Regional Career Practitioner CEAV Webinar Wednesday 17 July, 2013

Regional Career Practitioner CEAV WebinarWednesday 17 July, 2013

Course information ◦ How to download complete

course entries ◦ Course Codes and the new 10

digit structure and VET codes ◦ CourseSearch and the short-list

function

A brief overview: ◦ Applying◦ CourseLink

Special Entry Access Scheme◦ Preparation◦ What worked and didn’t work

last year – hints for 2013/14 Scholarships – general overview

Key dates and times

Results and the ATAR release ◦ VCE student access of the ATAR◦ Advice about CT access for 2013◦ Protocols for IB schools to

release results to VTAC

Offers ◦ Main round ◦ Negotiated ◦ Supplementary

Statistics

All material in this presentation is copyrighted.

VTAC course information including course descriptions, prerequisites, extra requirements, majors etc can be accessed by:

◦ Downloading course entries to printor save to use offline on a device

◦ By using the QR code in the printed Guide to access course listings for individual institutions online

◦ By short-listing courses from CourseSearch and emailing the list


The download can be: Saved onto a smart device for use offline. Printed Step 1: Save the PDF to your deviceStep 2: Open the PDF in the relevant ‘books’

section i.e. iBooks for apple. To print the VTAC Guide go to:

◦ Publications at the bottom of the VTAC Home page

◦ Open the relevant PDF section and select the most appropriate option


Print from the icon Print from the icon


A quick response code is a type of two-dimensional barcode that can be scanned and linked directly to websites.

You will need to download a free QR reader from your app or android store.


Users with smart devices are able to access complete course detail by scanning the institutional code in the VTAC

Guide. Step 1 Step 2

Step 3


◦ Creating a shortlist of courses and sending them to students, parents, teachers etc

◦ A shortlist facility will also enable users to shortlist courses from CourseSearch and email the list or search


10 digit course codes have been introduced because we were running out of course codes.

The new course codes look like this:

Some course codes are completely different to last year’s.

Do not use last year’s course codes as a guide!!

•The first three digits are the institutional code•The next two digits are the campus code•The remaining five digits are the course code


VET course codes all end in 4 – fee determined by provider which now includes year 12 students under 20.

Key message: Year 12 students will be eligible for a government subsidised place in VET if they meet residency and are under 20 on 1 Jan 2014.


Register as a VTAC user – opens 5 August 2013

User account activated

Prepare and submit course Scholarships is now availableapplication

SEAS becomes available once course application has been submitted.

Note: There are 14 institutions which publish their courses through VTAC but accept direct applications.

Payment is online via Debit Visa or credit card or PayPal. Applicants don’t need a PayPal account, can pay as a guest. While students should pay at the time of application, its not

mandatory. Have until closing date to pay. Don’t pay, won’t be processed or be eligible for an offer. Processing fees:

◦ $27.00 timely ◦ $91.00 late ◦ $116.00 very late


There are two levels of access for CourseLink: •Teacher access •Student access

•Teacher access is password protected and provides you with the opportunity to view:

Student data ◦ Student details◦ VCE study program◦ Application status◦ Course preferences◦ ATAR calculation

School data includes◦ VTAC key dates ◦ Account management ◦ Archived data ◦ Publications ◦ Briefings



Study program and ATAR calculation for Victorian students and schools.

CourseLink has a notes section for you to record any meetings or information associated with the student.

When you select the surname of an individual from the student data list, this is the screen you will go to:


After you select the surname of an individual from the student data list, this is the screen you will go to. This screen contains the student’s personal details and payment status if they have applied for a course/s.

After you click to expand the study program (see slide 15) you will be able to view the student’s full VCE study program


If a student has applied for courses you will be able to see their preferences which will be updated on CourseLink daily from Friday 9 August. You will be able to see when and how often students change their preferences and whether they meet the prerequisite subject satisfaction.


The ATAR calculation will be available in December and you will be able to see the contribution of each study to a student’s ATAR. You access this by hitting the expansion tab for ATAR calculation.


Key message is for students who have suffered long-term disadvantage to start making appointments, collecting supporting statements NOW! Don’t wait until applications open.

Students should get medical practitioners to:◦ Clearly outline the condition.◦ Include the timeline on how the patient has been impacted.

Evidence is the key.

Everyone is encouraged to answer yes to Category 1.


Category 1: Personal Information and Location Age Recognition as an Indigenous Australian Living or school postcode Under represented schools Gender

Category 2: Non-English speaking background

Category 3: Difficult circumstances

Category 4: Disadvantaged financial background

Category 5: Disability or medical condition

Category 6: SALT (La Trobe University), PPP (Victoria University) and REEP

schemes (University of Ballarat)


All of the categories are on one page and it will look something like this.

Applicants can fully edit their SEAS application until the deadline.


Make sure you have plenty of time – don’t leave until the last minute.

Friends, close relatives or those in a close relationship cannot provide supporting statements.

Students should ensure their own names are on Centrelink documents as well as the relationship of the third party.

If this is the first time you’ve heard about the disadvantage you are probably not in the correct position to comment on the impact.


Encourage all students to apply for scholarships. There are scholarships through VTAC and direct to institutions.

They are not just for smart kids, there are lots of access and equity scholarships too.

While no-one is guaranteed a scholarship, we can guarantee that if students don’t apply, they won’t be considered.


The ATAR will be released to all eligible VCE students on Monday 16 December 2013 from 7am.

All students who are eligible to receive an ATAR, irrespective of whether or not they have applied, can access their ATAR online or via SMS.

Two ways to access the ATAR on that day: ◦ Internet at resultsandatar.vic.edu.au◦ SMS – must preregister for instructions go to

www.vtac.edu.au/sms◦ VTAC will be discussing the protocols for ATAR release to schools

at the upcoming briefing sessions.


Creating a fake ATAR is against the law Doctoring a screen shot or actual ATAR statement is

illegal If any forged documentation is used or presented as

being the actual result, it is fraud and is reported to the police.


What would you do if a student presents with an ATAR (usually with a family member) that is different to what is recorded on CourseLink?


Currently being reviewed Will be meeting with a reference group to develop a

protocol Will have strict rules in place if breaches of any type

occur Ignorance is no excuse and principals and their

nominee are responsible for the privacy of CourseLink!


If students do not pay their processing fee they won’t be considered for offers.

All offers are provisional and subject to accurate information being supplied by the applicant.

Students should place courses by order of preference. Do not second guess the system. There is no guarantee they will get a negotiated offer.

Two rounds of offers for current Year 12 students. Negotiated offers and Supplementary offers. Some institutions may make offers after round two – to applicants who

have not received an offer and given permission.


Submit a results release form to Cardiff Then Cardiff will release the results to your school and VTAC in

early January Students can obtain their results from their IB co-ordinator in early

January. Only if:

◦ VTAC receives the results and ◦ the Victorian IB student has sat the GAT and ◦ the student has applied for courses through VTAC They will be eligible to receive a notional ATAR and statement.


Application Open Close Fees

VTAC Guide 2014 Week beginning 29 July $12 rrpDownload: Free

Course applicationsTimelyLateVery Late

9am 5 August5pm 27 September5pm 8 November5pm 6 December

CY12 $27 NONY12 $41CY12 and NONY12 $91CY12 and NONY12 $116

SEAS 9am 5 August 5pm 8 October

Scholarships 9am 5 August 5pm 18 October

ATAR Release 7am 16 December

Change of Preference 9am 25 November 12 noon 23 December

Round 1 undergraduate offers

2pm 17 January 2014

Round 2 undergraduate offers

2pm 6 February 2014


Check out careers practitioners website for all resources to assist with counselling: www.vtac.edu.au/careers

Course updates, amendments and other information is updated weekly on the VTAC website.

Subscribe to our blog to receive updates directly into your email account:

vtacmedia.wordpress.com vtacschools.wordpress.com for careers practitioners Facebook: facebook.com/vtacguide Twitter: @vtacguide


Applications and OffersSEASScholarships


Applicant Type Application Numbers Offer Numbers

Current Year 12 (Domestic) 47397 46309

Non-Year 12 (Domestic) 29211 27409

International 2376 1886

Total (undergraduate) 78984 75604

Graduate Entry Teaching 4879 4392


Institution SEAS Applications

ACU 7311

Deakin University 15323

La Trobe University 13843

Monash University 14176

RMIT University 15739

RMIT University TAFE 4655

Swinburne University 8391

Swinburne University TAFE 2134

University of Melbourne 8601

Victoria University 9177

Victoria University TAFE 2254

Total SEAS applications in 2012/13 were just over 30,000 representing an increase of just under 20% on 2011/2012.


Total Scholarship applications through the VTAC program in 2012/13 were just over 19,000 representing an increase of just under 1% on 2011/12.

Institution Scholarship Applications

ACU 3950

Deakin University 9401

La Trobe University 8294

Monash University 10518

RMIT University 8937

RMIT TAFE 1984

Swinburne University 4492

Swinburne TAFE 852

University of Melbourne 7088

Victoria University 4602

Victoria University TAFE 812


Documents

Regional Career Practitioner CEAV Webinar Wednesday 17 July, 2013