Embed Size (px)
Citation preview
Recruiting Outbound
Students & Host Families
District 5050 Rotary Youth Exchange
September 7, 2017 YEO & Counselor Training
Training Recap
August YEO/Counselor
Training
✓ Inbound checklist
✓ Outbound checklist
✓ Upcoming events
✓ The successful 1st month
✓ RYE Dist. Committee’s role
✓ Resources
August YEAH Training
✓ Logging in
✓ Navigating
✓ Uploading
✓ Counselor Reports
✓ Student arrival
Objectives for tonight’s training
Demystifying the pace and reasons for the RYE calendar
Recruiting Outbound Students for the 2018 – 2019 year
Recruiting Host Families
Getting your club involved with your RYE student
Reviewing important upcoming dates
Planning for Inbound Orientation 9/22 – 9/24
Q & A
Why we are recruiting NOW
Rotary Youth Exchange involves a continuous cycle of
recruiting, vetting, placing, and supporting students from
all around the world.
RYE annually places 8000 students in over 100 countries.
We are part of a highly organized volunteer effort that
only succeeds when clubs and districts meet myriad
annual deadlines.
The Inbound Student’s Year
While clubs are welcoming & supporting our RYE Inbound Students . . .
The Outbound Cycle
. . . clubs and the District RYE Committee
start the next year’s Outbound Student cycle
It all makes for a busy year
which highlights the importance of establishing & maintaining reliable means of
recruiting and vetting students and host families in ways that do not overwhelm
you and your volunteers.
Recruiting Outbounds
THE SMART MONEY STARTED IN MARCH
Outbound Recruiting in March
Clubs are strongly encouraged to advertise and promote RYE with their high school freshman each spring.
This allows students to learn about the program & begin a conversation with their families.
It also allows students to begin planning their future course selections so that they can maximize the chance they will be able to graduate on time.
WE WILL REMIND YOU ABOUT THIS DURING A WINTER TRAINING SESSION.
Recruiting Outbounds(for mere mortals who are starting in September)
START IMMEDIATELY
Attend back to school nights
Ask former RYE students & host families for
recommendations
Ask school counselors & language teachers to promote RYE
Ask the school to run advertisements in the school paper, on
the PA system, in school flyers & on their web site
Host annually. Send a student annually. Build a network!
Recruiting Outbounds: Promote as a Merit Scholarship
Merit Scholarships recognize students for a host of reasons, including the qualities it takes to successfully participate in a year-long high school study abroad program.
The value of an RYE year is $25,000. This covers:
✓ Homestay experience (& room & board)
✓ Schooling costs
✓ Administrative expenses
✓ Cultural experiences
✓ Monthly stipend
Recruiting Outbounds:The Merit Scholarship Approach
The RYE per student cost is ~ $5000 – $8000. This covers:
✓ Air fare & and all transfers
✓ Visas
✓ District Fee
✓ $500 emergency fund
✓ Spending Money
Recruiting Outbounds: FAQs
Who: Sophomores (to spend their Junior year in RYE)
Application Process:
✓ Short form due to club by 10/31/17
✓ Long form due to District 5050 Committee by 11/7/17
Recruiting Outbounds: More FAQs
Do I have to be a Rotarian? No.
Can I choose the country I will go to? (Qualified) Yes.
Will my RYE grades be accepted by my H. S.? Maybe (talk to your school counselor).
How long is the program? 10 – 11 months.
Why is insurance required? It’s an RI & (for US students) DOS requirement.
How much spending $ do I need? That depends. How much do you like to shop?
Why are there multiple host families? To enhance the student’s experience.
Can I drive? No . . . Can I drink? No . . . Is this a party year? NO!
Do I need to be fluent in another language? No, but must work diligently toward it.
Will I be able to communicate with my real family? Yes.
What documents do I need? Passport, Visa, perhaps other documents.
Will I be able to follow my religious practices? Rotary will work with you.
I am vegetarian/vegan. Is that a problem? Rotary will work with you.
Recruiting Outbounds: the applications
Intent to Apply Form
3 easy pages
Available on District 5050’s
RYE Website
Submitted to your club contact
person
Due to the club by 10/31/17
Long Form
18 grueling pages
Fillable on-line document
Sent to student after they are chosen by their club to advance to the District interviews
Submitted to District 5050 RYE Committee
Due by 11/9/17
✓ Each club may recommend as many students as they are willing to host.
✓ By recommending a student, the club agrees to host an inbound student.
Intent to Apply Form
Long Form
Recruiting Host Families
Ask/Require each student to recommend 3 potential host families (& then follow-up with them)
Ask applicants’ parents
Ask parents of Rotex (Rebound) students
Ask former host families
Recruit from PTA & H. S. booster clubs
Try to find families with students still in H. S. (or at least with kids still at home).
Involving your club with your student
RYE students are hosted by each club
Encourage your club members to:
✓ Invite a student to dinner
✓ Invite a student to a sports event, the theater, a
neighborhood BBQ, out for a hike, a trip to the city . . .
✓ Introduce the student to other young people, to your
Interact club, or your Rotaract club
Upcoming Dates
August Counselor Reports are overdue!
Next YEAH Training
✓ Sept 21 at 7pm
Inbound Orientation
✓ Sept. 22 – 24 at Camp Killoqua, Stanwood, WA
October YEO/Counselor Training
✓ Date 10/5/17
✓ Topic: District 5050’s Youth Protection Policies & Procedures
Outbound Intent to Apply Form
✓ October 31 (due to your club contact person)
Outbound full application
✓ Nov. 9 (due to District RYE Committee)
Inbound Weekend
✓ Nov. 10 – 12 in Bellingham, WA
Inbound Orientation
This is our opportunity to make sure that all of the students documents are in order. Please be sure that they bring with them all of the listed documents (originals, no photo copies), even though the US hosted students are not crossing any border their DS 2019 must be counter signed by the State Department Representative at Camp Killoqua to be valid. Please also have the student pack lightly.
Clubs are responsible for transportation of your Students (Not the host families)
Students Need to Arrive by 4pm on Friday Sept 22 and Picked at 1:00 pm on Sunday, Sept 24
Essential Items To Bring
Passports & Visas
US students bring DS2019/J-1 forms* (original documents)
Insurance card or documents
Proof of $500 Emergency Fund turned over to club (photo of deposit acceptable)
Photo copy of complete airline travel itinerary –including your return trip ticket
Sleeping Bag/Pillow/ Towel
Other Items To Bring
Pins & Business cards to exchange
3 days change of clothes (this is a camp setting, do not bring dress up clothes or high heeled shoes). PACK LIGHTLY
Rotary jackets are not required. Bring them if you wish to put new pins on them.
Light weight jacket (rain proof) and sweatshirt
Swim suit and/or shorts and shirt that can get wet
Camera with name tag attached
Overnight bathroom supplies (tooth brush, etc)
Country Flag is optional –fun for photos!
Musical Instruments
Do Not Bring
No laptops
Phone usage is limited to camera and music
Questions for YEOs & Counselors
Would you like to be involved with the District Committee? Please let us know!
What topics would you like to have us address with the RYE students at the September Outbound Orientation?
What topics would you like us to cover at upcoming webinars?
✓ More on YEAH?
✓ More on Canadian Criminal Background Checks?
Your questions?
Thank you!(in case you didn’t get the upcoming dates before, here they are again)
August Counselor Reports are overdue!
Next YEAH Training
✓ Sept 21 at 7pm
Inbound Orientation
✓ Sept. 22 – 24 at Camp Killoqua, Stanwood, WA
October YEO/Counselor Training
✓ Date 10/5/17
✓ Topic: District 5050’s Youth Protection Policies & Procedures
August Counselor Reports are overdue!
Inbound Orientation
✓ Sept. 22 – 24 at Camp Killoqua, Stanwood, WA
October YEO/Counselor Training
✓ Date 10/5/17
✓ Topic: District 5050’s Youth Protection Policies & Procedures
