REGULAR MEETING LOCATION DRAFT MINUTES GENERAL … · Mike Ostini called the meeting to order at 12:39 p.m. 2. Roll Call . Members Present . ... challenging to figure out how to resume

SANTA BARBARA COUNTY EDUCATION OFFICE PERSONNEL COMMISSION

4400 Cathedral Oaks Road AGENDA ITEM 7 P.O. Box 6307

Santa Barbara, CA 93160-6307

REGULAR MEETING April 16, 2020 – 12:30 p.m.

LOCATION In compliance with Governor Newsom’s Executive Order N-33-20 effective March 19, 2020 directing Californians to stay home, and as authorized by the Governor’s Executive Order N-29-20 effective March 17, 2020 suspending the Brown Act requirement that members of the public be allowed to attend a public meeting in person, the meeting was conducted by videoconference only, with members of the public instructed to contact the Director, Human Resources to obtain login credentials if they wished to attend.

DRAFT MINUTES

GENERAL FUNCTIONS

1. Call to Order Mike Ostini called the meeting to order at 12:39 p.m.

2. Roll Call Members Present Mike Ostini, Chair Jennie Batiste, Vice Chair Gary Pickavet, Commissioner

3. Pledge of Allegiance Gary Pickavet led the Pledge of Allegiance. Toni Gutierrez held up a U.S. flag for attendees to see.

4. Changes to the Agenda — None

5. Introduction of Guests Staff present: Mari Minjarez Baptista, Assistant Superintendent, Human Resources Amy Ramos, Director, Human Resources Tracie Cordero, Classified Human Resources Specialist Toni Gutierrez, Office Assistant, Human Resources

Personnel Commission Draft Minutes – April 16, 2020 Page 2

6. Public Comment — None No members of the public contacted the Director, Human Resources requesting login credentials for the meeting.

7. Approval of Minutes of Meeting Held March 26, 2020

Minutes approved as amended

MOVED: Jennie Batiste SECONDED: Gary Pickavet VOTE: 3-0

8. Communications — None

9. Informational Items

a. Media Releases These were made available from the County Superintendent of Schools.

b. Legislative Update — Provided as part of the Director’s report.

REGULAR BUSINESS

10. Informational Items

a. List of New Positions, March 21, 2020-April 10, 2020

The Director noted that the format of the report had been modified so that it was more clear which number was the position number.

b. Classified Personnel Report dated May 7, 2020

c. Position Announcements — None

11. Action Items

a. Ratification of Eligibility Lists — None

b. Classification of Positions — None

c. Job Descriptions — None


UNFINISHED BUSINESS — None

NEW BUSINESS

12. Quarterly Review of Personnel Commission Budget

The Director, Human Resources reviewed expenditures through the third quarter of the 2019-20 fiscal year, from January 1, 2020 through March 31, 2020. This was an information item.

13. Resolution for Classified School Employee Week, 2020

The Director, Human Resources reported that she had been notified by the California Department of Education that they were suspending the CSEY program for now but that they would accept the nominations we had already submitted. The Commission chose to pass the draft resolution, which states the current dates and also includes language that the week will actually be observed at a later date to be determined. There is no information currently available about when Classified School Employee Week might be rescheduled.

MOVED: Gary Pickavet SECONDED: Jennie Batiste VOTE: 3-0

14. Review of Draft Letter to Santa Barbara County CSEY Honorees

The Commission reviewed the draft letter and suggested some revisions.

15. Resolution for Postponement of Evaluations During COVID-19 Pandemic

MOVED: Gary Pickavet SECONDED: Jennie Batiste VOTE: 3-0

REPORTS

16. PERSONNEL COMMISSIONER REPORTS Gary Pickavet noted that people are eager to return to work but it will be challenging to figure out how to resume normal operations. The reopening process will be interesting. It needs to be done smart, slow, and right – and there will not be one right answer.

Jennie Batiste reported that she has been staying home and noted that she had seen on television a parade of people wanting to return to work.

Mike Ostini expressed his hope that everyone would stay safe and healthy.

_____________________________ __________________________


16. DIRECTOR, HUMAN RESOURCES REPORT The Director reported that Human Resources had been processing some COVID-19 related leave requests under the new federal legislation. HR has also begun making extensive use of the Informed K12 platform, which allows for digital signatures and online workflows. With our workforce primarily working remotely, the transition to this technology has helped us work more effectively and efficiently by moving away from paper-driven processes.

17. CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION REPORT No report from CSEA.

CLOSED SESSION — None

ADJOURNMENT

There being no further business, the meeting was adjourned at 2:05 p.m. The next regularly scheduled meeting will be held on May 28, 2020 at 12:30 p.m. by videoconference.

Amy R. Ramos Michael Ostini Director, Human Resources Chair, Personnel Commission Secretary to the Personnel Commission

http:2020at12:30p.m.by

Santa Barbara County Board of Education

Classified Personnel Report

June 4, 2020 AGENDA ITEM 10b

Changes

Anniversary Increase

Bomer, DyanAdministrative Assistant • Child Development • Child Development100% • 12 months

May 1, 2020

Garza-Torrez, Karina May 1, 2020 Child Care Services Technician • Child Development • Child Development100% • 12 months

Gilmore, Joan May 1, 2020 Webmaster • Communications • Communications 75% • 12 months

Hamamoto, HenryAccounting Assistant • Internal Services • Fiscal Services - Budgeting100% • 12 months

May 1, 2020

Herrera, Rosa May 1, 2020 Child Care Assistant • Child Development • Just for Kids State Preschool 75% • 10 months

Humphreys, Todd May 1, 2020 Finance Systems Supervisor • School Business Advisory Services • School Business Advisory Services100% • 12 months

Jasso, Gabriela May 1, 2020 Paraprofessional • Special Education • Speech/Language Services, McClelland75% • 10 months

King, Barbara May 1, 2020 Paraprofessional • Special Education • Arellanes Junior High School87.5% • 10 months

Prepared on: 05-20-2020 1

Lopez Heredia, RodrigoChild Development Technician • Child Development • Child Development100% • 12 months

May 1, 2020

Lopez, JessicaHuman Resources Supervisor • Human Resources • Certificated Human Resources Staff 100% • 12 months

May 1, 2020

Martinez, Serena May 1, 2020 Paraprofessional • Special Education • Ralph Dunlap School DHOH 275% • 10 months

Morro, Homer May 1, 2020 Certificated Human Resources Specialist • Human Resources • Human Resources Staff 100% • 12 months

Rangel, DenaeParaprofessional • Special Education • Taylor Preschool67.5% • 10 months

May 1, 2020

Robertson, Shawna May 1, 2020 Paraprofessional • Special Education • Infant Services, Lompoc50% • 12 months

Rodriguez-Castellanos, GabrielaParaprofessional • Special Education • Speech/Language Services, McClelland75% • 10 months

May 1, 2020

Snow, CrystalParaprofessional • Special Education • Orcutt Junior High School DHOH37.5% • 10 months

May 1, 2020

Trost, ShelleyAdministrative Assistant • Child Development • Early Care and Education Services100% • 12 months

May 1, 2020

Decreased Time in lieu of layoff

Gadler Bell, Marilee July 1, 2020 School Occupational Therapist • Special Education • School Occupational Therapy Services, South/Valley,Lompoc60% • 12 months From .80 and from 197 days to 187 days


Increased Time (Voluntary)

Staude, Terri Vocational Assistant • Special Education • Vocational Services 75% • 10 months From .65

Probation to Permanent

Figueroa, NelsonClerical Assistant • Child Development • Santa Maria Child Development100% • 12 months

Transfer

Garate, Hermelinda Clerical Assistant • Special Education • Special Education Support Staff North100% • 12 months From Child Development

Separation

Retirement

Ferdinandi, Tom Paraprofessional • Special Education • Arellanes Junior High School87.5% • 10 months

August 10, 2020

May 1, 2020

June 1, 2020

June 5, 2020


AGENDA ITEM 11c -CURRENTSANTA BARBARA COUNTY EDUCATION OFFICE

Personnel Commission

PARAPROFESSIONAL

SUMMARY Assists teachers and staff in providing cognitive instructional, therapeutic, and/or medical support to students with severe and physical disabilities including students with multiple handicaps, emotional disturbance, and severe orthopedic, visual, or hearing impairments.

Distinguishing Career Features The Paraprofessional is the third level in a career path for instructional support to teachers, specialists, and therapists. Paraprofessionals are typically assigned to areas such as, but not limited to, special day class where students are severely handicapped and where therapeutic, and/or medical assistance training is required. Advancement potential exists from this position to specialized positions requiring additional training or assignment to specific environments such as those for incarcerated or probationary youth.

REPRESENTATIVE DUTIES Provides cognitive, instructional, therapeutic, medical, and/or social instructional assistance to individuals or small groups of students with severe disabilities. Works an in-depth basis with individuals or small groups of students to execute individual lesson plans and alternative strategies for maximizing learning experiences. Interprets individualized education plans and teacher instructions. Assists students during classroom activities, lunch, physical education, and other school activities. Feeds students, dispenses medicines, and assists with personal hygiene. May perform suctioning, oral stimulation, and replenish of catheterized devices. Assists students with development and reinforcement of life skills such as, but not limited to, purchasing and preparing food, negotiating transportation between school and home, work, and community-based services. Assists teachers by setting up work areas, and preparing motivational and decorative materials. Prepares and may develop age-grade appropriate instructional aids and exercises to support the curriculum being taught. Confers with teachers, specialists and parents to develop and evaluate individual and group educational goals and objectives. Assist with implementation of special programs. Administers assessment instruments (spelling tests, etc.), scores objective tests and written papers, and keeps appropriate records for teachers, including those on computerized student information and grading systems. Monitors classroom activities when a teacher is absent from the classroom. Accompanies students going from one location to another. Observes, monitors, and controls behavior of students within approved procedures. Develops and uses incentives as positive reinforcement. Maintains constant supervision of children. Assesses the need for, and uses appropriate discipline in accordance with grade level and student=s ability to understand discipline. Reports student academic, life skill, and behavior progress and performance to teachers. Documents student progress by correcting assignments, administering and scoring criterion referenced tests, recording and charting test scores and curriculum -based measurements in reading. Confers, as needed, with teachers, resource staff, and other school personnel concerning programs and materials to meet student needs. Alerts teacher to any special problems or information concerning students in assigned program. Arranges and participates in parent conferences. Assists special program administrative staff with the preparation and presentation of in service training sessions. Assists in organizing and participate in meetings to share information about special education programs. Assists students with developing independent travel and mobility skills, community-based vocational training, and preparation for on-going employment. May coordinate services with job coaching or vocational advisors. Assures student safety. Places students in wheelchairs, standers, wedges and other equipment or devices that enhance mobility. Loads students onto buses, therapeutic tables, and toilets. Assists students by offering proper examples, emotional support, patience, and friendly attitude, without becoming emotionally attached. Prepares and maintains a variety of files and records for classroom or assigned program. Performs other duties as assigned that support the overall objective of the position. QUALIFICATIONS: Education and Experience The position requires a high school diploma and the ability to pass a rigorous assessment examination demonstrating knowledge and ability to assist with instructing children/students in

Paraprofessional Page 2 reading, writing, and mathematics; 48 or more semester units of higher education will substitute for the competency assessment exam. Requires 6 months experience working with school-aged children in an organized setting.

Knowledge and Skills The position requires working knowledge of the principles and practices of age appropriate child development and guidance applicable to special education setting dealing with severe emotional, physical, and learning challenges. Requires working knowledge of the subjects taught in the County=s school districts, including arithmetic, grammar, spelling, language and reading, with sufficient competency to assist students with individual or group studies. Requires a basic knowledge of teaching and instruction methods. Requires knowledge of basic clerical and record keeping processes. Requires knowledge of special education programs. Requires knowledge of and skill at using personal computers, audiovisual, and other equipment to support learning, record information, and send communications. Requires well-developed human relation skills to work productively and cooperatively with teachers, students, and parents in formal and informal settings, to exercise patience when conveying information to students having difficulty with verbal and written communications, and demonstrate sensitivity to the special needs of students. May require competency in a second language.

Abilities Requires the ability to assist teaching staff with implementation of instructional goals and activities, and special needs of students with severe handicaps. Requires the ability to assess the needs of individual students and develop instructional support techniques and materials to meet those needs. Requires the ability to interact with teachers, parents, and specialists in order to carry out assigned duties. Requires the ability to oversee students, administer assignments and tests, and perform general clerical tasks. Requires the ability to assist students with developing independence and self-help skills. Requires the ability to make formal presentations to classes, individuals, and small groups of students and assist with demonstrations of assigned subject matter to classroom-sized groups. Requires the ability to relate positively to students in a teaching/learning environment in a way that builds confidence, recognizes and works on learning disabilities and barriers. May requires competency in a second language or basic competency in sign language

LICENSES AND CERTIFICATES May require a valid California driver=s license and insurance coverage required by law. May require a valid first aid card and/or certification in Crisis Prevention Intervention (CPI).

WORKING CONDITIONS Work is performed indoors and outdoors with some exposure to health and safety considerations from physical labor and exposure to body fluids. Physical Abilities: Requires the ability to perform indoors in a classroom/laboratory environment engaged in work of a moderately active nature. Requires near visual acuity to read and write printed materials and computer screens. Requires hearing and speech ability for ordinary and telephonic conversation, to speak to groups, and to hear sound prompts from equipment. Requires ambulatory ability to move about office, classroom/laboratory, and school grounds, to tutor, assist with presentations, and reach work materials. Requires sufficient manual and finger dexterity to demonstrate teaching aids, to point out important words/figures to students, and to operate personal computers. Requires the ability to lift, carry, push, and move supplies, fixtures, wheelchairs, etc., of light-to-medium weight (under 50 pounds) on a regular basis, and heavy weight (under 75 pounds) without labor saving equipment on an intermittent basis.

APPROVED BY PERSONNEL COMMISSION: September 27, 2007

Personnel Commission JOB DESCRIPTION

PARAPROFESSIONAL (draft) AGENDA ITEM 11c -PROPOSED

Reports to: Varies by assignment Division: Varies by assignment

Our ideal candidate You are a committed professional with a nurturing and patient demeanor who enjoys working with children and young adults in need of specialized assistance. You are a team player who listens well and contributes to a positive and efficient work environment on behalf of colleagues, students, families, and the community. You represent the Santa Barbara County Education Office with integrity and professionalism.

General description Assists teachers and staff in providing cognitive, instructional, therapeutic, and/or medical support to students with severe varying levels of and physical, intellectual, and developmental disabilities, learning disabilities, including students with multiple handicapsdisabilities, emotional disturbance, and/or severe orthopedic, visual, or hearing impairments.

Distinguishing Career Features The Paraprofessional is the third level in a career path for instructional support to teachers, specialists, and therapists. Paraprofessionals are typically assigned to areas such as, but not limited to, special day class where students are severely handicapped and where therapeutic, and/or medical assistance training is required. Advancement potential exists from this position to specialized positions requiring additional training or assignment to specific environments such as those for incarcerated or probationary youth.

Specific duties and responsibilities • Provides cognitive, instructional, therapeutic, medical, and/or social instructional assistance

to individuals or small groups of students with severe disabilities. • Works on an in-depth basis directly with individuals or small groups of students to execute

individual lesson plans and alternative strategies for maximizing learning experiences. • Interprets individualized education plans and teacher instructions. • Assists students during classroom activities, lunch, physical education, while being

transported to and from school activities, and all other school activities. • Feeds students, dispenses medicines, and assists with personal hygiene. • May perform suctioning, oral stimulation, and replenishment of catheterized devices. • Assists students with development and reinforcement of life skills such as, but not limited

to, purchasing and preparing food, negotiating transportation between school and home, work, and community-based services.

• Assists teachers by setting up work areas, and preparing motivational and , decorative, and instructional materials.

• Prepares and may develop age-, grade-, and developmentally- appropriate instructional aids and exercises activities to support the curriculum being taught.

• Confers with teachers, specialists and parents to develop and evaluate individual and group educational goals and objectives.

• Assists with implementation of special programs. Page 1 of 4


PARAPROFESSIONAL (draft)

• Administers assessment instruments (spelling tests, etc.), scores objective tests and written papers, and keeps appropriate records for teachers, including those on computerized student information and grading systems.

• Monitors classroom activities when a teacher is absent from the classroom. • Accompanies students going from one location to another. • Observes, monitors, and controls behavior of students within approved procedures. • Develops and uses incentives as positive reinforcement. • Maintains constant supervision of children. • Assesses the need for, and uses appropriate discipline in accordance with grade level and

student’s ability to understand and learn from discipline. • Reports student academic, life skill, and behavior progress and performance to teachers. • Documents student progress by correcting assignments, administering and scoring criterion

referenced tests, recording and charting test scores and curriculum-based measurements. in reading.

• Confers, as needed, with teachers, resource staff, and other school personnel staff concerning programs and materials to meet student needs.

• Alerts teacher to any special problems or information concerning students in assigned program.

• Arranges and participates in parent conferences. • Assists special program administrative staff with the preparation and presentation of in

service training sessions. • Assists in organizing and participates in meetings to share information about special Special

education Education programs available to students. • Assists students with developing independent travel and mobility skills, community-based

vocational training, and preparation for on-going employment. • May coordinate services with job coaching or vocational advisors. • Assures student safety. • Places students in wheelchairs, standers, wedges and other equipment or devices that

enhance mobility. • Loads Helps or places students onto buses, therapeutic tables, and toilets. • Assists students by offering proper examples, emotional support, patience, and friendly

attitude, without becoming emotionally attached. • Prepares and maintains a variety of files and records for classroom or assigned program. • Performs other duties as assigned that support the overall objective of the position.

Requirements Education: The position requires Possession of a high school diploma and the ability to passpassing score on a rigorous assessment examination demonstrating knowledge and ability to assist with instructing children/students in reading, writing, and mathematics; 48 or more semester units of higher education will substitute for the competency assessment exam.

Experience: Requires 6 six months’ experience working with school-aged children in an organized setting.

Page 2 of 4

http:measurements.in



Knowledge of: • The position requires working knowledge of the principles and practices of age- appropriate

child development and guidance applicable to special education setting dealing with severe emotional, physical, and learning challenges.

• Requires working knowledge of the subjects taught in the County’s school districts, including arithmetic, grammar, spelling, language and reading, with sufficient competency to assist students with individual or group studies.

• Requires a basic knowledge of teaching and instruction methods. • Requires knowledge of basic clerical and record-keeping processes. • Requires knowledge of special Special education programs available to students.

Skill in: • Requires knowledge of and skill at using personal computers, audiovisual, and other

equipment to support learning, record information, and send communications. • Requires well-developed human relation skills to working productively and cooperatively

with teachers, students, and parents in formal and informal settings, • to exercise patience when conveying information to students having difficulty with verbal

and written communications, and • demonstrate sensitivity to the special needs of students. • May require competency in a second language.

Ability to: • Requires the ability to assist teaching staff with implementation of instructional goals and

activities, and special needs of students with severe handicaps. • Requires the ability to assess the needs of individual students and develop instructional

support techniques and materials to meet those needs. • Requires the ability to interact with teachers, parents, and specialists in order to carry out

assigned duties. • Requires the ability to oversee students, administer assignments and tests, and perform

general clerical tasks. • Requires the ability to assist students with developing independence and self- help skills. • Requires the ability to make formal presentations to classes, individuals, and small groups of

students and assist with demonstrations of assigned subject matter to classroom-sized groups.

• Requires the ability to relate positively to students in a teaching/learning environment in a way that builds confidence, recognizes and works on learning disabilities and barriers.

• exercise patience when conveying information to students having difficulty with verbal and written communications

• demonstrate sensitivity to the special needs of students. • May requires competency in a second language or basic competency in sign language

Page 3 of 4



Some positions in this classification may require proficiency in a language other than English or basic competency in sign language.

Licenses and certificates May require a valid California driver’s license and insurance coverage required by law. May require a valid First Aid card and/or certification in Crisis Prevention Intervention (CPI).

Working conditions Work is performed indoors and outdoors with some exposure to health and safety considerations from physical labor and exposure to body fluids. Physical Abilities: Requires the ability to perform indoors in a classroom/laboratory environment engaged in work of a moderately active nature. Requires near visual acuity to read and write printed materials and computer screens. Requires hearing and speech ability for ordinary and telephonic conversation, to speak to groups, and to hear sound prompts from equipment. Requires ambulatory ability to move about office, classroom/laboratory, and school grounds, to tutor, assist with presentations, and reach work materials. Requires sufficient manual and finger dexterity to demonstrate teaching aids, to point out important words/figures to students, and to operate personal computers. Requires the ability to lift, carry, push, and move supplies, fixtures, wheelchairs, etc., of light-to-medium weight (under 50 pounds) on a regular basis, and heavy weight (under 75 pounds) without labor saving equipment on an intermittent basis.

Series Instructional

Salary range 60

Approved by the Personnel Commission: September 27, 2007 Revised (pending approval): May 28, 2020

Page 4 of 4


PARAPROFESSIONAL (draft) AGENDA ITEM 11c -PROPOSED (changes saved)

Reports to: Varies by assignment Division: Varies by assignment

Our ideal candidate You are a committed professional with a nurturing and patient demeanor who enjoys working with children and young adults in need of specialized assistance. You are a team player who listens well and contributes to a positive and efficient work environment on behalf of colleagues, students, families, and the community. You represent the Santa Barbara County Education Office with integrity and professionalism.

General description Assists teachers and staff in providing cognitive, instructional, therapeutic, and/or medical support to students with varying levels of physical, intellectual, and developmental disabilities, learning disabilities, multiple disabilities, emotional disturbance, and/or severe orthopedic, visual, or hearing impairments.

Specific duties and responsibilities • Provides cognitive, instructional, therapeutic, medical, and/or social instructional assistance

to individuals or small groups of students with disabilities. • Works directly with individuals or small groups of students to execute individual lesson

plans and alternative strategies for maximizing learning experiences. • Interprets individualized education plans and teacher instructions. • Assists students during classroom activities, lunch, physical education, while being

transported to and from school activities, and all other school activities. • Feeds students, dispenses medicines, and assists with personal hygiene. • May perform suctioning, oral stimulation, and replenishment of catheterized devices. • Assists students with development and reinforcement of life skills such as, but not limited

to, purchasing and preparing food, negotiating transportation between school and home, work, and community-based services.

• Assists teachers by setting up work areas, and preparing motivational, decorative, and instructional materials.

• Prepares and may develop age-, grade-, and developmentally-appropriate instructional aids and activities to support the curriculum being taught.

• Confers with teachers, specialists and parents to develop and evaluate individual and group educational goals and objectives.

• Assists with implementation of special programs. • Administers assessment instruments, scores objective tests and written papers, and keeps

appropriate records for teachers, including those on computerized student information and grading systems.

• Monitors classroom activities when a teacher is absent from the classroom. • Accompanies students going from one location to another. • Observes, monitors, and controls behavior of students within approved procedures.

Page 1 of 4



• Develops and uses incentives as positive reinforcement. • Maintains constant supervision of children. • Assesses the need for, and uses appropriate discipline in accordance with grade level and

student’s ability to understand and learn from discipline. • Reports student academic, life skill, and behavior progress and performance to teachers. • Documents student progress by correcting assignments, administering and scoring criterion

referenced tests, recording and charting test scores and curriculum-based measurements. • Confers as needed with teachers, resource staff, and other school staff concerning programs

and materials to meet student needs. • Alerts teacher to any special problems or information concerning students in assigned

program. • Assists program administrative staff with the preparation and presentation of in service

training sessions. • Assists in organizing and participates in meetings to share information about programs

available to students. • Assists students with developing independent travel and mobility skills, community-based

vocational training, and preparation for ongoing employment. • May coordinate services with job coaching or vocational advisors. • Assures student safety. • Places students in wheelchairs, standers, wedges and other equipment or devices that

enhance mobility. • Helps or places students onto buses, therapeutic tables, and toilets. • Assists students by offering proper examples, emotional support, patience, and friendly

attitude, without becoming emotionally attached. • Prepares and maintains a variety of files and records for classroom or assigned program. • Performs other duties as assigned that support the overall objective of the position.

Requirements Education: Possession of a high school diploma and passing score on a rigorous assessment examination demonstrating knowledge and ability to assist with instructing children/students in reading, writing, and mathematics; 48 or more semester units of higher education will substitute for the competency assessment exam.

Experience: Requires six months’ experience working with school-aged children in an organized setting.

Knowledge of: • the principles and practices of age-appropriate child development and guidance applicable

to special education setting dealing with severe emotional, physical, and learning challenges.

• the subjects taught in the County’s school districts, including arithmetic, grammar, spelling, language and reading, with sufficient competency to assist students with individual or group studies.

Page 2 of 4



• teaching and instruction methods. • basic clerical and record-keeping processes. • Special programs available to students.

Skill in: • using personal computers, audiovisual, and other equipment to support learning, record

information, and send communications. • working productively and cooperatively with teachers, students, and parents in formal and

informal settings,

Ability to: • assist teaching staff with implementation of instructional goals and activities, and special

needs of students with severe handicaps. • assess the needs of individual students and develop instructional support techniques and

materials to meet those needs. • interact with teachers, parents, and specialists in order to carry out assigned duties. • oversee students, administer assignments and tests, and perform general clerical tasks. • assist students with developing independence and self-help skills. • make formal presentations to classes, individuals, and small groups of students and assist

with demonstrations of assigned subject matter to classroom-sized groups. • relate positively to students in a teaching/learning environment in a way that builds

confidence, recognizes and works on learning disabilities and barriers. • exercise patience when conveying information to students having difficulty with verbal and

written communications • demonstrate sensitivity to the special needs of students.

Page 3 of 4



Some positions in this classification may require proficiency in a language other than English or basic competency in sign language.

Licenses and certificates May require a valid California driver’s license. May require a valid First Aid card and/or certification in Crisis Prevention Intervention (CPI).

Working conditions Work is performed indoors and outdoors with some exposure to health and safety considerations from physical labor and exposure to body fluids. Physical Abilities: Requires the ability to perform indoors in a classroom/laboratory environment engaged in work of a moderately active nature. Requires near visual acuity to read and write printed materials and computer screens. Requires hearing and speech ability for ordinary and telephonic conversation, to speak to groups, and to hear sound prompts from equipment. Requires ambulatory ability to move about office, classroom/laboratory, and school grounds, to tutor, assist with presentations, and reach work materials. Requires sufficient manual and finger dexterity to demonstrate teaching aids, to point out important words/figures to students, and to operate personal computers. Requires the ability to lift, carry, push, and move supplies, fixtures, wheelchairs, etc., of light-to-medium weight (under 50 pounds) on a regular basis, and heavy weight (under 75 pounds) without labor saving equipment on an intermittent basis.

Series Instructional

Salary range 60

Approved by the Personnel Commission: September 27, 2007 Revised (pending approval): May 28, 2020

Page 4 of 4

AGENDA ITEM 12

GRIFFITH & THORNBURGH, LLP MEMORANDUM

Attorney-Client Privileged

TO: Mari Minjarez Baptista, Assistant Superintendent, Human Resources

FROM: Austin S. Payne, Legal Counsel

AGENCY: Santa Barbara County Education Office SUBJECT: Legal Opinion re: Payment of Classified Employees While in Training

DATE: April 28, 2020

QUESTION PRESENTED

You requested a legal opinion about whether a classified employee of the Santa Barbara County Education Office (“SBCEO”) who is training for a position in a higher classification is entitled to the increased pay of the new position prior to beginning their new assignment.

SHORT ANSWER

Under applicable law, a classified employee is not entitled to the increased pay of a higher classification position while in training and prior to starting that position.

ANALYSIS

The California Education Code outlines the authority of district governing boards with regards to classified employees and establishes specific requirements for classified employment and compensation. Cal. Educ. Code § 45100 et seq. Cal. Educ. Code § 45109 states that a district’s governing board determines the duties of classified personnel. Additionally, the law explicitly gives districts flexibility to temporarily assign employees to perform duties outside of their classification when necessary and to provide additional compensation for such additional duties. Cal. Educ. Code § 45110. That section specifically states that employees are entitled to additional compensation when they perform duties out-of-class:

An employee may be required to perform duties inconsistent with those assigned to the position by the governing board for a period of more than five working days provided that his salary is adjusted upward for the entire period he is required to work out of classification and in such amounts as will reasonably reflect the duties required to be performed outside his normal assigned duties.

Cal. Educ. Code § 45110 (emphasis added).

Mari Minjarez Baptista, Assistant Superintendent, Human Resources April 28, 2020 Page 2

This law is also reflected in SBCEO Personnel Commission Rule 4491.5, which states that an employee “temporarily assigned to perform duties normally assigned to a higher classification shall be paid on a step of the higher salary range…Out-of-class pay shall be effective from the first day of the temporary assignment.”

The statutes and Personnel Commission rules reach the same conclusion – a classified employee is only entitled to the additional compensation of a higher classification if they have started to perform the duties of that higher classification. Under Cal. Educ. Code § 45110, the higher salary is triggered by the performance of duties commensurate with the higher classification. Personnel Commission Rule 4491.5 further clarifies this by stating that the additional pay is not effective until the first day of the new assignment. Therefore, as long as the employee has not yet started their new or temporary assignment, and the training does not involve the actual performance of the duties of the higher classification, then the employee is not entitled to the additional salary.

END OF MEMO

Fiscal06a Comparative Object Summary

2019/20 2019/20 2019/20 2020/21 2020/21 2020/21 Account Adopted Revised Actuals Adopted Adopted/ Adopted-Object Code Budget Budget with Encum Budget Revised Revised Comment

Management 1490 - PERSONNEL COMMISSION

Expense

2300 Class Admin Sal 125,293 125,292 125,292 129,708 103.52 % 4,416

2400 Cler/Office Sal 130,062 122,883 133,031 131,999 107.42 % 9,116

2430 Extra Hours/OT 3,000 3,000 335 3,000 100.00 %

2440 Substitutes 3,000 5,035 3,000 59.58 % 2,035-

Total for Object 2000 261,355 256,210 258,658 267,707 11,497

3202 PERS2 53,803 49,251 50,120 60,709 123.26 % 11,458

3304 Medi Class 3,750 3,565 3,679 3,830 107.43 % 265

3402 H&W2 Class 107,940 115,159 114,619 137,750 119.62 % 22,591

3502 Unempl2 Class 130 123 127 132 107.32 % 9

3602 WrkComp2 Class 3,769 3,801 3,916 4,082 107.39 % 281

Total for Object 3000 169,392 171,899 172,460 206,503 34,604

4300 Supplies 200 200 200 100.00 %

4340 Compter Exps 400 400 400 100.00 %

4350 Office Supply 3,140 3,140 2,318 3,140 100.00 %

Total for Object 4000 3,740 3,740 2,318 3,740 0

5200 Travel 5,000 5,000 1,894 5,000 100.00 %

5201 Out of Cnty Trv 4,000 4,000 3,970 4,000 100.00 %

5300 Dues/Membersh ip 5,550 5,550 5,211 5,650 101.80 % 100

5610 Rntl Les w/o Op 1,300 1,300 1,196 1,300 100.00 %

5630 Repairs 200 200 200 100.00 %

5640 Computer Repr 500 500 500 100.00 %

5650 Maint Agreemnts 700 700 700 700 100.00 %

5715 Photocop ies 400 400 80 400 100.00 %

5720 Postage 50 50 16 50 100.00 %

5730 Printing/Dupl 1,500 1,500 194 1,500 100.00 %

5740 Computer Suppt 160 160 160 100.00 %

5745 Vehicle Use 550 550 169 550 100.00 %

5800 Prof Consulting 7,400 7,400 4,658 7,400 100.00 %

Selection Grouped by Object, Filtered by User Permissions, (Org = 61, Online Status = N, Ending Date= 6/30/2020, Restricted? = Y, Management= 1490, ESCAPE Obj Lvl = 4, Obj Digits= 1, Visual = N, Description = S, Page Break Lvl = 1)

061 - Santa Barbara County Education Office Generated for Patrice Nelson (61NELSONP) , Mar 10 2020 12:41PM

AGENDA ITEM 13

Fiscal06a Comparative Object Summary

2019/20 2019/20 2019/20 2020/21 2020/21 2020/21 Account Adopted Revised Actuals Adopted Adopted/ Adopted-Object Code Budget Budget with Encum Budget Revised Revised Comment

Management 1490 - PERSONNEL COMMISSION (continued)

Expense (continued)

5810 Contract Servs 5,000 5,000 4,900 98.00 % 100-

5830 Advertisement 3,000 3,000 1,570 3,000 100.00 %

5850 Consultant Cont 2,500 2,500 2,500 100.00 %

Total for Object 5000 37,810 37,810 19,657 37,810 0

Total for Org 061, 472,297 469,659 453,093 515,760 46,101 Management 1490 and

Expense accounts

Selection Grouped by Object, Filtered by User Permissions, (Org = 61, Online Status = N, Ending Date= 6/30/2020, Restricted? = Y, Management= 1490, ESCAPE Obj Lvl = 4, Obj Digits= 1, Visual = N, Description = S, Page Break Lvl = 1)

061 - Santa Barbara County Education Office Generated for Patrice Nelson (61NELSONP), Mar 10 2020 12:41PM

1 2020.5-28PCAgenda7 2020.4-16_PCMinutes_draft10b ClassPersRep - May PC11c(1) Paraprofessional 07092711c(2) 200528 Paraprofessional, proposed revision11c(3) 200528 Paraprofessional, proposed revision (changes saved)12 Memo re Pay for Classified Employees Training 4.28.2013 Proposed PC Budget, 2020-21