Red Book (2009-10)

7/31/2019 Red Book (2009-10)

1/84

SPEED SKATING CANADA

BY-LAWS

EDITION : AUGUST 2009

Ce document est aussi disponible en franais

7/31/2019 Red Book (2009-10)

2/84

7/31/2019 Red Book (2009-10)

3/84

BY-LAWS 2009-2010 1


BY-LAW No. 1

ARTICLE I

INTERPRETATION

1. DEFINITIONS:

In this By-Law the following definitions shall apply:

a) Board means the eight member Board of Directors of the Corporation

consisting of a President, a Treasurer, an Athlete Director and 5Directors at Large;

b) Branch Member means the organization which the Corporationrecognizes in accordance with this By-Law as governing the sport ofspeed skating in each of the Provinces and Territories of Canada;

c) Corporation means Speed Skating Canada;

d) Director at Large means the Directors of the Corporation other than theDirectors who serve as President, Treasurer and Athlete Director;

e) General Meeting means the Annual Meeting or a Special Meeting of theCorporation, as provided by this By-Law;

f) Officer means the President, the Treasurer, the Secretary of theCorporation, or any other person appointed by the Board pursuant to theprovisions of this By-Law (eg. Execution of Instruments provisions andthe Officers provisions);

g) The Athlete Director is the Director of the Corporation who shall beelected by National Team and National Development Team Members,from among candidates nominated by these Members in a process to be

determined by these Members;

h) The Standing Committees of the Corporation are:

High Performance Long Track CommitteeHigh Performance Short Track CommitteeClub and Membership Development CommitteeCoaching Development CommitteeCompetition Development CommitteeOfficials Development Committee

7/31/2019 Red Book (2009-10)

4/84

BY-LAWS 2009-2010 2

i) Skater Representative means any one of four (4) athlete skaters electedby National Team and National Development Team skaters from each of

the four National Training Centres (NTC). One Skater Representative iselected from each of the following Centres: Long Track at Quebec NTC,Long Track at Calgary NTC, Short Track at Montreal NTC, and ShortTrack at Calgary NTC. Skater Representatives are elected from amongNational Team and National Development Team Members nominated bythe athletes at their Training Centre in a process to be determined bythese Members.

2. GENERAL

In this By-Law, the following interpretations shall apply:

a) In this By-Law, all other By-Laws and in resolutions of the Corporation,the word person shall include individuals, proprietorships, partnerships,corporations, trusts, unincorporated organizations, governmental bodies,and other legal entities. Words imparting the singular number or themasculine gender shall, where the context requires, include the plural orthe feminine or neuter genders, as the case may be and vice versa;

b) The Chair of the Board Meeting or Meeting of the Members shallinterpret this By-Law as the case may be, subject to the right ofprocedural challenge of the ruling of such Chair by the Directors orVoting Delegates as the case may be. The ruling of the Chair may beoverturned by a resolution passed by a majority of not less than two-

thirds (2/3) of the votes cast by those Directors who, being entitled to doso, vote at such Board Meeting or by a two-thirds (2/3) majority of thevotes cast by the Voting Delegates in the case of a Meeting of theMembers.

ARTICLE II

BUSINESS OF THE CORPORATION

3. HEAD OFFICE

The Head Office and domicile of the Corporation shall be in the City ofOttawa, in the Province of Ontario. The Board may establish such otheroffices as the affairs of the Corporation may require.

4. CORPORATE SEAL

The seal, an impression whereof is imprinted adjacent hereto, shall be thecorporate seal of the Corporation.

7/31/2019 Red Book (2009-10)

5/84

BY-LAWS 2009-2010 3

5. FINANCIAL YEAR

The financial year of the Corporation shall be April 1

st

to March 31

st

of thefollowing year.

6. BANKING ARRANGEMENTS

The banking of the Corporation, or any part thereof, shall be transacted withsuch banks or trust companies as the Board may determine. All such bankingbusiness, or any part thereof, shall be transacted on the Corporations behalfby such Officer(s) and/or other person(s) as determined by resolution of theBoard.

7. BORROWING POWERS

For the purpose of carrying out the objects of the Corporation, the Board mayborrow or raise or secure the payment of money in such a manner as it deemsfair, and may issue debentures provided that the debentures shall not beissued without the sanction of a special resolution of the Members of theCorporation.

8. CHEQUES, DRAFTS, AND NOTES

All cheques, drafts or orders for the payment of money and all notes andacceptances of bills of exchange shall be signed by Officers, Directors orthose persons authorized to do so by resolution of the Board as set out in s.

11 hereunder.

9. SHARES AND SECURITIES

All the shares or other securities carrying voting rights of any other companyor corporation held by the Corporation may be exercised at any and allmeetings of shareholders, bondholders, debenture holders or holders of othersecurities (as the case may be) of such other company or corporation and bysuch person or persons as the Board shall determine.

10. AUDITOR

The auditor of the Corporation shall be appointed each year on the basis of anapproved motion at the General Meeting. The auditor must have thenecessary qualifications to perform an audit and must be independent fromthe Corporation. Their responsibilities are:

a) To express an opinion on the fairness with which the FinancialStatements present the financial position of the Corporation;

b) To report results of operations and changes in financial position;

c) To make suggestions as to the form and content of the Financial

7/31/2019 Red Book (2009-10)

6/84

7/31/2019 Red Book (2009-10)

7/84

BY-LAWS 2009-2010 5

being exercised by Voting Delegates, Directors, and Skater Representatives ata meeting duly called for the purpose of considering the said By-Law, providedthat the repeal or amendment of such By-Law shall not be enforced or actedupon without the approval of the Minister of Industry. Only By-Laws relating tothe requirements of subsection 155 (2) of the Canada Corporations Act requirethe approval of the Minister.

Proposed By-Law changes shall be delivered to all Members who are entitledto notice, at least fourteen (14) days prior to the time fixed for the meeting dulycalled.

13. PROCEDURES AND REGULATIONS

The Board may prescribe Procedures and Regulations consistent with this By-

Law relating to the management and operation of the Corporation as it maydeem expedient, provided such Procedures and Regulations shall have forceand effect only until the next Annual Meeting of the Members of theCorporation when they shall be confirmed, and in default of confirmation atsuch Annual Meeting of Members, shall at and from that time cease to haveforce and effect.

14. BOOKS AND RECORDS

The Board shall ensure that all necessary books and records of theCorporation required by the By-Law of the Corporation or any applicableStatute or Law are regularly and properly kept.

15. OFFICIAL LANGUAGES

The official languages of the Corporation shall be English and French. TheLanguage of Record for this By-Law as of June, 2008 is English. For allsubsequent By-Law amendments the Language of Record for thoseamendments shall be the language in which the amendment is submitted.

This By-Law shall be published in both official languages.

ARTICLE III

MEMBERSHIP

16. CLASSES OF MEMBERS

a) Branch MembersThe Branch Members of the Corporation shall be duly constitutedProvincial or Territorial Associations/Federations that are responsible forthe management of speed skating within provincial or territorialboundaries and have the primary responsibility for representing theirMembers at the Annual Meeting of the Corporation.

7/31/2019 Red Book (2009-10)

8/84

7/31/2019 Red Book (2009-10)

9/84

7/31/2019 Red Book (2009-10)

10/84

BY-LAWS 2009-2010 8

d) When the period of membership expires.

20. SUSPENSION AND EXPULSION

The Board of Directors may, by resolution passed by at least two-thirds (2/3s)of its current Directors, suspend or expel any individual Member of theCorporation, provided that the circumstances of the suspension or expulsionhave been reviewed under the Corporations existing Conduct Reviewprocedures, and all other avenues of appeal have been exhausted. Inmeeting to make such a decision, the Board will allow the Member in questionto make a presentation to the Board before a final suspension/expulsiondecision is made. The final decision of the Board cannot be appealed.

ARTICLE IV

MEETINGS OF THE MEMBERS

21. COMPOSITION

The Annual Meeting shall be composed of:

a) The Board;

b) Voting Delegates appointed by Branch Members to attend the Meeting inaccordance with this By-Law; and

c) The four Skater Representatives, each representing one of the fourNational Training Centres and elected respectively by each of the fourNational High Performance athlete groups (Long Track at Ste-Foy NTC,Long Track at Calgary NTC, Short Track at Montreal NTC, and ShortTrack at Calgary NTC).

22. VOTING DELEGATES

a) Each Branch Member in good standing shall be entitled to appoint VotingDelegates to all Annual or Special Meetings of the Corporation based onthe number of Ordinary Members the Branch Member has as ofMarch 31st immediately preceding the Meeting, as per the following:

Members Delegates1-100 one (1)101-200 two (2)201-500 three (3)501-1000 four (4)1001-1500 five (5)1501-2000 six (6)2001-2500 seven (7)2501-3000 eight (8)

7/31/2019 Red Book (2009-10)

11/84

7/31/2019 Red Book (2009-10)

12/84

BY-LAWS 2009-2010 10

i) A written proxy is submitted no later than at Meetingregistration;

ii) The proxy-holder is a Member of the Corporation;iii) The proxy is granted to a Member who is not a Director nor a

Committee Chair;iv) A Branchs Voting Delegate cannot carry a proxy for a Branch

other than the one with which they are affiliated;v) A Voting Delegate or Skater Representative may carry a

maximum of 2 proxies;vi) A Skater Representative may grant a proxy to a current skater

from a National Team or National Development Team.

24. ANNUAL MEETING

a) The Annual Meeting of the Corporation shall be held at such place asdesignated by a majority decision of the Voting Delegates at the AnnualMeeting two years previous, on a date near mid-June as designated bythe President of the Corporation.

b) The general business to be considered at such Meetings shall includethe report of the President, elections, presentation of the annualFinancial Statements, appointment of auditors, and such other business,if any, as may properly come before the Meeting.

25. SPECIAL MEETING

Special Meetings of the Corporation may be called by any four (4) Directors ofthe Corporation, or by any four (4) Branch Members. A call for a SpecialMeeting must be delivered in writing to the President or Director General,requesting that a Special Meeting be called. The call must be signed by eachof the four (4) Directors or four (4) Branch Members, and set forth the purposefor which such Meeting is called.

Upon receipt of such written request, the President or the Director General bythe direction of the President, shall within five (5) business days, send outsuch notice as required to call a Meeting of the Members set out in Notice ofMeetings provisions herein. Such notice must

a) include the purpose and objectives of the Special Meeting, and includesufficient information to allow Members to make an informed decision.

b) Special Meetings shall be held at such place as designated by theBoard.

26. NOTICE OF MEETING

a) Notice shall be delivered to all Members who are entitled to notice, atleast fourteen (14) days prior to the time fixed for the Meeting, and willspecify the place, day and hour of the Annual or Special Meeting

7/31/2019 Red Book (2009-10)

13/84

BY-LAWS 2009-2010 11

although any Meeting so called may be held at any time and for anypurpose, without notice, if all Members entitled to vote are present orrepresented by proxy or have waived notice of the Meeting either before

or after the Meeting.

b) Notice shall be served either personally or by sending it through post ordigital transmission (eg. facsimile or email) addressed to such BranchMember, Skater Representative, Director or Auditor at their contactinformation as it appears in the books of the Corporation.

c) Notice sent by post shall be sent by registered mail, and with respect todigital transmission a confirmation receipt shall be sufficient to prove thatthe notice was properly delivered.

d) The signature of any notice may be written, electronically signed orstamped.

e) Any Annual or Special Meeting shall not be invalidated by anyinadvertent accident, error or omission in giving notice, or make void anyproceeding taken thereat.

27. QUORUM

A quorum shall consist of a majority of votes held by the Voting Delegates andSkater Representatives. Provided a quorum is present at the commencementof the Meeting, the Meeting may continue even though Voting Delegates and

Skater Representatives who leave may reduce the numbers to less than aquorum. Voting Delegates and Skater Representatives who have declared aconflict of interest shall be counted in determining the quorum.

28. POWERS

In addition to the powers conferred upon them by law or these regulations, theVoting Delegates and Skater Representatives in attendance at an Annual orSpecial Meeting may determine the general policies and direction of theCorporation, although this role shall fall to the Board of Directors in the normalcourse of business.

29. CHAIR

In the absence of the President, the Voting Delegates and SkaterRepresentatives present at any Meeting of Members shall choose anotherDirector as Chair. If no Director is present, or if all the Directors presentdecline to act as Chair, the Voting Delegates and Skater Representativespresent shall choose from their numbers a Chair.

30. ADJOURNMENTS

Motions for adjournment can be called and voted upon at Meetings of the

7/31/2019 Red Book (2009-10)

14/84

BY-LAWS 2009-2010 12

Members, as per the current meeting procedures of theCorporation, notwithstanding the lack of a quorum.

ARTICLE V

BOARD

31. SELECTION

The President, Treasurer and five (5) Directors at Large shall be elected by acombination of the votes of the Voting Delegates and Skater Representativesat the Annual Meeting, and the Athlete Director shall be elected as perParagraph 1 g).

Nominations for the Board of Directors close 30 days prior to thecommencement of the AGM. Nominations from the floor at the AGM may onlybe made if the total number of nominees submitted 30 days prior to the AGMis less than the number of positions that are up for election. Directors whosenomination is unopposed shall be declared elected by acclamation. Wheremore than one nomination for a specific office is received, election shall beconducted by means of ballot, and the successful candidate will bedetermined by a simple majority of votes held by the combination of VotingDelegates and Skater Representatives present.

32. TERM OF OFFICE

Directors are elected for a two-year term. On even years, the President, two(2) Directors at Large and the Athlete Director will be elected. On odd years,the Treasurer and three (3) Directors at Large will be elected.

a) A President may serve not more than three (3) consecutive and full two-year terms.

b) A Treasurer and Directors at Large may serve not more than four (4)consecutive and full two year terms.

33. BOARD VACANCIES

Any Board position shall be automatically vacated:

a) If a Director resigns from office by delivering a written resignation to theBoard or to the Board through the President or Director General;

b) If a Director becomes of unsound mind or is found to be mentallyincompetent or is physically unable to carry out the duties required;

c) On the death of a Director; or

7/31/2019 Red Book (2009-10)

15/84

7/31/2019 Red Book (2009-10)

16/84

BY-LAWS 2009-2010 14

b) A quorum for the transaction of business of Meetings of the Board shallbe five (5) Directors.

c) Questions arising by way of motion at any Meeting of the Board shall bedecided by a majority of votes of the Directors present. In the case of anequality of votes, the Chair shall have the deciding vote. Each Director isauthorized to exercise one (1) vote. Proxies are not accepted at aMeeting of the Board:

i) The Board may be polled by registered mail, facsimile orelectronic mail for a decision of any nature to determine acourse of action or financial expenditure; for such action to beundertaken or such expenditure to be made, a resolution inwriting signed by a majority of the Directors is required;

ii) When a Director is polled, the motion under considerationmust be clearly set out in whatever form of communication isused to poll Directors and all background material madeavailable to Directors, must be made available to all Directors;

iii) When a Director is polled, provision must be made fordeclaring a conflict of interest.

36. POWERS

The Board shall exercise all the powers which are conferred upon it by law orBy-Law. The Boards responsibilities shall include:

a) Fulfilling the duties and responsibilities given it at the Annual Meeting;

b) In addition to the powers conferred upon the Board of Directors by law orthese regulations, the Board shall, in the absence of specific directives

c) from the Members, determine the Policies and direction of theCorporation;

d) Hiring and evaluating the performance of the Director General of theCorporation;

e) Establishing and regulating committees;

f) Ensuring payment of loans or other Corporation debts, and this may fromtime to time, include borrowing funds and pledging any assets allowed bylaw for these purposes;

g) Delegating, as deemed necessary, any or all powers, duties, and authorityof the Board that may be lawfully delegated, to any committee, Officer orother person.

7/31/2019 Red Book (2009-10)

17/84

BY-LAWS 2009-2010 15

37. REMUNERATION OF DIRECTORS

Directors shall not receive any financial remuneration for their services, but

they shall be entitled to be reimbursed for their traveling and other expensesproperly incurred by them in connection with the affairs of the Corporation,and in attending meetings of the Corporation.

38. QUALIFICATIONS

A Director must be an individual with power under law to contract who is atleast 18 years of age and a Member in good standing of the Corporation.

ARTICLE VI

OFFICERS

39. OFFICERS

The Officers of the Corporation shall be the President, Treasurer and theSecretary and such other Officers as the Board may determine from time totime.

a) The President shall be the Chief Executive Officer of the Corporation andshall preside at all Meetings of the Corporation and of the Board. ThePresident shall act as the chair and the spokesperson for the Board and

the Corporation. The President shall carry out the decisions and policiesof the Annual Meeting and exercise general supervision and managementof the affairs of the Corporation. The President shall, when present,preside at all Meetings of the Directors; or he may appoint a Chair topreside at such Meetings.

b) The Treasurer shall have general charge of the finances of theCorporation. The Treasurer shall be responsible for the deposit of allmoney and other valuable effects of the Corporation in the name and tothe credit of the Corporation in such banks or other depositories asdesignated by the Board, and shall render to the Board, wheneverdirected by the Board, a report of the financial condition of the Corporation

and all transactions as Treasurer; and as soon as possible after the closeof each financial year, the Treasurer shall make and submit to the Board afinancial report for such financial year. The Treasurer shall have chargeand custody of and be responsible for the keeping of the books of accountrequired to be kept pursuant to the laws governing the Corporation.

c) The Chief Operating Officer who is the Director General, serves as theSecretary of the Corporation. The Secretary shall attend to the giving andservice of all notices of the Corporation and shall keep in safe custody theCorporate seal of the Corporation. The Secretary shall have charge of thecorporate records of the Corporation including a register containing the

7/31/2019 Red Book (2009-10)

18/84

BY-LAWS 2009-2010 16

names and addresses of Members of the Corporation and the Membersof the Board, together with copies of all reports made by the Corporationand such other records and papers as the Board may direct. Further, the

Secretary shall be responsible for the taking and reproducing of allMinutes for General Meetings and Board Meetings, and for maintaining aMinute Book, and further for the keeping and filing of all books, reports,certificates and other documents required by law to be kept on file by theCorporation.

d) The Board of Directors may appoint such additional Officers and agentsas it shall deem necessary which shall have such authority and shallperform such duties as may from time to time be prescribed by the Board.

40. OFFICER VACANCIES

The position of an Officer shall be automatically vacated:

a) If an Officer resigns by delivering a written resignation to the Boardthrough the President or Director General;

b) If an Officer becomes of unsound mind or is found to be mentallyincompetent or physically unable to carry out the duties required;

c) On the death of an Officer; or

d) When an Officer is removed from office.

Should a vacancy occur, the Board of Directors may appoint an Officer to fillsuch a vacancy.

41. REMOVAL OF OFFICERS

a) The Board of Directors may, by resolution passed by at least two-thirds(2/3s) of its current Members at a Meeting of the Board, of which noticespecifying the intention to pass such a resolution has been given,remove any Officer from Office before the expiration of that Officers termof Office, on any of the following grounds:

i) Lack of interest or dereliction of duty;ii) Incompetence;iii) Behaviour or conduct harmful to the best interests of the

Corporation; oriv) The special skills, qualifications, or position that the Officer first

had when recommended for the position, have been lost.

The Board may then appoint a qualified Member as a replacement forthe remainder of that Officers term.

b) The Members of the Corporation may, by resolution passed by at least

7/31/2019 Red Book (2009-10)

19/84

BY-LAWS 2009-2010 17

two-thirds of the votes cast by those Delegates entitled to participate inthe election of the Board of Directors, at an Annual or Special Meeting ofwhich notice specifying the intention to pass such a resolution has been

given, remove any Officer from office before the expiration of thatOfficers term of office, on any of the above noted grounds relating toremoval of an Officer by the Board.

The Members of the Corporation may by an ordinary vote of theMembers, elect any qualified Member as a replacement for theremainder of that Officers term.

42. POWERS

All Officers shall sign such contracts, documents or instruments in writing asrequire their respective signatures, and shall respectively have and perform allpowers and duties incident to their respective offices as assigned to them bythe Board.

43. DELEGATION OF DUTIES

In the absence or inability to act on the part of the President or any Officer ofthe Corporation or for any other reason that the Directors deem sufficient, theDirectors may delegate all or any of the powers of such Officer to any otherOfficer or to any Director for the time being.

44. REMUNERATION OF OFFICERS

Officers shall not receive any financial remuneration for their services as an

Officer, but they shall be entitled to be reimbursed for their traveling and otherexpenses properly incurred by them in connection with the affairs of theCorporation, and in attending Meetings of the Corporation. Any Officer who isa bona fide employee of the Corporation (whether full-time or part-time) maybe paid remuneration with respect to services performed as an employee.

ARTICLE VII

COMMITTEES

45. CONSTITUTION OF COMMITTEES

The Board shall constitute such committees as it deems necessary in carryingout the affairs of the Corporation, and shall prescribe the duties of suchcommittees.

A Member of the Board shall not be eligible to be appointed to any of theStanding Committees.

7/31/2019 Red Book (2009-10)

20/84

BY-LAWS 2009-2010 18

46. MEETING OF THE COMMITTEES

The Committees may meet for the transaction of business, adjourn and

otherwise regulate their Meetings as they see fit, provided however that amajority of Members of each Committee shall constitute a quorum thereof fortransaction of business. Questions arising at any Meeting of a Committeeshall be decided by a simple majority vote of the Members present, and in thecase of an equality of votes, the Chair shall have the deciding vote.

47. REMUNERATION

Members of the Committees shall not receive any stated financialremuneration for their services as a Committee Member, but they shall beentitled to be paid for their traveling and other expenses properly incurred bythem in connection with the affairs of the Corporation, and in attendingMeetings of the Corporation.

48. REMOVAL OF COMMITTEE MEMBERS

The Members of a Committee may, by resolution passed by at least two-thirdsof the Committee Members at a Meeting of the Committee of which noticespecifying the intention to pass such a resolution has been given, remove anyCommittee Member from office before the expiration of that Members term onthe Committee, on any of the following grounds:

a) Lack of interest or dereliction of duty;

b) Incompetence; or

c) Behaviour or conduct harmful to the best interests of the Corporation.

Committee Members may also be subject to removal from their duties as aCommittee Member by the Branch Members who appointed them to theirposition if in constituting a Committee, the Board asked a Branch to appoint aCommittee Member.

ARTICLE VIII

PROTECTION OF DIRECTORS, OFFICERS, AND OTHERS

49. INDEMNITY

Directors, Officers, Officials, and Committee Members of the Corporation, andtheir heirs, executors, and administrators, and estate and effects, respectively,shall, from time to time and at all times, be indemnified and saved harmlessout of the funds of the Corporation, from and against:

a) All costs, charges, and expenses whatsoever that such Director, Officer,

7/31/2019 Red Book (2009-10)

21/84

7/31/2019 Red Book (2009-10)

22/84

BY-LAWS 2009-2010 20

ARTICLE IX

PARLIAMENTARY AUTHORITY

54. AUTHORITY

The Corporation shall be governed by the rules and procedures contained inCall to Order (2

nded), Perry H & S (2004) [ISBN 0-9691683-2-2] in all cases in

which they are applicable, provided they are not inconsistent with this By-Lawor any special rules of order the Corporation may adopt.

55. EFFECTIVE DATE

All previous By-Laws of the Corporation are repealed as of the coming intoeffect of this By-Law. The repeal shall not affect the previous operation of anyBy-Laws so repealed, or affect the validity of any act done, or right, privilege,obligation or liability acquired or incurred under, or the validity of any contractor agreement made pursuant to, or the validity of any Articles or predecessorcharter documents of the Corporation obtained pursuant to any such By-Lawsbefore its repeal. All Officers and persons acting under any By-Laws sorepealed shall continue to act as if appointed under the provisions of this By-Law, and all resolutions of the Members or the Board of Directors or acommittee of the Board with continuing effect passed under any repealed By-Laws shall continue to be good and valid except to the extent they are

inconsistent with this By-Law and until amended or repealed.This By-Law shall come into force when confirmed by the Members and uponapproval of the Minister of Industry in accordance with the CanadaCorporationsAct.

Dated this 14 day of June, 2008, as approved at SSCs Annual General Meeting

7/31/2019 Red Book (2009-10)

23/84


PROCEDURES

AND

REGULATIONS

EDITION : AUGUST 2009

Ce document est aussi disponible en franais

7/31/2019 Red Book (2009-10)

24/84

7/31/2019 Red Book (2009-10)

25/84

TABLE OF CONTENTS

Section A (Pink)

Article 1 Interpretation A-1 Article IV Meeting of Members A-6Article II Business of the Corporation A-1 - General A-6- Finance procedures A-1 - Annual General Meeting A-8

Article III Membership A-2 - Special General Meeting A-9- Association (Branch) Membership A-2 - Voting Delegates A-10- Individual Membership A-3 - Paid up Members A-10- Unattached Skaters A-5 Article V Board of Directors A-10- Other Direct Registration A-5 Article VI Officers A-12- Associate Life Membership A-5 Article VII Committees A-12

- Revocation of Membership or - High Performance Committees A-12Registration A-6 - Other Committees A-15

- Authorization of Skaters Entry into Article VIII Protection of DirectorsMeets A-6 officers and others A-24

Section K - Competitions (Green)

A Canadian Championships and - Combined Activities K-37Ranking Competitions - Waiver Forms K-37

- Sanctions K-25 C North American Championships- Entries K-26 - Sanctions K-38Age of Classes for Canadian - Sanctions Fees K-38Championships K-28 - Entries K-39

- Medals and Class Awards K-29 - Age Classification K-40- Reporting Procedures K-30 - Medals K-41- Program K-31 - Medallions K-41- Duration of Meets K-33 - Reporting of Results K-42- Definition of an Amateur Skater K-33 - Program (Long Track) K-42- Coaching K-33 - Program (Short Track Mass

B Meets Other than Canadian Start) K-42Championships K-34 - Points K-43

- Sanctions K-34 D Marathon Skating Events K-44- Eligible Meets K-34 E Canada Winter Games- Age Class K-35 - Eligibility K-45- Programs K-35 - Program K-45- Reporting of Results K-37 - Appeals K-45

7/31/2019 Red Book (2009-10)

26/84

Section N Rules (Yellow)

- Rules / General N-47 - Special Rules for long track

- Officials N-48 Mass Start Competitions N-49- Clerk of the Course N-48 - Special Rules for Short Track- Timers N-48 Competitions N-50- Referee N-49 - Special Rules Olympic Style N-53

- Special Rules for Marathon N-53

Section U Records (Blue)

- Records U-57 - Conditions for Recognition of

- Conditions for Recognition of North American Records U-60Records Skated in Canada U-58 - Recognition of Records U-60

- Conditions for Recognition ofRecords Skated Outside Canada U-59

Annexes (White)

B. 400m Track Measurement I. Schedule of SSC Fees

C. Short Track Measurement J. USS / SSC AllianceD. Short Track Placement of Protective K. Hosting Policy World ChampionshipsMats L. Glossary

E. ISU Rule 102 - Eligibility M. AGM Hosting ScheduleF. SSC Policy Amateur Status O. Regulations for Special OlympicsH. Information on the Use of SSC Logo

7/31/2019 Red Book (2009-10)

27/84

PROCEDURES AND REGULATIONS 2009 2010 A 2

7/31/2019 Red Book (2009-10)

28/84

PROCEDURES AND REGULATIONS 2009-2010 A-2

Corporation Staff Corporation staff travelling on Corporation business within approvedbudget constraints and in accordance with the rates in effect shall be paid with approvalof the Director General.

II-106 Budget ReallocationSSC presently works under a system of responsibility budgeting, whereby theindividuals responsible for the expense of funds are also responsible for ensuring thatthe years expenses do not exceed the amount budgeted.

SSC is divided into six (6) areas of responsibility, delineated by program, those being:

High Performance Short TrackHigh Performance Long TrackCompetitions DevelopmentCoaching Development

Officials DevelopmentClub and Membership Development

Each of these program areas has a Chair who is responsible (with the input of theirrespective committees) for budget maintenance.

The budgets for the six (6) areas are developed at the committee level, based upon thePolicy and Procedures of the Corporation, and brought to the Board of Directors forapproval. Once the Board has approved the program budgets, there should be nointerference in the program budgets by the Board of Directors (excepting the possibilityof exogenous variables). This dictum is based upon the management principle thatstates, when agreement is reached, the budget becomes a commitment between theBoard and the program committee. The committee is to accomplish the plannedobjectives within the spending limits specified in the budget, and the Board is committedto regarding such an accomplishment as representing satisfactory performance.

The only instance where a responsible Board should interfere with the administration ofa program budget would be if the committee was not adhering to the Policy andProcedures of the Corporation.

Nevertheless, under any circumstance, the Board must be notified of any internalreallocation of funds (i.e. within any program budget).

ARTICLE III - MEMBERSHIP

Association (Branch) Membership

III-100 Branch MembershipThe following provinces and territories are eligible for Association (Branch) membershipin SSC:

British Columbia New BrunswickAlberta Nova ScotiaSaskatchewan Prince Edward Island


7/31/2019 Red Book (2009-10)

29/84


Manitoba Newfoundland / LabradorOntario Northwest TerritoriesQuebec Yukon Territory

Nunavut

III-101 Branch CharterSSC shall issue to each Branch Association a Charter confirming the Branch's territorial

jurisdiction and conditions of membership and this shall remain in force as long asannual dues are paid.

III-102 Branch By-LawsBranch Associations shall supply, with payment of annual dues, a copy of their latestConstitution and By-Laws and Procedures and Regulations to the Director General ofSSC.

III-103 Branch Association Annual DuesThe annual dues of each active Branch Association of this Association shall beestablished from time to time by the Board of Directors of this Association and ratified byan annual meeting; dues shall be payable on or before December 1

stof the current

skating season to cover the current season and should be directed to the office ofSpeed Skating Canada.

III-104 Unpaid DuesIf dues of any Branch Association are unpaid two months after the due date, themember shall be suspended. If such dues remain unpaid six months after the next

Annual General Meeting of the Association, the Branch Association shall be expelledfrom the Association. Any Branch Association suspended or expelled may be reinstatedat the discretion of the Board of Directors upon payment of arrears.

III-105 Membership ReallocationIn the event that any Branch Association of the Association is expelled from this

Association, its membership and territorial jurisdiction may be re-allocated at thediscretion of the Board of Directors.

Individual Membership

III-200 Forms of Ordinary MembershipThere shall be (4) four forms of Individual Ordinary Membership:

a) Competitive Skater: A member who competes in sanctioned meets in Canada. Thistype of skater is eligible to hold Canadian and North American records. ACompetitive Skater may only register as such, with one Branch at a time. ACompetitive Skater who wishes to change the Branch with which they areregistered must first notify the Branch from which they are departing. Foreignskaters that are members of other ISU members can compete in any Open meet inCanada, but they cannot hold Canadian/NA records.

b) Recreational skater: An individual who takes part on a regular basis in club speedskating activities or eligible to skate in club meets. This category of skater is not

7/31/2019 Red Book (2009-10)

30/84


7/31/2019 Red Book (2009-10)

31/84


III-208 Responsibility for RegistrationIt is the responsibility of the Branch Association to ensure that skaters who are entering

a competition at the international, national or provincial/territorial level have Branchauthorisation, are members of SSC and have been duly registered. Prior to competition,the skater's SSC registration and fee must be duly sent to the office of Speed SkatingCanada.

Unattached Skaters

III-300 Independent MembersIndividuals who reside in an area where no Branch Association exists may enter intocompetition sanctioned by SSC or obtain membership in SSC by requesting suchmembership in SSC and on payment (as stated in Annex "I") to Speed Skating Canada.

Such members will be known as "Independent Members".

III-301 Application for MembershipTo become an independent member, the candidate shall submit a written applicationgiving his full name, address and age and signed by him to Speed Skating Canada whowill submit such applications to the Board of Directors for approval. This applicationshall be voted on by ballot - two negative ballots being sufficient to reject any candidate.

III-302 Retention of MembershipIndividuals who have become members of SSC in fulfilment of section III-300 and III-301may retain their membership by paying an annual fee (as stated in Annex "I") to SpeedSkating Canada.

Other Direct Registration

III-400 Other Direct RegistrationMembers of SSC Board of Directors and National Referees and Starters may be grantedthe right to register directly with SSC without joining a club or Branch Association.Procedure would be the same as for "Independent Members".

Associate Life Member

III-500 Life Members

Individual life membership will be available from SSC on payment of an approved fee.Such membership will be know as "Associate Life Members". An appropriatepermanent membership card will be issued to life members.


7/31/2019 Red Book (2009-10)

32/84

Revocation of Membership or Registration

III-600 Revocation of MembershipAny member Branch Association, skater or associate member whose conduct shall bepronounced by a vote of two-thirds of the Board of Directors to have endangered or tobe likely to endanger welfare, interest or character of this Association, may have themembership or registration with this Association revoked on accordance with By-law 20.

Authorisation of Skaters Entry into Meets

III-700 Authority for Canada and USA MeetsBranch Association authorisation (SSC authorisation in the case of independentmembers) is required for a skater to enter and participate in any meet in Canada and inthe United States of America. Authorisation may be implicit or explicit as required.

III-701 Authority for International MeetsSSC authorisation is required for a skater to enter and participate in any otherinternational competition and must be obtained in writing from the Chairman of therelevant High Performance Committee prior to the start of competition.

III-702 InterdictionInterdiction must be specifically communicated to meet co-ordinators to ensureenforcement. Interdiction of skaters named as members of National Teams for Nationaland North American Championships, National Team Trials and InternationalCompetitions cannot be enforced without prior agreement of the President of SSC

ARTICLE IV - MEETINGS OF THE MEMBERS

General

IV-100 Number of MeetingsThe number of Meetings shall be:

a) AGM annually;b) Board of Directors as required;c) Committees as designated by the respective Chair according to their functions,

responsibilities and available funding.

IV -101 AttendanceAll members should attempt to attend AGM meetings, however, as funding is limited,provision is made for proxy voting (see By-Law 24 (e)).

Members of the Board of Directors are expected to attend all Board Meetings.

IV-102 AgendasAgendas and documentation for all meetings are to be circulated fourteen (14) days in

7/31/2019 Red Book (2009-10)

33/84


7/31/2019 Red Book (2009-10)

34/84

proposals before it.

d) Motions

All motions and/or issues except those listed above will be passed by a simple majorityof the members present;

Annual General Meeting

IV-200 Authority and ResponsibilityThe Annual General Meeting provides the ultimate authority of the Association. The

AGM is responsible for the policy and direction of the Association.

a) PolicyAll matters of a General Policy nature at variance with the By-Laws of the Associationmust be brought before, and voted upon, at the AGM or at a Special Meeting.

b) Fees and LeviesThe authority of the AGM is limited to the establishment of such fees or any other type oflevy as are stipulated in Articles III-203 of these Procedures and Regulations.

IV-201 Official LanguagesSimultaneous translation for both official languages of Canada shall be providedwhenever possible or feasible as embodied in the constitution.

IV-202 Report of DirectorsThe Board of Directors shall make a report of their activities during the previous yearand recommend such activities as they may deem advisable.

IV-203 Treasurers ReportThe Treasurer or designate alternate shall present an up-to-date financial statementbased on the fiscal year ending March 31

st.

IV-204 Order of BusinessThe order of business shall be as follows:1. Roll Call.2. Minutes of previous meeting or Annual General Meeting.3. Business arising therefrom.4. Reports and communications.

5. The Election of Directors.6. New Business.

IV-205 Preparation for the Annual General MeetingTypewritten reports from each of the following must be in the office of the Speed SkatingCanada five (5) weeks prior to the Annual General Meeting:

a) Branch Associations Reports on season's activities showing championshipsstaged and the number of participants, number of skaters and associate membersand related branch activities including clinics and novice meets.

b) Committee Chairpersons From all SSC standing committees showing activities


7/31/2019 Red Book (2009-10)

35/84

and plans.c) Skater Representatives Short Track and Long Trackd) Members of the Board of Directors

ALL PROPOSED CHANGES to the By-laws of the Association or to the Procedures andRegulations must also be submitted at this time.

IV-206 Naming of Attending DelegatesThe member delegates who are appointed by their Provincial/Territorial body to attendthe meeting are to be named by their province/territory at least (2) two weeks prior to the

AGM. This information (name and address) is to be communicated to the NationalOffice by the respective Provincial/Territorial Association. All agendas, minutes, andcorrespondence pertaining to or affecting the decisions of the AGM will be sent to theindividuals named.

IV-207 Notice of MeetingNotice of the Annual General Meeting of the Association shall be mailed to each of thefollowing at least fourteen (14) days prior to the meeting date:

Board of DirectorsBranch Association PresidentsBranch Association SecretariesSkater RepresentativesSSC Permanent StaffMeeting Chairperson

ALL PROPOSED CHANGES to the By-laws of the Association or to the Procedures and

Regulations shall be mailed at this time.

Special General Meeting

IV-300 Calling of MeetingA Special General Meeting shall be called by the President of SSC whenever thePresident has been requested to do so in writing by any four (4) Directors or group ofmembers representing ten (10) voting delegates as required in By-Law 26.

IV-301 Notice of MeetingNotice of the Special General Meeting shall be mailed to the same persons as notice for

an Annual General Meeting.

IV-302 Purpose of MeetingNotice of the purpose of the Special General Meeting shall be given in the notice mailedto the required list.


7/31/2019 Red Book (2009-10)

36/84

Voting Delegates

IV-400 Determination of Delegates

Each Branch shall be entitled to appoint voting delegates to all Annual General orSpecial General Meetings of the Association as provided in By-Law 23 a).

IV-401 Skaters Representatives VotingThe four skaters representatives shall have the right to vote on all questions at all

Annual General and Special General Meetings.

IV-402 Directors VotingDirectors have the right to vote on all matters on which a vote is taken except for thevote related to the election of Directors. A Director may not carry a proxy vote on behalfof any voting group.

IV-403 Committee Chairs VotingCommittee Chairs who have been funded by SSC to attend the Annual General Meetingor other general meeting of the Association are not permitted to carry a branch vote.

Paid Up Members

IV-500 Eligibility to VoteAll Voting Delegates must be paid up members of SSC - (By-Law 24 d)).

ARTICLE V - BOARD OF DIRECTORS

V-100 Term of OfficeDirectors run for office and are elected for a two (2) year term. On even years, thePresident, two (2) Directors at Large and the Athletes Director will be elected. On oddyears, the Treasurer and three (3) Directors at Large will be elected.

The Athletes Director shall be elected by skaters on the national team list for both ShortTrack and Long Track from among candidates nominated by these same skaters for aterm of two years, and the results of this election will be announced at the AGM.

V-101 Voting ProceduresNominations and voting for the office of President and Treasurer will occur

independently at the Annual General Meetings. Directors at Large shall be elected on asingle ballot with those nominees receiving first and second place voting being electeddirectors on even years and nominees receiving first, second and third place votingbeing elected directors on odd years.

V-102 Geographical LimitationsA maximum of two of the Board of Directors consisting of President, Treasurer and 5Directors at Large, will be from a single province or territory.

V-103 PowersThe powers of the Board of Directors are those assigned under By-Law 38.

7/31/2019 Red Book (2009-10)

37/84

7/31/2019 Red Book (2009-10)

38/84

7/31/2019 Red Book (2009-10)

39/84

7/31/2019 Red Book (2009-10)

40/84

7/31/2019 Red Book (2009-10)

41/84

7/31/2019 Red Book (2009-10)

42/84


7/31/2019 Red Book (2009-10)

43/84

AuthorityThe committee can develop program policies and guidelines related to obtainingFUNdamentals Leader, FUNdamentals, Introduction to Competition and Levels 3-5certification; training and recognition of Learning Facilitators and Master LearningFacilitators; education support for Level 4 and 5 coaches; and upgrading of coachingqualifications.

AccountabilityThe committee is responsible to the Board of Directors for observing the prioritiesestablished in the strategic plan, the values guiding SSC operations, and theorganisations policies. In addition it is responsible to the Board to meet its approvedbudget.

The committee is responsible to observe any operational policies established by theDirector General and to accomplish its annual plan within the approved budget. It is

responsible to negotiate any material budget changes with the Director General.

The committee is responsible to the Board for furthering coaching development inaccordance with the strategic and long-term plans, and for consulting with the generalmembership on whom its actions may impact.

ReportingThe committee will report its progress in a written report to the Board of Directors and

Annual General meetings and at the request of the Director General.

Responsibilities:a) Plan program delivery strategies

b) Develop plans for coaching development consistent with associationsstrategic plan

c) Approve program/service changes (new, revisions, discontinued)d) Identify need for new or revised organisational policye) Develop annual prioritiesf) Monitor work plans to ensure agreed tasks are completedg) Submit all program and budgetary requirements for annual budget developmenth) Develop coaching education programs, resources, workshops etc.i) Ensure there are qualified coaches to meet the needs of athletes

j) Plan Speed Skating NCCP programsk) Oversee the development and implementation of coaching programs and

servicesl) Identify need and priorities for development of resource material related to

coaching and athlete developmentm) Develop programs and projects which will encourage greater participation of

women in coaching at all levels.

VII-203 Terms of Reference Officials DevelopmentThe terms of reference for the Officials Development Committee shall be the following,without excluding other responsibilities consistent with the mandate and role of thecommittee:

7/31/2019 Red Book (2009-10)

44/84

7/31/2019 Red Book (2009-10)

45/84

7/31/2019 Red Book (2009-10)

46/84

7/31/2019 Red Book (2009-10)

47/84

7/31/2019 Red Book (2009-10)

48/84


7/31/2019 Red Book (2009-10)

49/84

The committee is responsible to observe any operational policies established by theDirector General and to accomplish its annual plan within the approved budget. It isresponsible to negotiate any material budget changes with the Director General.

The committee is responsible to the Board for developing clubs and membership inaccordance with the strategic and long-term plans, and for consulting with the generalmembership on whom its actions may impact.

ReportingThe committee will report its progress in a written report to Board of Directors and the

Annual General meetings and at the request of the Director General.

Responsibilities:a) Plan program delivery strategiesb) Develop plans for club and membership development consistent with

associations strategic planc) Approve program/service changes (new, revisions, discontinued)d) Identify need for new or revised organisational policye) Develop annual prioritiesf) Monitor work plans to ensure agreed tasks are completedg) Submit all program and budgetary requirements for annual budget

developmenth) Develop club and membership education programs, resources, workshops

etc.i) Develop policies and procedures relating to membership registration practices

j) Plan, develop and implement athlete development systemk) Develop resource materials to be used by clubs and branches in the

development of the sportl) Develop resources for the promotion of speed skatingm) Develop programs and projects which will encourage greater participation of

under-represented populations as club officials and members


7/31/2019 Red Book (2009-10)

50/84

ARTICLE VIII - PROTECTION OF DIRECTORS, OFFICERS AND OTHERS

VIII-100 Risk Management

The President shall, with respect to the SSC program of risk management, ensure thatthe following shall be complied with:

1. Members of he Board, Committees and SSC employees shall be protected frompersonal liability for any actions they take in the legal and ethical conduct of theirduties on behalf of the Association.

2. Adequate insurance policies and related coverage shall be maintained which limitthe Associations liability in several areas including but not restricted to thefollowing:

injury to participants injury to third parties

damage to office contents

allegations of wrong doing

3. No insurance coverage shall be terminated without having replacement coveragewhich offers equal or greater protection immediately in effect upon such terminationunless such termination has been prudently considered and approved by theDirectors.

4. An annual Risk Management report and update on the SSC Risk registry andwork plan shall be presented to the Board which will include the current status of

insurance coverage, any recommendations for modifying the coverage and theimplications of any such modifications.

Original September 11, 1998Revised August 20, 2000Revised July 31, 2002Revised July 31, 2003Revised July 30, 2004Revised August 20, 2007Revised July 8, 2008

PROCEDURES AND REGULATIONS 2009-2010 K-25

7/31/2019 Red Book (2009-10)

51/84

SECTION K COMPETITIONS

A CANADIAN CHAMPIONSHIPS AND RANKING COMPETITION

SANCTIONS

K1-100The following Canadian Championships shall be held every year: The Canadian SingleDistances, The Canadian Junior Long Track Championship, the Canadian Junior ShortTrack Championship, the Canadian Age Class Long Track Championship, the CanadianOpen Short Track Championship and the Canadian Age Class Short TrackChampionship. In addition, the following meets will be held for ranking purposes: ShortTrack National Team Selections, and Canada Cups.

K1-101At the above meets, SSC will pay a minimum of 50% of the travel costs of two (2)Referees, two (2) Starters and one (1) Level 3 Bilingual Announcer*. The hostingorganization will be responsible for meal and accommodation expenses for theappointed Referees, Starters and Announceras well as for the meet facilities and forproviding normal meet organization including all other officials.

* Effective 2009-2010 season.

K1-102Whenever possible, the following Championships will be held on these dates:

Canadian Junior Short Track Championship Mid December

Canadian Single Distances Championship Last week of DecemberCanadian Junior Long Track Championship Last weekend of JanuaryCanadian Age Class Long Track Championship Early FebruaryCanadian Open Short Track Championship Mid JanuaryCanadian Age Class Short Track Championship Last weekend of MarchCanadian Open Maser Championship January/February

K1-103Sanction fees for Canadian Championships and National Ranking Meets are set prior tothe AGM by the Board of Directors and are payable to the Director General of SSC.

K1-104Sanction applications, along with the appropriate fees, should be received at the SSCoffice by July 31, prior to the event. No written sanction shall be issued until payment ofthe fee is received.

K1-105The Association reserves the right to revoke or cancel any sanction after issue.

K1-106Entry forms and announcements must be sent to the SSC office at least 60 days beforethe date of each Championship, Canada Cup or Selections by electronic mail forapproval. Distribution will be done by the SSC office electronically. The announcement


7/31/2019 Red Book (2009-10)

52/84

and entry form will also be available on the SSC website.

K1-107Programs and entry forms for the SSC sanctioned meets must contain the followingnotice, "Sanctioned by Speed Skating Canada".

K1-108No Organizing Committee shall state on entry forms that the meet has been sanctionedby SSC until the sanction fee has been paid and the sanction form received.

K1-109The sanction form is to be held by the Meet Coordinator who must be able to produce iton request.

K1-110

When sanction is given for a Canadian, North American or higher level championship, atechnical inspection of facilities and equipment should be carried out by the ChiefReferee or the Technical Representative of the Association, and his approval should begiven before the start of the competition.

ENTRIES

K2-100Only skaters registered with SSC as Competitive skaters are allowed to skate in theCanadian Championships. All skaters must show their SSC registration cards beforeskating in a sanctioned meet or have their Team Leader produce an official letter fromthe Branch listing all entries with their SSC numbers. If neither of the above is

produced, a penalty of double the entry fee shall be assessed if a properly completedEntry Form has been received. If a properly completed Entry Form has not beenreceived prior to the close of check-in time, the skater shall not be allowed to skate inthe Canadian Championships

K2-101a) For the Canadian Age Class Short Track Championships, each Branch may enter a

maximum of four (4) skaters in the midget, juvenile, junior, intermediate and seniorcategories. All entrants in these meets must provide a seed time. No entry,whether by mail or phone, will be accepted without a seed time. Members of theNational Teams are excluded from the Branch quota.

b) For the Canadian Age Class Long TrackChampionships, in any one class, each branch may enter a maximum of four (4) skaters,or more than four (4) skaters up to a maximum of six (6), providing all skaters haverecorded times during the current season within five percent (5%) of the existingCanadian records in at least two (2) of the distances to be skated. Either or both of thetwo qualifying times for these five (5) or six (6) skaters may be skated indoors oroutdoors.

Where the time is set outdoors it must be within five percent (5%) of the CanadianOutdoor record,


7/31/2019 Red Book (2009-10)

53/84

Where the time is set indoors, it must be within five percent (5%) of the CanadianCovered Oval record. For the first qualifying round of the first distance, a maximumof two skaters per province is permitted.

Seed times (2nd shortest distance) submitted for the Canadian Age Class LongTrack Championships must be skated outdoors. Where no outdoor seed time isprovided, the skater will be ranked after all other skaters.

K2-102The Canadian Single Distance Championships and Junior Long Track Championshipsshall be open to the number of skaters that can be effectively handled by the sponsorsof the meet and this number is at the discretion of the Meet Co-ordinator.

K2-103Entries may be made on the official entry blank in the real name of the applicant withage, address, name of club, name of association and SSC registration number.Pseudonyms are permitted but must be accompanied by the correct name.

K2-104Entries are not finalised until the fee is paid in full and the form is received carrying avalid SSC registration number.

K2-105The entry fee for the SSC Championships, Canada Cups and National Team Selectionsshall be as set from time to time by the Board of Directors.

K2-106For all competitions listed under Rule K1-100, forms and registration fees should be sentand guaranteed by the Branch and should be sent to the organizers seven (7) daysbefore the championship and any entries that are late will be assessed at double theregular rate at the discretion of the Meet Co-ordinator. Telephone, fax or electronic mailentries are permissible but any fee covering such skaters so registered must beguarantee by the home Branch of the skater. Furthermore, the amount paid to theorganizers will be calculated according to the number of registrations received by theorganizers and not according to the number of competitors having participated in thecompetition. If a Branch has a selection meet one week prior to the Championshipcompetition, an exemption will be made without penalty. In such cases, the informationmust be sent on the Monday preceding the Championship.

K2-107For the skater not showing at a competition, after having registered, the registrationcosts will not be reimbursed and will become due if these were not paid. However, areimbursement will be made only if the skater does not attend the competition formedical reasons and with proof from a doctor or a health professional.


7/31/2019 Red Book (2009-10)

54/84

AGE CLASSES FOR CANADIAN CHAMPIONSHIPS

K3-100A skater's racing class shall be determined by his/her age on June 30

thprior to the

competition. The skating season starts on July 1st of one calendar year and ends onJune 30

thof the succeeding calendar year.

ClassMidget 10-11 on June 30

thprior to the competition.

Juvenile 12-13 on June 30th

prior to the competition.Junior 14-15 on June 30


Intermediate 16-17 on June 30th

prior to the competition.Senior 18 and over on June 30


Masters 30 30-34 on June 30th

prior to the competitionMasters 35 35-39 on June 30

thprior to the competition

Masters 40 40-44 on June 30th

prior to the competitionMasters 45 45-49 on June 30th prior to the competitionMasters 50 50-54 on June 30


Master 55 55-59 on June 30th

prior to the competitionMaster 60 60-64 on June 30



prior to the competitionMaster 70 70-74 on June 30



prior to the competitionMastet 80 80-84 on June 30


Master 85 85+ on June 30th

prior to the competition

K3-101

The Canadian Masters Olympic Style Championship will have its own championshipand will not be combined with another championship.

K3-102a) For Olympic style, a senior skater is a skater who has reached the age of 19 before

July 1st

of the skating season during which the competition is held. A junior skateris a skater who has not reached the age of 19 on July 1

stof the skating season

during which the competition is held.b) For Junior Short Track Team Trials, a junior skater is a skater who has not reached

the age of 19 on July 1st

of the skating season during which the competition is held.For International Junior Short Track competitions, a skater must have reached theage of 14 before July 1

stpreceding the competition.

SKATING SEASONJune July Skater category

29 30 1 2Age 18 18 18 19 JuniorAge 18 18 19 19 JuniorAge 18 19 19 19 Senior

K3-103In any Canadian or North American Age Class Championship, a skater is limited to the


7/31/2019 Red Book (2009-10)

55/84

events of any one age class. If a skater competes in a particular age class in oneCanadian or North American Championship he/she cannot return to a lower age classfor future championships. This last point does not apply to Masters events. Long trackand Short Track will be considered separate disciplines so that movement in one

discipline shall not affect the other.

Juvenile, Junior and Intermediate skaters may skate in any sanctioned Olympic Stylecompetition and return to the lower age class without penalty.

Any skater, regardless of age, may compete in any Short Track Open Class event, andreturn to skating in the appropriate age class at a Canadian or North American AgeClass Championship without penalty.

MEDALS AND CLASS AWARDS

K4-100Medals for all Canadian Championships shall be purchased by the OrganizingCommittee from the National Office.

K4-101There must be three medals for each final event including Relays and Pursuits at theCanadian Championships, a Gold for 1

st, a Silver for 2

ndand a Bronze for 3

rd.

K4-102If there is a tie for 1

stplace, two Gold medals shall be awarded and one bronze medal

for the next skater. If there is a tie for second place each skater receives Silver medalsand no Bronze medal is awarded. If there is a tie for 1

stand for 2

nd, Gold and Bronze

medals are awarded to the four skaters. If there is no tie for 1

st

or 2

nd

but a tie for 3

rd

place, Bronze medals are awarded to all those tied.

K4-103A class champion at Short Track Championships and at Long Track Mass StartChampionships will be decided on the basis of points accumulated in the individualevents. The All-points system to be used is below.

FINAL POINTSRank Points Rank Points Rank Points Rank Points Rank Points

1 1000 11 130 21 23 31 13 41 3

2 816 12 106 22 22 32 12 42 2

3 666 13 86 23 21 33 11 43 1

4 543 14 70 24 20 34 10 Others 15 443 15 57 25 19 35 9

6 362 16 46 26 18 36 8

7 295 17 37 27 17 37 7

8 241 18 30 28 16 38 6

9 196 19 25 29 15 39 5

10 160 20 24 30 14 40 4

A tie for 1st

1000 points each, the next skater 666 pointsA tie for 2

nd816 points each, the next skater 543 points

A tie for 3rd

666 points each, the next skater 443 points


A ti f 4th

543 i t h th t k t 362 i t t

7/31/2019 Red Book (2009-10)

56/84

A tie for 4th

543 points each, the next skater 362 points etc.

K4-104Suitable overall class awards are to be purchased by the host committee for each class

champion. If a class has fewer than three participants, no overall award will be given. Inthe event of a tie for the class championship, duplicate awards are to be made. In thecase of a three-way tie, four-way tie etc., the contestants are required to skate off themiddle distances, if there was an odd number of events, or the shorter of the two middledistances if there was an even number of events. The winner of the skate-off is declaredthe class champion. When possible the skate-off is to be held shortly after the end of themeet.

K4-105At Canada Cup competitions, senior and junior skaters may be paired together. Awardsfor Canada Cup winners will be per distance only. Awards for junior skaters will be fromthe total points of the junior distances.

At the Canadian Senior Long Track Championships, medals are given for the top 3skaters per race and for the top 3 overall winners in total points for ladies and men.

At the Canadian Junior Long Track Championships, juniors must compete againstjuniors in all official junior distances. Awards will be given for the top 3 juniors in eachdistance and the top 3 overall winners in total points for ladies and men.

REPORTING PROCEDURES

K5-100The sponsoring branch or club for any competition listed in Rule K1-100 is responsible

for preparing a complete set of results of the meet and must circulate these to the clubsconcerned, all branches, and to the SSC Sport Program Assistant within fourteen (14)days after the meet. This protocol should include the name of, and contact informationfor, the meet coordinator. The protocols for Canada Cup series and any nationalranking meet should list juniors in a separate list or have them marked somehow in theprotocol.

K5-101The official SSC representative and the Meet Co-ordinator shall within thirty (30) days ofthe completion of the meet send their reports to the Chairperson of the CompetitionCommittee on the manner in which the Championship was conducted. A list of the

competition officials must accompany the Meet Co-ordinator's report.


PROGRAM

7/31/2019 Red Book (2009-10)

57/84

PROGRAM

K6-100Canadian Single Distance Championships

Male: 500m x 2, 1000m, 1500m, 5000m, 10,000mFemale: 500m x 2, 1000m, 1500m, 3000m, 5000mThe distances for the Canadian Single Distance Championship are set from time to timeby the High Performance Long Track Committee and published in the High PerformanceBulletin.Canadian Championship medals are awarded for each distance.

Canadian Open Masters ChampionshipsMale: 500m, 1000m, 1500m, 3000mFemale: 500m, 1000m, 1500m, 3000mFemale (70 yrs. +): 500m, 1000m, 1500m

Canadian Junior Long Track ChampionshipsMale: 500m, 1500m, 3000m, 5000mFemale: 500m, 1000m, 1500m, 3000mCanadian Championship medals are awarded for each distance.

K6-101Canadian Age Class Long Track Championships

Master Men and Women 500, 1000, 1500, plus any ofthe 3 or the 3000m

Senior Men and Women 500, 1000, 1500, 3000mIntermediate Men and Women 500, 1000, 1500, 3000mJunior Men and Women 500, 1000, 1500, 3000mJuvenile Boys and Girls 300, 500, 1000, 1500mMidget Boys and Girls 300, 500, 800, 1000mMidget and Juvenile (Boys and Girls Combined) Open 3000mJunior, Intermediate and Senior (Men and Women Combined) Open 5000m

Upon completion of the official age class competition, all male and female Midget andJuvenile skaters are eligible to skate in an Open 3000m. All male and female skaters,Junior, Intermediate, Senior and Master are eligible to skate in an Open 5000m, whichshall be called the Dave Thomson Memorial 5000m. No points will be awarded for these

events.

In the event that time or conditions (e.g. weather) precludes the opportunity to have bothheats and finals for the longest distance at a Long Track Mass Start Competition, thecompetitors will be seeded into the finals based on their previous performance in thecurrent meet. The ranking for the final distance will be based on fastest times from allthe finals raced. The primary final will be raced last, secondary final second last and soforth.

Master Men and Women (Olympic Style) 500, 1000, 1500, 3000m


7/31/2019 Red Book (2009-10)

58/84

K6-102Canadian Age Class Short Track Championship

Senior Men and Women 500, 1000, 1500, 3000mIntermediate Men and Women 500, 1000, 1500, 3000m

Junior Men and Women 500, 777, 1000, 1500mJuvenile Boys and Girls 500, 666, 777, 1000mMidget Boys and Girls 333, 500, 666, 777m

Canadian Open Short Track ChampionshipOpen Class Men and Women

The distances for the Canadian Open Championships and Trials #1 are set from time totime by the High Performance Committee Short Track and published in the High

Performance Committee Bulletin.

K6-103Branch competitions in relay racing shall be held as part of the Canadian Age ClassShort Track Championships with each branch entitled to enter two girls' teams and twoboys' teams in each of the following classes:

a) Midget/Juvenile relay teams of four skaters containing at least one Midget skaterand one Juvenile skater.

b) Junior/Intermediate/Senior relay teams of four skaters from the Junior, Intermediateand Senior classes containing at least one Junior and one Intermediate skater.

No relay race shall be held in a class for which only one branch has entered a team orteams.

Records will be kept for the four relay events. Official SSC medals shall be awarded forthe relay races.

Distances for relay races:Midget and Juvenile 1500mJunior, Intermediate and Senior 3000m

No skater may be a member of more than one relay team in a given Canadian

Championship. Relay races shall be conducted according to I.S.U. rules.When a hearing impaired skater is involved in a relay, both a red flag and a gunshotmust be used to signify 3 laps remaining for the leading team.

All relay events at the Canadian Age Class Short Track Championships will be raced inheats with qualification to the final. Heats and finals will not be held on the same day.Seeding for the heats will be based upon the cumulative 500m times of the four fastestskaters submitted on the relay team entry form. Each team may have 5 members listedon the entry form.


DURATION OF MEETS

7/31/2019 Red Book (2009-10)

59/84

K8-100For the Canadian Senior Long Track, the Canadian Junior Long Track, and Canada

Cups the formats are determined by the HPCLT prior to the event as outlined in the HPBulletins. This includes distances to be raced, race format, and seedings for all of theabove competitions.

Recommended format for the order of races:

For the Canadian Age Class Long Track Championships, the format of races will be:

Saturday 2nd distance 3rd distanceSunday 1st distance 4th distance

The order of races on each day can be determined by the Meet Coordinator inconsultation with the Chief Referee and the CDC Representative.

DEFINITION OF AN AMATEUR SKATER

K9-100An amateur skater is one as defined under the International Skating Union's rule 102reproduced as an Appendix to these P & R's.

COACHING

K11-100

At all Canadian Championships and National Ranking Competitions, the list of coachesprovided by the branches must be submitted to the meet coordinator prior to the meet.

All coaches must be fully certified Level 2 in speed skating. The coaches not fullycertified at Level 2 will not be allowed in the coaches' box and/or on the ice surface andwill not be allowed to talk to the referee. Such certified coaches will be provided withidentification and must wear such identification visibly while in the coaching box. Wherea Branch does not have or is unable to send a Level 2 certified coach, the Branch mustmake application for an exemption from this rule. Such application must be made, to theNational Office, thirty (30) days prior to the first day of the competition.

MISCELLANEOUS

K12-100A banquet is not required for SSC Championships.

K12-101

In all outdoor competitions, the temperature guide attached as Annex B-6 will be utilizedto determine if the weather conditions that exist at the time of the competition and sodescribed in Annex B-6 are suitable and appropriate for racing to commence or continue.In ranking competitions, championships and other events that are listed in the High


Performance Bulletin (HPB), the High Performance Jury, as defined by the HPB, if in

7/31/2019 Red Book (2009-10)

60/84

( ) g y yattendance, will determine if the conditions outlined in the temperature guide exist. If theHP Jury is not in attendance and for all other sanctioned events, the Chief Refereewill make the determination and act accordingly.

B - MEETS OTHER THAN CANADIAN CHAMPIONSHIPS

SANCTIONS

K20-100An SSC sanction is available for meets other than Canadian Championships providedthat they follow the rules of the Association.a) Canadian skaters must have Competition 1 memberships in SSC.b) Other entries shall be members of a recognised National organisation of an I.S.U.

member country.c) A minimum of three distances in each category is included in the program.

A sanction is also available for ability meets provided the rules of the Association,other than sections K22-100 + K22-101 are followed. An ability meet is defined asa competition in which seeding is done primarily on ability. That is to say that seedtimes prevail, for seeding purposes, over sex and age. In ability competitionsskaters of different ages classes and sex may be grouped together.

ELIGIBLE MEETS

K20-101Provincial and International meets held by branches are eligible for Canadian sanction

for record purposes, except for ability meets as defined in section K20-100 B and as perrule U2-103. Sanction may be granted to hosting clubs or branches for open or closedshort track and long track competitions. The host club or branch may apply to SSC, atleast fourteen (14) days before the meet, submitting the appropriate sanction fee.

At least one-third of all SSC sanctioned meets in a province must be open to skatersfrom other provinces. For such sanction to be valid, entry forms must be sent to theprovincial/territorial branches not less than ten (10) days before the meet.


7/31/2019 Red Book (2009-10)

61/84

AGE CLASS

K21-100

A skater's racing class shall be determined by his/her age on June 30thprior to the competition. The skating season starts on July 1st of onecalendar year and ends on June 30th of the succeeding calendar year.ClassMidget 10-11 on June 30th prior to the competition.Juvenile 12-13 on June 30th prior to the competition.Junior 14-15 on June 30th prior to the competition.Intermediate 16-17 on June 30th prior to the competition.Senior 18 and over on June 30th prior to the competition.Masters 30 30-34 on June 30th prior to the competitionMasters 35 35-39 on June 30th prior to the competitionMasters 40 40-44 on June 30th prior to the competition

Masters 45 45-49 on June 30th prior to the competitionMasters 50 50-54 on June 30th prior to the competitionMaster 55 55-59 on June 30th prior to the competitionMaster 60 60-64 on June 30th prior to the competitionMaster 65 65-69 on June 30th prior to the competitionMaster 70 70-74 on June 30th prior to the competitionMaster 75 75-79 on June 30th prior to the competitionMaster 80 80-84 on June 30th prior to the competitionMaster 85 85+ on June 30th prior to the competition

Olympic Style SkatingJunior 18 and under on June 30


Senior 19 and over on June 30th

prior to the competitionFor further explanation see K3-102.

Masters (1) 30 and over(2) 40 and over(3) 50 and over(4) 60 and over(5) 70 and over

PROGRAMS

K22-100

A) Long Track Mass Start Competitions

The approved distances for each category are as follows:

Master Men 500, 1000, 1500m, plus any of the three


distances or the 3000mM t W 500 1000 1500 l f th th

7/31/2019 Red Book (2009-10)

62/84

Master Women 500, 1000, 1500m, plus any of the threedistances or the 3000m

Senior Men and Women 500, 1000, 1500, 3000m

Intermediate Men and Women 500, 1000, 1500, 3000mJunior Men and Women 500, 1000, 1500, 3000mJuvenile Boys and Girls 300, 500, 1000, 1500mMidget Boys and Girls 300, 500, 800, 1000mMidget and Juvenile Skaters Open 3000m (optional)Junior, Intermediate,Senior and Master Open 5000m (optional)Masters Skaters Open 3000m (optional)

The Open 5000m and Open 3000m may be run at the completion of the officialcompetition.

Peewees and Bantams may be included in the program at the discretion of the Host

club. The following are the recommended distances:

Peewee Boys and Girls 100, 200, 300, 400mBantam Boys and Girls 200, 300, 400, 600m

B) Long Track Olympic Style Competitions


Junior Men 500, 1500, 3000, 5000mJunior Women 500, 1000, 1500, 3000mSenior Men 500, 1000, 500, 1000m (Sprint)

500, 1500, 3000, 5000m (All Round Short)500, 1500, 5000, 10 000m (All Round Long)

Senior Women 500, 1000, 500, 1000m (Sprint)500, 1000, 1500, 3000m (All Round Short)500, 1500, 3000, 5000m (All Round Long)

Masters Men 500, 1000, 1500, 3000mMasters Women 500, 1000, 1500, 3000m

Awards will be given based on the overall points (samelag).

The 100m Sprint may be added to the following age categories:

Junior Men/WomenSenior Men/WomenInclusion of the 100m sprint distance is at the discretion of the Organizing Committee. Itshould not be included in the final point total.

The Team Pursuit may be added to the following age categories:Junior Women/Senior Women 6 lap pursuitJunior Men/Senior Men 8 lap pursuit

Inclusion of the Team Pursuit is at the discretion of the Organizing Committee. It should


not be included in the final point total.

7/31/2019 Red Book (2009-10)

63/84

C) Short Track Competitions


Masters Men/Women 500, 777, 1000, 1500mSenior Men/Women 500, 1000, 1500, 3000mIntermediate Men/Women 500, 1000, 1500, 3000mJunior Men/Women 500, 777, 1000m, 1500mJuvenile Girls/Boys 500, 666, 777, 1000mMidget Girls/Boys 333, 500, 666, 777m

Peewees and Bantams may be included in the program at the discretion of the hostclub. The following are the recommended distances:

Peewee 111, 222, 333, 500mBantam 222, 333, 500, 666m

K22-101At the discretion of the Meet Coordinator, the 3000m in Short Track competitions maybe limited to the top 8 competitors (plus ties).

REPORTING OF RESULTS

K23-100The host branch or club for a meet sanctioned by SSC must submit, within fourteen (14)days, a full set of results to each branch and to the Sport Program Assistant at SSC.

COMBINED ACTIVITIES

K24-100SSC sanctioned speed skating competitions can be held in combination with figureskating or ice dancing or carnivals as long as the rules and regulations of SSC areobserved.

WAIVER FORMS

K25-100Entry blanks for all SSC sanctioned meets must include the standard waiver form viz.:In consideration of my accepting this entry, I hereby, for myself, my heirs, executors,administrators and assigns, waive and release any and all rights and claims fordamages I may have against the....................... its Agents, Officers or members, for anyand all injuries suffered by me at said contest to be held...............(date) at.......................

In witness whereof, I have hereunto set my hand and seal this............... day of.................20.............Signature of Contestant............................Registration number................................Address............................................


The Entry blank waiver form is to list specifically (and release claim against) SSC the

7/31/2019 Red Book (2009-10)

64/84

The Entry blank waiver form is to list specifically (and release claim against) SSC, theBranch Association (.......................), Club and (other organisations concerned), their

Agents, Officers or members.................

K26-100If needed, due to a large number of entries, a meet coordinator may split a race formatover a three day period as long as the accepted order of distances is respected. Theaccepted order of distances for mass start is the two middle distances on the first day,followed by the long and short distances on the second day. The order on each day is atthe discretion of the meet organising committee.

C- NORTH AMERICAN CHAMPIONSHIPS

In accordance with Articles of Alliance between U.S. Speed Skating and Speed SkatingCanada, there shall be held if possible every year a Long Track, a Short Track and a

Marathon competition to determine the best skaters in the USA and Canada. Theduration of the Long Track Championship shall be limited to two days of competition. Theduration of the Short Track Championship shall not exceed three days. In the absence ofany applicable rule in the Articles of Alliance between the USS and SSC, the rules of thehosting organisation shall apply. In May 2002 United States Speedskating (USS)confirmed that they would honour this Alliance.

SANCTIONS

K40-100Sanction for holding the North American Speed Skating Championship (Short Track,Long Track or Marathon) shall be requested from both USS and SSC by July 31

stof the

current speed skating season..

SANCTION FEES

K41-100Sanction fee for the North American Speed Skating Championship (Short Track, LongTrack or Marathon) shall be established by the Board of Directors and payable to SSC(for all North American Championships events in Canada) by July 31

stof the current

speed skating season.

When the North American Championships (Short Track or Long Track) are held in

Canada, SSC will pay a minimum of 50% of the travel costs of the Referee and Starter.The hosting organisation will be responsible for the remainder of the travel costs, if any,meal and accommodation expenses for the Referee and Starter, as well as for the meetfacilities and for providing normal meet organisation including all other officials exceptfor the Assistant Referee and Starter, who will be provided by the United States.


ENTRIES

7/31/2019 Red Book (2009-10)

65/84

K42-100Entry is open to any approved skater from an I.S.U. Member Country. All data

information and entry forms should be sent to the Host Organizing Committee.

K42-101All entries to a North American Championship must be approved byProvincial/Territorial, State or National Association and must be signed either by thePresident or Secretary of those Associations. Entries from other I.S.U. countries mustbe approved by the President or Secretary of the I.S.U. member Association.

K42-102Entry fee for the North American Championship when held in Canada shall be theamount established by the Board of Directors.

K42-103Each Member Association of United States Speedskating and Branch Association ofSSC may enter a maximum of four (4) skaters in any one class for a North AmericanSpeed Skating Championship (short track). Such skaters will be ranked on their entryforms as of their standing within their respective Member Association or Branch

Association age class. Accurate times shall be provided by the member associations toassist in the seeding of entrants.

NOTE: National Team members are exempt from provincial/association quotas.

K42-104

The host association of a North American Championship shall be granted the privilegeof entering an additional two skaters from their association in each class.

K42-105The defending champion in each class, when still a member of that class, shall beentitled to enter a North American Championship as an additional entry over and abovethe quota allowed for his/her association.

K42-106All entries shall be made upon an official entry blank in the real name of the applicant,with age and address, name of club and association and registered or membershipnumber. Pseudonyms are permitted, but must be accompanied by the correct name.

K42-107Entries must be received 7 days prior to the scheduled start of the competition.Entries shall not be received, or acknowledged, until the entry fees are paid in fulland the skaters national or provincial/territorial registration number (allocated bySSC, USS or another ISU member country) is recorded on the official entry form.

If a Branch has a selection meet one week prior to the Championship competition,an exception will be made without penalty. In such cases, the information mustbe sent by noon on the Monday preceding the Championship.


The host organization may assess double entry fee for late entries.

7/31/2019 Red Book (2009-10)

66/84

K42-108

Entry forms for the North American Short Track must include SSC rule N4-103, as theequipment requirements in Canada differ from those in the U.S.

AGE CLASSIFICATION

K43-100For Speed Skating competitions, a skater's age shall be the age he has attained prior toJuly 1

stof the skating season during which th

Documents

Red Book (2009-10)