@Refer to IDEAL24 JAN15.PDF

ACCOUNT DOUBLE ENTRY

### Double Entry for Sales(Supply) & Purchase

1# Transaction File Maintenance > Quick Entry

Quick Entry save, Double Entry will be Generated

Dt Customer Sdn Bhd RM1060

Cr Sales Ledger RM1000 (with Tax Code : SR)

Cr Gst Output Tax RM60 (with Tax Code : SR)

That is same method to do the Purchase!

If you are Block Input Tax, "BL" tax code will be selected.

### Sundry Expense

Example : Salesman monthly claim for his own, pay on behalf company.

1# Goto Transaction> Payment> Add> Sundry Expense>

Cr Bank Account

Dt Expense A , Amt (Excl Gst) , Tax Code , Gst Detail. (Key in Supplier Detail)

Dt Expense B , Amt (Excl Gst) , Tax Code , Gst Detail. (One by One Bill Add in)

### Advance Payment (Deposit Non Refundable) (refer Page 53,54)

Example : Receive Payment RM3000 before Sales Invoice

1# Make Receipt from Customer A with prepayment function, system will auto

generate an Double Entry.

Dt Bank Account RM3000

Cr Customer A RM3000

Dt Gst Liability [AR] RM169.81

Cr Gst Output Tax RM169.81 (with Tax Code : SR)

------------------------------------------------------------------------------------------------------

2# Generate Sales Invoice RM15000 and successful Knock-Off, another Double

Entry will Generate base on Invoice No & Invoice Date.

Dt Customer A RM15900

Cr Sales RM 15000 (with Tax Code : SR)

Cr Gst Output Tax RM 900 (with Tax Code : SR)

Dt Gst Output Tax RM169.81 (with Tax Code : SR)

Cr Gst Gst Liability [AR] RM 169.81

### BAD DEBT RELIEF (refer Page 61,62)

Example : Customer are not paid you RM4282.40 more than 6 months, Bad Debt

Relief are compulsory to generate.

1# Tick One(1) By One(1) bill to Generate Double Entry , Select (Batch No, Period, Reference No)

2# Double Entry for Account

### BAD DEBT RECOVER (refer Page 64,65)

Example : Customer now paid you RM4282.40 more than 6 months with already done

for Bad Debt Relief.

1# Tick One(1) By One(1) bill to Generate Double Entry , Select (Batch No, Period, Reference No)

2# Double Entry for Account

Dt Gst Bad Debt Liability (AR) RM242.40

Cr Gst Gst Bad Debt Recovered RM242.40 (with Tax Code : AJS)

### Importation of Services (refer Page 58)

Example : Overseas charge you a Service RM1000

1# Enter your Supplier Invoice into Billing System (Tick Import Service) and post it

into Accounting System.

2# Make Payment to the Supplier and knock off to the Import Service Invoice.

System will auto generate an Double Entry after knock off.

Dt Gst Input Tax RM60 (with Tax Code : TX)

Cr Gst Output Tax RM60 (with Tax Code : DS)

### Importation of Goods (refer Page 56)(This is incorrect method)

(This is only capture GST-03 Part 6b)

Example : Purchase Goods from Oversea RM1000

Customs Duty RM100

Insurance RM100

Freight Charge RM100

Taxable Amount = (Purchase + CIF ) = RM 1300

Input Tax = RM1300 x GST@6% = RM78

1# Enter your Supplier Invoice into Billing System and post it into Accounting

System.

2# Double Entry for Account

Dt Gst Input Tax RM78 (with Tax Code : IM)

Dt Customs Duty RM100

Dt Insurance RM100

Dt Freight Charge RM100

Cr Agent Account - DHL RM378

@ Refer to UBS New Release Note VERSION 9.9.1.12

### Purchase Debit Note & Purchase Credit Note

Malaysia Gst requires purchase debit note and purchase credit note must be linked to

at least one(1) supplier invoice.

### Default Gst Tax Code in Purchase and Sales Billing entry screens

-For purchase entry screen, the default Gst Tax Code checking as below : (refer Page 16,buttom of More Info Page) Supplier >> Item >> Item Group >> Default Tax Code

-For sales entry screen, the default Gst Tax Code checking as below : (refer Page 13,buttom of More Info Page) Delivery Address >> Customer >> Item >> Item Group >> Default Tax Code

### Self Billing Invoice - Supplier Listing (RMCD Approval)

Only Supplier with RMCD Approval No maintained will be shown in the Supplier list.

### As Gst Tax Invoice cannot Delete

Now even you untick for Gst Function, Delete Button Show, Delete also not allowed

### 21 days rules

When run the Gst Return Wizard (Gst-03), system will check for any un-invoice

delivery order. You are given the options to

a) Exit from the wizard and generate the invoice (update from DO).

b) Gst Return Wizard will calculate the output tax for the Delivery Order (with price in DO)

To make sure the financial entries are generated and posted to the correct GL account,

you must create the "Accrued Debtor" (3090/000) & "Invoice to be issued" (3090/111)

GL Account and do the mapping in Accounting > Company Profile > Gst Settings.

Example : Delivery Order @ RM1000 + 6% gst not issue within 21 days, choose (b)

selection system will generate double entry as below :

Dt Accrued Debtor RM1060

Cr Invoice to be Issued RM1000 (with Tax Code : SR)

Cr Gst Output Tax RM 60 (with Tax Code : SR)

After Invoice Generated link from the Delivery Order, Double Entry will post as,

Dt Customer Name RM1060

Cr Sales RM1000 (with Tax Code : SR)

Cr Gst Output Tax RM 60 (with Tax Code : SR)

Dt Invoice to be Issued RM1000 (with Tax Code : SR)

Dt Gst Output Tax RM 60 (with Tax Code : SR)

Dt Accrued Debtor RM1060

VERSION 9.9.1.13

### Gst Inclusive / Exclusive at Entry screen

### Gst Return - Major Industry Code

Part 19 - Breakdown Value of Output Tax in accordance with Major Industries Code

Sample of Major Industry Code

http://www.idealperfect.com.my/dw/FORM/MSIC2008.pdf

### Map GL account to Tax Code

Sample Chart of Account link with Tax Code

http://www.idealperfect.com.my/dw/FORM/SampleOfGstCOA.pdf

VERSION 9.9.1.14

### Sundry Expenses (Accrual)

### Fix for "Housekeeping in Progress" message. Press [Refresh] Button at the select module screen, after that you should be able to

access the system normally.

VERSION 9.9.1.15

### Gst Taxable Period

Gst Next Filing Date change to Next Filing Date instead of Starting Filing Date. Example : 1st Period submit is 01/04/2015 ~ 31/05/2015

Next Filing Date = 01/06/2015

### Database Optiomizer Tool

Previously, there are many cases of corrupted index file causing error message such as

"Variable xxx not found". With the database optimizer tool, when system deteced the

error, the data optimizer tool will be triggered, please run the too to allow it to repair

the corrupted index. file. I treat this as Self Repair Tools Box. Follow the step to go!

### Backup before upgrade data file

Auto Backup is request by Custom so system will only copy one(1) set of Database

Folder before upgrade.

VERSION 9.9.1.16

### Payment & Receipt Enhanced

Add on Cash GL account.

### With per item tax

Compulsory to all Entry Screen

VERSION 9.9.1.17

### Posting Ledger Enhanced

During Posting, Account Ledger will merge into one entry if Same Tax Code & Same

Major Industry Code. e.g.: Ledger for Sales & Purchase

VERSION 9.9.1.18

### Billing Format Enhanced

The document layout have been adjusted to be able to fit more item lines in one(1)

page.

VERSION 9.9.1.19

### Billing Format Enhanced

Additional field added to Invoice, Credit Note & Debit especially Gst Reg No.

Sample Billing Format, you can download for Replace UBS Standard

http://www.idealperfect.com.my/dw/FORM/UBS%20Gst%20A4%20Format.zip

http://www.idealperfect.com.my/dw/FORM/Update%20Billing%20-%20Readme.pdf

### Cash Sales Screen setup

### Sales Credit Note & Sales Debit Note

Purchase Debit Note as well.

### Regenerate Malaysia Tax Code

New Tax Method formula apply to Gst 03 Return Report.

VERSION 9.9.1.20

### Wrong Tax Code for Service item

During transaction Gst Classification now will be BLANK instead of "ZR"

### Tax Ledger Enhanced

During Posting, Tax Ledger will merge into one entry if Same Tax Code & Same

Major Industry Code. e.g.: Ledger for 4800/010 & 4800/020 (Input & Output Tax)

### Purchase - Tax Amount Field

Tax amount field are now enabled for Purchase entries screen.

VERSION 9.9.1.21

### Purchase - Tax Amount Field

Tax amount field are now enabled for Purchase entries screen at Inventory & Billing

VERSION 9.9.1.22

### Solve Company Profile Reset

Company Profile & System Setting will restore to default since Version 9.9.1.21

VERSION 9.9.1.23

### Sundry Expenses - Project and Job

Project and Job selection field are now enabled for Sundry Expense and Sundry

Expenses (Accrual).

### Imported Services - Setting

To handle the Reverse Mechanism when payment is offset against the Imported

Services Invoice.