $3,581.23

Child (2-12 years) $2,877.04

Infant (under 2 years) $2,064.52

Cremains $121.61

Marker Permit & Installation

Single 375.62 15.00 $390.62

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Page 4 of 4

Double 453.81 15.00 $468.81

Cremains 266.16 15.00 $281.16

Columbarium niche plate inscription 453.81 15.00 $468.81

Re-set marker or niche plate on subsequent inscription $196.23

Other Fees

License Transfer $100.00

Documentation Replacement Fee $100.00

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Page 1 of 6


A bylaw to amend District of Mission

2014 - 2018 Financial Plan Bylaw 5392-2013 WHEREAS pursuant to the provisions of the Community Charter, the Council for the District of Mission may, by bylaw, before the 15th day of May in each year, before the annual property tax bylaw is adopted, adopt a financial plan; NOW THEREFORE the Council for the District of Mission, in open meeting assembled, ENACTS AS FOLLOWS:

1. This Bylaw may be known and cited for all purposes as "District of Mission 2014-2018 Financial Plan Amending Bylaw 5485-2015-5392(2)".

2. "District of Mission 2014-2018 Financial Plan Bylaw 5392-2013", is hereby amended by:

a. deleting in its entirety Schedules B, C, D and E and replacing them with Schedules B, C, D and E attached to and forming part of this bylaw.



READ A THIRD TIME this __ day of ___, 2015



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Page 2 of 6

Schedule B

114


Page 3 of 6

Schedule C

115


Page 4 of 6

Schedule D

116


Page 5 of 6

Schedule D (continued)

117


Page 6 of 6

Schedule E

118

DISTRICT OF MISSION

BYLAW 5486-2015

A Bylaw to close and undedicate a portion of Farrington Street

WHEREAS pursuant to Section 40 of the Community Charter, the Council of the District of Mission may by bylaw close all or part of a highway that is vested in the municipality to all or some types of traffic, and remove the dedication of a highway;

AND WHEREAS the Municipal Council for the District of Mission deems it desirable and expedient to close that certain portion of highway hereinafter described to all types of traffic and to remove the dedication of that certain portion of highway;

NOW THEREFORE the Council of the District of Mission, in open meeting assembled, ENACTS AS FOLLOWS:

1. This Bylaw may be cited for all purposes as "District of Mission Highway Closing and Undedication (Farrington Street) Bylaw 5485-2015”.

2. All and singular that portion of road dedicated by Plan EPP46333, New Westminster District, shown outlined in bold and marked as “PARCEL A” on a draft reference plan prepared by Devon Pallmann, British Columbia Land Surveyor, completed on October 31, 2014, with an area of 1470.00 square metres, as shown on Schedule A attached to and forming part of this Bylaw, is hereby stopped up and closed to traffic of all kinds forever and is undedicated as highway.



READ A THIRD TIME this __ day of ___, 2015 ADVERTISED this this __ day of ___ and this __ day of ___, 2015

ADOPTED this __ day of ___, 2015


119

District of Mission Highway Closing and Undedication (Farrington Street) Bylaw 5486-2015

Page 2 of 2

SCHEDULE A

120

DISTRICT OF MISSION

DEVELOPMENT VARIANCE PERMIT DV15-001

Issued pursuant to Section 922 of the Local Government Act

Issued to: Ian Speckman and Lena Else as the registered owner (hereinafter referred to as the Permittee) and shall only

apply to ALL AND SINGULAR that certain parcel or tract of land and premises situate, lying and being in the Municipality of Mission, in the Province of British Columbia, and more particularly known and described as:

Parcel Identifier: 010-419-756 Lot 11 District Lot 437 Group 1 New Westminster

District Plan 18851 1. The said lands are zoned Rural 16 (RU16) pursuant to “District of Mission Zoning Bylaw

5050-2009” as amended. 2. “District of Mission Zoning Bylaw” as amended is hereby varied in respect of the said lands

as follows: To vary the District of Mission Zoning Bylaw 5050-2009, Section 201, Part D. Setbacks, subsection 1.a by

a. reducing the building setback for the main floor, from 4.5 metres (14.8 feet) to 1.2 metres (4.0 feet) from the eastern property line, and

b. reducing the eaves setback for the main floor, from 4.5 metres (14.8 feet) to 0.6 metre (2.0 feet) from the eastern property line.

3. This Permit does not constitute a subdivision approval or a building permit. AUTHORIZING RESOLUTION NO. [Click here to type resolution number] passed by the Council on the [Click here to type day of the month] day of [Click here to type month] , [Click here to type year] . IN WITNESS WHEREOF this Development Variance Permit is hereby issued by the

Municipality signed by the Mayor and Deputy Chief Administrative Officer the

[Click here to type year] day of [Click here to type year] , [Click here to type year] .

___________________________ Randy Hawes, MAYOR ___________________________ Tina Penney, ACTING CORPORATE OFFICER Development Variance Permit DV15-001 G:\COMDEV\DEVELOPMENT VARIANCE WORKING FILES\DV's for signing\SIG15-001.docx

121

MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OF MISSION held in the Council Chambers of the Municipal Hall, 8645 Stave Lake Street, Mission, British Columbia, on February 2, 2015 commenced at 1:00 p.m. for COMMITTEE OF THE WHOLE, and was immediately followed by a CLOSED MEETING of Council, and reconvened at 7:00 p.m. for REGULAR COUNCIL proceedings.

Council Members Present: Mayor Randy Hawes Councillor Carol Hamilton Councillor Pam Alexis Councillor Jim Hinds Councillor Rhett Nicholson Councillor Danny Plecas Councillor Jenny Stevens

Staff Members Present: Ken Bjorgaard, Chief Administrative Officer Kris Boland, Manager of Finance

Michael Boronowski, Manager of Civic Engagement and Corporate Initiatives

Debi Decker, Administrative Assistant Brandi Cowell, Corporate Administration Tracy Kyle, Director of Engineering and Public Works

Kerri Onken, Deputy Treasurer/Collector Tina Penney, Acting Manager of Corporate Administration

Scott Ross, Manager of Accounting Services Maureen Sinclair, Director of Parks, Recreation and Culture Kirsten Hargreaves, Manager of Social Development

Mike Younie, Director of Development Services Members of the Public: ± 4

Members of the Press: Carol Aun, Mission City Record

1. CALL TO ORDER

Mayor Hawes called the meeting to order at 1:00 p.m.

2. ADOPTION OF AGENDA RC15/049 FEB. 2/15

Moved by Councillor Alexis, seconded by Councillor Plecas, and

RESOLVED: That the agenda for the regular Council meeting of February 2, 2015 be adopted.

CARRIED

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Regular Council Meeting Page 2 of 14 February 2, 2015

3. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE RC15/050 FEB. 2/15

Moved by Councillor Nicholson, seconded by Councillor Hinds, and

RESOLVED: That Council now resolve itself into Committee of the Whole.

CARRIED

4. DEVELOPMENT SERVICES

Councillor Alexis, Chair of the Development Services Committee, assumed the Chair. RC15/051 FEB. 2/15

Rescind Zone Amending Bylaw 5281-2012-5050(73)

A report from the Planner dated February 2, 2015 regarding rescinding Zone Amending Bylaw 5281-2012-5050(73) was provided for the committee’s information. This report detailed the rezoning application for a comprehensive development zone to allow for a mixed use residential and commercial development on the properties located at 31802 Hillcrest Avenue, 31831, 31941 & 31971 Lougheed Highway, 31896 Raven Avenue and 7233 Wren Street, and identified the need to rescind the readings to Zone Amending Bylaw 5281-2012-5050(73).

Staff supported rescinding the readings to the Bylaw and closing the related applications. RC15/052 FEB. 2/15

2014 Building Statistics

A report from the Senior Building Inspector dated February 2, 2015 regarding a summary of the 2014 building permit applications and their values received by the District of Mission was provided, along with comparisons with previous years. The report was provided for information purposes only and no staff recommendation accompanied the report.

Council discussed the findings in the report, noting that the decrease in commercial permits is largely due to the completion of two large commercial projects in 2014, and indicated an interest in the development of a variety of multi-family style projects.

RC15/053 FEB. 2/15

Considerations of Compliance and Enforcement of Regulatory Bylaws

A report from the Director of Development Services dated February 2, 2015 regarding background information to assist Council with their discussion regarding the compliance and enforcement process associated with several of the District’s regulatory bylaws. The report was provided for information and discussion purposes.

Council discussed good neighbour bylaws implemented by other municipalities and the possibility of creating a similar bylaw for the District of Mission. Council directed staff to investigate options, including property liens and adding unpaid fees to property taxes, for recouping costs associated with the enforcement of bylaws.

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5. CORPORATE SERVICES

Councillor Hamilton, Chair of the Corporate Services Committee, assumed the Chair. RC15/054 FEB. 2/15

Draft Policy Re Protocol for Council Committees/Boards

A report was provided from the Acting Manager of Corporate Administration dated February 2, 2015 regarding the establishment of an overarching policy to guide Council with the procedures, naming, terms of reference, appointments, staffing and business protocols for Committees, Boards and Commissions, including Council representatives to outside agencies, appointed by Council or the Mayor.

RC15/055 FEB. 2/15

Moved by Councillor Stevens, and

RECOMMENDED:

1. That the “District of Mission Protocol for Council Committees/Boards Policy No. C-ADM.02/15” attached as Appendix A to the report from the Acting Manager of Corporate Administration dated February 2, 2015, be approved; and

2. That the following listed existing Policies be repealed due to their surplus nature with the adoption of the new policy (#1 immediately above):

• COU.20 (C) “Commissions” • COU.13 “Participation on Boards and Committees” • COU.20(B) “Select Committees” • COU.09 “Standing Committees” • COU.20(A) “Task Force”

RC15/056 FEB. 2/15

Moved by Councillor Plecas, and

RESOLVED: That the motion be deferred until staff provide the Committee with the following additional information:

1. The financial implications associated with all of the District’s Committees, Boards and Commissions;

2. A detailed list of staff resources currently dedicated to the Committees, Boards and Commissions; and

3. A detailed list of how each existing Committee, Board and Commission will fit into the new Committee system.

CARRIED

MAIN MOTION RC15/055 DEFERRED RC15/057 FEB. 2/15

Audit Planning Communication

A report from the Manager of Finance dated February 2, 2015 was provided to Council with the 2014 Planning Report from the District’s auditor, BDO Canada LLP. This report was provided for information purposes only. No staff recommendation accompanied this report and Council action was not required.

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Council discussed the legal and financial implications of the “Liabilities for Contaminated Sites” as described in the report.

6. PARKS, RECREATION AND CULTURE

Councillor Nicholson, Chair of the Parks, Recreation and Culture Committee, assumed the Chair.

RC15/058 FEB. 2/15

Sports Hall of Fame – Policy Revision

A report from the Deputy Director of Parks, Recreation and Culture dated February 2, 2015 seeking approval of revisions to the Mission Sports Hall of Fame Policy was provided for the committee’s consideration.

Moved by Councillor Plecas, and

RECOMMENDED:

That the revised Policy AWA.04 Mission Sports Hall of Fame, in the form attached as Appendix B to the February 2, 2015 report from the Deputy Director of Parks, Recreation and Culture, be approved.

CARRIED RC15/059 FEB. 2/15

Harm Reduction and Needle Exchange in Mission – Follow-up related to Public Hearing Items

A report from the Manager of Social Development of Parks, Recreation and Culture dated February 2, 2015 was provided for the committee’s discussion and consideration. The report provided an update on the work of the Harm Reduction Distribution Program (HRDP) working group and follow-up information from the August 18, 2014 public hearing regarding the Zoning Bylaw amendments to do with needle exchange, harm reduction and opioid substitution clinics.

Council discussed the need for greater dialogue with experts from a variety of different treatment options, including harm reduction, needle exchange, and abstinence models.

Moved by Councillor Hamilton, and

RECOMMENDED:

1. That an education workshop be coordinated with Mayor and Council on all treatment options for substance abuse, including harm reduction, needle exchange, and abstinence models of treatments prior to a report coming forward from the working group; and

2. That Mark Goheen (Clinical Specialist in Mental Health and Addictions with Fraser Health) in addition to other speakers knowledgeable in the various treatment options, be invited to speak to this subject matter at the proposed workshop.

CARRIED

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RC15/060 FEB. 2/15

2015 Fees and Charges Parks, Recreation & Culture Department

A report from the Manager of Social Development of Parks, Recreation and Culture dated February 2, 2015 was provided for the committee’s information. This report detailed recommended changes to the District’s Parks, Recreation and Culture admission and rental fees as well as its cemetery rates. Staff supported the fee and rate changes.

Council discussed the possibility of extending the period of time in which ice is available in the arena for events such as hockey schools and tournaments. The Director of Parks, Recreation and Culture will review these matters.

7. FIRE/RESCUE SERVICES

Councillor Hinds, Chair of the Engineering and Public Works Committee, assumed the Chair.

RC15/061 FEB. 2/15

Synthetic Drug Lab, Horne St. September 6, 2014

A report from the Fire Chief dated February 2, 2015 provideed an update on the outcome of the Clandestine Lab Fire that took place on September 6, 2014 and to present a new Bylaw for the District to impose fees in respect of municipal services utilized to mitigate response and recovery related to controlled substances.

It was clarified that this Cost Recovery bylaw is unrelated to the Public Safety Inspection Team (PSIT) and is intended solely to recoup any cost that may be incurred to the District from clandestine drug labs incidents.

Council agreed to the suggestion that Mayor Hawes invite Surrey Fire Chief Len Garis, who has researched and spoken with other groups on this topic, to address the Committee on the subject of dealing with marihuana grow operations.

8. RESOLUTION TO RISE FROM COMMITTEE OF THE WHOLE

Mayor Hawes resumed the Chair. RC15/062 FEB. 2/15

Moved by Councillor Alexis, seconded by Councillor Nicholson, and

RECOMMENDED: That Council consider and resolve to rise from Committee of the Whole.

CARRIED

9. RESOLUTION TO EXCLUDE PUBLIC, RECESS THE PUBLIC MEETING UNTIL 7:00 P.M. AND IMMEDIATELY CONVENE INTO CLOSED SESSION

RC15/063 FEB. 2/15

Moved by Councillor Hinds, seconded by Councillor Plecas, and

RESOLVED:

1. That pursuant to Sections 90 of the Community Charter, the public be excluded from this portion of the meeting as the subject matter being considered relates to the following:

126


• Section 90(1)(a) of the Community Charter – personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

• Section 90(1)(c) of the Community Charter – labour relations or other employee relations;

• Section 90(1)(e) of the Community Charter – the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and

• Section 90(1)(k) of the Community Charter – negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

2. That the public portion of the meeting be recessed until 7:00 p.m.; and

3. That Council immediately resolve into the closed portion of their meeting.

CARRIED

The meeting recessed at 2:54 pm.

10. RECONVENE RC15/064 FEB. 2/15

Mayor Hawes reconvened the meeting at 7:00 p.m.

Council Members Present: Mayor Randy Hawes Councillor Carol Hamilton Councillor Pam Alexis Councillor Jim Hinds Councillor Rhett Nicholson Councillor Danny Plecas Councillor Jenny Stevens

Staff Members Present: Ken Bjorgaard, Chief Administrative Officer Michael Boronowski, Manager of Civic Engagement and

Corporate Initiatives Debi Decker, Administrative Assistant

Brandi Cowell, Corporate Administration *Tracy Kyle, Director of Engineering and Public Works Tina Penney, Acting Manager of Corporate Administration Chief Larry Watkinson, Mission Fire/Rescue Services

*Mike Younie, Director of Development Services *Present for a portion of the meeting

Members of the Public: ± 16

Members of the Press: Carol Aun, Mission City Record

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11. RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE REPORT

RC15/065 FEB. 2/15

Moved by Councillor Plecas, seconded by Councillor Hinds and

RESOLVED: That the Freestanding Committee of the Whole (Corporate Services – Budget) recommendations from the January 20, 2015 meeting, as described below in items 1, 2 and 3, be adopted.

1. 2015 Budget Meeting Schedule and Timelines

RECOMMENDED: That the District proceed to the public consultation meeting presenting the following recommended increases:

• a 2% increase to the water user fee;

• a 2% increase to the sewer user fee;

• a 0% increase to the curbside collection of refuse and recyclables/compost; and

• a 2% increase to the tipping fees at the municipal landfill.

2. Funding the Pavement Management Program

RECOMMENDED:

1. That the pavement management program budget be increased to $3,202,910 annually, for years 2019 through 2023, with funding from the Community Works Gas Tax Reserve Fund;

2. That the existing annual funding sources for the pavement management program of $225,000 from the General Capital Reserve Fund and $100,000 from the Major Capital Reserve Fund, be replaced with funding from the Community Works Gas Tax Reserve Fund, on an ongoing basis; and,

3. That the District’s 2015 financial plan be amended accordingly

3. Early Approval of Proposed 2015 Capital Projects

RECOMMENDED: That in regards to an artificial sports field, the following points be addressed:

1. Staff to have a conversation with the School District regarding possible locations and cost sharing;

2. That this project be completed within this Council’s term;

3. That the artificial turf project be moved from the Unfunded Capital list for 2016 onto the General Capital Plan for 2015 for $2.9 million with tentative funding from the Community Works Gas Tax Reserve fund; and

4. That staff to report back at a later date with confirmed funding options and project costs.

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5. a) That the proposed 2015 capital projects, included as Appendix “A” Draft 2015 Capital Plan Summary to the report entitled “Early Approval of Proposed 2015 Capital Projects” from the Manager of Accounting Services dated January 20, 2015, and as amended by including an artificial turf in the amount of $2.9 million and tentatively funded by the Community Works Gas Tax Reserve fund, be approved as a budget amendment to the 2014 - 2018 Financial Plan Bylaw #5392-2013,

b) That staff be authorized to proceed with these proposed 2015 capital projects, and

c) That the 2014 - 2018 Financial Plan be amended accordingly; and

6. That Appendix “B” Draft 2015 - 2019 Capital Plan Summary, as attached to the report entitled “Early Approval of Proposed 2015 Capital Projects” from the Manager of Accounting Services dated January 20, 2015, and as amended by including in 2015 an artificial turf in the amount of $2.9 million and tentatively funded by Community Works Gas Tax Reserve fund, be approved for inclusion in the 2015 - 2019 Financial Plan.

CARRIED

RC15/066 FEB. 2/15

Moved by Councillor Alexis, seconded by Councillor Plecas, and

RESOLVED: That the Freestanding Committee of the Whole (Corporate Services – Budget) recommendation from the January 20, 2015 meeting, as described below, be adopted.

4. RCMP Spending Package Update

RECOMMENDED: That option #1a from the Detachment Commander’s report dated January 8, 2015 and entitled “RCMP Spending Package Update” be used to update the current spending package for additional RCMP members as follows:

• That Council authorize funding in the amount of $405,000 for the three regular member positions already listed on the detachment establishment in 2015; and

• That the District increase the current RCMP compliment by one position per year in years 2016, 2017 and 2018.

Opposed: Councillor Stevens

CARRIED

RC15/067 FEB. 2/15

Moved by Councillor Hinds, seconded by Councillor Alexis, and

RESOLVED: That the Freestanding Committee of the Whole (Corporate Services – Budget) recommendation from the January 20, 2015 meeting, as described below, be adopted.

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5. Status of Long-Term Debt and the Debt Retirement Reserve Fund

RECOMMENDED: That the annual amount of $521,820, that is currently being transferred into the Debt Retirement Reserve fund, be redirected to the 2015 General Operating budget.

Opposed: Councillor Stevens

CARRIED

RC15/068 FEB. 2/15

Reference was made to the Committee of the Whole report, copies made available to the public for convenience.

Moved by Councillor Nicholson, seconded by Councillor Hamilton, and

RESOLVED: That the recommendations from the Committee of the Whole report dated February 2, 2015, as described in items 1 and 2 below, be adopted.

1. Sports Hall of Fame – Policy revision

RECOMMENDED:

That the revised Policy AWA.04 Mission Sports Hall of Fame, in the form attached as Appendix B to the February 2, 2015 report from the Deputy Director of Parks, Recreation and Culture, be approved.

2. Harm Reduction and Needle Exchange in Mission – Follow-up related to Public Hearing Items

RECOMMENDED:

1. That an education workshop be coordinated with Mayor and Council on all treatment options for substance abuse including harm reduction, needle exchange, and abstinence models of treatments prior to a report coming forward from the working group; and

2. That Mark Goheen (Clinical Specialist in Mental Health and Addictions with Fraser Health) in addition to other speakers knowledgeable in the various treatment options, be invited to speak to this subject matter at the proposed workshop.

CARRIED

12. DELEGATIONS RC15/069 FEB. 2/15

Business and Professional Women of BC and Yukon

Heather Stewart of the Business and Professional Women of B.C. and Yukon appeared before Council to give a presentation on the Women’s Empowerment Principles and to discuss gender balance in corporate, non-profit and civic organizations. Heather requested Council endorse the Women’s Empowerment Principles.

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Moved by Councillor Alexis, and

RESOLVED: That Council endorse the Women’s Empowerment Principles, as listed below:

1. Establish leadership for gender equality. 2. Treat all women and men fairly at work. 3. Ensure health and safety of all workers. 4. Promote education, training and professional development for women. 5. Implement enterprise development, supply chain and marketing practices that

empower women. 6. Promote equality through community initiatives and advocacy. 7. Measure and publicly report on progress to achieve gender equality.

CARRIED

13. PRESENTATIONS RC15/070 FEB. 2/15

Presentation by Barclay Pitketchly, Fraser Valley Regional District

Mr. Barclay Pitketchly, Director of Regional Programs from Fraser Valley Regional District, appeared before Council to provide an update on the BC Transit Fraser Valley Express transit service, including information on the upcoming service changes to the transit routes in Mission.

The Fraser Valley Express will have six stops, starting from downtown Chilliwack, through Abbotsford, to the Carvolth Exchange in Langley. From Langley, commuters can connect through Translink for access to Metro Vancouver. Service begins April 6, 2015 with free fares on the Fraser Valley Express for the first day. Fares after the first day will be $5 per trip, $45 for a book of 10 tickets, $100 for an adult monthly pass and $85 for student and senior monthly passes. Fares are non-transferable between the different systems (e.g. Translink, BC Transit), and it was noted that the Fraser Valley Express will not be included in the UPASS program at this time.

The Mayor thanked Mr. Pitketchly for his presentation.

14. PROCLAMATIONS

There were no proclamations.

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15. PUBLIC HEARINGS RC15/071 FEB. 2/15

Zoning Amending Bylaw 5480-2015-5050(165)

R13-031 (D & D Design Ltd.) – a bylaw to rezone property at 7883 Cedar Street from Urban Residential 558 Zone (R558) to Residential Compact 372 Secondary Dwelling Zone (RC372s)

The purpose of the proposed Zoning Bylaw amendment is to rezone the property located at 7883 Cedar Street and legally described as:

Parcel Identifier: 010-331-751 Lot 1 Section 20 Township 17 New Westminster District Plan 18084

from Urban Residential 558 Zone (R558) to Residential Compact 372 Secondary Dwelling Zone (RC372s).

The Mayor opened the public hearing at 7:42 p.m.

Mike Younie, Director of Development Services, showed a PowerPoint presentation that provided the following information:

1. Purpose and outline of the proposal. 2. Subject property map and site photos. 3. Topography and watercourse information. 4. Proposed site plan. 5. Current Official Community Plan (OCP) designation and neighbouring property

OCP designations.

It is noted that as parking is not permitted within lanes in Mission, a covenant requiring a total of four off street parking spots will be required on each lot. Staff supports the application going forward and as such have listed the Zoning Amending bylaw under the “Bylaws for Consideration” section of the agenda for consideration of third reading.

The Acting Manager of Corporate Administration stated that no written submissions pertaining to the subject application had been received.

The Mayor opened the floor to the public for questions and comments.

Steve Jenson expressed concern with traffic on Charnley Street and available parking spots for the proposed new homes. Staff responded that the proposed development includes an attached garage with two parking spaces, with an additional two parking spaces in the driveway. No additional parking is designated on Charnley Street.

Darren Hall, the developer, confirmed that the garage will have two parking spaces and four spaces outside the garage. The garage will be accessed by laneway.

Peter Bulla noted that parking is not permitted in Mission laneways and that any issues that may arise regarding parking in the laneway could be remedied through bylaw enforcement.

Hearing no further questions or comments, the Mayor declared the Public Hearing for the District of Mission Zoning Amending Bylaw 5480-2015-5050(165) R13-031 (D & D Design Ltd.) closed at 7:49 p.m.

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16. ADOPTION OF INFORMATIONAL ITEMS

There were no informational items.

17. COUNCIL COMMITTEE REPORTS AND MINUTES

There were no Council committee reports or minutes.

18. CORRESPONDENCE

There was no correspondence.

19. BYLAWS FOR CONSIDERATION RC15/072 FEB. 2/15

Moved by Councillor Alexis, seconded by Councillor Hamilton, and

RESOLVED: That the following Bylaws be approved as listed:

• Zoning Amending Bylaw 5281-2012-5050(73) R12-007 (Carhoun & Sons Enterprises Ltd.) – a bylaw to add a Comprehensive Development 28 Zone and to rezone portions of properties located at 31802 Hillcrest Avenue, 7233 Wren Street, 31896 Raven Avenue and 31831, 31941 and 31971 Lougheed Highway to Comprehensive Development 28 (CD28) Zone, to rescind first, second and third readings.

• Zoning Amending Bylaw 5373-2013-5050(116) R13-012 (Pott) – a bylaw to rezone property at 9460 Stave Lake Street from Rural 16 Zone (RU16) to Rural Residential 7 Secondary Dwelling Zone (RR7s), be adopted.

• Zoning Amending Bylaw 5477-2014-5050(163) R14-031 (Roekel) – a bylaw to rezone

property at 31602 Kenney Avenue from Suburban 36 Zone (S36) to Suburban 36 Secondary Dwelling Zone (S36s), be adopted.

• Cost Recovery Bylaw 5479-2015 - a bylaw to impose fees in respect of municipal

services and the exercise of regulatory authority associated with properties used for the manufacturing and/or processing of controlled substances, be read a first, second and third time.

• Zoning Amending Bylaw 5480-2015-5050(165) R13-031 (D & D Design Ltd.) – a

bylaw to rezone property at 7883 Cedar Street from Urban Residential 558 Zone (R558) to Residential Compact 372 Secondary Dwelling Zone (RC372s), be read a third time.

• Fire/Rescue Amending Bylaw 5482-2015-2457(1) - a bylaw to make amendments to

the Volunteer Fire Department Bylaw in support of Cost Recover Bylaw above, be read a first, second and third time.

• User Fees and Charges Amending Bylaw 5483-2015-4029(10) - a bylaw to amend the

user fees and charges for Parks, Recreation and Culture general admission and rental fees, effective March 1, 2015, be read a first, second and third time.

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• Cemetery and Crematorium Amending Bylaw 5484-2015-858(19) - a bylaw to amend

the cemetery and crematorium fees and charges, effective March 1, 2015, be read a first, second and third time.

CARRIED

20. DEVELOPMENT PERMITS FOR CONSIDERATION RC15/073 FEB. 2/15

Moved by Councillor Hinds, seconded by Councillor Plecas, and

RESOLVED: That District of Mission Development Variance Permit Application DV13-010 (9460 Stave Lake Street) to waive Section 21 of the Subdivision Control Bylaw 1500-1985, be approved.

CARRIED

21. COUNCIL MEETING MINUTES FOR APPROVAL RC15/074 FEB. 2/15

Moved by Councillor Nicholson, seconded by Councillor Alexis, and

RESOLVED: That the following minutes be adopted:

1) Regular Council Meeting – January 19, 2015; and

2) Freestanding Committee of the Whole (Corporate Services – Budget) Meeting Minutes – January 20, 2015

CARRIED

22. RESOLUTIONS RELEASED FROM CLOSED RC15/075 FEB. 2/15

Resolution Released from Closed Council

A report from the Executive Assistant dated February 2, 2015 releasing the resolution from Closed Council to conclude the services of the District of Mission’s Chief Negotiator, who was contracted to be the District’s spokesperson in the collective bargaining process, was provided at Council’s request. The resolution, as noted in the minutes of the Closed meeting, is as follows:

RESOLVED: That the District of Mission terminate the services of its Chief Negotiator, Gary Moser, and that the collective bargaining process be deferred until February 2015.

23. NEW/OTHER BUSINESS

No new or other business was brought forth.

24. NOTICES OF MOTION

There were no notices of motion.

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25. QUESTION PERIOD

No questions

26. ADJOURNMENT

Moved by Councillor Plecas, seconded by Councillor Nicholson and

RESOLVED: That the meeting be adjourned.

CARRIED

The meeting was adjourned at 7:52 p.m.


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Documents

Regular Meeting of Council Agenda - Mission, British Columbia · 2019. 11. 22. · Regular Council Agenda February 16, 2015 (f) Financial Plan Amending Bylaw 5485-2015-5392(2) A bylaw