Recruiting, Staffing, and Recruiting, Staffing, and Employment ManagementEmployment Management

Module 05Module 05

2

Course constructionCourse construction

InformationSystems

InformationSystems

HRIS Project Mgmt

HRIS Project Mgmt

Human Resource

Mgmt

Human Resource

Mgmt

HRISHRISEmployee Self-ServiceManager Self-ServiceRecruiting and Staffing

CompensationBenefits

Training and Development

Performance Mgmt

Employee Self-ServiceManager Self-ServiceRecruiting and Staffing

CompensationBenefits

Training and Development

Performance Mgmt

Project Life CyclePlanning & Designing Software & Hardware

Selection Vendor Selection

Using HRMS Consultants

Contracts and Warranties in HRMS

HRMS ImplementationMaintaining &

Enhancing an HRMSManaging HRMS

Project Life CyclePlanning & Designing Software & Hardware

Selection Vendor Selection

Using HRMS Consultants

Contracts and Warranties in HRMS

HRMS ImplementationMaintaining &

Enhancing an HRMSManaging HRMS

RecruitingTraining and Devlpmt

PerformanceCompensation

Benefits HR Service Centers

HR Outsourcing

RecruitingTraining and Devlpmt

PerformanceCompensation

Benefits HR Service Centers

HR Outsourcing

3

The Role of Applicant and The Role of Applicant and Employment ManagementEmployment Management

4

In what ways can automated In what ways can automated applicant and employment applicant and employment management contribute to more management contribute to more efficient, productive recruiting?efficient, productive recruiting?

Cost savings—efficiencies in computerized file searches, letter writing, and data sorting

More productive analysis of past recruiting efforts: where best candidates came from, what advertising techniques were most successful.

Coordinating placement activities when positions are similar Faster and more consistent screening of candidates Faster and more appropriate hiring decisions More complete, consistent, and professional communications More easily keep job posting list current Increase the ease and accuracy of compliance requirements

5

Components Components of Staffingof Staffing

Walker,

Figure 5-1,

Page 55

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A Good System Tracks Employees as A Good System Tracks Employees as well as Applicantswell as Applicants

Provide all basic data about employees in one consolidated master file.

Enhance management understanding of employee use and costs. Information from this data base can contribute to management planning on employee movement, transfers, promotions, and career training and development.

Automatically monitor salary and wage costs by cost or profit center.

7

Data Requirements and SourcesData Requirements and Sources

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Employee Life CycleEmployee Life Cycle

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What Applicant Data is Required?What Applicant Data is Required?

Demographics about the applicant

Position description with salary range

Applicant education, job skills, employment history, etc.

Applicant source

Applicant status

10

What Employee Data is Required?What Employee Data is Required?

Employee number, Social Security Number (SSN), category, status, hire date

Job family, title, job grade, Pay type, salary/rate of pay Citizenship status, security clearance,

bonding Internal job history, site/location,

supervisor, seniority Emergency contacts

11

What Job Requisition Data is What Job Requisition Data is Required?Required?

Requisition number, type, job category, job classification, job title

Organization Date job requisition authorized Experience requirements Education requirements Certification/license requirements Department, site Job grade, start date, hiring authority Requisition status, date filled

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What are the reporting What are the reporting requirements?requirements? Job requisition

– Job posting list– Job requisition by site– Job requisition by qualifications– Job requisition summary– Job requisition status

Applicant tracking– Applicant log– Applicant flow– Applicant and employee source– Applicant tracking – Job tracking– Applicant profile

Applicant communications

New-hire forms– New-hire forms– New-hire report– Employee referral bonus

Employment management– Employee profile– Employee history– License and credentials– Employment activity– Recruiter– College recruitment scheduling

Position management

Outplacement progams

Interface with EEO, benefits planning, and payroll