RECREATION ADVISORY COMMITTEE WEDNESDAY, SEPTEMBER 7, 2016

6:30 PM SOUTH CENTRE, JOHNSTOWN

1. Call to Order – Chair, Peggy Taylor 2. Approval of Agenda 3. Disclosure of Pecuniary Interest and the General Nature Thereof 4. Business Arising from Previous Minutes 5. Delegations-None 6. Discussion Items

a) Programs Update Approval b) CPHC Fall Prevention Program c) Recreation Guides d) South Grenville Barn Quilt/ Bike Tour e) Facilities Review

I. Cardinal II. Johnstown

III. Spencerville IV. Galop Canal

f) New Ideas Brainstorming g) Eyes in the Community

7. Information Items

a) Next Meeting Location – Spencerville, October 12 8. Inquiries/Notices of Motion from Committee Members (New Ideas) 9. Question Period 10. Closed Session – None 11. Adjournment

MINUTES RECREATION ADVISORY COMMITTEE

THURSDAY, JULY 14, 2016 6:30PM

SPENCERVILLE MUNICIPAL OFFICE

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Present: Deputy Mayor Taylor, Chair Councillor Morrell Mayor Sayeau (ex officio) Clint Cameron Lucas Billet Pat Tierney Ray Heuvel (arrived 6:32pm)

Regrets: Sandra Gibbons Don Deline Kristina Kinos Liz Wood

Staff: Mike Spencer, Manager of Parks, Recreation & Facilities Hope Dalton, Recreation Coordinator Shelbi Deacon, Community Development Coordinator Rebecca Williams, Deputy Clerk

1 . Call to Order

Deputy Mayor Taylor called the meeting to order at 6:30pm.

2. Approval of Agenda

Moved by: L. Billet seconded by: P. Tierney that Committee approve the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest- None

4. Business Arising from Previous Recreation Advisory Committee Minutes (if any)

Members noted that the Canada 150 Improvement of Johnstown Sport Courts Grant submission has been added to the package for review in the Discussion Item 6a) II. Johnstown. Committee welcomed the Recreation Coordinator, Hope Dalton, to the Township.

5. Delegations & Presentations - None

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6. Discussion Items

a) Facilities Review

I. Cardinal

Members noted that the Walking Track at the lngredion Centre is open and a number of residents are using the facility. The Committee reviewed the Arena Use Strategy, as it pertains to the lngredion Centre. Members discussed the early morning adult skating, noting that some residents want to start skating very early in the morning before the arena staff has officially opened. Staff noted that the public should be made aware that the adult skating in the morning runs from 8:30 am to 9:30 am, as there have been residents arriving as early as 7:20 am. Staff mentioned that it is difficult for the arena staff to complete their required morning tasks when people arrive an hour early, as they need to finish the flooding , cleaning, and outside maintenance. It was noted that the Spencerville arena holds adult public skating on Wednesday's and Friday's as well. Members deliberated if an Bam open of the lngredion Centre may be a workable compromise.

Committee noted that drone racing is still an interesting idea and members will research and discuss with people who may be interested in using the facilities for practice.

Members discussed the Cardinal baseball diamonds and noted that there are currently only 2 minor level baseball teams using the main diamond while Johnstown has 9 teams. Members discussed the idea of converting either the tennis court or the second ball diamond into extra parking for the lngredion Centre. Members agreed that there is limited parking, especially on weekends, hockey tournaments, and when there is a special event. Members noted the possibility of extending the west side parking lot to accommodate the increase.

Members enquired about the baby pool usage, with staff noting that a tally of the overall pool statistics will be available at the end of the swimming season.

Members briefly discussed the Cardinal Legion Park area, noting that staff has been hard at work painting the Pavilion and picnic tables, as well as controlling the wild parsnip. Goose prevention methods along the Galop Canal shore were discussed.

II. Johnstown

Committee put forward the idea to start cooking and bridge classes at the Johnstown Community Centre and, with the help of the Recreation Coordinator, to organize bus tours and excursions for seniors.

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Committee reviewed the Canada 150 Grant Submission for the Johnstown Sports Courts. Staff summarized the recently announced Ontario 150 Grant. Members noted that work on the sports courts and pools are a higher priority than other facilities for funding applications.

Ill. Spencerville- None

IV. Galop Canal

Members briefly discussed the cormorant control initiative.

b) New Ideas Brainstorming

Members brought forward the idea to include a canoe/kayak poker run at the 2nd

Annual Port Day. Members suggested that the canoes and kayaks could be launched at the small beach near the Port of Johnstown and make their way down the river to the Cardinal Legion. Members noted that SERA may be interested in participating.

Members briefly discussed the idea to install a ladder along Galop Canal to assist swimmers getting in and out, instead of trying to climb up stones. Staff noted that there signs along the Canal warning swimmers to "swim at own risk". Members commented that installing a ladder would be a liability issue for the Township, and staff should consult with the insurance company to confirm.

e) Eyes in the Community

Members noted that they heard about the weed control measures on the local radio stations. Members commented on the flower boxes on the Spencerville bridge and the various hanging baskets and flower beds in Cardinal. Members suggested a kid's duct tape boat race for the Labour Day festivities in Cardinal.

Mayor Sayeau left the Committee meeting at 7:45 pm.

7. Information Items

a) Arena Use Strategy

Members noted that Arena Use Strategy was discussed throughout the above discussion items.

b) Next Meeting Location- Cardinal, August 11th

Members confirmed that the next Recreation Advisory Committee is being held on August 11th, 2016 in Cardinal.

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8. Inquiries/Notices of Motion from Committee Members

Councillor Morrell commended the Community Development Coordinator's work on the Canada 150 grant submissions.

9. Question Period- None

10. Closed Session - None

11. Adjournment

Moved by: R. Heuvel seconded by: C. Cameron that Committee does now adjourn at 7:47pm.

Carried

These minutes were approved in open Council this 251h day of July, 2016.

Chair

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TOWNSHIP OF EDWARDSBURGH CARDINAL INFORMATION ITEM

Committee: Recreation Advisory Committee

Date: September 7, 2016

Department: Recreation

Topic: 2016 Programming Update

Background: The Recreation Coordinator has assembled a report of possible programs that

could be offered within the Township. The report is broken down into the following sections:

Leaders in Training Program

School-Year Camps

Fitness Programs

Senior Specific Recreation

Non-Sport Recreation

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Leaders in Training Within our community there are many young teenagers who would love to gain valuable

experience in the workforce but struggle to find the opportunities that will put them ahead later

in life. Leaders in training will provide young teenagers the opportunity to experience different

summer job opportunities which could lead them in developing invaluable skills for their future

careers.

Explanation: Leaders in training is a program that would allow us to recruit future staff members,

gain some extra help, and allow participants to build their resumes and gain work experience.

Leaders in training would be available for anyone between the ages of 13-16. This could be a one

month summer course where the participants would; help out with campers, attend one of the day

trips, shadow lifeguard, assist in teaching swimming lessons, and become certified in bronze star

and CPR-B (potentially CPR-C). If this is successful we could look into providing further

opportunities such as; shadowing the parks and recreation crew, and administration.

Offering:

Volunteer Experience

Lifeguarding Experience under a certified NLS lifeguard

Assistant Instructing

Bronze Star Certification

Experience with Day Camps

Learning different games and teaching techniques

An opportunity to lead games with the campers

Resume building

References

*This program could qualify for the Partnership Program Grant, through the Ontario 150 grant,

which supports and encourages new partnerships and collaborations that engage, enable, and

employ youth as the next generation of leaders.

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School Year Camps The 2016-2017 school year has allotted students a total of four weeks of holidays and/or

professional activity time. This means that there will be at least three weeks (excluding

Christmas) that parents need to have child care for their children. In 2015 a P.A Day Camp was

put on by the Township and saw great success.

Advertising: Starting the last week in October/Early November we can send flyers home with the

students of the surrounding schools (Benson, South Edwardsburg, Maynard, Centennial, St.

Marks), tape flyers to mailboxes, and display flyers within local stores. We will offer a package

deal for both camps and all P.A days, we will also promote that families can pick some or all of

the camps to attend and offer prices in accordance to their childcare needs.

Holiday Camp

Date: Monday January 2nd – Friday January 6th

The Ontario school board has decided that this year the 2016 Holiday school break will be from

Monday December 26th- Monday January 6th. This leaves one full week after Christmas and New

Year’s that most parents will be required to work and find childcare for their children who are

out of school. Offering a one week holiday day camp from January 2nd – January 6th will bring in

revenue, allow parents to have affordable care for their child, and give children a fun, and active

alternative to their holiday break.

About: The Holiday Day Camp will offer 25-30 spots on a first come first serve basis. With the

use of the Recreation Coordinator and hiring of two students, we will be able to offer: holiday

themed crafts, activities, daily physical activity, swimming, and skating. *Could utilize more

non-prime ice time if we could find a location closer to the rinks to host the camp.

March Break Camp

Date: Monday March 13th-Friday March 17th

Reason: Most families do not have time to travel and go on vacations over March Break anymore

due to the increasing demands at work. Parents are not able to get time off and the cost of the

Canadian dollar forces families who normally travel to stay home. Therefore there is a higher

number of parents looking for affordable daycare/ day camp for their children while they are out

of school. Although there are a number of March break camps, most are expensive and require

families to travel to Brockville or Ottawa.

About: The March Break Day Camp will offer 25-30 spots on a first come first serve basis.

With the use of myself and hiring of two students, we will be able to offer: crafts, activities, daily

physical activity, swimming, skating, and perhaps organize a trip to the Playtrium or Kingston

IMAX.* Could utilize more non-prime ice time.

Schools-Out Days

This year the Upper Canada District School Board has allotted the following days as professional

activity days:

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Friday October 28th, 2016

Friday November 25th, 2016

Thursday February 2nd, 2017

Friday April 7th, 2017

Thursday June 2nd, 2017

A Spencerville location will be selected to run day programming for the professional activity

days. We could offer crafts, organized games, daily physical activity, themed days, and skating.

Financial Implications: We would require at least two students to help run the programs. It would

be best to have the same two students for all of the camp weeks/days. We could offer them an

hourly rate of $10.50 per hour or we could offer them a base rate of $1300.00 at the end of June.

Cost (Per Week):

Item Out Put In Put

Staff 44 hours @ $10.50. x2 staff =

924.00

Supplies $200.00-$250.00

Swimming Rental 30 campers @ $5.00 = $150.00

Campers 30 campers @ $85.00=

$2,550.00

Total Output: $1,324.00

Total Input: $ 2,550.00

Revenue: $1,224.00

** (+) the cost of bus rental & possible day trip

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Fitness Programming One of our goals as a community should be to promote healthy active living and instil these

values into the next generation. Rather than running the programs through the Township, we

hope to reach out to the community to see who has certifications in fitness programming and

would be willing to donate their time. We could offer the facility for free for the first two-three

weeks and once the program is running and successfully bringing in profit to the instructor we

can begin to charge a rental fee.

Scheduling/Facilities: The Township could offer space for various classes in Johnstown at the

Community Centre and Spencerville on the second floor at Township office. Staff could reach

out to make connections with church halls/other facilities in Cardinal.

Spin Classes

Spinning is a new fitness craze, and is not available anywhere but the Brockville YMCA

infrequently. Spin classes can be adapted to meet the needs of the; elderly, youth, and middle-

aged clientele. Many hockey coaches are looking for good cardio and different programs for

their players, this could be an opportunity for us to promote this program and gain more

participation. It is possible that we will bring in clients from Kemptville, Brockville, and

surrounding towns to participate in these classes, which in turn could benefit our ice rentals, and

community participation.

Financial Implications: In order to run this program, equipment would need to be purchased

(approx. $10,000 for spinning bikes ). The Recreation Coordinator soon to be a certified spinning

instructor, so could run the classes as part of her current position to start. Class registration,

preparation and fee collection would be taken care of by the Recreation Coordinator, and all

profits would return to the Township. Grants for recreation/senior/youth may also be sought to

offset costs.

It is difficult to gage the interest level for a new program such as spin classes. A cost effective

alternative would be to rent spin bikes for a specific period of time (approx. $2500) and run trial

classes throughout that time frame. Ultimately this will allow us insight into the interest and

participation levels of the community members, which in turn will allow us to make the decision

to purchase our own spin bikes or not.

Zumba Classes

Zumba is a new fitness craze which holds many health benefits; you are burning fat and calories,

improving your coordination, you get a full body workout, increased confidence, you have fun,

and it boosts your mood! Zumba can be adapted for both seniors and youth, allowing you to cater

to whichever demographic you choose. Zumba is a unique fitness program in that it is a program

with no age limits, and endless enjoyment. Geared towards any age group (young adult, senior

etc) this program could be offered weekly.

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Financial Implications: Township may choose to waive or charge rental fees for the use of

facilities. All program registration, equipment and fee collection would be taken care of by the

instructor.

Boot Camp

Boot camp offers fun and different cardio, strength-training exercises to help participants get fit

and lead a healthy active life. Geared towards any age group (young adult, senior etc) this

program could be offered weekly.

Financial Implications: Township may choose to waive or charge rental fees for the use of

facilities. All program registration, equipment and fee collection would be taken care of by the

instructor.

Organized Sports - Indoor Soccer & Basketball

Staff would approach high school students to gage the interest of students leading the program.

We would offer them 4 hours per/week at an estimated rate of $10.50 per/hour to run an indoor

soccer program in the fall and an indoor basketball program in the winter.

Utilizing the school gymnasiums within the Township, the Township could offer indoor soccer

& Basketball throughout the fall/ winter/sprig months. Participants can learn basic skills,

increase their cardio, and play small scrimmage games.

Financial Implications: Staff would need to engage local high school youth/ adults who would be

interested in organizing and running these programs (a small wage could be provided). Township

could organize registration and collect fees for the program.

Senior-Specific Recreation Existing Programs

The Spencerville and Cardinal Libraries offer a few senior related programs:

Stich ‘n Bitch

Needlework

Book Club

Bridge Night **now running**

Tuesday mornings at the Johnstown community centre 9am-12pm. This provides participants an

opportunity to learn bridge, socialize, and meet new people. The card tables are borrowed from

the Parish Centre and the card decks are donated by SERA.

Partnership with Walker House

Staff will look into meeting with Susan Vallom the Director of Walker House and discuss the

possibility of creating a partnership with Walker House and the Township of Edwardsburgh/

Cardinal. We will aim to help organize more seniors’ outings and arrange a pick up and drop off

in Cardinal and Johnstown.

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Y on the Fly Seniors

Staff will look into partnering with the Brockville and Area YMCA to bring the Y on the Fly

Seniors program back to Johnstown for the 2016-2017 school year. This program has run in the

past every Tuesday in June from 1:30-3:00 where they offer active warm up, fitness and nutrition

conversation, strength training, active games, and stretching.

Non-Sport Recreation Play Groups

Playgroups are a great resource for parents. By organizing playgroups in different locations it

allows parents to meet new people, to ask questions to program facilitators about childhood

development, to learn new games, and allow their child/infant to interact with children.

We could utilize different locations such as; the Scared Heart parish centre, and the Johnstown

Community Centre, Public Libraries etc. The parents would be able to watch their children

interact with other children, or could go through different stations with their child such as;

colouring, kitchen play, books etc. Half of the playgroup would be spent with the child playing

on their own or with their parent, the second half would be led by the facilitator who would read

books, sing songs, and play games.

We will contact the Ontario Early Years Centre and see if they are currently running similar

programs and see if they would be able to offer programming within the Township.

Kids Learn to Paint

Saturday mornings at the Johnstown Community Centre we could host a ‘Kids Learn to Paint!’

workshop throughout the winter months.

Financial Implications: We will look into utilizing two volunteers or hiring two students to

instruct the programming. However we will connect with the owner of the Galop Art Gallery to

see if she would be interested in organizing this recreation program, or advising on how we

would go about successfully implementing this program.

Y on the Fly

The Brockville and Area YMCA offers Y on the Fly program which is an afterschool program

that is offered once a week from 3:30-4:30. We will look to partner with the Brockville YMCA

to bring Y on the Fly back to Cardinal and Spencerville for the 2016-2017 school year.

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TOWNSHIP OF EDWARDSBURGH CARDINAL

INFORMATION ITEM

Committee: Recreation Advisory Committee.

Date: Wednesday September 7, 2016

Department: Recreation.

Topic: 2016-2017 Seasonal Recreation Guide.

Purpose: To provide the members of the municipality with a resource that outlines a

general overview of the programming offered within the township throughout the

season. This will allow our community members to be well informed of the upcoming

events and programs being offered while aiming to improve community participation.

Background: In 2015 the Recreation Advisory Committee agreed on creating and implementing a recreational survey for members of the township. As a result the township received some very beneficial feedback. Many community members mentioned that they felt they were not aware of the programming that the Township offered. Whether it be due to lack of advertisement, or lack of access to the internet and social media, the survey showed that the Township was not connecting with a large portion of their audience. Therefore a suggestion of a seasonal recreation guide has been brought forward. A recreation guide would provide community members an easily accessible and user friendly option to search for different programs within the Township. This guide plans to list all of the programming running within the community, while allowing independent contractors to reach out to the Township and inform them as to what programs they are running independently, and in turn having their programs publicized in the recreation guide. The recreation guide would provide the program name, the dates and times the program is running, the cost, location, and a brief description of each activity. This guide has the potential to increase participation rates, and increase community involvement. A 2015 Summer Play Program Guide that totaled 28 pages was created with an aim to keep community members informed. The program guide listed the registration dates and locations for summer programming, as well as an explanation of all Boredom Buster Day Trips, the canteen operating hours and prices, location of each recreation area, and the rules of each recreation facility. This program guide seemed to be a beneficial source of information for parents.

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A similar project was created for the Township of North Dundas last year by St.

Lawrence Printing. The North Dundas Recreation Guide was estimated to be 58 pages

in length, color printed and had an estimated cost of $3,000.00.

The Recreation Coordinator, with the support of the Community Development

Coordinator will begin to prepare content for a Winter/Spring 2017 Recreation guide.