-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 1 of 22 ©RefWorks 2008
Write-N-Cite allows you to write your paper in Microsoft Word
and insert temporary citation placeholders directly from RefWorks
with the click of a button. Then, Write-N-Cite will create your
in-text citations and your bibliography (based on your citation
placeholders) and add it to your paper! Write-N-Cite requires you
to download a small (free) program that provides access to an
abbreviated version of your RefWorks account while you are working
in MS Word. You won't be able to add, edit or delete references,
but you will be able to search, view and cite them. If your campus
network won't allow you to download and install programs, use One
Line/Cite View to generate a bibliography. There are three versions
of Write-N-Cite available: - a version used on the Mac - version 2
for Windows - version III for Windows which uses a single document,
works with MS VISTA and Word 2007 and allows for working offline.
This tutorial covers Using Write-N-Cite III.
Slide 2 Text Captions: The first thing you'll need to do is
download Write-N-Cite III to your PC. Select Tools, then
Write-N-Cite to download the Write-N-Cite plug-in.
Slide 3
Slide 4
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 2 of 22 ©RefWorks 2008
Slide 5
Slide 6
Slide 7 Text Captions: After you save the plug-in to your
computer you will need to install it.
Slide 8
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 3 of 22 ©RefWorks 2008
Slide 9 Text Captions: Save the install file to your
computer...
Slide 10
Slide 11 Text Captions: During the installation process, you'll
need to select the Allow Working Offline option if you wish to use
Write-N-Cite III without being connected to the internet. This
option is disabled by default and you cannot include the offline
feature once the plug-in is installed (without re-installing
it).
Slide 12 Text Captions: Write-N-Cite III installs a button
within your Microsoft Word. Click on it to start Write-N-Cite. You
can also start Write-N-Cite from the icon on your desktop or your
programs menu.
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 4 of 22 ©RefWorks 2008
Slide 13 Text Captions: If you are on-site, you'll be brought
directly to your Organization's login page. If you are off-site,
you'll be prompted to enter your group code first (users logging in
through a proxy server will need a special configuration. Check
with your local RefWorks Administrator for this information). Log
in to Write-N-Cite with your RefWorks login name and password.
Slide 14 Text Captions: You can select Always on Top if you want
Write-N-Cite to always display over Microsoft Word. If you have a
draft document started with Write-N-Cite v.2, you will need to
first convert it to a Write-N-Cite III document from the Tools area
(if you are starting a new paper, you do not have to convert
anything -- just start typing your document).
Slide 15 Text Captions: To convert an older version 2 draft
document, select Convert to Write-N-Cite III Document (remember,
this is for draft documents with the temporary citation
placeholders created using Write-N-Cite v.2 -- not for formatted
documents).
Slide 16 Text Captions: Once you've converted your document
(which we are not going to demonstrate), or if you don't have a
document to convert, you are ready to start using Write-N-Cite
III.
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 5 of 22 ©RefWorks 2008
Slide 17 Text Captions: Write-N-Cite opens and displays all your
references. If you want to use just the references from a specific
folder, select View from the toolbar and then Folder.
Slide 18
Slide 19
Slide 20 Text Captions: You can also conduct a search to locate
the references you want to use. The folder name will appear
here.
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 6 of 22 ©RefWorks 2008
Slide 21 Text Captions: Let's begin writing our paper. We will
drag Write-N-Cite out of the way.
Slide 22
Slide 23
Slide 24 Text Captions: We are now ready to insert our first
temporary citation placeholder... When you're ready to insert a
citation, simply click on the Cite link next to the reference you
want to use.
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 7 of 22 ©RefWorks 2008
Slide 25
Slide 26 Text Captions: Write-N-Cite has inserted your temporary
citation into your paper. Remember -- we're just inserting
temporary citations now -- they will be formatted properly when you
have selected the output style for your bibliography. You can
preview how your formatted citation will appear, make modifications
to the citation, or delete the citation from your paper by using
the Citation Editor.
Slide 27 Text Captions: Select a target output style to preview
your citation...
Slide 28
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 8 of 22 ©RefWorks 2008
Slide 29
Slide 30
Slide 31
Slide 32 Text Captions: Here's how the in-text citation will
look when formatted... Besides previewing the citation, we can
modify it (or even hide it completely). Let's add the word "in"
before the author's name...
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 9 of 22 ©RefWorks 2008
Slide 33
Slide 34 Text Captions: Notice the preview is now updated with
your change. Make sure you add any spacing and punctuation... This
particular style includes page numbers. We can modify those as
well. (Note: If your output style does not include page numbers in
the in-text citation, you cannot add them here, use the Text After
option).
Slide 35
Slide 36 Text Captions: Click on Save to Word to keep your
citation changes.
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 10 of 22 ©RefWorks 2008
Slide 37 Text Captions: You can see that your temporary citation
placeholder has been updated with some code (called switches) to
include the modifications made in the Citation Editor. Let's
continue writing...
Slide 38
Slide 39
Text Captions: When you're ready for the next citation, follow
the same steps as before.
You can add (and edit) multiple citation placeholders at the
same time...just click on the cite links for all that you want to
cite together.
Slide 40
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 11 of 22 ©RefWorks 2008
Slide 41
Slide 42 Text Captions: When you've finished writing your paper,
name it and save it.
Slide 43
Slide 44
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 12 of 22 ©RefWorks 2008
Slide 45
Slide 46
Slide 47
Slide 48
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 13 of 22 ©RefWorks 2008
Slide 49
Slide 50
Slide 51 Text Captions: To format your paper and in-text
citations, click on the Bibliography button.
Slide 52
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 14 of 22 ©RefWorks 2008
Slide 53 Text Captions: Select the output style you want (you
will need to make sure you have added the output style to your list
of favorites in your RefWorks account using the Output Style
Manager). After selecting your output style, click the Create
Bibliography button.
Slide 54
Slide 55 Text Captions: Drag Write-N-Cite III out of the way so
you can view you formatted paper.
Slide 56
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 15 of 22 ©RefWorks 2008
Slide 57 Text Captions: If you want to make changes or add
additional in-text citations, simply return to Write-N-Cite III and
add them. When you're done you can re-format the paper. Watch how
we add temporary citation placeholders to the already formatted
paper and then re-format it...
Slide 58
Slide 59
Slide 60
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 16 of 22 ©RefWorks 2008
Slide 61
Slide 62
Slide 63
Slide 64
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 17 of 22 ©RefWorks 2008
Slide 65
Slide 66
Slide 67
Slide 68
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 18 of 22 ©RefWorks 2008
Slide 69
Slide 70 Text Captions: The formatted bibliography and in-text
citations have been updated. Let's take a quick look at how you can
use Write-N-Cite III to work offline...
Slide 71 Text Captions: In order to work offline, you must first
download your RefWorks database to your computer. Anytime you make
changes to your RefWorks account, you will want to download a new
update for offline use. RefWorks does not automatically send
changes to your offline version of Write-N-Cite. Select Tools,
Create/Update Offline Database to download your references.
Slide 72
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 19 of 22 ©RefWorks 2008
Slide 73 Text Captions: Click the Create button to start the
download process.
Slide 74 Text Captions: Once the download has completed, you are
free to disconnect from the internet and work offline. Click on the
Work Offline option...
Slide 75 Text Captions: Drag Write-N-Cite out of the way to work
on your paper...
Slide 76
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 20 of 22 ©RefWorks 2008
Slide 77 Text Captions: Write-N-Cite III works the same way
offline as it does online -- so insert temporary citation
placeholders the same way.
Slide 78
Slide 79
Slide 80
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 21 of 22 ©RefWorks 2008
Slide 81
Slide 82 Text Captions: You format your paper as you would if
you were online -- you can even change styles (as long as they are
in your Output Style Manager!).
Slide 83
Slide 84
-
RefWorks Basics – Using Write-N-Cite III for Windows
May 2008
Page 22 of 22 ©RefWorks 2008
Slide 85
Slide 86
Text Captions: Isn't that great?
Also, RefWorks "remembers" how you last used Write-N-Cite. So,
if you close out of it and re-open it later -- Write-N-Cite will
open in offline mode. Simply uncheck the Work Offline option to be
connected online. There are a few other features in the Tools area
you should know about...
Slide 87 Text Captions: Display Unformatted Citations takes your
formatted paper and "unformats" it. It removes the bibliography and
turns the formatted in-text citations back into temporary citation
placeholders. Revert to WNC v.2 Document converts a Write-N-Cite
III document to an unformatted version 2 document. This allows you
to share it with Mac users or users who still use Write-N-Cite v.2.
Remove Field Codes takes out all the Write-N-Cite III coding from
your formatted paper (which you cannot see, but is in your Word
document). This option converts your paper to plain or static text.
Once you remove the field codes you can no longer format your
paper.
Slide 88 If you want to learn another way to include citation
placeholders or if you're a Firefox or Linux user, close this
module and click on Using One Line/Cite View from the menu.
