Ref - Hong Kong Polytechnic University€¦ · Web viewObjective and Target Target Period/ Date Responsibilities Environmental Management Programme1 Monitoring and Measurement Procedures

Hotel Generic Hongkong

Document No.: EMP-AD-01 Department: AccountsRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:

Objective and Target1 Target

Period/

Date2

Responsibilities3 Environmental Management Programme1 Monitoring and

Measurement Procedures4Implementation Programme Timescale5 Responsible

PersonFrom To

Objective:

Reduce paper consumption.

Target:

Reduce the size and number of

copies of all printed items/ forms and

merge different printing items/ forms

which have similar functions.

General Manager:

Make decisions about

proposed alternations to

existing printing items/ forms.

Assistant Controller, Cost

Controller and Department Heads:

Review each printing item/

form and re-order.

All staff:

Provide opinions and

1. Discuss with department heads

about the possibility of reducing

the size and number of copies of

printing items/ forms, and merging

different printing items/ forms

having similar functions.

2. Obtain management approval for

the changes.

3. Obtain quotations from suppliers.

AC, COS &

User DH

AC & GM

PM

EMS Manager/ Cost

Controller shall review

and record progress

monthly.

1All Environmental Objectives and Targets and Environmental Management Programmes for Hotel Generic Hongkong as at January 2000 are illustrated as examples. Other hotels can base on their identified significant environmental aspects and the availability of resources to establish others.? Objectives and Targets which are quantified where practicable, and Environmental Management Programmes are to be decided by Senior Management. Environmental Objectives & Targets

and Environmental Management Programmes are distributed to relevant Department Heads.2 Target date is subject to programme implementation.3 For Hotel Generic Hongkong, responsibility for implementation lies with Department Heads. The General Manager may delegate his responsibilities to senior executives.4 It is the main role of the EMS Manager.5 Responsible person(s) is/are responsible for filling in the timescale upon completion of each programme step.

Environmental Objectives and Targets



comments (if any) to

Department Heads about the

feasibility of changing the

existing printing items/ forms.

4. Issue Purchase Requisitions.

5. Finalise the artwork.

6. Receive the revised printing items/

forms and issue to users.

AC & COS

AC & User

DH

Store &

Receiving

Supervisor

Note: Existing forms should be consumed as far as possible to avoid waste.




Objective and Target Target

Period/ Date

Responsibilities Environmental Management Programme Monitoring and

Measurement ProceduresImplementation Programme Timescale Responsible

PersonFrom To

Objective:

Minimise the use of writing paper and

office consumables.

Target:

Minimise paper and diskette

consumption and ensure the

efficiency of communications within

the Hotel by setting up a computer

network system.

Assistant Controller & EDP

Manager

Set up the proposal.

Obtain management

approval.

Monitor the progress.

EDP Manager:

Install and provide training

on the system.

1. Gather information about the

system.

2. Obtain quotations for the cabling,

hardware and software.

3. Prepare a detailed plan including

cost computation, installation

schedule and training plan for

Management Review.

4. Issue Purchase Requisition for

management approval.

5. Issue Purchase Order to suppliers.

6. Install the cabling, hardware and

AC/ EDP

EDP/ PM

AC/ EDP

AC/ EDP

PM

DOE/ EDP

EMS manager and

Assistant Controller

shall review and record

the progress quarterly.




software phase by phase

according to the schedule.

7. System testing.

8. Provide training to all concerned

staff.

9. System works.

EDP

EDP

EDP



Document No.: EMP-AD-01 Department: Human Resources DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:


Period/ Date



PersonFrom To

Objective:

To reduce solid plastic waste.

Target:

To reduce the disposal of plastic

bottle (PET) by implementing a

Plastic Bottle Recycling Programme.

General Manager and senior

executives:

Plan and organise the

programme

Communicate with other

hoteliers and invite them to

participate in the

programme.

Chief Steward:

Educate stewards to

segregate the recyclable

plastic bottles.

Record the number and the

weight of plastic bottles

collected monthly.

1. Plan and organise the programme

with a local green group.

2. Issue letters to hoteliers and solicit

their confirmation in this

programme.

3. Seek funding from sponsors.

4. Contact the transportation

company to arrange for the

GM/ EMS

Manager/

senior

executives

GM/ EMS

Manager/

senior

executives

GM/ EMS

Manager/

senior

executives

GM/ EMS

Manager/

Chief Steward and EMS

Manager shall review and

record the progress

quarterly.




Department Heads:

Educate the staff to

segregate the recyclable

plastic bottles.

All staff:

Follow the established

procedures.

packing and delivery services.

5. Programme starts

senior

executives

All staff





Period/ Date



PersonFrom To

Objective:

Minimise the disposal and wastage of

non-reusable items.

Target:

Progressively replace the use of

disposable ball pens by refillable

ones

Purchasing Manager:

Source refillable ball pens

from the market to replace

existing disposable ones.

Communicate the updated/

changed purchasing policy

to all Department Heads.

Department Heads:

Brief the updated/ changed

purchasing policy to the

staff.

1. Source refillable ball pens from the

market.

2. Select the best product in terms of

cost and quality.

3. Raise Purchase Request to buy

refillable ball pens for replacement.

4. Issue memo to each Department

Head about the change in

Purchasing Policy.

5. Start issuing refillable ball pens to

staff after the stocks of disposable

ball pens are clear.

PM

PM

PM

PM

PM

EMS Manager shall

review and record

progress monthly.



Document No.: EMP-AD-01 Department: Purchasing DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:


Period/ Date


Measurement

Procedures

Implementation Programme Timescale Responsible

PersonFrom To

Objective:

Minimise the emissions of carbon

particles and ozone during

photocopying.

Target:

Install air cleaners next to all

photocopiers to filter out carbon

particles and avoid accumulation of

ozone to a significant level through

forced air movement.

General Manager:

Consider various ways to

minimise the health risks to

hotel staff.

Purchasing Manager:

Source suitable air cleaners

from the market and send

specifications to Chief

Engineer for review including

energy consumption figures

and running maintenance

costs.

Department Heads:

Consider the necessity to

install air cleaners next to the

1. Source suitable air cleaners from

the market.

2. Select the best air cleaner in terms

of cost and quality.

3. Send the specifications of the

selected air cleaners to Chief

Engineer for review.

4. Obtain feedback from Department

Heads

5. Issue Purchase Requisition to

purchase air cleaners.

6. Authorise purchase.

PM

PM

PM/ CE

EMS

Manager

PM

EMS Manager shall

review and record

progress monthly.



Document No.: EMP-AD-01 Department: Purchasing DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:

photocopiers and maintain

the air cleaners for optimum

operating efficiency.

All staff:

Switch off the air cleaners

when the photocopiers are

not in use.

7. Install air cleaners.

GM

CE



Document No.: EMP-AD-01 Department: Food & BeverageRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:


Period/ Date


Measurement

Procedures


PersonFrom To

Objective:

Replace standard paper products by

more environmentally friendly

products.

Target:

Replace all paper table placemats

used in Coffee Shop by recycled

paper table placemats.

General Manager:

Consider and decide upon

the strategy and use of

recycled paper products.

F&B Manager and Coffee Shop

Manager:

Control consumption carefully

to avoid wastage and

overstocking.

Purchasing Manager:

Source and select supplier

from the market who provides

recycled paper products with

the lowest cost and acceptable

quality.

1. Review existing stock levels of paper

table placemat.

2. Obtain quotation (s) for recycled

paper table placemat from

supplier (s)

3. Obtain management approval and

issue Purchase Requisition.

4. Order processing and delivery.

5. Start the replacement.

Coffee Shop

Manager

PM

GM & F&B

Manager

PM

Coffee Shop

Manager

EMS Manager shall

review and record

progress monthly.



Document No.: EMP-AD-01 Department: Food & BeverageRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:



Document No.: EMP-AD-01 Department: Laundry DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:


Period/ Date


Measurement

Procedures


PersonFrom To

Objective:

Reduce solid plastic waste

Target:

Reduce consumption of plastic

laundry suit bag by x % by replacing

them with laundry mark tag for guest

laundry delivery

General Manager:

Consider the use of

environmental friendly

substitutes to plastics.

Laundry Manager:

Design the laundry mark tag.

Source suppliers from the

market and select the best

one in terms of cost and

quality.

Control consumption of

laundry mark tag.

Review guest opinions

regarding the changes.

1. Design the laundry mark tag.

2. Obtain quotations from suppliers,

perform cost analysis and

comparison

3. Obtain management approval for

new item.

4. Issue Purchase Order to supplier,

order processing and delivery.

5. Start the replacement.

LM/ EHK

LM

GM/ FC

PM

LM

EMS Manager/

Laundry Manager

shall review and

record progress

monthly.





Period/ Date


Measurement

Procedures


PersonFrom To

Objective: Comply with existing and

pending legal requirements.

Target: To comply with the Air

Pollution Control (Dry Cleaning)

Regulation which will come into

operation soon.

General Manager:



hotel staff.

Comply with legal requirements

Executive Housekeeper/ Laundry

Manager:

Gather information about the

existing vented type dry

cleaning machine and send the

information to Chief Engineer

for review.

Laundry Manager/ Chief Engineer:

Determine the feasibility of

replacing or modifying the

1. Collect information about the types of

dry cleaning machine which

comply with the requirements of

the EPD proposed control

scheme.

2. Request for a draft of the regulation

from EPD.

3. Conduct a feasibility study on

whether the existing vented type

dry cleaning machine required to

be replaced or modified to

permitted non-vented type dry

cleaning machine.

4. Check constantly with EPD the

CE/ LM

CE/ LM

CE

CE

Chief Engineer and

EMS Manager shall

review and record the

progress quarterly.




existing vented type dry

cleaning machines.

effective date of legislation.

5. Select the appropriate strategy.

(Replacement/ Modification of

existing vented type dry cleaning

machine)

CE/ LM



Document No.: EMP-AD-01 Department: Engineering DepartmentRevision No.: Date: Section: Compiled by: Financial Controller Signed: Authorised by: General Manager Signed:

Objective and TargetTarget

Period/ Date


Measurement

Procedures


PersonFrom To

Objective:

Ensure that all chemicals are handled

properly to minimise health/ safety/

environmental risks.

Target:

Ensure chemicals are labelled

properly and provide stainless steel

troughs for safe storage and delivery

of hazardous chemicals.

Director of Engineering:



hotel staff.

Ensure that all chemicals are

handled properly and safely.

Chief Engineer:

Influence suppliers to label

and deliver chemicals

properly.

Duty Engineer:

Monitor the delivery, storage

and labelling of chemicals.

All staff:

1. Send the hotel’s chemical handling

requirements to suppliers.

2. Ensure all chemicals in stores are

labelled properly.

3. Order stainless steel troughs for

holding hazardous chemicals.

4. Final check.

CE

DE

CE

CE / DE /

DOE

EMS Manager/ Chief

Engineer shall review

and record progress

monthly.




Select the right chemical for

each specific purpose

according to the information

on the chemical label.




Objectives and Target Target

Period/ Date


Measurement

Procedures


PersonFrom To

Objective:

Eliminate ozone depletion due to CFC

emissions.

Target:

Phase out the use of controlled

refrigerant (R-11) in existing chillers.

General Manager:

Consider and decide upon

appropriate practices to retrofit

or replace the existing chillers

in order to phase out the use of

controlled refrigerant (R-11)

Director of Engineering/ Chief

Engineer:

Source new technologies and

propose alternative measures

for management selection.

1. Sourcing new technologies and

chemicals for chiller and refrigerant

retrofit respectively.

2. Select and obtain quotations on

appropriate measures.

3. Present proposed alternative

actions for management approval.

4. Issue Purchase Order to supplier,

order processing and delivery.

5. Install new chillers or modify

existing chiller.

6. Check, review and test the

CE & DOE

CE & DOE

CE &DOE

CE & PM

CE &

technicians

CE &

Chief Engineer and

EMS Manager shall

review and record the

progress every six

months.




operation of new/ modified chillers. technicians


Documents

Ref - Hong Kong Polytechnic University€¦ · Web viewObjective and Target Target Period/ Date Responsibilities Environmental Management Programme1 Monitoring and Measurement Procedures