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RecruitingfromUNCHealthCareSystem
NetworkEntities
UNCHCSOfficeofResearchSupport&Compliance(ORSC)
DianePowers,MPH,CHRC,CCRPSystemDirector,ResearchCompliance– NetworkEntities
DianeTowle,RN,CIPProgramManager,ORSC
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TheUNCHealthCareSystem• UNCHospitals– ReferstotheUNCHospitals(NCMemorial,NCNeurosciences,NCWomen’s,NCChildren’s,NCCancerHospitalandtheHillsboroughcampus)
• UNCHeathCareSystem– ReferstoUNCHospitalsanditsprovidernetwork,theclinicalprogramsoftheUNCSOM,and9affiliatehospitals
• NetworkEntities – 9affiliatehospitalsandhospitalsystemsacrosstheNorthCarolina– Alsoreferredtoas“NetworkEntities”(NE)– UNCPhysiciansNetworkfallsundertheNE“umbrella”;itisnot partofUNCHospitals
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OwnedNetworkEntities
CaldwellUNCHealthCare
NoResearchatthistime
ChathamUNC
Healthcare
Developing
OneObservational
Study
CentralIRB
HighPointRegionalUNCHealthCare
ActiveCardiologyOncologyHayworth
UNCIRB
UNCREXHealthcare
ActiveCardiology/NCHVR
Oncology
UNCIRB
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ManagedNetworkEntities
JohnstonUNCHealth
Care
Active
UNCIRB/Non-Oncology
DukeIRB/Oncology
LenoirUNCHealthCare
Someresearchinpractices
LocalIRBActive
NashUNCHealthCare
DevelopingOncology
ContractinProgress
UNCIRB
Pardee UNCHealthCare
ActiveOncology
LocalIRBActive
WayneUNCHealthCare
ActiveOncologyExternalPractice
ContractinProgress
LocalIRBActive
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RecruitingfromNEhospitals/clinics
Researchinvolvescontactwithsubjectsbut
islimitedtoUNCHCPatients
Researchlimitedtocollectionofexistingdata(collectedvia
Epic) Researchinvolvesinteractionwithsubjectsand
Subjectsrecruited/studiedatNEHospitalsand
UNCResearchteamincludesNECollaborator
Researchinvolvesinteractionwithsubjectsand
Subjectsrecruited/studiedatNEHospitalsbut
UNCResearchteamdoesnot includeNECollaborator
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RecruitingfromNEhospitals/clinics
• Youshouldrespond“yes”toscreeningquestion#6if yourresearchinvolvesinteraction/intervention(includingon-siterecruitmentorscreening)withsubjectsattheNE.
• TheUNCIRBprovidesIRBoversightforbothRex,HighPointandJohnstonnon-oncology);therefore,youshouldrespond“no”ifyourresearchinvolvesthesesites.
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RecruitingfromNEhospitals/clinics
• “CollaboratorsoutsideofUNC-CH”meanstheUNCIRBdoesnotserveastheIRBofrecordfortheexternalsite/organization.
• TheUNCIRBcurrentlyserves astheIRBforUNC-Rex,HighPointRegionalandJohnstonHealth(non-oncologyonly)
• Youshouldcheck“yes”ifyourresearchinvolvesinteractionwithsubjectsand you’veincludedaNECollaboratorothertheNEslistedabove.
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RecruitingfromNEhospitals/clinics
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RecruitingfromNEhospitals/clinics
YouhaveindicatedthatyouplantorecruitfromorconductresearchatoneormoreoftheUNCHCNetworkEntities(NE).Ifyouarenotemployed(i.e.,paidby)bytheNE,youmustcompletetheFacilityRequestForm(FRF)andsubmittoresearchreview@unchealth.unc.eduforapprovalpriortobeginningyourresearchproject.
IMPORTANT:IfyourIRBapplicationdoesnotincludeanypersonnelfromtheUNCHCNE(e.g.,Rex,HighPoint)atwhichyouplantorecruitfromorconductresearchat,inadditiontoobtainingIRBapproval,youmustalsoreceiveapprovalfromtheNE.YouMAYNOTproceedwithyourresearchuntilyouhaveobtainedapprovalfromboththeIRBandtheNE.ToobtainapprovaltoconductresearchatoneormoreoftheUNCHCSNEhospitals,youmustsubmitthecompletedFRFtotheemailaddressprovidedbelow.
Note:Approvalisnotrequiredforstudieswheretherewillbenophysicalpresenceforrecruitment,clinicalinterventions,tests,proceduresordedicatedlocaldatacollectionperformedattheNE. 9
RecruitingfromNEhospitals/clinics
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1. …butIalreadyhaveapprovalfromtheUNCIRBtoconductmyresearchataNetworkEntity.
Response:TheIRBreviewsandapprovestheconductofthestudy.SeeinformationinthemulticentersectionoftheIRBISapplication:“Researchersareremindedthatadditionalapprovalmaybeneededfromrelevantgatekeepers toaccesssubjects.”TheOfficeofResearchSupportandComplianceservesastheGatekeeper.
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2. WhentheCDW-Hprovidesmewithalistofpotentiallyeligiblesubjectsformystudy,doIneedtoobtainapprovaltocontactsubjectswhoreceivehealthcareataNetworkEntityifmyresearchstudyisconductedatUNC?
Response:Youdonotneedpermissiontocontactpatientstoelicittheirinterestinyourresearchstudyaslongasyoudonotplantorecruiton-site.Dependingonthetypeofstudy,theIRBmayrequireapprovalofthepatient’streatingphysician.
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3. WhentheCDW-Hprovidesmewithalistofpotentiallyeligiblesubjectsformystudy,doIneedtoobtainapprovaltocontactsubjectswhoreceivehealthcareataNetworkEntityifmystudyisconductedataNetworkEntity?
Response:Anytimeyouplantorecruiton-siteorconductresearchataNetworkEntity(i.e.,usetheirspace,servicesand/orequipment)youmusteithercollaboratewitharesearcherattheNetworkEntityorobtainapprovalbycompletingandsubmittingtheFacilitiesReviewForm totheOfficeofResearchSupportandCompliance(ORSC). 13
4. WhenyousayIneedtoworkwithacollaboratorattheNE,doesthecollaboratorneedtobeaphysician?
Response:ItdependsonthetypeofstudyandroleofthecollaboratorattheNE.Generally,thecollaboratordoesnotneedtobeaphysician.
SomeinvestigatorsatUNChavea“businessassociation”withsomeoneattheidentifiedNetworkEntitywhowillsupporttheirresearchiftheyhaveprivilegesattheNE andplantodoalloftheworkthemselves. 14
5. InadditiontocompletingtheFacilitiesReviewForm(FRF),whatelsedoIneedtodo,ifIamcollaboratingwithaNEphysician?
Response:TherewillusuallybeasubcontractofsomekindbetweenUNCandtheNEsite.ORSCreviewingtheFRFwillinitiatethecollaborationbetweentheUNCInvestigator,thebusinesscontactattheNetworkEntityandthelegalcounselattheNetworkEntityfortheagreement.
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6. IftheNetworkEntityispartoftheUNCHealthCareSystem,whydoIneedpermissiontoconductmyresearchthere?
Response:MostNEhospitals(includingRexandHighPoint)areseparatelegalentities. AnythingbeyondthecollectionofdatarequirespermissiontoenterNEhospitalsand/orclinics.NEsmaydeclineresearchiftheimpacttoregularbusinessand/orpersonnelisnotfeasible.Itisimportanttoreachouttoinvestigateopportunitiespriortodevelopingyourproject,thencarefullydescribeuseof1)personnel,2)testsand3)servicesneededtofacilitateyourresearchattheNEsites. 16
5. WhodoIcontacttoidentifyacollaboratoratonetheNEhospitals?
Response:ExistingcontactsintheresearchspecialtyattheEntity,orcontact:
[email protected]@unchealth.unc.eduOfficephone:984-974-1427
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Questions
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