Recruiter Guide 12-13

GUIDERecruiter

2012/13

2 The University of Oklahoma

Contents

Recruiting options

Building Your Presence on Campus

Arranging on-Campus Interviews and selecting Interviewees

Recruiting Planning Calendar

Planning Your Recruiting trip

Career services Contacts

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5

6

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Online Job Board OU Online Resume Books On-Campus Interviews

Information Sessions Career Fairs Mock Interviews Student Organizations Job Search Workshops Campus Newspaper Lunch with Faculty and Staff

Schedule a Recruiting Visit The Pre-screen Process Cancellations or Changes of Schedules

Transportation Lodging Map The Day of the Interviews

3The University of Oklahoma

The University of Oklahoma welcomes your participation in our programs and events. We are eager to extend our hospitality and outstanding customer service to enhance your efforts to recruit and hire future employees. We pride ourselves on providing the kind of personalized service that ensures you will have an efficient, comfortable and productive visit. You will be pleased with the academic achievements, leadership potential and cultural diversity of our student body.

Our centralized Career Services office allows you the ease of coordinating all campus recruiting efforts through one of f ice. Our experienced s taf f has specialized knowledge related to your indus tr y and will assis t your organization before arrival in connecting you to our extensive database of qualified applicants, assist with recruiting strategies, and coordinate on-campus interviews and pre-recruiting meetings. Since we invite all OU students to work through our office, regardless of their majors or degree levels, we can offer you hassle-free, one-stop shopping. In addition to on-campus interviewing, our personalized services that assist you with identifying candi-dates include online resume books, online job board and numerous career fairs. We can enhance your presence on campus by arranging luncheons with faculty, scheduling pre-recruiting meetings, facilitating contact with student organizations, and linking to your Web page from our home page. We are eager to assist you with recruiting for internships and co-ops as well as for full-time professional positions.

Our facilities are conveniently located on the third floor of the Oklahoma Memorial Union, which has an attached parking facility and is within walking distance to numerous restaurants. Our offices include 12 spacious inter-view rooms, a recruiter lounge, fax access, and wireless internet access that allow you to stay in touch with your company during your visit. Amenities include fresh coffee and hot tea; soft drinks and snacks; a variety of fast food options below our office on the first floor.

We look forward to working with you as you seek out the best and the brightest from the University of Oklahoma!

Bette ScottDirector Career ServicesThe University of Oklahoma900 Asp Ave, Suite 323Norman, OK 73019

telephone: (405) 325-1974fax: (405) [email protected]://www.hiresooner.com

oU CAReeR seRvICes


Career Services offers several options for recruiting University of Oklahoma students. Our Employer Relations Team can advise you on an option that will work best for your recruiting needs. Your options are described below.

Posting Jobs on HIREsooneR Our online program HIREsooneR contains a free online job board. You can self-register and select a password to access the system to post full-time or internship vacancies or you can send the job de-scriptions to Career Services by mail, e-mail, or fax, where they will be posted by our staff.

To post a job for the first time: -Go to www.hiresooner.com -Click on “Employer” -Click on “HIREsooneR login” button -Click on “Register New Account” button -Post the job You will be notified by e-mail that your account has been activated within one business day.

oU online Resume Books Resumes of OU students and alumni are available in the Student Resume books in HIREsooneR.

To view online resumes: -Go to www.hiresooner.com -Click on "Employer" -Click on "HIREsooneR login" button -Login with your Username and Password -Once logged in, select "Resume Books" button at the top of the page

on-Campus Interviewing traditional on-Campus Interviews The traditional on-campus interviewing process (posting, screening, and interviewing) typically requires five to six weeks from start to finish and includes the following: -Job is posted -Resumes are collected online -Employer "pre-selects" interview candidates -Selected students schedule an interview time

After scheduling interview dates with Career Services, we will publicize the position you have available and collect resumes of interested students. You will have the opportunity to review all of the resumes and make your selections. The students will receive e-mail notification that they have been selected for an interview and will sign up for a time on the interview schedule. You will interview the candidates in the Career Services office. (See page 6 for instructions on arranging on-campus interviews.)

Room-only on-Campus Interviews Room-only scheduling allows you to contact students directly and schedule interviews yourself. You will select your interview candidates from an available source, such as a career fair, resume book, or contact with student groups, and interview the candidates in the Career Services office. We recommend you reserve your interview date early as these requests will be filled on a first-come, first-served basis.

After Career Fair Interviews For selected career fairs, interviews may be scheduled for the following day. This is an excellent opportunity to meet students face to face and interview them the following day. Check online at hiresooner.com for a list of career fairs offering interviews the following day.

ReCRUItIng oPtIons


We want to ensure that your recruiting efforts are successful at The University of Oklahoma. If you are seeking additional opportunities to reach out to students, we suggest you consider the following programs or services.

Information sessions Information Sessions are typically held the night before interviewing students you have selected in the On-Campus Interviewing process. They give you an opportunity to highlight your organization prior to the actual interview and provide details about the positions for which you are recruiting. They are optimally about an hour long with snack foods or pizza served. It is a good idea to bring employees who are recent OU graduates, if possible. Our Employer Relations Team maintains a calendar of information sessions and can assist you in making the arrangements. If you have posters or flyers you would like us to post, please send them to our office and we will see that they are posted across campus. Ship any materials in advance and we will hold them for your meeting.

Career Fairs Throughout the year, Career Services hosts or co-hosts numerous career fairs that attract a large number of students from freshman to graduate students. This is an excellent opportunity to meet the students face to face. For detailed information on each career fair, please go to our Web site, www.hiresooner.com, and click on “Employers” and then on “Career Fairs”.

student organizations If you are interested in targeting a particular student population or major, we recommend that you communicate directly with student organizations. This is an excellent way to educate our students about the various opportunities available within your company. For a list of all student organizations that match your recruiting needs visit http://ou.edu/studentlife.

Job search Workshops Early in the fall and spring semesters, the Career Services office schedules workshops designed to teach job search skills. These are often presented by employers and cover a variety of areas including: - how to break into your industry - business professionalism - professional dress - how to work a career fair - job search strategies - how to shine at your first job/internship If you are interested in presenting a workshop in the fall or spring, contact Sarah Welch at [email protected].

Campus newspaper The Oklahoma Daily is the official student newspaper of the University of Oklahoma. Their staff can assist you with reaching the students in a variety of ways from classified line ads to large-format display advertising. For information on promotional opportunities through The Oklahoma Daily, contact the advertising manager at (405) 325-2521.

Lunch with Faculty and staff Each college at OU has opportunities for you to get involved with their faculty and staff. We can put you in touch with the appropriate person based on your recruiting needs.

If you are visiting our office to conduct on-campus interviews, we can make arrangements for you to take our faculty or staff to lunch. Indicate your interest on the On-Campus Interview Schedule. We will contact the individuals you wish to invite and have them meet you in the Career Services office on the day of your interviews.

Connect With Us Follow and subscribe to our social media pages to stay connected with our events and jobs search tips. You can find us on Facebook, Twitter, Linkedin and Pinterest. We also have a blog at careertalk.ou.edu.

BUILdIng YoUR PResenCe on CAmPUs


schedule a Recruiting visitTo schedule a recruiting visit to the University of Oklahoma, the following steps will help ensure that all of the necessary arrangements have been made prior to your visit:

1. schedule an Interview date Contact Brenda Peters, Associate Director, at (405) 325-1974 as early as possible to secure your interview date, up to a year in advance. 2. Complete the on-Campus Interview scheduleThe On-Campus Interview Schedule may be completed online through HIREsooneR, our Web-based on-campus recruiting program. Go to www.hiresooner.com and click on “Employers”. Login to HIREsooneR with your username and password. Complete a new schedule request for each schedule. The On-Campus Interview Schedules need to be completed online a minimum of five weeks prior to your recruiting date. 3. make Information session Arrangements Plan to hold an information session to market your organization to individuals already on your schedule. Use the On-Campus Interview Schedule to let us know what you would like. If you need to cancel your information session, cancellations must be made 48 hours in advance to avoid charges. Cancellations made 24 hours or less prior to the function will be charged 100 percent of the total. Cancellations made 25-47 hours prior to the function will result in a 30 percent cancellation fee. 4. schedule Lunch with Faculty and staffArrange lunch with faculty or staff by indicating on the On-Campus Interview Schedule the specific indi-viduals you would like to invite. Lunch will be at your expense. Your guests will meet you in the Career Services lobby.

the Pre-screen Process The On-Campus Interviews section shows procedures and dates for both the students and employers in the pre-screen selection process and can be found at www.hiresooner.com by clicking “Employers,” then “On-Campus Interviews.”

1. students Apply for an InterviewUsing our Web-based on-campus recruiting program, HIREsooneR, students will indicate their interest in interviewing with your organization by the application deadline (three weeks prior to the interview week).

2. employer Reviews Applicants and Chooses IntervieweesYou will log into HIREsooneR, view the resumes and make interview selections online or e-mail selections to [email protected] by the date the interview list is due (two weeks prior to the interview week).

3. students sign Up for an InterviewThe selected interviewees will sign up for interview appointments (one week prior to the interview week).

Cancellations or Changes of schedulesStudents schedule interview appointments one week prior to the week of the interview. Once appointments are scheduled, we feel the commitment to honor those arrangements rests equally with the candidate and employer. therefore, changes by the organization resulting in the cancellation of appointments should be followed by letters or e-mails to those candidates who have had appointments cancelled.

If you cancel interviews within 24 hours of your recruiting date, you will be expected to notify candidates directly.

ARRAngIng on-CAmPUs InteRvIeWs


2 Teacher Job Fair, Interviews (3)

4 OU Job Expo - Corporate/Gov’t/ Social Science/ Non-Profit Organizations

12 Summer Camp Fair

20 OU Multicultural Career Fair, Interviews (24)

27 College of Architecture Career Fair, Interviews (3/1)

4 Last Day of Classes

6 - 10 Final Exams

11 Commencement

1 Office Closed

21 Martin Luther King Holiday (Office Closed)

14 Classes Begin

12 OU/UT Football (no classes)

18 JMC Career Fair

30 Graduate and Professional School Fair

3 Labor Day Holiday (Office Closed) 12 Sooner Showcase Career Fair, Interviews (15)

13 Engineering Career Fair, Interviews (16)

24 On-Campus Interviewing Begins

16 - 24 Spring Vacation

Fall 2012september

october

7 Last Day of Classes

10 - 14 Final Exams

24 - 31 Office Closed

spring 2013January

February

march

April

may

november

december

22 - 23 Thanksgiving Holiday (Office Closed)

ARRAngIng on-CAmPUs InteRvIeWs

ReCRUItIng PLAnnIngCALendAR

29 - Nov. 1 Graduate and Professional School Week


transportation travel by Air Will Rogers World Airport in Oklahoma City, 20 miles away, is served by most airlines. When traveling from our office to the airport, you should allow one hour if you are returning a rental car. Please make certain that your travel plans do not conflict with your interview schedule. It is extremely difficult to reschedule interviews at the last minute.

Car Rental Most major car rental companies have offices at Will Rogers World Airport.

shuttle service Several local hotels offer airport shuttle service. Airport Express offers a door to door -- to and from the airport -- shuttle service 24 hours a day. Look for the blue vans located on the lower level of the airport. For more information call (405) 681-3311.

Airport Limousine Service of Norman offers service to and from Norman to Will Rogers World Airport. Call (405) 321-6900 for information.

LodgingThe Norman Convention and Visitors Bureau Web page contains a complete listing of lodging in Nor-man including phone numbers and addresses. Our office is easy to reach from any of the hotels. For a complete list, check out www.visitnorman.com/lodging

map A map to the University of Oklahoma Career Services office from the airport is available on our Web page at www.hiresooner.com

the day of the Interviews Free parking for interviewers is available in the parking facility attached to Oklahoma Memorial Union. Please bring your parking stub to our office to be validated.

Check in at our office on the third floor of Oklahoma Memorial Union, Suite 323. You will be shown to your room and given any changes that may have occurred on your interview schedule. If you have made any changes to your schedule, please let us know when you check in.

Our office opens at 8 a.m. Interviews normally begin at 8:30 a.m. and end at 4:45 p.m., with lunch from 11:45 a.m. to 1 p.m. Our office closes at 5 p.m. Please let us know in advance if you need services before 8 a.m. or after 5 p.m.

We also ask that you bring plenty of business cards. We will ask for a business card from each interviewer on each day of recruiting. Interviewees also appreciate being given a business card at the end of the interview.

PLAnnIng YoURReCRUItIng tRIP


Created by the Oklahoma Territorial Legislature in 1890, the University of Oklahoma is a doctoral degree-granting research university serving the educational, cultural, economic and health-care needs of the state, region and nation. The Norman campus serves as home to all of the university’s academic programs except health-related fields. The OU Health Sciences Center, which is located in Oklahoma City, is one of only four comprehensive academic health centers in the nation with seven professional colleges. Both the Norman and Health Sciences Center colleges offer programs at the Schusterman Center, the site of OU-Tulsa. OU enrolls more than 30,000 students, has more than 2,400 full-time faculty members, and has 21 colleges offering 163 majors at the baccalaureate level, 166 majors at the master’s level, 81 majors at the doctoral level, 27 majors at the doctoral professional level, and 26 graduate certificates. The university’s annual operating budget is $1.5 billion. The University of Oklahoma is an equal opportunity institution.

OU CAREER SERVICES • 900 ASP AVE., OMU SUITE 323 • NORMAN, OK 73019 • 405.325.1974 • WWW.HIRESOONER.COMCareer Services is a department in OU’s division of Student Affairs • The University of Oklahoma is an Equal Opportunity Institution

Career Services Contacts

director’s teamBette Scott [email protected]

Cindy McCornack, Administrative [email protected]’s Assistant

Kevin [email protected]

employer services teamBrenda Peters, Associate [email protected] RelationsRecruiting Coordinator

Betsy Bishop, Assistant [email protected]

Kim [email protected] Assistant

Juli [email protected] Assistant

Jesica [email protected] Assistant

Contacts for Colleges and studentsSarah Welch, Associate [email protected] F. Price College of Business

Rick Dubler, Assistant [email protected] of engineeringmewbourne College of earth & energy

Jennifer Allen-Ayres, Assistant [email protected] of Arts & sciences

Mary Delaney, Assistant [email protected] of Arts & sciencesInternships and Co-ops

Dan Kemp, Assistant [email protected] of Atmospheric & geographic sciencesCollege of ArchitectureAviationLiberal studiesgraduate College/Higher education

Claudia Schaff, Assistant [email protected] College of Journalism and mass CommunicationWeitzenhoffer Family College of Fine ArtsJeannine Rainbolt College of educationCollege of International studies

CAReeR seRvICes ContACts

Documents

Recruiter Guide 12-13