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Records Retention
Why is it important?
Can you relate?
• Do you feel inundated with paperwork?
• Do you want to be more organized?
• Do you catch yourself thinking, “Can’t I just throw this away?”
You are not alone
…and the paper just keeps piling up.
“Consistent Standards”
In order to “safeguard rights and ensure accountability,…” the County must apply “consistent standards of responsible recordkeeping across all County departments.” (Board Policy A-43 Sec. A.2)
Records Retention Policy
The approved procedures for
preserving, or not, the recorded information
that is created, received or maintained by the County during its normal course of
doing business.
Staff Training
Board of Supervisors Policy A-43
County Records Management and Archives Policy
Records Management
The application of systematic control,
from creation to final disposition, to recorded
information acquired during the normal
course of doing business.
Chart courtesy South Carolina Department of Archives and HistoryArchives and Records Management Division
Retention Schedule
A table or chart that identifies the length of time a record must be retained before its final disposition.
It’s the Law
• Government Codes 26201 & 26202; GC 26907 relates to fiscal records
• Resolution No. 2004-044
• Board Policy A-43
It’s Good Business
• Improve retrieval by reducing bulk
• Reduce staff time needed for access
• Save money
• Save space
• Identify and preserve permanent and historical records
It’s Good Practice
If consistently implemented…
• Demonstrates best practice and legal compliance
• Is supported by case law as an acceptable means of conducting business Arthur Andersen LLP v. U.S., 544 U.S. 696, 704 (2005)
RMAP Staff
Any Questions?
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Feel free to contact us!
• Mary M. Cox, Chief Deputy, [email protected]
• Jim D. Hofer, Archives [email protected]
• Rebekah Marshall, Archivist/Records Analyst [email protected]
