Redistricting Planning Process

Redistricting Planning Process

September 14, 2004

Vince Quartararo, chairperson

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Our Mission• Mission Statement

– It is our purpose of the Mahopac Central School District to insure that every student in our schools will acquire the skills, knowledge, attitudes and interpersonal skills that will permit him or her to operate effectively in the broader community and lead a successful productive life in a changing world.

• Redistricting is a study of the demographics, facilities and educational needs to make sure we are using our resources in the most effective way to achieve our mission.

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Redistricting Committee

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HumanResources

FinanceBudget

Facilities Renovations

Community Needs

Educational Needs

Transportation

Communication

RedistrictingCommittee

PROPOSED SUBCOMMITTEES

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HumanResources

FinanceBudget


Community Needs

Educational Needs

Transportation

Communication


Typical Subcommittee Assignments

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Finance / Budget

• Enrollment Projections• Demographic Study• Long Term Tax Rate

Implications• Consolidate All Budgets from

Subcommittees• Establish Multi-Year Budget to

Adequately Fund Redistricting Initiatives

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0

2000

4000

6000

K-5 6 - 8 9 -12 K - 12

Fiscal Year

Enrollment Projections 10/03

2001-02 2002-03 2003-04 2004-05 2005-06

2006-07 2007-08 2008-09 2009-10 2010-11

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Enrollment Trends 10/03

2250

2300

2350

2400

2450

K-5

Fiscal Year


2001-02 2002-03 2003-04 2004-05 2005-06

2006-07 2007-08 2008-09 2009-10 2010-11

0

500

1000

1500

2000

9 -12

Fiscal Year


2001-02 2002-03 2003-04 2004-05 2005-06

2006-07 2007-08 2008-09 2009-10 2010-11

1150120012501300135014001450

6 - 8

Fiscal Year


2001-02 2002-03 2003-04 2004-05 2005-06

2006-07 2007-08 2008-09 2009-10 2010-11

480050005200540056005800

K - 12

Fiscal Year


2001-02 2002-03 2003-04 2004-05 2005-06

2006-07 2007-08 2008-09 2009-10 2010-11

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Demographic Codes

• 001 – High School• 002 – Middle School• 003 – Falls• 004 – Fulmar Rd.

• 005 – Austin Rd005 – Austin Rd.• 006 - Lakeview

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Mahopac Attendance Zones

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Pre – School Survey

• A survey of the community is needed to determine the number of Pre-School Students.

• Information will be imported into our databases to project the demographics of the actual students that will be affected by any redistricting proposal.

Pre-School Enrollments

02468

10

NewBorn

1 Yr 2 Yr 3 Yr 4 Yr

Age Before K

No

. C

hil

dre

n

Austin Rd. Fulmar Rd.

Lakeview Falls

Sample Data

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HumanResources

FinanceBudget


Community Needs

Educational Needs

Transportation

Communication



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Facilities / Renovations• Relocate Existing Programs

• Mahopac Alternative Program at Falls

• Lower Level of Middle School – Elevator

• Special Education Programs

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Facilities / Renovations

• Modify existing buildings as required– Update capital improvement/renovation

program to accommodate Redistricting Needs.

• Move furniture / equipment• Total Recurring and Non-Recurring

Cost Items Identified in Budget Proposal

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HumanResources

FinanceBudget


Community Needs

Educational Needs

Transportation

Communication



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Community Needs

• Impact on Community Schools

• Impact on Displaced Residents

• Phase-In ?• Impact on Small

Businesses• Real Estate / Market

Values

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HumanResources

FinanceBudget


Community Needs

Educational Needs

Transportation

Communication



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Education Needs

• Configuration that Best Supports the Education Mission of Mahopac

• Building Grade Configurations– Princeton Models– Theme Schools– New Initiatives – Full Day K

• Total Recurring and Non-Recurring Cost Items Identified in Budget Proposal

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HumanResources

FinanceBudget


Community Needs

Educational Needs

Transportation

Communication



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Transportation

• Determine New Attendance Zones

• New Routes• Notification of Parents• Total Recurring and

Non-Recurring Cost Items Identified in Budget Proposal– New Buses– Drivers

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HumanResources

FinanceBudget


Community Needs

Educational Needs

Transportation

Communication



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Communication

• Public Forums• Monthly Board Update• Web Page – Agendas,

minutes, email notification applications.

• E – Mail Notifications• Newsletters• Press Releases• Board Updates• PTO/A meeting Updates• MCSD TV/ Radio Station

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F.Y.I

• Web Page: www.mahopac.k12.ny.us

• Direct: www.mahopac.k12.ny.us/do/redist/

• E-mail: [email protected]

http://www.mahopac.k12.ny.us/

http://www.mahopac.k12.ny.us/do/redist/

mailto:[email protected]

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HumanResources

FinanceBudget


Community Needs

Educational Needs

Transportation

Communication



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Human Resources

• New Staff• Reallocate staff• Bargaining Unit Liaison• Compliance with negotiated agreements• Total Recurring and Non-Recurring Cost

Items Identified in Budget Proposal

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HumanResources

FinanceBudget


Community Needs

Educational Needs

Transportation

Communication


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Superintendent of Schools

Redistricting Committee

Communication

Transportation

Educational Needs

Community Needs

Facilities / Renovations

Finance / Budget

Human Resources

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Preliminary Research September 2003- February 2004

• Preliminary Work Committee– Jen Pontillo– Don Beverly– Beth Doré– Mary Ellis– Karen Kellogg– Tracey Shaffer– Kathleen Lowell– Dave Chapman– Frank Gunn

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• 2003 Data Collection Analysis complete

• Updated 2003 Enrollment Projections

• District Architect – Anderson, LaRocca, Anderson, Haynes make site visits to each building to determine building capacity.

• Update All Building Schematics

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• Business office updates and prepares preliminary class loads for a number of building configurations.

• Additional configurations will be reviewed during this study.

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• Preliminary redistricting committee met to study various building configurations.

• This group developed a listing of school districts that have various configurations.

• This listing will be presented to the Redistricting Committee to study.

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• Fourteen (14) Initial Configurations have been identified.

• The Redistricting Committee will conduct site visitations

• to determine viability of the configuration i.e. an educational cost / benefit analysis.

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School ReconfigurationsOption Configuration Total Falls AR FR LV

1 K-1 @LV; 2-5 @ Falls, AR, FR 2218 555 555 555 5532 K-2 @LV'; 3-5 @ Falls, AR, FR 2218 424 424 424 9463 K-3 @LV; 4-5 @ Falls, AR, FR 2218 285 285 285 13634 K-3 @ AR, FR, Falls;4-5 @ LV 2218 454 454 454 8565 K-1 @Falls; 2-5 @ LV, AR, FR 2218 553 555 555 5556 K-4 @ AR, FR, LV; 5 @ Falls 2218 430 596 596 5967 K-5 @ AR, FR, FALLS, LV 2218 554 554 554 5568 K-2 @ Falls;3-4 @ AR, FR;5 @ LV 2218 944 422 422 4309 K @ Falls; 1-3 @ AR, FR; 4-5@ LV 2218 164 599 599 856

10 K @ Falls; 1-3 @ LV, FR; 4-5@ AR 2218 164 856 599 59911 K-2 @ Falls, FR; 3-5 @ LV, AR 2218 472 637 472 63712 Duplicate13 K-3 @Falls, FR; 4-6 @ AR, LV 2633 681 635 681 63614 K-3 @ AR, LV; 4-6 @ FR, LV 2633 635 681 636 68115 K-3 @ AR, LV; 4-5 @ FR, Falls 2218 428 681 428 681

School: Falls AR FR LV

Capacity: 644 782 690 782

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Configurations That Exceed Building Capacity 2004

Option Configuration Total Falls AR FR LV2 K-2 @LV'; 3-5 @ Falls, AR, FR 2218 424 424 424 9463 K-3 @LV; 4-5 @ Falls, AR, FR 2218 285 285 285 13634 K-3 @ AR, FR, Falls;4-5 @ LV 2218 454 454 454 8568 K-2 @ Falls;3-4 @ AR, FR;5 @ LV 2218 944 422 422 4309 K @ Falls; 1-3 @ AR, FR; 4-5@ LV 2218 164 599 599 856

10 K @ Falls; 1-3 @ LV, FR; 4-5@ AR 2218 164 856 599 59913 K-3 @Falls, FR; 4-6 @ AR, LV 2633 681 635 681 636


Capacity: 644 782 690 782

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Configurations at Building Capacity 2004

Option Configuration Total Falls AR FR LV1 K-1 @LV; 2-5 @ Falls, AR, FR 2218 555 555 555 5535 K-1 @Falls; 2-5 @ LV, AR, FR 2218 553 555 555 5556 K-4 @ AR, FR, LV; 5 @ Falls 2218 430 596 596 5967 K-5 @ AR, FR, FALLS, LV 2218 554 554 554 556

11 K-2 @ Falls, FR; 3-5 @ LV, AR 2218 472 637 472 63714 K-3 @ AR, LV; 4-6 @ FR, LV 2633 635 681 636 68115 K-3 @ AR, LV; 4-5 @ FR, Falls 2218 428 681 428 681


Capacity: 644 782 690 782

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• Technology and Transportation Departments purchased redistricting software.

• Trans-finder was updated with the latest demographics.

• This new program in conjunction with the Transportation Department expertise will prepare redistricting models for the community.

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Time Line June 2004-September 2004

• Redistricting Overview August 10, 2004

• Board of Education input for selection of committee members.

• What selection criteria will we use?

• How large of a committee do we need?

• NEXT MEETING: SEPT 21, 2004

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Time Line October 2004-November 2004

• Finalize selection process

• Prepare documents to solicit members

• Community is canvassed for volunteers to join the Redistricting Committee

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Sample Letter to Community• MAHOPAC CENTRAL SCHOOL DISTRICT•

Vincent Quartararo• Assistant Superintendent, Human Resources/Curriculum/Instruction

• September 2004

• Dear Members of the Mahopac Community

• The Mahopac Central School District Redistricting Committee is a group that has been charged by the Board of Education with the responsibility of guiding the district in the development, implementation, and evaluation of the most efficient use of district facilities to ensure that our educational mission continues to be achieved

• As a member of the Mahopac Central School District and/or Mahopac Community, you are invited to apply for an 18 month term position on our Redistricting Committee and/or subcommittee.

• Our meetings will take place monthly and on an “as-needed” basis.

• Please keep in mind the time commitment in mind should you decide to apply. If you are interested, please fill out the attached application and return it to the address indicated.

• Applications must be received by November 1, 2004. If you have any questions about our Redistrict Committee or the application process, please visit our Redistricting Web Page, or e-mail [email protected] or please give me a call at (845) 628-3415 ext. 346. Thank you very much for your time and consideration.

• . • Sincerely, • Vincent A. Quartararo• Redistricting Committee Chairperson

mailto:[email protected]

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» Mahopac Redistricting Committee» MEMBERSHIP APPLICATION

• NAME: _______________________________________________• ADDRESS: ____________________________________________• HOME PHONE: ___________________• WORK PHONE: ___________________• E-MAIL ADDRESS: ________________• Please describe your interest in our Redistricting Committee and how can contribute to the development, evaluation, and implementation of a Comprehensive Redistricting

Plan for in the Mahopac Central School District. This commitment is for a period of 18 months, with monthly meetings anticipated. (Use back if more space is needed.)• ________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________

• 2. Please check the group that you represent and provide the name of the school, agency, and/or grade level.• Board of Education Member

– Student (Grade Level)– Parent Organization Member– MCSD Staff– Transportation Staff– Building/District Administrator– Clergy– Representative of Community Based Organization– Realtor– Member of Chamber of Commerce– Retiree– MCSD Union Representative

• Please check three (3) subcommittees you are interested in:

– Communication Human Resources Community Needs Educational Needs Transportation Finance / Budget Facilities / Renovations

• Thank you for your interest in our Redistricting Committee. Please return this • application by November 1, 2004 to:

• Mr. Vincent Quartararo• Assistant Superintendent • 179 East Lake Blvd• Mahopac NY 10536

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Selection Criteria

• To be discussed at the September 21, 2004 Board of Education Workshop

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Time Line September 2004 - October 2004

• Redistricting Information at school events– PTO Presentations

• Data Collection Analysis – Survey– New Births to Pre-K– Community Concerns (Ongoing Survey)

• Update enrollment projections

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Time Line October 2004 – November 2004

• Committee Selected

• Approved by Board of Education

• First Meeting of Redistricting Committee

• Subcommittee Assignments Finalized

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Time Line October 2004- December 2004

• Committees Work on Initial Assignments

• District Architect – Anderson, LaRocca, Haynes, conducts Bldg visitations with committee members– Revise Building Capacity.

• Principals complete “What if” Staffing Projections, for five (5) years.

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Time Line January 2005 – June 2005

• Winter 2005 Committee Report

• Winter 2005 Community Forum

• Spring 2005 Committee Report

• Spring 2005 Community Forum

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Time Line January 2005-September 2005

• Redistricting Committee conducts research

• and site visitations during the summer and September 2005.

• Research by Subcommittees

• Preliminary report to the Superintendent mid September 2005.

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Time Line September 2005-November 2005

• Business Office and Bus Garage finalize cost estimates to redistrict

• Human Resource department finalizes additional staffing requirements

• Report to the Superintendent late September 2005.

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Time Line October 2005-December 2006

• Community Forum October 2005

• Formal Redistricting Committee finalizes report and makes presentation to the Board of Education November 2005.

• Superintendent of School submits his recommendation to Board of Education

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Time Line December 2005- January 2006

• Superintendent submits his recommendation to Board of Education

• Board Workshop to clarify Superintendent’s report

• Modifications if needed

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Time Line February 2006 - May 2006

• Board of Education acts on Superintendent’s recommendation as outlined by the Redistricting Committee/

• Budget adjustments are made.

• Committees Begin Implementation Phase

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January 2006 – September 2006Implementation Plan for 2006 -2007 School Year

• Parent / Community notification

• Budget Presentation – Included within Budget of Separate

Proposition– Budget Vote May 2006– Community Supports Budget

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January 2006 – September 2006Implementation Plan for 2006 -2007 School Year

• New Staff hiring– Specials

• Reassignment of staff– Transfers

• Facilities Reconfiguration– SED Filing (If necessary)

• Furniture/equipment purchases

• Transportation realignment – new routes

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Redistricting Timeline• Preliminary Research • Sept 2004

– Board of Education Establishes Redistricting Committee Selection Criteria

• Oct 2004 – Nov 2004– Committee Selected –

Sub Committee Assignments

• Oct 2004 – Dec 2004– Committees Work on

Initial Assignments

• January 2005– Winter Committee

Report– Winter Community

Forum

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Redistricting Timeline

• Dec 2005 – June 2005– Formal Research / Site

Visitations by Redistricting Committee

– Formal Research by Sub Committees

• May 2005– Spring 2005 Committee

Report– Spring Community Forum

• June 2005 – Sept 2005– Committees Work on

Preliminary Recommendation

• Sept 2005– Fall 2005 Preliminary

Recommendation Report– Fall Community Forum

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Redistricting Timeline

• Nov 2005 – Dec 2005– Recommendation to

Superintendent

• Jan 2006 – Superintendent

Recommendation to Board of Education Feb 2006 – May 2006

– Committees Begin Implementation Phase

• June 2006 – Sept 2006– Transportation

Notification– Facilities Set-Up– Staff Assignments

• Sept 2006– Redistricting Begins

Next Meeting September 21, 2004

Criteria for Committee Member Selection

Documents

Redistricting Planning Process