Refresh CycleRoll-out Meeting

STRATEGIC DIRECTION 4Effective Resource and Facilities Management

Goal = Create a Technology Refresh Cycle

Refresh Cycle - Objectives

1. Refresh aging technology infrastructure

2. Improve technical support to schools

3. Create equity of access to technology

4. Access to curriculum

5. Access to modern productivity tools

6. Create manageable district-wide network

Refresh - Key Components

• 5 year refresh cycle

• $1 Million per year for 5 years– Less than 20% of total from Microsoft

• Schools may access 20% per year

• Refresh funds can be carried over

• Refresh $ is only for computers• All students and staff included• Touch all schools equally• Coordinated effort between each

school and the district• Sites will develop individual plans

using a template

Refresh - Key Components

School Refresh Technology Plan• Additional computers

• Various peripherals

• Instructional Software

• Staff development

• Meaningful integration

Refresh - Key Components

–Objective and background–Solving inst. tech problems–Standardization–Remote management–Infrastructure (site servers)–Teacher data / student data–System back-ups–Centralization–Wireless access points–Hardware standards

–Ordering hardware–Total cost of ownership–Donated computers–E-waste–Software standards–Images and Imaging–Security–Technical support–Roles and responsibilities

Refresh – Key ComponentsIT Policies and Standards

STRATEGIC DIRECTION 4

Effective Resource and Facilities ManagementCreate a Technology Refresh Cycle

Year 1 – Refresh Allotments

2006-2007 P2 ADADistrict Ratio

5 Year Cycle

School Name: # stu 5:1 $/Yr

Aloha 434 86.8 $19,530

Artesia HS 1700 340 $76,500

Bragg 612 122 $27,540

Burbank 467 93 $21,015

Carmenita 661 132 $29,745

Carver 482 96 $21,690

Cerritos ES 562 112 $25,290

Cerritos HS 2157 431 $97,065

Elliott 435 87 $19,575

Fedde 546 109 $24,570

Ferguson 583 116 $26,235

Gahr 1835 367 $82,575

Gonsalves 543 106 $24,435

Haskell 610 122 $27,450

Hawaiian 554 111 $24,930

2006-2007 P2 ADADistrict Ratio

5 Year Cycle

School Name: # STU 5:1 $/Yr

Juarez 441 88 $19,845

Kennedy 421 84 $18,945

Leal 687 137 $30,915

Melbourne 587 117 $26,415

Niemes 604 121 $27,180

Nixon 650 130 $29,250

Palms 596 119 $26,820

Ross 647 129 $29,115

Stowers 535 107 $24,075

Tetzlaff 627 125 $28,215

Tracy 443 69 $19,935

Whitney 1327 201 $59,715

Willow 600 120 $27,000

Wittmann 477 95 $21,465

Allotment Procedures– Recalculated each year P2 ADA

– Year 1 - $45 / student

– Allotments tracked by I.T.

– Allotments status posted on web

– All refresh purchase reqs. to I.T.

Desktop HP - Compaq dc5700– Microsoft XP – Intel Core 2 Duo– 1 Gig Memory, 160 GB Hard drive– DVD RW– HP Wireless Card– 17” LCD Flat Panel Monitor– 3 Year Warranty

PC Laptop Compaq nc6320 – Microsoft XP– Intel Core 2 Duo, 1.8 GHz– 1 Gig Memory, 80 GB Hard drive– Display 15”– DVD RW– Wireless and Bluetooth– Battery – 6 cell Li-ion– 3 Year Warranty

Apple Desktop: iMac ComboDrive 1.83 GHz

– Intel Core 2 Duo 1.83GHz, 17”– O/S X, 1GB RAM, 160GB HD– ComboDrive DVD ROM / CD RW– Built-in iSight Camera– iLife Suite, Remote– AppleCare Extended Warranty

Apple Desktop: iMac SuperDrive 2.0 GHz

– Intel Core 2 Duo, 2.0 GHz, 17”– O/S X, 1GB RAM, 160GB HD– SuperDrive (DVD RW)– Built-in iSight Camera– iLife Suite, Remote– AppleCare Extended Warranty

Apple Laptop: MacBook ComboDrive 1.83 GHz

– Intel Core 2 Duo, 1.83 GHz, 13.3”– 60GB HD, 1GB RAM, – Combo Drive (DVD ROM / CD RW)– Built-in iSight Camera– iLife Suite, Remote– AppleCare Extended Warranty

Apple Laptop: MacBook SuperDrive 2.0 GHz

– Intel Core 2 Duo, 2.0 GHz, 13.3”– 80GB HD, 1GB RAM, – SuperDrive DVD RW– Built-in iSight Camera– iLife Suite, Remote– AppleCare Extended Warranty

Laptop – MacBook Pro– Intel Core 2 Duo, Display 15-inch– OS 10, 2.16 GHz, – 120 GB HD, 1 GB RAM– Superdrive DVD-RW, CD-RW– Apple Care Protection Plan

Apple Considerations– Parallels - $79 – Windows XP - $60– MS Office 2003/2007 (windows) $60– Microsoft Office 2004 For Mac - $60– Apple Maintenance Plan

• O/S upgrades for 3-years. $79

Apple Mobile Lab• 10 or 20 MacBooks• AirPort Wireless• HP laser printer• Apple Remote Desktop. • Bretford cart

– includes heavy duty-casters, 3-point locking doors, reprogrammable lock, 4 accessory outlets on top, automatic timer, 2 storage bins. Ships assembled.

Total Cost of OwnershipHP Computers

Package A

Dc5700 $1069

Package B

Nc6320 $1079Computer $699 Computer $868

17” monitor $159 -

Direct Ship / Asset Tag $35 Direct Ship / Asset Tag $35

Deep Freeze $2 Deep Freeze $2

Altiris $24 Altiris $24

MS Office $60 MS Office $60

Antivirus $32(5 year protection)

Antivirus $32(5 year protection)

State Environmental Fee $8 State Environmental Fee $8

I.T. Support $50 I.T. Support $50

Total Cost of OwnershipHP Computers

Package C

HP Mobile Lab $24,122Computer Lab $19,902

Direct Ship / Asset Tag $700

Deep Freeze $40

Altiris $480

MS Office $1200

Antivirus $640

State Environmental Fee $160

I.T. Support $1000

Total Cost of OwnershipApple Inc.

Package D

iMac Combo $1345

Package E

iMac Super $1477

Package F

MacBook Combo $1325

Package G

MacBook Super $1641

Computer $967 Computer $1099 Computer $916

(discount provided for laptop & AppleCare)

Computer $1199

3 Yr Warranty $119 3 Yr Warranty $119 3 Yr Warranty $150 3 Yr Warranty $183

Direct Ship / Asset Tag $30

Direct Ship / Asset Tag $30

Direct Ship / Asset Tag $30 Direct Ship / Asset Tag $30

MS Office 2004 $60 MS Office 2004 $60 MS Office 2004 $60 MS Office 2004 $60

Antivirus $32

(5 year protection)

Antivirus $32

(5 year protection)

Antivirus $32

(5 year protection)

Antivirus $32

(5 year protection)

AMP $79 AMP $79 AMP $79 AMP $79

Environmental Fee $8 Environmental Fee $8 Environmental Fee $8 Environmental Fee $8

I.T. Support $50

(5 year protection)

I.T. Support $50

(5 year protection)

I.T. Support $50

(5 year protection)

I.T. Support $50

(5 year protection)

Total Cost of OwnershipApple Computers

Package H

MacBook Pro

$2297 Computer $1799

ma609LL/a

3 Yr Warranty $239

Direct Ship / Asset Tag $30

MS Office 2004 $60

Antivirus $32(5 year protection)

AMP $79

Environmental Fee $8

I.T. Support $50(5 year protection)

Total Cost of OwnershipApple Computers

Package I MacBook Lab (10 MacBook ComboDrive)

$16,989

Package J MacBook Lab (20 MacBook ComboDrive)

$32,079

$14,399 BC203LL/A $26,899 BC203LL/A

3 Yr Warranty included 3 Yr Warranty included

Direct Ship / Asset Tag $300 Direct Ship / Asset Tag $600

MS Office 2004 $600 MS Office 2004 $1200

Antivirus $320 (5 year protection) Antivirus $640 (5 year protection)

AMP $790 AMP $1580

Environmental Fee $80 Environmental Fee $160

I.T. Support $500 (5 year protection) I.T. Support $1000 (5 year protection)

Apple Considerations• To run Windows on your Mac:

– Parallels $79– Windows XP - $60– MS Office 2003/2007 (windows) $60

• Purchase reqs. For above add-ons– Microsoft products should be placed on a

separate requisition than Parallels.

• Protect Against OS being Outdated– Apple Maintenance Plan

• Leopard - $79 required on new machines• Tiger - $69 old machines

PC Considerations– Windows Vista

• All PC’s ship with Vista• IT will reimage to Windows XP Pro• Future upgrade to Vista – no charge

– MS Office• All computers ship w/ 2007 licenses• Down-gradable to 2003• IT will image with Office 2003• Future upgrade to Office 2007 - no charge

Software– forthcoming software allocation

– spirit of the unified refresh $$

– Microsoft $ money combined with district funds

– reimbursement basis

Ordering Procedures– Specific ordering windows

• Year 1 – March 23 – April 16• Year 2 – July 1 - August 15 ??

– Fillable purchase req. on web

– Instructions on order form

– Demo

Receiving Procedures– Asset tags / direct shipping

– Schools will assist with process• Prepare secure staging area• Unbox equipment• Check in the computers• Move equipment to end-locations• Return paperwork to I.T.• E-waste vs. Working Computers

Site Server Infrastructure– serve both Mac / PC

– cost effective

– “helpdesk of the future”

– March is “Server Month”

Site Server Functions1. remote management

2. deployment / images

3. digital lockers for staff / students

4. (Not for instructional applications)

Apple X-Serve (1 box – two worlds)Virtualizes Windows Server 2003OS 10.4

March Site servers installed

March Site images completed

March 16th Year I funds available

April 16th Computer requisitions due

April Order placed with vendors

April Asset tagging 3rd Party

May Direct Ship to Schools

May Install and Configure

July 1st Year II funds available w/Tech Plan

Refresh Timeline

Questions?