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5

POLICIES AND PROCEDURES

Registration and AcademicRecords

270-809-5630 or 800-272-4678 ext. 1msu.registrar@murraystate.edumsu.registration@murraystate.edu

Policy Changes 37myGate 37Academic Calendar 37Registration 37 Academic Advising 37 Holds 38 Credit Hours 38 Classification 38 Course Numbers 38 Student Course Load 38 Course Prerequisites 39 Schedule Change 39 AuditingofCourses 39 TimeConflicts 40 Overrides 40Withdrawal 40 AdministrativeWithdrawal 40 ActiveDutyDeployment 40AcademicRecords 40 Demographic/AddressChange 40 CreditbyExamination 40 AdvancedPlacementProgram(APP) 40 CollegeLevelExaminationProgram(CLEP) 41 InternationalBaccalaureateExam(IB) 41 DepartmentalChallengeExam 41 MilitaryServiceCredit 41 Grades 41 IncompleteGrades 42 QualityPoints 42 GradePointAverage 42 GradeChangePolicy 42 Dean’sListAcademicHonors 42 RepeatingCourses 42MinimumAcademicStandards 43 OutcomesAssessment 43 AcademicStandings 43AcademicSecondChance 43AcademicAppeals 44 SuspensionAppeal 44 GradeAppeal 44Transcripts 45EnrollmentandDegreeVerifications 45FamilyEducationalRightsandPrivacyAct(FERPA) 45VeteransAffairs 46 MilitaryFederalTuitionAssistance 47

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Office of the RegistrarForinformationregardingregistration,graduation,degreeaudits,myGate,gradepolicies,andforinstructionstorequestatranscript,

seetheRegistrar’swebsiteatwww.murraystate.edu/registrar.QuestionsmaybedirectedtotheOfficeoftheRegistrarat270-809-5630or800-272-4678(extension1),orinwritingtotheOfficeoftheRegistrar,113SparksHall,Murray,KY42071-3312,orbyemailatmsu.registrar@murraystate.edu.TheOfficeoftheRegistrarconsiderstheMurrayStateemailaddresstobetheprimaryandofficialsourceofcommunication.

Policy ChangesMurrayStateUniversityreservestherighttomodifyregulationsregardingadmission,registration,drop/add,courseofferings/arrange-

ments,curricula,retention,graduation,andotherfunctionsoftheuniversity.Suchregulationsshallgovernbotholdandnewstudentsandareeffectivewhenadopted.AscheduleofclassesandupdatedinformationmaybefoundonmyGateandwww.murraystate.edu.TheUniversityreservestherighttomakeanypolicychangesoradjustmentsintheAcademic Bulletinwhicharedeemednecessary.

myGateMurray StateUniversityprovides a secureportal to anon-line informationnetwork (myGate) to students and faculty. The system

providesup-to-dateaccesstostudentsenablingthemtoregisterandviewtheirclassschedules,gradereports,transcripts,degreeaudits,accountbalances,1098Ttax information,student loannotices,contact information,personal information(majors,advisors,residentialcollege,GPA,etc.),andaccountholds.StudentscanalsousemyGate torequestenrollmentverification,apply forgraduation, requesttranscripts,andupdatecontactinformation.Thissystemisinon-goingdevelopment,sootherfeatureswillbeadded.It is the student’s responsibility to check their myGate account regularly and to keep all contact information current.MoreinformationcanbefoundontheRegistrar’swebsite(www.murraystate.edu/registrar)orbyclickingthemyGatelinkonthewww.murraystate.eduhomepage.

Studentsmaychoosetoreleasenon-directory(confidential)informationtocertainindividualsbycompletingtheConsenttoReleaseStudentInformationprocessontheirmyGate.RefertotheFERPAsectionfoundlaterinthischapter.

IfyoucannotlogintomyGatebecauseyouhaveforgottenyourpassword,contacttheHelpDeskat(270)809-2346.

2014-2015 Academic CalendarForadditionalinformationregardingtheofficialuniversityacademiccalendarvisitmyGateorwww.murraystate.edu. Fall 2014 Winter 2014 Spring 2015 Summer 2015Classes Begin August19 December15 January12 May11Fall Break October2–3 ---- ---- ----Spring Break ---- ---- March16–20 ----Holidays September1 December25 January19 May25&July3Classes End December5 January7 May1 August4Finals December8–12 January7 May4–8 ----Commencement December13 ---- May9 ----

MurrayStateUniversityreservestherighttomodifytheacademiccalendarasdeemednecessary.

RegistrationStudentswhohavebeenenrolledatMurrayStateinatleastoneregulartermwithinthetwoyearsprecedingtheregistrationtermwill

beintheactiveregistrationfile.Allotherstudentsmustfileaformalapplicationforadmissionorreadmissiontodeterminetheirregistra-tionstatus.RefertothesectiononadmissionorreadmissionwhichappearedearlierinUndergraduate Admissions or Graduate Admis-sions.

RegistrationforqualifiedstudentsatMurrayStateisviaanon-lineprocessonmyGate.QuestionsmaybedirectedtotheRegistrationOfficeat270-809-2394oremail,msu.registration@murraystate.edu.Refertotheuniversitycalendar,availableonmyGate or the Murray Statewebsite,forexactdatesandtimes.

AsapartoftheFreshmanYearExperience,newfreshmenhaveanopportunitytoscheduleforthefalltermduringasummerorienta-tionsession.Graduatestudentswhowishtotakeadvantageofadvancedschedulingmustbeadmittedbythefollowingdeadlines:April1forsummerandfallterms,andNovember1forthespringterm.Othersmayscheduleaftertheyareadmitted.Referenceshouldbemadetotheofficialuniversitycalendarfortheadvancedschedulingdatesforcurrentlyenrolledstudents.Specificschedulingtimesareassignedduringadvancedscheduling.Assignmentsarebasedonthenumberofsemesterhoursrecordedonthestudent’sMSUrecordplusthehoursenrolled(inprogress)atthetimeschedulingtakesplace.A student who attends a class without being properly enrolled will not re-ceive credit. Courses must be scheduled in the semester in which the actual coursework is completed. Attendance is expected on the first day of classes.Beforeastudentisconsideredregistered,he/shemustbeproperlyenrolledinclassandhavemadepaymentofrequiredfees.Onceastudentisofficiallyenrolledinacourse,he/shewillgainaccesstotheircoursesonCanvas.

Academic Advising Beforeastudentmayschedule,heorshemusthaveconsultedwithanacademicadvisorabouthisorherproposedclassschedule.Un-

dergraduatestudentshaveablockontheirregistrationaccessthatcanonlyberemovedbytheirassignedacademicadvisor.IntercollegiateAthleticsandHonorsProgramstudentsarerequiredtohaveadditionalapprovalfromtheappropriateprogramadvisor.

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HoldsStudentsshouldchecktheirmyGatetoviewallcurrentholds.Holdsmustbeclearedpriortoschedulingclasses.Studentswiththefol-

lowingsituationswillnotbepermittedtoregisteruntiltherelatedissuehasbeenresolved:anundergraduatestudentwhohasearned45semestercredithoursandislistedwithan“undeclared”major;anundergraduatestudentwhohasearned60semestercredithoursandiscompletingamajor(asopposedtoanarea)andhasnotofficiallydeclaredasecondmajororaminor;anystudentwithanincompleteadmissionfile;anyoneonacademicsuspension;astudentwhohasanyindebtednesstotheuniversity;andanystudentwhohascompletedadegreeorcertificateandhasnotbeenadmittedtoanewprogramorstatus.

Credit HoursMurrayStateUniversitymaintainshighacademicstandardsinitscurricularofferingswithprocessesinplacetoensureconsistencyin

credithoursawardedandappropriatedesignationforthelevelofcoursecontent.Theuniversityoperatesonasemestersystemwithonehourofcreditequaltoaminimumoffifteenone-hoursessionsoflectureorthirtyone-hoursessionsoflaboratory,studio,orpracticeandtwohoursofout-of-classworkeachweek,ortheequivalentbasedonthelengthofsemester.Allcoursesarereviewedforcredithourcom-plianceandapprovedbytheUniversityAcademicCouncilbasedonproposalssubmittedbyanacademicdepartmentandroutedthroughitsacademiccollege/school. It istheresponsibilityofeachacademicdepartmenttomonitoritscoursesforappropriatecontentandtodeterminetheappropriatelevelandamountofcreditawardedforcoursecompletion.

ItisthepracticeofMurrayStateUniversitytobeconsistentinitscourserequirements,academicrigor,credithouraward,andexpecta-tionofstudentperformanceforanygivencourse,regardlessofcourselevel,format,ormodeofcoursedelivery.Ifacourseisofferedbothinatraditionalcampus-basedformatandviaanasynchronous,distance-basedmodel,thecontentandcreditawardedmustbeequivalent.Forcurricularcomponentsofferedonlyasdistance-basedcourses,theacademicdepartmentisexpectedtoprovideadeterminationandjustificationfortheappropriateamountofcreditawarded.Thisdeterminationisbasedonanexpectationthatafixednumberofcredithoursisassignedforthesuccessfulcompletionofcourseactivitiesandachievementofcoursecompetenciesasstatedinthecoursesyl-labus.

EachacademicyearconsistsofafalltermthatbeginsinAugust,awintertermthatbeginsinDecember,aspringtermthatbeginsinJanuary,andasummertermthatbeginsinMayandincludesseveralsessionsofvaryingdurations.Eachtermmaycontainparts-of-termwithinthatsemesterwhereclassesbeginandendatadifferenttimethana‘fullsemestercourse’.Theseparts-of-termclassesarewhollycontainedwithinasingleterm.Allgradesforparts-of-termcourseswillberecordedattheendoftheentireterm.Duetothenatureofschedulingcoursesduringcertaintimeswithinrespectiveterms,theuniversitymayapproveacredithourequalto50-minutesofinstruc-tionaltimeeachweekortheequivalentthereof.Inallcases,theinstructorisexpectedtoutilizeextraout-of-classcommunicationandactivitieswiththestudenttojustifyanytimemodification.

ClassificationAll students must comply with University policies, regardless of classification. Undergraduate LevelFreshman fewerthan30semesterhoursofearnedcreditSophomore 30to59.9semesterhoursofearnedcreditJunior 60to89.9semesterhoursofearnedcreditSeniors aminimumof90semesterhoursofearnedcreditPost-Baccalaureate studentstakingundergraduateclassesafterreceivingabaccalaureateorhigherleveldegreeGraduate LevelGraduate studentsworkingonanadvancedcertificate,degree,orcertification

Course Numbers Thenumbersusedtoidentifycoursesareasfollows:001-099 specialcategorypost-secondaryand/ordevelopmentalcourses100-299 lowerdivisionundergraduatecourses300-499 upperdivisionundergraduatecourses500-599 upperdivisionundergraduatecourses(requiresatleastajuniorclassification)600-799 graduatecourses800-999 doctoralcourses

(Studentsdesiringgraduatecreditmustbeadmittedtograduatestudiesprior toschedulinga600-levelorhighercourse.500-levelcoursestakenasanundergraduatestudentshouldnotbeusedtofulfillrequirementsforamaster’sorspecialistdegree.AsofSpring2011,500-levelclassesareforundergraduatecreditonly.)

Student Course Load Auditedanddevelopmentalclassesareincludedwhendeterminingthetotalhoursinastudent’scourseload.

•Undergraduate Students Theminimum full-timeundergraduatecourse load is12 semesterhours. The typical load is16hours. Studentspursuingapproved

cooperativeeducation/internshipcreditwillbeconsideredfull-timestudentswithfewerthan12semesterhours.Studentsadmittedwithconditionsoradmittedwithrestrictions,andthosewhoareonacademicwarningoracademicprobationarerestrictedto16hours.Sincethemaximumloadwithoutspecialapprovalforotherundergraduatestudentsis19semesterhours,itisnotpossibletoscheduleformorethan19hoursviamyGate.Ifanexceptionistobemadeinanyindividualinstance,theundergraduatestudentmustbeatleastsophomorestandingandhaveanoverallgradepointaverageofatleast3.00orhaveearnedatleast12hourswitha3.00fortheprevioussemester.AnapprovedUndergraduateOverloadform,signedbythestudent’sacademicadvisorandcollegiate/schooldeanmustbetakentotheRegis-

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trationOffice,SparksHall.Undernocircumstancesmayanundergraduatestudentenrollinmorethan22semesterhourswithoutapprovalandaletterofjustificationfromthestudent’scollegiatedeanandtheProvostandVicePresidentforAcademicAffairs.

AstudentenrolledconcurrentlyatMurrayStateandanothercollegiateinstitutionmaynotenrollinacombinedcourseloadthatex-ceedstheapplicableMurrayStatestudentloadregulation.

Freshmanandsophomorestudentsmaytake300-levelor400-levelcourseswiththeapprovalofthechairofthedepartmentinwhichthecourseisoffered.Sophomoreswhowillbejuniorsbeforea500-levelcoursebeginsmayscheduleforthecourse,withtheunderstand-ingcoursesmayberemovedfromthescheduleifjuniorstatusisnotattainedbeforethecoursebegins.Onlythosewhoareclassifiedasgraduatestudentsmaytake600-levelorhighercourses.

Formoredetailsoncorrespondencecoursesastheyrelatetocourseload,refertoContinuing Education and Academic Outreach.

•Graduate Students Theminimumfull-timegraduatecourseloadisninesemesterhours.Sincethemaximumloadwithoutspecialapprovalforgraduatestu-

dentsis13semesterhours(maximumsincludeundergraduateandgraduatelevelcourses),itisnotpossibletoscheduleformorethan13hours via myGate.Ifanexceptionistobemadeinanyindividualinstance,thegraduatestudentmusthaveanoverallgradepointaverageofatleast3.00.AGraduateOverloadformsignedbythestudent’sprogramcoordinatorandcollegiate/schooldeanmustbetakentotheRegistrationOffice,SparksHall.Undernocircumstancesmayagraduatestudentenrollinmorethan16semesterhourswithoutapprovalandaletterofjustificationfromthestudent’scollegiate/schooldeanandtheProvostandVicePresidentforAcademicAffairs.Undernocircumstanceswillanoverloadexceptionbegrantedtoastudentwhodoesnothaveacumulative3.00GPA.Nooverloadrequestswillbeapprovedforgraduateassistants.

Tobeeligibleforanassistantship,studentsmustbeadmittedtoagraduateprogramatMSU,haveearnedacumulativeGPAofatleast3.00,andbeenrolledinaminimumofsixgraduatecredithoursatMurrayState.Tomaximizeacademicsuccess,graduateassistantsmaynotcarryacourseloadexceeding13hours.Graduatestudentsintheirfinalsemesterofcourseworkmaypetition(inwriting)theUniversityGraduateCoordinatortoqualifyforanassistantshipwhileenrolledinfewerthansixgraduatehours.Non-residentgraduateassistantsseek-ingthein-statetuitionequivalencymustbeenrolledinaminimumofsixhoursofgraduatecoursework(duringfallandspringsemesters)andworkingaminimumof20(butnotmorethan25)hoursperweek.Duringthesummer,studentsonanassistantshipmustbeenrolledforaminimumofthreehoursofcoursework.

Course PrerequisitesStudentsarerequiredtocomplywiththemostcurrentcourseprerequisitesatthetimetheyregisterforthecourse.Themostcurrent

courseprerequisitesarelistedontheonlinescheduleofclassesfoundonmyGate and in the most recent Academic Bulletin.

Schedule ChangeNOTE: Dropping below full-time status may affect total fees, benefits, insurance, financial aid, athletic eligibility, veteran benefits,

international status, scholarships, etc. It is the student’s responsibility to comply with all such policies.Anyschedulechangesshouldbeapprovedbythestudent’sacademicadvisor.Additionalapproval isrequiredforathletes,students

intheHonorsProgram,veterans,internationalstudents,andthosewhowishtoauditaclass.Forchangesthatdonotrequirespecialap-proval,thestudentmayusemyGateduringthepublisheddrop/addperiods.FormsforchangesthatrequirespecialpermissionshouldbetakentotheRegistrationOfficebythepublisheddeadline.

Droppingaclassbeforetheendofthefirstdropperiodwilleliminatethecoursefromthestudent’spermanentrecord.Forclassesdroppedduringtheseconddropperiod,thestudentwillreceiveagradeofwithdrawn(W).Consultthecurrentuniversitycalendarfordatesanddeadlines.

Students should review their schedule on myGate after making changes to verify all transactions have been processed. Schedule Change Fee. Effective Fall 2014 any course change after the published deadline may be subject to a $50 schedule change fee.

PleasereviewtheAcademicCalendarforpublishedaddanddropdatesatwww.murraystate.edu.

Auditing of CoursesAnauditorisonewhoenrollsandparticipatesinacoursewithoutexpectingtoreceiveacademiccredit.Astudentmaynotschedule

forauditorchangeacoursefromCREDITtoAUDITviamyGate,sincethepermissionandsignatureoftheinstructorarerequired.TheauditpermissionformisavailableintheOfficeoftheRegistraroronthewww.murraystate.edu/registrarwebsite.Studentsinterestedinauditingacoursemustsecurewrittenpermissionfromtheinstructoranddiscusscourserequirementspriortoenrolling.TheapprovedauditpermissionformmustbesubmittedtotheRegistrationOfficeforprocessingbythepublisheddeadline(seeAcademicCalendar).Thesemesterhoursofanauditedclasscounttowardfull-timestatusatMurrayState;however,audited courses do not have credit nor apply to any degree or certificate program and do not figure in completion hours required for NCAA, financial aid, or veterans’ benefits eligibility.Tuitionandcoursefeesarethesameforcreditandauditcourses.Coursesthatwereauditedmaybetakenforcreditinalaterterm.Alsoaclassmaybeauditedafterhavingreceivedcreditforthecourse,butanauditgradewillnotreplace/removeanearliergrade.Instructorsreservetherighttodenyauditpermissionfortheirclasses.

Regular class attendance is expected of an auditor. Because audited classes are considered load credit, instructors have the authority to fail an auditing student if he or she does not do the required work, or fails to attend the class.AsuccessfulauditwillberecordedontherecordwiththedesignationAU.

Anychangefromaudittocreditmustbedonebythelastdaytoaddaclass.Seetheuniversityacademiccalendarforpublisheddead-lines.AchangefromCREDITtoAUDITmustbedonebythelastdaytodropacoursewithaW,andrequiresthepermissionoftheinstructorofthecourse.Refundsforwithdrawalsfromauditedcourseswillbeproratedonthesamebasisasrefundsforwithdrawalsfromcoursestakenforcredit.

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Time ConflictsTimeconflictsbetweentwodifferentclassesmaybeapprovedifthetimeconflictis15minutesorless.Timeconflictsmustbeapproved

byoneorbothinstructorsinwriting.ThestudentwillsubmitanapprovedTimeConflictFormtotheRegistrationOfficeforprocessingbythelastdaytoaddaclass(seeAcademicCalendar).TheAudit/TimeConflictFormisfoundontheOfficeoftheRegistrarwebsite,www.murraystate.edu/registrar.

OverridesCourseoverridesmaybegivenatthediscretionoftheindividualinstructor,chairofthedepartmentordeanofthecollege.

Withdrawal StudentsdroppingallclassesmustsubmittheirrequesttowithdrawfromthesemesterviatheirmyGateAcademicstab.Contactthe

OfficeoftheRegistrarforadditionalinformationconcerningwithdrawalprocedures.Students who do not submit their official withdrawal request will receive failing grades in all of their courses.WithdrawalrequestsmustbecompletedbythelastdatetodropaclasswithaW(seeAcademicCalendar).Withdrawalswillberecordedonthestudent’spermanentrecord.RefundpoliciesarepublishedonlineeachsemesterintheofficialSchedule of Fees.

Withdrawingfromschoolbeforetheendofthefirstdropperiodwilleliminatethecoursesfromthestudent’spermanentrecord.Forwithdrawalduringtheseconddropperiod,thestudentwillreceivegradesofwithdrawn(W).Consultthecurrentuniversitycalendarfordatesanddeadlines.Withdrawalofanytypedoesnotremovethestudent’sfinancialobligationtotheuniversity.

Administrative WithdrawalStudentswhofailtomeettheirobligationstoMurrayStateUniversity,eitherfinancialoradministrative,maybeadministrativelywith-

drawnfromtheuniversityandloseallcreditbeingattempted.Thisincludesstudentswhowithholdorfalsifyinformationondocumentsduringtheadmissionprocess.

Active Duty Deployment WithdrawalIfanactivedutyserviceperson,anationalguardsmanorareservistisdeployedduringthesemester,he/shemaywithdrawfromthe

universitywithoutpenaltyasofhis/herdeploymentdate.ThestudentmustsubmittheirwithdrawalrequestviatheirmyGate Academics tabandprovideproperdocumentationtotheRegistrationOfficeassoonaspossible.ContacttheRegistrationOfficeat(270)809-3776ormsu.registration@murraystate.eduforadditionalinformationonthewithdrawalprocessandrequireddocumentation.

Academic RecordsDemographic and Address Change

AnystudentwhochangeshisorhernameorsocialsecuritynumberisexpectedtonotifytheOfficeoftheRegistrarandprovidere-questeddocumentation.Changingone’snamedoesnotchangethenameprintedonthediploma.Tomakethechangeonthediploma,thestudentmustcontacttheGraduationOfficeat(270)809-5084ormsu.graduation@murraystate.edu.

MurrayStateUniversityrecognizesstudentsmaywishtouseanameotherthantheirlegalname.Whenrequested,theuniversitywilluseapreferredfirstnameoncertaindocumentsandonlineinformationsources.Theofficial/legalnamewillremainonyourpermanentrecords,includingbutnotlimitedtoacademic,employment,andtaxrecords.Students may not designate a preferred last name. Students are encouraged to add a preferred first name using the Preferred First Name Form as found on www.murraystate.edu/registrar prior to the start of a semester to assist instructors in consistently addressing a student throughout the course of a semester.

ThestudentwillbeheldresponsibleforanycommunicationfromanyuniversityofficesenttotheMurrayStatee-mailaddressorthemailingaddresslastgiven,andmaynotclaimignoranceonthepleaofhavingchangedlodgingsornameandthereforeofnothavingre-ceivedthecommunication.AstudentcanreviewandupdateaddressandcontactinformationonmyGate.Changing an address does not change residency for tuition purposes.

Credit by Examination•Undergraduate Students

ForstudentsenrolledatMurrayState,undergraduateresidencecreditmaybeearnedthroughtheAdvancedPlacementProgram(APP),CollegeLevelExaminationProgram(CLEP),selectedInternationalBaccalaureate(IB)examinations,andchallengeexaminationsdevelopedbytheacademicdepartments.AlistingofteststhatMurrayStateacceptsforcreditisavailablefromtheUniversityCounselingServices,Ap-pliedSciencesBuilding.Thecredithoursearnedthroughtheseexaminationswillcounttowardgraduation,butwillnotbeusedtocomputegradepointaveragessincealettergradewillnotbegiven.Althoughastudentmayreceivecredithoursthroughanyoftheseprograms,duplicatecreditmaynotbeearned.Forexample,astudentwhoearnscreditforENG105throughAPPmaynotreceiveadditionalcreditforanENG105classortheCLEPgeneralorsubjectexam.StudentscurrentlyenrolledatMurrayStatemusthavewrittenpermissionpriortotakinganytestsforcredit.PermissionformsmaybeobtainedfromCounselingandTesting.Creditbyexaminationmaynotbeusedasarepeatofacoursetakenearlier.

Advanced Placement Program (APP)ThisisaprogramofferedincooperationwithEducationalTestingServiceandvarioushighschools.Generally,studentswillcomplete

theirAPPtestswhileinhighschool.MurrayStateUniversityencouragesbutdoesnotrequirestudentstocompleteaparticularAPPcoursepriortotakingtheexaminationinthatarea.Ascoreofthreeistheminimumrequiredforcreditandinsomecasesascoreoffourorfivewillyieldadditionalcredit.Alistingisavailableatwww.murraystate.edu/counselingcenter.AstudentmustbeenrolledatMurrayStatetoreceivecreditbasedonsatisfactoryAPPscores.APPcreditmaynotbeusedasarepeatofacoursetakenearlier.

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College Level Examination Program (CLEP) Thisprogramprovidesanopportunitytoearncreditforpreviouseducationorlifeandcareerexperiences.TheCLEPtestsmaybetaken

priortoenrollment;creditwillbegrantedafterenrollmentatMSU.IfcurrentlyenrolledatMurrayState,astudentmustapplyforpermis-siontotaketheCLEP.Ascoreof50istheminimumrequiredforcreditandinsomecaseshigherscoreswillyieldadditionalcredit.AlistofsubjectexamsisavailablefromMurrayState’sUniversityCounselingServicesoratthewww.murraystate.eduwebsite.TheCLEPtestsareadministeredontheMurrayStatecampusbyUniversityCounselingServices.AstudentmustbeenrolledatMurrayStatetoreceivecreditbasedonsatisfactoryCLEPscores.ACLEPtestmayberepeatedwithpermission.Aminimumofsixmonthsmustelapsebetweenretakesofthesametest.Itisthestudent’sresponsibilitytoensurethatretakeattemptsmeetthisrequisite.CLEPcreditmaynotbeusedasarepeatofacoursetakenearlier.

International Baccalaureate Examinations (IB)Thisisaprogramofferedatvarioushighschools.AlistofInternationalBaccalaureateexaminationsthathavebeenapprovedforcredit

isavailablethroughtheTransferCenter.AstudentmustbecurrentlyenrolledatMurrayStatetoreceivecreditbasedonsatisfactoryIBscores.IBcreditmaynotbeusedasarepeatofacoursetakenearlier.

Departmental Challenge Examinations AstudentmustbecurrentlyenrolledatMurrayStateUniversitytoreceivecreditforadepartmentalchallengeexamination.Allrequests

fordepartmentalchallengeexaminationsmustbeapprovedbythechairmanofthedepartmentofferingthecourse.All costs connected with a particular examination must be met by the student prior to the testing date.Apercredithourfeeisassessedforeachcourse.Ade-partmentmayadoptastandardizedexaminationavailablefromoutsidetheuniversityordevelopadepartmentalproficiencyexaminationwhichmaybeoral,writtenorboth.Studentsdesiringtoreceivecreditbydepartmentalchallengemustregisterandpayforthechallengeexam on myGate.Itthestudentpassestheexam,thedepartmentwillsendtheapprovaltotheOfficeoftheRegistrarforpostingcredittotheacademicrecord.Departmentalchallengeexaminationcreditawardedwillbepostedtothestudent’sacademicrecordinthesemesterinwhichthestudentisenrolled,however,noearlierthanthefirstdayofthesemester.

• Adepartmentalchallengeexaminationmayonlybetakenonce.• Departmentalchallengecreditmaynotbeusedasarepeatofacoursetakenearlier.• Agradereceivedinaregularcoursemaynotbechangedbydepartmentalchallengeexamination.• Pleasenotethatdepartmentalchallengeexaminationsarenotofferedforallsubjectsorcourses.

Military Service CreditRefertothesectiononTransferStudentsinUndergraduate Admissionsregardingmilitaryservicecreditforundergraduatestudents.

•Graduate StudentsMurrayStateUniversitydoesnotgrantgraduate-levelcreditforcorrespondencecourses,portfolio-basedexperientiallearning,chal-

lengeexaminationoranynationaltesting-for-creditinanycourse.

Military Service CreditContingentontheapprovalofthegraduateadvisor,thecollegiategraduatecoordinator,andGraduateAdmissions,sixhoursofgradu-

atecreditmaybeacceptedtowardamaster’sdegreeforcompletionofU.S.MilitaryCommandandGeneralStaffCollege.

GradesAllfinalgradesareprocessedandpostedtostudents’academicrecordattheconclusionofeachsemester.Studentscanviewtheiraca-

demic record on myGate,Academicstab.Mid-termgradescanalsobeviewedonmyGate,Academicstab.Mid-termgradesarenotpostedtotheacademicrecord.

Thefollowingsystemofgradesisusedfortheevaluationofcoursework,witha4.00gradingscaleusedtodeterminegradepointaver-age:

A Excellent-valuedatfourpointsforeachcredit.B Good-valuedatthreepointsforeachcredit.C Fair-valuedattwopointsforeachcredit.D Poor-valuedatonepointforeachcredit.E Failure,nocredit-valuedat0pointsbutcountedasGPAhours.P Passingcreditearned–creditvaluedatnopointsandnohoursattempted.(Usedforcreditbyexamandofficiallyapproved

pass/failcoursesasstipulatedinthecoursedescriptionsectionofthisAcademic Bulletin.)AU Audit-nocredit.(Requiresinstructor’sapproval.)I Incomplete-computedasnon-punitiveandconvertstoanEwithpunitivevalueifnotcompletedandchangedbypublished

deadlines(seeIncompleteGradessectionbelow).R Deferredgrade-gradeusedinrestrictedinstancesforspecificallyapprovedcourses.Nocreditisgivenandisnotcomputed

ashoursattempted.Forgraduatestudents,thisgrademaybegivenforcoursesnumbered698,699,798,and799.ItwillchangetoagradeofI (or an Eatthedepartment’sdiscretion)ifworkhasnotbeencompletedwithintwoyearsfromthetimetheRgradeisgiven.

W Droppedorwithdrawn-nohoursattemptedandnoqualitypoints.(Mayonlybeassignedtoeligiblestudentswhohaveof-ficiallydroppedcoursesorwithdrawnfromMurrayStatebypublisheddeadlines.)

NR Notreported-gradeusedwhentheinstructorhasnotsubmittedfinalgradesbythedeadline.Nocreditisgivenandisnotcomputedashoursattempted.

IP Inprogress-gradeusedinrestrictedapprovedinstances.Computedasnon-punitive.

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Students may not submit missed work, make changes to already submitted work, nor complete additional assignments in order to change a grade of A, B, C, D, or E once the grade has been recorded.

Incomplete Grades A grade of I(incomplete)isassignedwhenastudentisunabletocompleteallclassassignmentsforreasonsbeyondthestudent’scon-

trolandthereasonsaresatisfactorytotheinstructor.AstudentwhoreceivesanIgrademustcompletetheworkandtheinstructormustsubmit the grade by mid-term of the fall or spring termimmediatelyfollowingtheterminwhichthe I wasreceived. I grades received in thefallandwintermustbecompletedandgradessubmittedtotheOfficeoftheRegistrarbyMarch15ofthefollowingspringterm;springand summer I grades,byOctober15ofthefollowingfallterm.(Degree pending students should see the note below.)Studentscompletingclass assignments with the intent to change the I toapassinggradeshouldnotre-registerforthecourse.

Shouldthestudentfailtocompletethecoursewithinthedesignatedtimeperiod,the I willbeconvertedtoagradeof E and the GPA willberecalculated.This may change the academic standing, including dean’s list honors.

Onceagradeof I has been converted to an E,thegradewillnotbechangedtoapassinggrade.Afteragradeof E hasbeenassigned,thestudentmustregisterandpayforthecourseinafuturesemesterinordertoreceivethecredit.Re-registeringforthecoursewillnotpreventtheoriginal I gradefrombeingchangedtoan E afterthedeadlinehaspassed.

NOTE:Ifastudentispendingadegree,incompletegradesmustbechangedwithin five (5) weeksafterthesemesterends;otherwisethe I will be converted to an E andtheGPAwillberecalculated.(SeetheGraduationRequirementssectioninAcademic Degrees and Programs foradditionalinformation.)

Quality Points Qualitypointsareearnedpercredithourandareusedtocalculateastudent’sgradepointaverage.Thenumberofpointsreceivedfor

eachcourseisdeterminedbythegradeearnedandthegradingscaleused.SinceMurrayStateusesthe4.00gradingsystem,eachcredithourofAreceivesfourqualitypoints;eachcredithourofBreceivesthree;eachcredithourofCreceivestwo;andeachcredithourofD receivesone.Forexample,astudentwhoearnsanAinafour-hourcoursewillreceive16qualitypoints.

Grade Point Average ThegradepointaverageofastudentisdefinedastheratioofthetotalnumberofqualitypointstothetotalnumberofGPAhours,

truncated(norounding)totheseconddecimalpoint.Forexample,a3.9999calculationwouldberecordedasa3.99GPA.InstitutionalGPA(MurrayStateUniversitycoursework),transferGPA(otherinstitutions’acceptedcoursework),andcumulativeGPAsarepostedtoastudent’stranscriptandcanbefoundontheAcademicstabonmyGate.Forexample,astudentwhoearnsagradeofBinallcoursesforatotalof128semesterhourswouldhave384qualitypointsandaGPAof3.00.A degree GPA is calculated at the time a degree is conferred and recorded. A student’s record will not be changed by subsequent coursework after a degree is granted, including repeated courses.

Grade Change Policy GradesarerecordedintheOfficeoftheRegistrarasreportedbythefacultyattheendofeachterm.Nograderecordedonthestudent’s

recordmaybechangedexceptuponawrittenstatementsignedbytheinstructorcertifyinganerrorinreportinghadbeenmade.Whenanerrorismadeinreportingagrade,theinstructormaymakethenecessarychangeintheOfficeoftheRegistrarwithinthefirst

20daysofthesemesterfollowingtherecordingofthegrade.Agradewillnotbechangedafteradegreeisconferred.Students may not submit missed work, make changes to already submitted work, nor complete additional assignments in order to change a grade of A, B, C, D, or E once the grade has been recorded.ThepolicyconcerningthechangingofIgradesisaddressedearlierinthissection.

Dean’s List Academic Honors Full-time(coursesinwhichagradeofPisreceivedwillnotcounttowardfull-timestatusforthispurpose)undergraduatestudentswho

haveattainedatermgradepointaverageof3.50oraboveineitheraspringorfallsemesterwillbeplacedonthe“Dean’sList”forthatsemesterandwillappearonthestudent’srecord.Thisrequirementmustbemetatthetimegradesareposted.GradesofImaypreventastudentfrombeingplacedontheDean’sList.Dean’sListinformationisalsodisplayedundertheAcademicstabonmyGate.ForpressreleaseformsregardingDean’sListHonors,pleasecontactthedepartmentofUniversityCommunications.ThepolicyconcerningdegreehonorsisaddressedintheGraduationRequirementssectionofAcademic Degrees and Programs.

Repeating Courses•Undergraduate Students

Anundergraduatestudentmay,forthepurposeofraisingagrade,enrollinacourseforcreditnomorethanthreetimesunlessother-wisenotedinthecoursedescription.OnlythelastattemptwillbecalculatedintheoverallGPAandcounttowardhoursearned.GradesofAU, R, or Wdonotcounttowardrepeatattempts.Transfercreditisalsosubjecttothispolicy.Therefore,anequivalentcoursecould‘markoff’apreviouslyearnedMurrayStatecourse.Allattemptsandtheoriginalgradesarerecordedontheacademicrecord.

Note: UndergraduatestudentsenrolledincourseworkfromFall2009andbeyondwillbeunderthepolicystatedabove.Allpreviouscoursework(MurrayStateortransfer)willbere-evaluatedusingthispolicy.StudentswhoreceivedcreditsorfailuresinacoursesinceFall2009,threeormoretimeswithonlythefirstattemptremovedfromGPAcalculation,willnowhaveallbutthelastattemptremovedfromtheoverallGPA.

•Graduate StudentsRepeatingagraduatecoursedoesnotremovetheoriginalgradereceivedinthecourse.Allgraduatelevelgradesremainontheaca-

demicrecord.Incalculatinggradepointaverages,arepeatedcourseshallbeconsideredanadditionalcourse.IfagraduatestudenttakesacourseatMurrayStateandchoosestorepeatthatcourseatanotherinstitution,permissionfromthestudent’sgraduateadvisorandcollegiategraduatecoordinatormustbesecured.Arepeatedtransfercourseisaddedtothestudent’sdegreeGPAcalculation.AcoursesubstitutionformmustbeforwardedtoGraduateAdmissionsinSparksHalltodocumentdepartmentalapprovaloftransfercredit.

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Minimum Academic Standards Outcomes Assessment Outcomesassessment,whilenothavingimpactonastudent’sgradepointaverageorgraduationstatusrelativetothestudent’stestperformance,isnonethelessarequiredactivity.

Academic Standings•UndergraduateAcademic Good Standing

Studentswhoarenotonwarning,probation,oracademicsuspensionordismissalareconsideredingoodstanding.Ifastudentisnotingoodstandingbutrequeststhataverificationofgoodstandingbesenttoanotherinstitution,theverificationwillstatethatthestudentiseligibletore-enrollifapplicable.

Undergraduatestudentsareexpectedtomaintainat leasta2.00cumulativegradepointaverage(GPA).TheconditionsandactionsdescribedbelowpertaintoundergraduatestudentswhoseGPAsfallbelow2.00.

Academic WarningAstudentwillbeonacademicwarningwhenhisorhercumulativeGPAislessthan2.00butisatorabovethevalueslistedbelowfor

thenumberofGPAhoursthestudenthasattempted.Astudentonacademicwarningmayenrollforamaximumof16credithoursduringafallorspringterm.

Academic ProbationAstudentwillbeonacademicprobationwhenhisorhercumulativeGPAislessthanthevaluelistedbelowforthenumberofGPAhours

thestudenthasattempted. GPA Hours Attempted Cumulative GPA 1-32 1.50 33-64 1.70 65-79 1.90 80ormore 2.00

AnundergraduatestudentwillbeplacedonAcademicProbationattheendofthefirstgradingperiodinwhichhis/hercumulativeGPAfallsbelowtheappropriatethresholdlistedabove.Astudentonprobationmayregisterforamaximumof16hoursduringafallorspringterm.

Academic Probation ContinuedAstudentwhodoesnotmeetthecumulativeGPAthresholdlistedaboveforhis/herGPAhoursattempted,butearnsatermGPAof

atleast2.00fortheprobationarysemesterwillremainonprobationandmayregisterforamaximumof16hoursduringafallorspringterm.

Removal from ProbationAstudentwillberemovedfromprobationaftertheprobationarysemesterbyreachingorexceedingtheappropriatecumulativeGPA

thresholdlistedabove.FailuretodosowillresulteitherinContinuedonProbationorAcademicSuspension.

Academic SuspensionAnundergraduatestudentwillbesuspendedfromtheUniversityfollowingaprobationarysemesterinwhichheorshedoesnotmeet

thecriteriaforcontinuedonprobationorremovalfromprobation(seeabove).Astudentsuspendedforthefirsttimemaynotre-enrolluntilonesucceeding(fallorspring)termhaspassed.AcademicSuspensionisnotedontheacademicrecord.Anundergraduatestudentwhoreceivesasecondacademicsuspensionmaynotre-enrollfortwocalendaryears.AnundergraduatestudentwhoreceivesthreeormoreacademicsuspensionswillbeindefinitelydismissedfromtheUniversity.Being reinstated does not remove prior academic standings from a student’s academic record.

•GraduateGraduate Academic Probation

Whengraduatestudentshavecompletednineormoresemesterhoursofgraduatecourseworkwithagradepointaverageoflessthan3.00,theymaybeplacedonacademicprobationandaresubjecttodismissalfromtheirprogram(s).Thesearetheminimumuniversityregulationsgoverningscholasticprobationforgraduatestudents.Eachcollege/schoolmaysetadditionalrequirementsforacademicproba-tioninitsgraduateprograms.

Academic Second Chance (Undergraduate)AcademicSecondChance(ASC)isanappealprocedureforanundergraduatestudenttorequestacademicforgivenessfortheircourses.

ItappliestooneormoresemesterswithinwhichastudentearnedgradeslowerthanaC.Ifapproved,therequestedtermswouldbeex-cludedwhencalculatingthestudent’sgradepointaverage.NocoursestakenduringthesemestersapprovedforASCwouldapplytowardrequirementsforadegree.

AstudentwhowishestopetitionforASCmusthavebeenseparatedfromallinstitutionsofhigherlearningforaminimumoftwocon-secutivecalendaryearsfromenddateoflastenrollment.(Ex:GradesearnedinMay2013wouldrequirethestudenttobeseparateduntilMay2015.)Ifastudentwithdrewfromasemesterandthewithdrawalappearsontheirtranscript,thestudentisconsidered“enrolled”duringthatterm.

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AnASCrequestformmaybesubmittedbyanenrolledstudentafterthestudenthasreenteredMurrayStateUniversityandhasearnedaminimumof12newdegreecredithoursatMurrayStateUniversitywithaminimumGPAof2.50onallhourssincere-enrolling.ASCre-questsareonlyvalidforthestudent’sfirstbaccalaureatedegree.TheASCrequestformmustbesubmittedtotheOfficeoftheRegistrar,specifyingthetermsforwhichASCisrequested.

ASCcoursesremainapartofthetranscriptwithanotationthatacademicsecondchancehasbeenappliedandthosegradesarenotincludedinGPAcalculations.IfacourseexcludedbyASCwasusedasarepeatofanearliercourse,theoriginalcoursewhichhadbeenexcludedfromgradepointaverageconsiderationduetotherepeatpolicywillbereinstatedintotheGPAasthoughithadneverbeenrepeated.

ThenewGPAistheofficialGPAoftheuniversity.Studentsneedtobeawarethatsomeschools,agencies,academicareas,organizations,andscholarshipprogramsmaynotrecognizeorallowASC.ASC may be declared only once and may not be revoked. ASC does not remove prior academic standings from a student’s academic record.

Academic Appeals Suspension Appeal

AstudentwhohasbeenacademicallysuspendedordismissedmayrequestreinstatementforthefollowingsemesterbysubmittinganAcademicAppealFormwithsupportingdocumentationtotheOfficeoftheRegistrarforspecialconsiderationifthestudentfeelstherewereextenuatingcircumstancesbeyondhis/hercontrolwhichledtothesuspensionordismissal.TheAcademicAppealFormcanbefoundontheOfficeoftheRegistrarwebsiteatwww.murraystate.edu/registrar.SubmittedacademicappealswillbeheardbytheAcademicAp-pealsBoardinMay,August,andJanuary.Allappealsmustbeonfileatleastsevendaysbeforethefirstdayofthesemesterfortheappealforreinstatement.Being reinstated on academic probation does not remove prior academic standings from a student’s academic record. ThedecisionoftheAcademicAppealsCommitteeisfinal.

Grade Appeal MurrayStateUniversity recognizes thatdifferencesofopinionor interpretationmayarisebetween studentsand facultymembers

regardingtheassignmentofcoursegrades.Theuniversityurgesthestudenttofirstseekresolutionthroughinformaldiscussionwiththeappropriatefacultymember.Thefollowingpolicyhasbeenadoptedasaformalavenuefortheresolutionofastudentgrievanceorappeal,intheeventthatsuchdifferencescannotberesolvedinformally.Theuniversityrecognizestherightofastudenttopresentagrievancetoanestablishedcommitteeandtohavethatgrievanceconsideredonitsmeritbyanexpeditiousandorderlyprocess.ItshouldbenotedthatsituationsinvolvingacademicmisconductshouldbedirectedtotheUniversityJudicialBoard.

DefinitionsComplainant:onewhofilesagrievance,complaintorappealwithinthescopeofthispolicy.Respondent:oneagainstwhomagrievanceisfiled.Days: countedwhenclassesorexamsarescheduled.Faculty:allpersons,whetherfullorpart-time,whoareresponsiblefor,assistin,oradministertheinstructionalprogram.(See

Sec.2.1oftheFacultyHandbookforacompletedefinition.)Grievance:awrittenallegationorcomplaintthattherehasbeenaviolation,misinterpretation,orimproperapplicationofexist-

ingpolicies,rules,regulations,practices,and/orprocedureswhichastudentbelievestobeunfair,inequitable,orahindrancetothatstudent’seffectiveperformance.

Limitations. A grievance by the student must be initiated with the instructor within the first twenty (20) days of the semester immediately following the term during which the incident of grievance is alleged to have occurred, exclusive of summer session.Informaldiscussionswiththeappropriatechairanddeanmusttakeplacewithinten(10)daysoftheinitialdiscussionwiththeinstructor.Anyspecialcircumstanceorrequestinvolvingthetimelimitationsetforthabovewillbeconsideredandevaluatedbytheappropriateacademicdean.Documentationofanyrevisionofthetimelimitationwillbeincludedwiththegradeappealsform.Under no circumstances will an appeal of a grade be accepted after one year from the end of the semester in which the grade was received.

Afacultymemberhastheresponsibilitytoretainallcoursematerialand/orrecordsnotleftinthestudent’spossessionwhichcontributetothefinalcoursegrade.Thesematerialsmustbekeptforthe20-dayperiodofthefollowingsemesterduringwhichastudentmayappealagrade,orintheeventofanappeal,untilconclusionoftheappealprocess.

ProceduresStep 1: BeforeaformalgrievancemaybefiledwiththeAcademicAppealsBoard,thecomplainantshouldfirstseekresolutionthrough

informaldiscussionwiththeinstructor.Intheeventthattheinstructorisateachingassistant,thefacultysupervisorshouldalsobepresentduringthesediscussions.

Step 2: Shouldthematternotberesolvedtothesatisfactionofthecomplainant,informaldiscussionshouldbesoughtwiththeappro-priatedepartmentchair.Intheeventthatthechairistherespondentofthegrievance,informaldiscussionwillbeheldwiththeacademicdean.

Step 3: Shouldthe informaldiscussionsasoutlinedabovenotprovesatisfactorytothecomplainant, informaldiscussionshouldbesoughtwiththeappropriateacademicdean,ifthedeanhasnotbeenpreviouslyconsulted.

Step 4:Onceallmeansofinformalresolutiononthecollegiatelevelhavebeenexhausted,the complainant should present a completed grade appeal form to the Registrar within fifteen (15) days of the initial discussion with the instructor.GradeappealformsareavailableintheOfficeoftheRegistrar,ontheOfficeoftheRegistrar’swebsitewww.murraystate.edu/registrar,andintheofficeofeachcollegiatedean.

Step 5:TheRegistrarshall immediatelyforwardthegradeappealformtothechairoftheAcademicAppealsBoardwhointurnwillnotifythefacultymember/respondentthataformalgrievancehasbeenfiled.Thefacultymember/respondentwillbeprovidedacopyofthecompletedgradeappealsform.

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Step 6: ThechairoftheAcademicAppealsBoardshallconvenethatcommitteewithintwenty(20)daysofthereceiptofthegradeap-pealsform.(TheAcademicAppealsBoardisdefinedinSection1.6.3.1oftheUniversityCommitteeSystem.)Priortothehearing,bothcom-plainantandrespondentmayelecttochooseauniversityadvisor(s)forthepurposesofcollectingdataand/orpresentingthatindividual’spositiontotheboard.Complainantandrespondenthavetherighttobeaccompaniedbytheiradvisorsduringanyopenmeetingoftheboardatwhichtheboard’sagendaincludesthatparticulargrievance.Theboardholdstheprerogativetocallforpertinenttestimonyfromanypartyinvolvedinthegrievance,oranypartywhomtheboardbelievescouldclarifythegrievance.

Step 7:Unlessanextensionoftimeissoughtbytheboard,thewrittenrecommendationoftheAcademicAppealsBoardshallbefor-wardedtotheprovostforfinaldisposition.Copiesoftherecommendationandfinaldecisionbytheprovostshallbesenttotheappropriateacademicdean,thecomplainant,andtherespondent,withinten(10)daysofthecompletionofthehearing,unlessnotifiedotherwise.Telephonenotificationtothecomplainantoftheavailabilityoftherecommendationshallfulfillthetermsofthisrequirement.Thetextoftherecommendationandallpertinenttestimonyandgathereddatashallbekeptinconfidence.

NOTE:Ifatanypointinthisprocess,thestudentallegesthatactionshavetakenplacethatmaybeinviolationofMurrayStateUniver-sityNon-DiscriminationPolicies,thisprocessmustbesuspendedandthematterdirectedtotheOfficeofInstitutionalDiversity,EquityandAccess.

TranscriptsThe academic record is the unabridgedacademichistoryofastudent.Itcontainsachronologicalacademichistoryofallcoursesat-

temptedatMurrayStateandacceptedcourseworkfromotheraccreditedinstitutions.Gradepointaverages(GPAs)arerecordedforeachsemesterandacumulativeGPAisrecordedforeachlevelofcoursework(undergraduate,graduate,ESL).Ifastudentearnscreditatthesamelevelaftercompletingadegree,thecumulativeGPAwillreflectallcourseworkpriortoandafterthedegreewasawarded.

Forafee,anofficialMurrayStatetranscriptofastudent’sunabridgedacademichistorywillbereleasedatthestudent’swrittenrequestandincompliancewithexistingstateandfederalstatutespertainingtothereleaseofstudentacademicrecords.Thestudentmayrequestatranscriptforaspecificlevelonly(suchasgraduate-levelcoursework);otherwise,thestudent’stranscriptwillcontainalllevelsofatten-dance.Transcript(s)cannotbereleasedwithonlyaselectcourse(s)oronlyaselectdegree(s).Fortranscriptinformation,visitwww.murray-state.edu/transcriptsorcontacttheOfficeoftheRegistrarviaemailatmsu.transcriptrequests@murraystate.edu.AnunofficialtranscriptcanbeviewedontheAcademicstabofthestudent’smyGateaccountatnocharge.

Theofficialacademicrecordisthepropertyoftheuniversity.Consequently,theuniversityreservestherighttowithholdthereleaseofanofficialtranscriptofthatrecordifthestudenthasanobligationtotheUniversity(suchasdebtorincompleteadmission),andreservestherighttomaintaintheinformationcontainedinthepermanentrecordaccordingtoestablishedpracticeandincompliancewithstateandfederallaws.

Documents received from third parties (including high school and college transcripts, test scores, etc.) are the property of Murray State University. These documents cannot be released by Murray State to other institutions or agencies nor can they be returned to the student. Students needing a copy of their high school transcripts, other school transcripts, test scores, etc., should contact the original source.

Enrollment and Degree VerificationsVerificationofenrollment,degree,andacademicinformationmayberequestedontheAcademicstabofthestudent’smyGateaccount.VerificationsrequestedthroughmyGateareprocessedthenextbusinessday.Allotherverificationsareprocessedwithin2-3businessdays.Verificationsarenotavailableondemand.Formoreinformation,pleaseemailmsu.verifications@murraystate.edu.

Family Educational Rights and Privacy Act (FERPA)TheFamilyEducationalRightsandPrivacyAct(FERPA)affordsstudentscertainrightswithrespecttotheireducationrecords.Theserecordsinclude:

1.Therighttoinspectandreviewthestudent’seducationrecordswithin45daysofthedaytheUniversityreceivesarequestforac-cess.Studentsshouldsubmittotheregistrar,dean,headoftheacademicdepartment,orotherappropriateofficial,awrittenrequestthatidentifiestherecord(s)theywishtoinspect.TheUniversityofficialwillmakearrangementsforaccessandnotifythestudentofthetimeandplacewheretherecordsmaybeinspected.IftherecordsarenotmaintainedbytheUniversityofficialtowhomtherequestwassubmitted,thatofficialshalladvisethestudentofthecorrectofficialtowhomtherequestshouldbeaddressed.Releaseofsuchinformationisatthediscretionoftheregistrar.

2.Therighttorequesttheamendmentofthestudent’seducationrecordsthatarebelievedtobeinaccurateormisleading.ThestudentshouldwritetheUniversityofficialresponsiblefortherecord,clearlyidentifythepartoftherecordtheywantchanged,andspecifywhyitisinaccurateormisleading.IftheUniversitydecidesnottoamendtherecordasrequestedbythestudent,theUniversitywillnotifythestudentofthedecisionandadvisethestudentofhisorherrighttoahearingregardingtherequestforanamendment.Additionalinforma-tionregardingthehearingprocedureswillbeprovidedtothestudentwhennotifiedoftherighttoahearing.

3.Therighttoconsenttodisclosuresofpersonallyidentifiableinformationcontainedinthestudent’seducationrecords,excepttotheextentthatFERPAauthorizesdisclosurewithoutconsent.

TheUniversitydiscloseseducationrecordswithoutthestudent’spriorwrittenconsentunderFERPAexceptionfordisclosuretoschoolofficialswithlegitimateeducationinterests.AschoolofficialisapersonemployedbytheUniversityinanadministrative,supervisory,aca-demic,research,orsupportstaffposition(includinglawenforcementunitpersonnelandhealthstaff);theUniversityattorney;appropriatecommunitysafetyandemergencypersonneltowhominformationregardingstudentsistobeprovidedpursuanttoKRS164.9495;acon-tractor,consultant,volunteer,orotherpersonorentitytowhichtheUniversityhasoutsourcedinstitutionalservicesorfunctions,andwhoislimitedastouse,maintenance,andre-disclosureofinformation;apersonorcompanywithwhomtheUniversityhascontracted(suchasanattorney,auditor,orcollectionagent);apersonservingontheBoardofRegents;orastudentservingonanofficialcommittee,suchasadisciplinaryorgrievancecommittee,orassistinganotherschoolofficialinperforminghisorhertasks.

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Inadditiontotheabovelisting,thefollowinggroupsarespecificallyrecognizedas“schoolofficials”withinthedefinitionofFERPAforthelimitedpurposeofreceivingatanytimelistingsofnamesandaddressesofstudents,includingin-comingstudents,and/orstudentdirec-toryinformation:MSUAlumniAssociation;MurrayStateUniversityFoundation,Inc;apersonorcompanywhoperformsaserviceforMSUthatservesalegitimateeducationalinterest;authorizedrepresentativesoffederalorstatesupportededucationprogramsifdisclosureisinconnectionwithanauditorevaluationofsupportedprogramsorfortheenforcementoforcompliancewithlegalrequirementsthatrelatetothoseprograms.

AschoolofficialhasalegitimateeducationalinterestiftheofficialneedstorevieworreceiveanyeducationrecordinordertofulfillhisorherprofessionalresponsibilityoriftheservicetoorforMSUisofatypethatMSUwouldnormallyperformitselfincludingonewhichMurrayStatehasoutsourced.

AsofJanuary3,2012,theU.S.DepartmentofEducation’sFERPAregulationsexpandthecircumstancesunderwhichyoureducationrecordsandpersonallyidentifiableinformation(PII)containedinsuchrecords—includingyourSocialSecurityNumber,grades,orotherprivateinformation—maybeaccessedwithoutyourconsent.First,theU.S.ComptrollerGeneral,theU.S.AttorneyGeneral,theU.S.Sec-retaryofEducation,orstateandlocaleducationauthorities(“FederalandStateAuthorities”)mayallowaccesstoyourrecordsandPIIwith-outyourconsenttoanythirdpartydesignatedbyaFederalorStateAuthoritytoevaluateafederal-orstate-supportededucationprogram.Theevaluationmayrelatetoanyprogramthatis“principallyengagedintheprovisionofeducation,”suchasearlychildhoodeducationandjobtraining,aswellasanyprogramthatisadministeredbyaneducationagencyorinstitution.Second,FederalandStateAuthoritiesmayallowaccesstoyoureducationrecordsandPIIwithoutyourconsenttoresearchersperformingcertaintypesofstudies,incertaincasesevenwhenweobjecttoordonotrequestsuchresearch.FederalandStateAuthoritiesmustobtaincertainuse-restrictionanddatasecuritypromisesfromtheentitiesthattheyauthorizetoreceiveyourPII,buttheAuthoritiesneednotmaintaindirectcontroloversuchentities.Inaddition,inconnectionwithStatewideLongitudinalDataSystems,StateAuthoritiesmaycollect,compile,permanentlyretain,andsharewithoutyourconsentPIIfromyoureducationrecords,andtheymaytrackyourparticipationineducationandotherprogramsbylinkingsuchPIItootherpersonalinformationaboutyouthattheyobtainfromotherFederalorStatedatasources,includingworkforcedevelop-ment,unemploymentinsurance,childwelfare,juvenilejustice,militaryservice,andmigrantstudentrecordssystems.

FERPAallowstheinstitutiontoroutinelyreleaseinformationdefinedas“directoryinformation.”Thefollowingstudentinformationisin-cludedinthedefinitionofdirectoryinformation:thestudent’sname,addresses,telephonelistings,campuse-mailaddress,dateandplaceofbirth,field(s)ofstudy,photograph,participationinofficiallyrecognizedactivitiesandsports,weightandheightofmembersofathleticteams,datesofattendance,enrollmentstatus(includingfull-time,part-time,notenrolled),degrees(pendingandreceived),awardsorhonorsreceivedandthemostrecentpreviouseducationalinstitutionattended.Whenastudentwantsthedirectoryinformationtoremainconfidential,anofficialrequestformmustbecompletedintheOfficeoftheRegistrar.Thatrequestremainsinforceuntilsuchatimeasaformalwrittenstatementisreceivedfromthestudentrescindingthatrequest.

MurrayStatewillreleasedirectoryinformationtoschoolofficialsorotherswithalegitimateeducationalinterest.4.TherighttofileacomplaintwiththeFamilyComplianceOfficeoftheUnitedStatesDepartmentofEducationconcerninganalleged

failurebyMurrayStateUniversitytocomplywiththeprovisionsofFERPA.a)ThecomplaintmustcontainspecificallegationsoffactgivingreasonablecausetobelievethataFERPAviolationhasoccurred.Acom-

plaintdoesnothavetoallegethataviolationisbasedonapolicyorpracticeatMSU.b)Tobetimely,acomplaintshouldbesubmittedtotheFamilyComplianceOfficewithin180daysofthedateofanallegedviolation.

TheFamilyComplianceOfficemayextendthetimelimitforgoodcauseshown.c)Thecomplaintmaybefiledat:FamilyComplianceOffice,U.S.DepartmentofEducation,400MarylandAve,S.W.,WashingtonD.C.,

20202.Studentsmaychoosetoreleasenon-directory(confidential)informationtocertainindividualsbycompletingtheConsent to Release

Student InformationprocessontheirmyGate.Nondirectoryinformationcannotbereleasedviaphoneoremailtoanyone,includingthestudent without consent on myGate.AphotoIDisrequiredtoreleasenondirectoryinformationtothestudentinperson.

Veterans AffairsTheOfficeofVeteransAffairsandtheSchoolCertifyingOfficial(SCO)islocatedat107SparksHall.TocontacttheSCO,pleasecall270-

809-3754oremailmsu.va@murraystate.edu.TheVeteransAffairsLiaisonwhoassistsstudentswithadmissiontotheUniversityandothersupportservicesislocatedintheTransferCenterandcanbereachedat270-809-5796.AVeteranStudentServicesOrganizationisavail-abletoallservicemembers,aswellasaVeteranLoungelocatedinRoom300ofAlexanderHall.ContacttheVeteransAffairsOfficeortheVeteransAffairsLiaisonformoreinformation.TheprimarymeansofcommunicationbetweentheOfficeofVeteransAffairsandstudentsreceivingVAEducationBenefitsisMSUracermail.

Theprimarymissionoftheofficeistoassisttheveteranstudentwiththesuccessfultransitionfrommilitarytouniversitycampuslife.Eligiblecandidatesshouldcontactthe(SCO)immediatelyconcerninggeneralproceduresanddocumentsrequiredtocompleteenrollmentcertificationwiththeVAregionaloffice.Thiswillhelpensurepromptpaymentofeducationbenefits.

Active-dutypersonnelenteringtheserviceafterJune1,1988,andthosewhoenteredafterJuly1,1985,willqualifyforeducationas-sistanceundertheMontgomeryG.I.Bill-ActiveDuty(Chap.30).Asix-yearcommitmentisrequiredwiththeNationalGuardorSelectedReservefortheMontgomeryG.I.Bill-SelectReserve(Chap.1606).Veteranswhohaveatleasta30%disabilityratingwillreceivefundingthroughtheVocational&Rehabilitationprogram(Chap.31).Children,spousesandwidow(er)sofveteranswho,whileservinginthearmedforces,werekilledonactiveduty,havediedasaresultofaservice-connecteddisability,arepermanentlyortotallydisabled,wereprison-ers-of-war,oraremissing-in-actionqualifyforbenefitsundertheSurvivors’andDependents’EducationalAssistanceProgram(Chap.35).StudentseligibleforthePost9/11,(Chap.33)musthaveservedonactivedutyafterSeptember10,2001,foraminimumof90aggregatedays(excludingentrylevelandskilltraining);oraminimumof30continuousdaysifdischargedforaservice-connecteddisability.Activedutymembersareeligiblethe90thdayaftercompletionofentryleveltraining.

Forthemostcurrentandup-to-dateinformationonallVAprograms,benefits,andeligibility,pleasevisittheU.S.DepartmentofVeter-ansAffairswebsiteathttp://www.benefits.va.gov/gibill/oryoumaycall1-888-442-4551andspeakwithaVARepresentative.

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Military Federal Tuition AssistancePost 9/11, (Chap. 33) Yellow Ribbon Program

Effectivewiththefall2012semester,MurrayStateUniversityisparticipatingintheU.S.DepartmentofVeteransAffairsPost9/11,Chap.33YellowRibbonProgram.

Ifyourtuitionandfeechargesexceedthein-statetuitionandfeeamountspayableunderthePost-9/11GIBillwhilethestudentisen-rolledatMurrayStateUniversity,additionalfundsmaybeavailablethroughtheYellowRibbonProgram.InstitutionsofhigherlearningthatenterintoaYellowRibbonProgramAgreementwithVAwillchoosetheamountoffundstheywillcontributetowardtuitionandfees.VAwillmatchthatamountandissuepaymentdirectlytotheinstitutiononthestudent’sbehalf.

Onlyveterans,ortheirdesignatedtransferees,entitledtothemaximumbenefitratemayreceivethisfunding.Activedutyservicemem-bersandtheirspousesarenoteligibleforthisprogram.However,somechildtransfereesofactivedutyservicemembersmaybeeligibleiftheservicememberisqualifiedatthe100%rate.Thereforethestudentmaybeeligibleif:

•ServicememberservedanaggregateperiodofactivedutyafterSeptember10,2001ofatleast36months.•Servicememberwashonorablydischargedfromactivedutyforaserviceconnecteddisabilityandyouserved30continuousdaysafterSeptember10,2001.•StudentisadependenteligibleforTransferofEntitlementunderthePost-9/11GIBillbasedonaveteransserviceundertheeligibil-itycriterialistedabove.

Kentucky House Bill 425, Post 9/11, (Chap. 33)IftheservicememberqualifiesqualifyforthePost9/11GIBill,butarenoteligiblefortheYellowRibbonProgram,theymayqualify

forfundingunderKYHouseBill425.TheKentuckyLegislaturepassedKYHouseBill425inthespringof2011.Theamendmentpermitspublicuniversitiestoestablishtuitionratesfornon-KentuckyresidentswhoareveteransenrollinginKentuckypublicinstitutionsthatarenogreaterthanthemaximumtuitionreimbursementforaKentuckyresidentstudentwhoisaveteranandqualifiesunderthePost-9/11GI-Bill.UnderHouseBill425,theveterandoesnothavetobequalifiedatthe100%benefitlevelunderthePost9/11GIBilltoreceivethisfunding.

Kentucky National Guard State Tuition Assistance (TA)MembersoftheKentuckyArmyandAirNationalGuardmaybeeligibletoreceivetuitionassistanceuptoin-statetuitionforfullor

part-timestudyatanyKentuckypubliccollegeoruniversitywhilefundsareavailable.Inordertobeeligible,thestudentmustbeanactivememberoftheKentuckyArmyorAirNationalGuard,mustmaintainallminimumstandards,beeligibleforallpositivepersonnelactions,andhavecompletedInitialEntryTraining(IET),oritsequivalent.Forapplicationavailabilityandregistration,pleasevisithttps://ky.ngb.army.mil/tuitionstudent/frmLogin.aspxorcontacttheBooneNationalGuardCenterStateTAManagerat502-607-1039.ThedeadlinesforNationalGuardTArequestsareOctober1st(Winter/SpringTerms)andApril1st(Summer/FallTerms).NOTE:TAwillNOTpaytheadditionalamountchargedforonlinecourses.

Federal Tuition Assistance (TA)ActivemembersoftheArmedServicesmaybeeligibleforFederalTuitionAssistance.Inordertobeeligible,activemembersmustmain-

tainallminimumstandards,beeligibleforallpositivepersonnelactions,andmusthavecompletedaminimumofoneyearofcreditableservicefromthedateofInitialEntryTraining(IET)completion.Servicememberscantakeupto16semesterhoursperfiscalyear.FederalTAcanbeusedforapost-baccalaureatedegreeaftercompleting10yearsofmilitaryservice.FederalTAiscappedat$250percredithourupto130semesterhoursforbaccalaureatedegreecompletionand39semesterhoursforamaster’sdegree.Themethodbywhichthestudentwillapplywillbedeterminedbythebranchofservice.Formoreinformationandtoapply,pleasecontacttherespectiveunit’seducationofficer.

Kentucky Department of Veterans Affairs Tuition WaiverTuitionmaybewaivedatanystate-supportedinstitutionofhighereducationinKentuckyforthosechildren,spousesandwidow(er)sof

Kentuckyresidentswho,whileservinginthearmedforcesortheKentuckyNationalGuard,werekilledonactiveduty,whohavediedasaresultofaservice-connecteddisability,whoarepermanentlyandtotallydisabled,whowereprisoners-of-war,orwhohavebeendeclaredmissing-in-action.Dependentsoflivingqualifyingveteransmustbebetweentheagesof17and26.Tuitionfeesarewaivedforupto45months,oruntilage26,whichevercomesfirst.Neithertheagerestrictionnorthe45monthlimitationappliestodependentsofdeceasedveterans.Formoreinformationandtoapplyforthisbenefit,pleasevisittheKentuckyDepartmentofVeteransAffairsat:http://veterans.ky.gov/Benefits/Pages/education.aspx.