Embed Size (px)
Citation preview
Discussion Item____
April 4, 2017
File No._______
RECREATION COMMISSION STAFF REPORT
Subject: 2017 Youth Sports Funding Recommendations
Initiated by: Recreation Commission
Written by: Katrina Kelly, Recreation Supervisor Stuart Brown, Parks and Recreation Director
BACKGROUND
The Town of Mammoth Lakes annually awards funds to supplement organized, non-
profit and self-sustaining youth sports programs that may be in need of additional
funding to provide enhanced programing or to foster greater participation from low-
income residents.
The sum of $28,800 is identified in the FY2016/17 Parks and Recreation budget for
allocation to the 2017 Youth Sports Funding Program. Mono County has also
approved a further $8,000 in funding appropriations, a $2,000 increase from the
2016 allocation. The addition of county funding provides $36,800 of available funding
for award in 2017.
The application period for the 2017 award opened on Monday, February 27 and
closed on Friday, March 24. A total of 7 Youth Sports Funding applications were filed
and received by the Parks and Recreation Department. Staff has reviewed each
application and confirmed their eligibility for funding. Staff is making the
Commission aware that the Mammoth AYSO application was submitted after the
deadline. All organizations have a non-profit status. Funding applications are posted
on the dedicated Youth Sports Funding page: http://www.ci.mammoth-
lakes.ca.us/index.aspx?nid=759
Staff is also requesting that the Recreation Commission review the applications, and
if necessary, ask specific follow-up questions to applicants, then make a funding
recommendation for Town Council Consideration on April 19, 2017.
2017 Funding Applications
ANALYSIS/DISCUSSION
Youth Sporting Organization Assistance Program
Following the approval by Mono County of a $2,000 increase from the 2016
allocation, staff is proposing the establishment of a Youth Sporting Organization
Assistance Program. The proposal is to fund the program with an annual allocation of
$2,000 from both Town and County general funds. The Recreation Commission
would provide oversight of the program with administration performed by the Parks
and Recreation Department. Organizations can make a request for the use of the
funds, independently or collectively, with the purpose of sustaining the long-term
financial and operational functions of youth sporting organizations. Requests could
include, but are not limited to, provision of funding for:
National Alliance for Youth Sports (NAYS) League Director Training and
Membership
Expanding outreach to Hispanic youth in Mammoth Lakes for all youth
sporting groups
League registration software, licensing or team Apps that could be utilized by
youth sporting organizations
Establishing an agreement with a Certified Public Accountant (CPA) to manage
the organizations’ financial management and reporting functions
Establishing a local youth sports council with the aim of bringing local sporting
organizations together in an effort to discuss issues and opportunities to
enhance the delivery and development of organized sport in Mammoth Lakes.
Organization
Disabled Sports Eastern Sierra 177.78% 2,500.00$ 900.00$ 3,500.00$ 29 86.21$ 3% 55%
Eastern Sierra Nordic Ski Association 0.00% 2,000.00$ 2,000.00$ 3,500.00$ 145 13.79$ 13% 100%
Mammoth AYSO 22.22% 11,000.00$ 9,000.00$ 14,000.00$ 545 20.18$ 47% 100%
Mammoth Lakes Swim Team 72.97% 6,400.00$ 3,700.00$ 6,700.00$ 65 98.46$ 6% 97%
Mammoth Youth Football -100.00% -$ 5,000.00$ 7,000.00$ 0 -$ 0% 0%
Mammoth Youth Hockey -100.00% -$ 2,500.00$ 2,500.00$ 0 -$ 0% 0%
Mono County Little League 0.00% 3,700.00$ 3,700.00$ 8,000.00$ 158 23.42$ 14% 100%
Mammoth Club Volleyball 50.00% 3,000.00$ 2,000.00$ 5,000.00$ 60 50.00$ 5% 100%
MUSD Husky Club 0.00% 6,000.00$ 6,000.00$ 6,000.00$ 150 40.00$ 13% 87%
Total 34,600.00$ 34,800.00$ 56,200.00$ 1152 30.03$ 100.00% 91%
% Change2016
Participants
$ Request
per
% of Total
Participants
% ML Area
Residents
2017 Youth Sports Program Funding Recommendations$34,800 Funding Level
2017
Request2016 Award
2016
Request
The proposal was presented to attendees at the Youth Sports Funding Workshop on
March 21, 2017 and received positive support. As such, staff recommends the
establishment of the Youth Sporting Organization Assistance Program.
2017 Youth Sports Funding Recommendations
Staff has identified five Youth Sports Funding alternatives for 2017. The following
recommendations are based on a total funding allocation of $34,800. All of the
options presented by staff include the $2,000 for the Youth Sporting Organization
Assistance Program.
Option 1: Recommend awarding each organization’s 2017 funding request.
Option 2: Recommend developing new methodology for allocation of funds.
Option 3: Recommend awarding a 35% increase on 2016 awards. (Husky Club
to receive $6,000).
Option 4: Recommend awarding a 30% increase on 2016 awards, with the
remaining funds ($1,100) being held in reserve for existing or new youth
sporting organizations. (Husky Club to receive $6,000).
Option 5: Recommend awarding a fixed amount ($4,800) to each organization.
(Husky Club to receive $6,000).
RECOMMENDATION:
Staff is requesting that the Recreation Commission:
1. Review the Youth Sports Organization Assistance Program and make a
recommendation as to the establishment of this program
2. Review the 2017 Youth Sports Funding Applications and, if necessary, ask
specific follow-up questions to applicants.
3. Participate in a discussion to determine appropriate funding for each
organization.
4. Consider funding YSF organizations at a 30% increase on 2016 awards, with
remaining funds ($1,100) being held in reserve for existing or new youth
sporting organizations (Option 4).
Attachments:
A. 2017 Youth Sports Funding applications
2017 YOUTH SPORTS FUNDING APPLICATION FOR ORGANIZED YOUTH SPORTS PROGRAMS
The Town of Mammoth Lakes annually awards funds to supplement organized, non-profit and self-sustaining youth sports programs that may be in need of additional funding to provide enhanced programming or to foster greater participation from low-income residents. To be considered, an application must be completed and submitted to the Town of Mammoth Lakes Recreation office by 5:00 p.m. on Friday, March 24, 2017. Recreation Department staff and the Recreation Commission will review all applications, giving special attention to those requests that reflect the following criteria:
A sport or youth program that is a non-profit and registered with the State of California.
Program is offered and available for both Mono County and Mammoth Lakes (including Crowley Lake and surrounding areas) residents.
Organized sport program that serve youth between the ages of 3-18 years old
Organized sport program that offers consistent and structured opportunity for play to large groups of children
Organized sport program which has limited funding sources or supports low-income households
Organized sport program where funded participants volunteer for public benefit or community projects
In addition to providing information on the Youth Sports Funding Application, representatives from each organization are encouraged to attend the Recreation Commission meeting on Tuesday, April 4, 2017 at 9:00 a.m. in Suite Z, where the Commission will make their recommendations and often have questions for the applicants. Town Council will review the recommendations on May 4, 2016. FUNDING TIMELINE: MONDAY, FEBRUARY 27, 2017: Applications available at Town of Mammoth Lakes Recreation Office and online: www.mammothrecreation.com FRIDAY, MARCH 24, 2017: Applications submitted to the Town of Mammoth Lakes Recreation Office or via email ([email protected]) by 5:00pm TUESDAY, APRIL 4, 2017: Staff presentation and organization attendance at the Recreation Commission meeting scheduled at 9:00 a.m. in Suite Z / Council Chambers WEDNESDAY, MAY 3, 2017: Funding recommendations presented to Town Council
beginning at 6:00 p.m. in Suite Z / Council Chambers
To obtain additional information, or assistance, please call Kat Kelly at (760) 965-3697
Attached is the 2017 Official Youth Sports Funding Application. Older versions will not be accepted. A copy may be retained for the organization’s records. Please request the amount necessary to accommodate the needs of your organization so that the very limited amount of
available funds can benefit as many groups as possible.
INSTRUCTIONS AND TIPS FOR COMPLETING THIS YOUTH SPORTS FUNDING APPLICATION
Please PRINT/TYPE legibly.
All information requested must be provided. You are encouraged to provide any additional information you feel pertinent which would aid us in evaluating your request.
This request should only be submitted for funding activities that will have a direct impact on the youth involved in the program. Funding requests from organizations which have only a very minor, or indirect impact on the youth involved in the program will not be given serious consideration.
The organizations current fiscal year operating budget (P&L) must be submitted with the application. If a budget is not submitted, the funding request will not be considered. The lack of a budget is an indication that the organization may not have made a reasonable effort in evaluating its financial needs.
Applicants must identify any volunteer community projects that their program participants are involved in.
Funding consideration will not be given to short-term events such as sports camps and tournaments, individual athletes, or any funds directed to other organizations other than the sporting organization who applied for these funds.
2017 YOUTH SPORTS FUNDING PROGRAM APPLICATION FORM
ORGANIZATION INFORMATION
Name of organization Eastern Sierra Nordic Ski AssociationWebsite_www.esnsa.org
Mailing address: PO Box 2295, Mammoth Lakes, Ca. 93546
Email:[email protected]
Chairperson: Pamela Bold Phone_(760) 935-4956 (760) 914-3136
Treasurer Chris Thompson Phone_(760)_934-8782
Tax ID Number 65-129188
If you do not have a Tax ID number, has one been requested? Yes ____ No______
Purpose of organization: Eastern Sierra Nordic Ski Association is committed to building a stronger community through cross country skiing. We support local skiers by providing: financial assistance for equipment rentals, financial scholarships for travel and participation fees, training and race wax, uniforms, tools, coaching. Currently there are approximately 145 youth skiers participating in Gliders (after school cross country ski program), Avalanche (weekend youth ski sessions), Mammoth Middle School Team, Mammoth High School Team, and Mammoth youth Competition Team. ESNSA’s purpose is to provide an opportunity for local youth of all abilities to experience cross country skiing and enjoy the outdoors in which we live.
FUNDING INFORMATION
Amount of funding request: $2,000.00 Please describe how the funds received in 2016 were spent: In 2016 we were awarded $2000. The funds were used to purchase three sets of roller skis ($630) and a tablet ($255) for video analysis of technique for our summer training program. The funds were also used to provide athlete scholarships for youths who would otherwise not be able to afford Nordic programs, including summer and fall training ($935), and the Junior National Championships ($180).
Please describe how the requested funding for 2017 will be used: 2015 funds were focused on rejuvenating the Nordic program amongst middle-school aged skiers by offering scholarships for participation dues. This introduced and ultimately retained several athletes to what will likely be a life-long love of the sport. In 2016 funds were more focused on equipment and sponsorship to support a larger-than-normal group of high-school aged athletes as they pursued their goals of training for and attending Junior Nationals. In 2017 we want to support more our younger athletes, those of elementary and middle school age. Funding would support an expanded summer training program for these younger athletes, building on what we started in 2016. We also need to purchase 3 more sets of roller skis for the summer dryland training program, as we continue to replace older and broken equipment with safer and newer gear. There’s never a shortage of ways we can add value to the program. What other sources have you pursued to obtain funding? (e.g.: fundraising events, grants, increased participant fees?) Please attach any information that will assist in establishing the funding history of the organization. This winter we ran the Mammoth Biathlon at Panorama Dome, in what we hope will be its new permanent location. This is traditionally is our biggest fund-raiser. With the help of several dozen volunteers we were able to run another very successful event which brings in skiers from all over the western United States and fulfills our organization’s mission to grow biathlon and Nordic skiing as sports for local youths. We also partner with Tamarack Ski Center on the Tannenbaum Classic Ski Race and raise funds by volunteering at local events such as the Mammoth Half-Marathon and the Fall Century ride. Finally, we are supported by philanthropic donations from individuals and organizations. Do you have a Facility Use Agreement with the Town of Mammoth Lakes? (please circle) Yes X No Are any Town/County resources (e.g., parks, fields or facilities) used by the organization? (please circle) Yes X No If yes, indicate the nature of the usage, the estimated number of participant hours, and any expenses incurred by your organization for the prep and maintenance of the facility used by your organization. Yes, Shady Rest Park, Whitmore Track are used by the teams for dry land training. Hours per year varies, typically 4-5 hours per week in the summer/fall. We also use biathlon rifles and other equipment from the Measure R pool of equipment for our biathlon events.
PROGRAM INFORMATION Duration of the program’s season (days per year): Approximately 225 a year for the comp team kids that train year-round. For those that only participate in the winter, the number could range from 30-60+ days.
Number of registered youth participants in 2016: Average of 145 kids in all youth programs. Number of Mono County and Mammoth Lakes full-time residents (including Crowley and other nearby areas): 100% Number of adult volunteer hours involved with the program (specific program set up, maintenance, etc. – provide details): Parents, ESNSA board members, coaches, community members and athletes all work together to volunteer for various races, e.g., High & Middle School races, Mammoth Biathlon, Tannenbaum Classic and other community cross country ski races. We help with registration, social media and communications, making posters and banners for events, race sign-ups, event setup, timing, course marshaling, course setup and break down. Many also help with the Mammoth ½ Marathon, in which the junior cross country ski teams worked an aid station. Our volunteers also help with friends of Inyo trail days (clearing debris and rebuilding hiking trails). Volunteers assist our youth teams on town cleanup days. We also help staff an aid station for the Fall Century Ride. We were particularly gratified this year to see our high school-aged Nordic athletes start up an after-school training program for the Elementary school-aged “super Gliders” and also volunteering in for our Mammoth Biathlon. With the many activities and so many individual volunteers it is difficult to state a hard number, but we estimate the total to be in the order of 1000+ volunteer hours.
What type of measures or procedures do you take to promote good sportsmanship among the players, coaches and parents? Are there policies in place to discourage abusive behavior and language towards participants, coaches and officials?
Nordic Skiing definitely promotes great sportsmanship amongst coaches, parents, and youth skiers. If you have been to a Nordic race, you know that parents, coaches, and fellow competitors, all cheer each other no matter what team they are representing. The best races are usually when a child does their personal best, which doesn’t mean just first, second, or third
place. If this means just finishing a race strong, then that young skier is successful. Cross country skiing is a difficult sport and everyone has an appreciation and respect for the effort it takes to successfully complete a race. You can feel the positive energy of the crowd. It is also a given part of the sport, from youth races to the Olympics, that if a racer has an equipment failure, e.g., broken pole, that a replacement will be offered by coaches or bystanders, regardless of affiliation. Many of these youth skiers become lifelong friends and keep in touch as they grow older. Some even return and volunteer or coach. This may be anecdotal, but there seems to be strong correlation between cross country skiers and strong academic achievement. It is an all-around positive influence on our local youth. Outside of your program, what type of community programs or projects does your organization participate in?
Mammoth Biathlon
Town of Mammoth Lakes Clean-up Days
Mammoth ½ Marathon Aid Station
Mammoth Century Ride Aid Station
Mammoth Mountain Community Foundation Invitational
Friends of Inyo Trail Clean-up
Participate (Roller Ski) in 4th of July Parade Please feel free to provide any additional information you feel pertinent that would aid us in evaluating your request. Trace Calvin, Connor Kusumoto, Calvin Forsythe, Meaghan Thompson, Jared Mahler and Amanda Kirkeby, former Mammoth comp team member and current ski team member at Middlebury College, qualified to represent the FarWest Nordic division at the USSA Jr. Nationals in Lake Placid, NY this spring, competing against the best XC skiers in the country. IMPORTANT: Please attach your organizations current fiscal year budget (P&L), detailing all revenues and expenditures to this form.
Eastern Sierra Nordic Ski Association
Profit and Loss Statement 2017-03-21
Apr 1, 2016 - Mar 31, 2017
Ordinary Income/Expense -estimated 2017-03-21
Income
Biathlon Donation 3,250.00
Biathlon Entry 4,041.00
Donations 8,068.69
Grants 2,000.00
Memberships 1,801.36
Team Training 9,223.00
Misc. 154.00
Total Income 25,706.72
Expense
Youth Training Programs 10,999.10Summer Training 6,132.60
Fall Training 4,866.50
Advertising and Promotion 528.59
Athlete Sponsorship 4,160.29
Bank Service Charges 92.39
Biathlon 6,606.17Awards & Registration 100.00
Equipment & Supplies 1,497.36
Event Fees 4,440.00
Other 568.81
Business Licenses and Permits 20.00
Dues and Subscriptions 50.00
Nordic Supplies/Equipment 1,232.80
Office Supplies / Website 185.97
Repairs and Maintenance 60.00
Uniforms 871.00
Total Expense 24,456.31
Net Ordinary Income 1,250.41
Net Income 1,250.41
2017 YOUTH SPORTS FUNDING APPLICATION FOR ORGANIZED YOUTH SPORTS PROGRAMS
The Town of Mammoth Lakes annually awards funds to supplement organized, non-profit and self-sustaining youth sports programs that may be in need of additional funding to provide enhanced programming or to foster greater participation from low-income residents. To be considered, an application must be completed and submitted to the Town of Mammoth Lakes Recreation office by 5:00 p.m. on Friday, March 24, 2017. Recreation Department staff and the Recreation Commission will review all applications, giving special attention to those requests that reflect the following criteria:
A sport or youth program that is a non-profit and registered with the State of California.
Program is offered and available for both Mono County and Mammoth Lakes (including Crowley Lake and surrounding areas) residents.
Organized sport program that serve youth between the ages of 3-18 years old
Organized sport program that offers consistent and structured opportunity for play to large groups of children
Organized sport program which has limited funding sources or supports low-income households
Organized sport program where funded participants volunteer for public benefit or community projects
In addition to providing information on the Youth Sports Funding Application, representatives from each organization are strongly encouraged to attend the Recreation Commission meeting on Tuesday, April 4, 2017 at 9:00 a.m. in Suite Z, where the Commission will make their recommendations and often have questions for the applicants. Town Council will review the recommendations and approve funds on May 3, 2017. FUNDING TIMELINE:
MONDAY, FEBRUARY 27, 2017: Applications available at Town of Mammoth Lakes Recreation Office and online: www.mammothrecreation.com
FRIDAY, MARCH 24, 2017: Applications submitted to the Town of Mammoth Lakes Recreation Office or via email ([email protected]) by 5:00pm
TUESDAY, APRIL 4, 2017: Staff presentation and organization attendance at the Recreation Commission meeting scheduled at 9:00 a.m. in Suite Z / Council Chambers
WEDNESDAY, MAY 3, 2017: Funding recommendations presented to Town Council beginning at 6:00 p.m. in Suite Z / Council Chambers
To obtain additional information, or assistance, please call Kat Kelly at (760) 965-3697
Attached is the 2017 Official Youth Sports Funding Application. Older versions will not be accepted. A copy may be retained for the organization’s records. Please request only the amount necessary to
accommodate the needs of your organization so that limited available funds can benefit as many groups as possible.
INSTRUCTIONS AND TIPS FOR COMPLETING THIS YOUTH SPORTS FUNDING APPLICATION
Please PRINT/TYPE legibly.
All information requested must be provided. You are encouraged to provide any additional information you feel pertinent which would aid us in evaluating your request.
This request should only be submitted for funding activities that will have a direct impact on the youth involved in the program. Funding requests from organizations which have only a very minor, or indirect impact on the youth involved in the program will not be given serious consideration.
The organization’s current fiscal year operating budget and P&L statement must be submitted with the application. If a budget is not submitted, the funding request will not be considered. Lack of a clear budget indicates that the organization may not have made a reasonable effort to evaluate its financial needs.
Applicants must identify any volunteer community projects that their program participants are involved in.
Funding consideration will not be given to short-term events such as sports camps and tournaments, individual athletes, or any funds directed to other organizations than the sporting organization who applied for these funds.
2017 YOUTH SPORTS FUNDING PROGRAM APPLICATION FORM
ORGANIZATION INFORMATION Name of organization: Mammoth Lakes Swim Team Website: MammothLakesSwimTeam.Org Mailing address: PO Box 9241, Mammoth Lakes State: CA Zip: 93546 Chair/President/Commissioner: Chrissy Furness Phone: 760-258-6968 Email: [email protected] Treasurer: Andrea Fazio Phone: 760-914-0404 Email: [email protected] Tax ID Number: 77-0233257 If you do not have a Tax ID number, has one been requested? Yes __________ No ___________ Purpose of organization:
FUNDING INFORMATION Amount of funding request: $6,400 Please describe how the funds received in 2016 were spent: In 2016 we spent our funds on financial assistance to families (through families in need and keeping the general registration fee as low as possible) and pool usage fee. Please describe how the requested funding for 2017 will be used: In 2017 we will again use funds to provide financial assistance to low income families and keeping the general registration fee as low as possible to allow as many children as possible to join swim team. Some of these funds will also be used for necessary equipment that needs to be replaced/added for our members. Additionally, we will use these funds to supplement the pool use fee. What other sources have you pursued to obtain funding? (e.g.: fundraising events, grants, increased participant fees?) Please attach any information that will assist in establishing the funding history of the organization. Funding comes primarily from registration fees, our annual shark-a-thon where swimmers raise money for the laps they swim and other fundraising efforts.
Do you have a Facility Use Agreement with the Town of Mammoth Lakes? (please circle) Yes No Are any Town/County resources (e.g., parks, fields or facilities) used by the organization? (please circle)
Yes No
If yes, indicate the nature of the usage, the estimated number of participant hours, and any expenses incurred by your organization for the prep and maintenance of the facility used by your organization. We use Whitmore Pool for practices and swim meets. During that time, we estimate 11,000 hours of practice time in the pool plus an additional 500 participant hours for swim meets. While our coaches are paid salaries, our swim board and parent volunteers helping at these meets are not.
PROGRAM INFORMATION Duration of the program’s season (days per year): Program operates early May to early August Number of registered youth participants in 2016: 65 Number of Mono County and Mammoth Lakes full-time residents (including Crowley and other nearby areas): The majority of our participants are Mono County/Mammoth Lakes Residence, in 2016 63 or our 65 swimmers were local year round residents. Number of adult volunteer hours involved with the program (specific program set up, maintenance, etc. – provide details): Board Hours are a minimum of 400 hours usually split between 2-4 people, and about another 600 minimum hours for parent volunteers. Board members hire and manage coaches; work with USA Swim and Pac Swim for registration, and to ensure the team in running with in standards; manage expenses; head up fund raising events to keep team dues low and pay for equipment, as well as provide scholarships for high school seniors; create the overall teams program. Parent Volunteers help with home meets, fundraising and volunteering at away meets as officials or timers. What type of measures or procedures do you take to promote good sportsmanship among the players, coaches and parents? Are there policies in place to discourage abusive behavior and language towards participants, coaches and officials?
Although swimming is mainly an individual sport MLST operates as a team. Swimmers cheer on each other fostering team spirit and good sportsmanship. All sharks are required to sign a code of conduct as well as their parents.
Outside of your program, what type of community programs or projects does your organization participate in? Historically MLST participated in the 4th of July Parade and the Ducks Races which is not only a great fundraising event during the 4th of July holiday but also great entertainment.
Please feel free to provide any additional information you feel pertinent that would aid us in evaluating your request. Previously (2014 and prior) we received funds from both Town of Mammoth Lakes and Mono County. When the town and county consolidated our funds were cut by close to 45%. For example, in 2014 we received a total of $6,400 ($3,000 county; $3,400 town); and last year we received a total of $3,700 from the consolidated grant. Thank you for your continued support.
Mammoth Lakes Swim Team
2017 Budget
Income
Membership 14,250.00
Sponsorship 5,000.00
Fundraisers 5,500.00
Town of Mammoth Lakes/Mono County 6,400.00
Swim meets 300
Total Income 31,450.00
Expenses
Services (legal/accounting/etc.) 2,000.00
Staff training 250.00
Facility Use 2,400.00
USA Swim/PAC Swim Fees and Dues 50.00
Supplies 4,000.00
Postage 50.00
Coaches' salaries/taxes/workers comp 20,225.00
Coaches' travel to swim meets 2,750.00
Swim meet relays 125.00
Total Expenses 31,850.00
Net Income
-400.00
IMPORTANT: Please attach your organizations current fiscal year budget and P&L statement, detailing all revenues and expenditures to this form.
2017 YOUTH SPORTS FUNDING PROGRAM APPLICATION FORM
ORGANIZATION INFORMATION Name of organization: Mono County Little League Website: www.monocountylittleleague.com Mailing address: PO Box 18, Mammoth Lakes State: CA Zip: 93546 Chair/President/Commissioner: Neil McConnell, President Phone: 760-709-0675 Email: [email protected] Treasurer: currently vacant Phone: Email: Tax ID Number: 77-0375840 If you do not have a Tax ID number, has one been requested? Yes __________ No ___________ Purpose of organization: To provide healthy activity for children using the ball field as a classroom to instill discipline, team work, sportsmanship and fair play, and to establish a set of values to guide them into adulthood.
FUNDING INFORMATION Amount of funding request: $3,700 Please describe how the funds received in 2016 were spent: In 2016, we spent our TOML Youth Sports Funding Grant ($3,700) on uniforms. Uniform costs totaled $12,106 last season (including All-Star Uniforms.) All players are given hats, pants and socks to keep. T-ball division keeps their t-shirt jersey. The other divisions (Farm, Minors, Majors) are loaned jerseys and belts, which they return to MCLL at the end of the season. Please describe how the requested funding for 2017 will be used: If granted, funds for 2017 would again go toward uniforms. Also, we will be purchasing a portable mound ($1,250) with the hopes of purchasing 2-5 more if this is an acceptable replacement of clay mounds, thus potentially reducing Town maintenance costs associated with building and removing mounds throughout the season and providing pitches a bullpen on the side of the field to practice on, something that has been discussed for 4+ years. We strive to keep registration fees low ($70 early bird, $80 normal and $100 if late).
What other sources have you pursued to obtain funding? (e.g.: fundraising events, grants, increased participant fees?) Please attach any information that will assist in establishing the funding history of the organization. Annual funding comes from Registration Fees, Sponsorships, and Community Grants. Families pay $80 per child, with possible discounts for “early-bird” registration, multiple children, and coaches. Local businesses support our program via sponsorships with levels ranging from $75 - $1,000. Additionally, we work closely with the Mammoth Lakes Women’s Club to earn money from concession (snack shack) sales during games.
Do you have a Facility Use Agreement with the Town of Mammoth Lakes? (please circle) Yes No Are any Town/County resources (e.g., parks, fields or facilities) used by the organization? (please
circle)
Yes No
If yes, indicate the nature of the usage, the estimated number of participant hours, and any expenses incurred by your organization for the prep and maintenance of the facility used by your organization. We mainly use fields at Shady Rest, Whitmore, Lee Vining, Bridgeport, and this year with the large amount of snow may be using the fields in Crowley. Our season runs from late March through mid-July, including pre-season practice, regular season and post-season play. During that time, we estimate 9,300 youth participation hours total, which includes 4,800 hours of practice time (150 kids x 32 hours) and 4,500 hours of game time (150 kids x 30 hours). All of our coaches are volunteers so there is no expense when they do field work. PROGRAM INFORMATION Duration of the program’s season (days per year): Our program lasts approximately 12 weeks, or 84 days. This includes practices, games (regular season games are played in a 6 week period) and post-season All-Star play that typically lasts 4 weeks or 28 days. Number of registered youth participants in 2016: 158 Number of Mono County and Mammoth Lakes full-time residents (including Crowley and other nearby areas): All of our participants are full-time residents of Mono County, as per Little League National regulations. Of those, in 2016 approximately 72% live in Mammoth Lakes, Crowley or Toms Place/Sunny Slopes. The remaining 28% live in June Lake, Lee Vining and Bridgeport. Number of adult volunteer hours involved with the program (specific program set up, maintenance, etc. – provide details): We are an organization run entirely by volunteers. Our board consists of 14 volunteer positions and for 2016 we estimate that we will we have a total of approximately 70 adult volunteers register. We estimate that well over 3,000 volunteer hours go into our program, including approximately 2,790 hours of coaching time, 200 hours of board meeting time, 200 hours of event/program preparation, and 150 hours of miscellaneous tasks. What type of measures or procedures do you take to promote good sportsmanship among the players, coaches and parents? Are there policies in place to discourage abusive behavior and language towards participants, coaches and officials?
Good sportsmanship is at the core of our Little League Fundamentals.
• Our player and parent pledges include verbiage of fair play, doing our best, and respecting others (including other players, coaches and umpires.) Both pledges are distributed and recited at Opening Day.
• All coaches are required to attend “Positive Coaching Alliance” training.
• Each year we award Player of The Year to the player that embraces good sportsmanship, respect for the game and for others and shows leadership within their team.
• Often these efforts will prevent any abusive behavior/language, but if not, abusive players/coaches are subject to game suspensions.
Outside of your program, what type of community programs or projects does your organization participate in?
Our board members actively volunteer (and hold board/leadership positions in many cases) with other local organizations including: AYSO, Mammoth Sharks Swim Team, Girl Scouts of the Eastern Sierra, Mammoth Lakes Foundation, Mammoth Lakes Repertory Theater, Mono Council for the Arts, Mammoth School PTO, Mammoth Middle School Organization, Mammoth Schools NOW Education Foundation, Mammoth Schools classroom volunteer, Bridgeport Schools volunteer, Bridgeport Regional Planning Advisory Committee, Bridgeport Public Utilities District, Bridgeport Founders Day, Mammoth Medical Missions and more. Please feel free to provide any additional information you feel pertinent that would aid us in evaluating your request. We are grateful for past support from the Town of Mammoth Lakes. It is critical that we keep registration fees at a manageable level – otherwise we are not able to field enough players and teams to have a strong program in our small community. All local children are encouraged to play Little League baseball. Our registration flyers and forms are printed in both English and Spanish. Almost 2/3 of our participants receive a discounted registration rate - including early bird discounts, family multi-player discounts, volunteer discounts and full or partial scholarships. We strive to keep our program costs down and to be affordable to most families, yet do offer scholarships so that no child is denied the ability to play if they cannot afford the fee. While we encourage players to purchase their own equipment, we do not require it, like many other Little League regions. We supply bats, helmets and catchers gear for each team. We are entirely run with volunteers – from board members to coaches to umpires. We strive to provide a solid program teaching baseball fundamentals and life skills through baseball. Thank you for considering our request.
IMPORTANT: Please attach your organizations current fiscal year budget (P&L), detailing all revenues and expenditures to this form.
Mono County Little League 2017 Budget
Income 2017
Budget
Registration Fees $9,000.00
Business Sponsorships $9,000.00
Snack Shack $1,000.00
Town of Mammoth Lakes $3,700.00
Total $22,700.00
Expenses 2017
Budget
Little League International - Charter, Insurance & Fees $2,800.00
Uniforms $8,500.00
Equipment $5,000.00
Trophies $750.00
Team/Individual Photos $700.00
Coaches' tools (Coach Deck, additional rule books) $250.00
Safety Supplies (volunteer badges, first aid kits, rule books) $500.00
Food - Volunteers/Meetings (draft, clinics) $100.00
Opening Day - banners, supplies $250.00
Closing Day - banners, supplies, food $400.00
Facility Rental (TOML field, MHS Gym, MES Library) $500.00
Office supplies (includes PO Box annual fee) $200.00
Website and online registration system $250.00
Training (umpire/coach) $500.00
Post season - registration, uniforms, coaches thank you $2,000.00
Total $22,700.00
