Recordkeeping (Effective 2002). OSHA recordkeeping requirements Require employers to record and report work-related: FatalitiesFatalities InjuriesInjuries

Recordkeeping Recordkeeping (Effective 2002) (Effective 2002)

OSHA recordkeeping OSHA recordkeeping requirements requirements

Require employers to record and Require employers to record and report work-related: report work-related: • Fatalities Fatalities • Injuries Injuries • Illnesses Illnesses

Applies to most private sector Applies to most private sector employersemployers

1a

OSHA recordkeeping OSHA recordkeeping requirementsrequirements

ExemptionsExemptions • Small employers (10 or fewer Small employers (10 or fewer

employees)employees) • Employers in low hazard industriesEmployers in low hazard industries

EstablishmentEstablishment

Injury or illnessInjury or illness

1b

Recordkeeping termsRecordkeeping terms

First aidFirst aid

Medical treatmentMedical treatment

Restricted workRestricted work

Routine functionsRoutine functions

2a

Recordkeeping formsRecordkeeping forms

OSHA Form 300 — Log or work-OSHA Form 300 — Log or work-related injuries and illnessesrelated injuries and illnesses

OSHA Form 301 — OSHA Form 301 — Injury and illness Injury and illness incident reportincident report

3a

OSHA Form 300-A — Summary of OSHA Form 300-A — Summary of work-related injuries and illnesseswork-related injuries and illnesses

3b

Recordkeeping formsRecordkeeping forms

OSHA 300 LogOSHA 300 Log

Classifies injuries / illnessesClassifies injuries / illnesses

Notes the extent and severityNotes the extent and severity

Records specific detailsRecords specific details

Updated within 7 daysUpdated within 7 days

4a

OSHA 300 Log includesOSHA 300 Log includes

WhenWhen Employee nameEmployee name Job titleJob title WhereWhere Injury/illness descriptionInjury/illness description Number of days transferred, Number of days transferred,

restricted, awayrestricted, away

4b

OSHA 300-A SummaryOSHA 300-A Summary

Includes annual totals of:Includes annual totals of: • Number of casesNumber of cases • Number of daysNumber of days • Injury and illness typesInjury and illness types

5a

OSHA 300-A SummaryOSHA 300-A Summary

Posted February 1 until April 30Posted February 1 until April 30

5b

OSHA 301 Incident ReportOSHA 301 Incident Report

Records additional information on:Records additional information on: • How injury or illness occurredHow injury or illness occurred • Objects or substances involvedObjects or substances involved • Nature of the injuryNature of the injury

6a

OSHA 301 Incident ReportOSHA 301 Incident Report

Information entered within 7 daysInformation entered within 7 days

Employers may use equivalent Employers may use equivalent formform

6b

Location of recordsLocation of records

Separate OSHA 300 Log for each Separate OSHA 300 Log for each establishmentestablishment

Records can be kept Records can be kept at central locationat central location

7a

Retention of recordsRetention of records

Forms saved for 5 yearsForms saved for 5 years

7b

Maintenance of OSHA 300 Maintenance of OSHA 300 LogLog

Updated to reflect changes in Updated to reflect changes in cases during 5-year cases during 5-year retention periodretention period

7c

Recordkeeping decisionsRecordkeeping decisions

Employee vs. other workers on siteEmployee vs. other workers on site

Work-relatednessWork-relatedness

RecordableRecordable

Extent or outcomeExtent or outcome

8a

Recording criteriaRecording criteria

Employers record cases that result Employers record cases that result in:in: • DeathDeath • Loss of Loss of

consciousnessconsciousness • Days away from Days away from

workwork

9a


Employers record cases that result Employers record cases that result in:in: • Restricted work activity or job Restricted work activity or job

transfertransfer • Medical treatment Medical treatment

beyond first aidbeyond first aid

9b


Employers also record significant Employers also record significant cases:cases: • Work-related cases diagnosed by a Work-related cases diagnosed by a

physician:physician: – CancerCancer – Chronic irreversible Chronic irreversible

diseasedisease – FractureFracture – Punctured eardrumPunctured eardrum

9c


Employers additional cases:Employers additional cases: • Contaminated needlestick/sharps Contaminated needlestick/sharps

injuryinjury • Medical removal under OSHA health Medical removal under OSHA health

standardstandard • Hearing lossHearing loss• Tuberculosis infectionTuberculosis infection

9d

Decision-making process Decision-making process

Did employee experience injury/ Did employee experience injury/ illness?illness?

Is it work-related?Is it work-related?

Is it a new case? Is it a new case?

Does it meet recording criteria? Does it meet recording criteria? • If yes, injury/illness is recordableIf yes, injury/illness is recordable

9e

Recordable injury/ illnessRecordable injury/ illness

Recording does not imply:Recording does not imply: • Management was at faultManagement was at fault • Worker was at faultWorker was at fault • An OSHA violation occurredAn OSHA violation occurred • Injury/illness is compensableInjury/illness is compensable

9f

Extent or outcomeExtent or outcome

Cases classified into categories:Cases classified into categories: • FatalitiesFatalities • Days away from workDays away from work • Restricted work or transfer to another Restricted work or transfer to another

jobjob • Medical treatment beyond first aidMedical treatment beyond first aid

10a

Employee involvement Employee involvement

Informed of how to report injuries Informed of how to report injuries and illnesses to the employerand illnesses to the employer

Provided limited Provided limited access to recordsaccess to records

11a

Employee privacyEmployee privacy

For certain types of injuries/ illnesses, For certain types of injuries/ illnesses, the employer may:the employer may:• Omit employee's nameOmit employee's name • Limit description of sensitive injuries/ Limit description of sensitive injuries/

illnessesillnesses • Limit access to OSHA Limit access to OSHA

301 Incident Report301 Incident Report

12a

Reporting obligationsReporting obligations

BLS Annual Survey:BLS Annual Survey: • Occurrence and extent of injuries/ Occurrence and extent of injuries/

illnessesillnesses

BLS Annual Survey participants:BLS Annual Survey participants: • Employers who regularly maintain Employers who regularly maintain

recordsrecords • Regularly exempt employersRegularly exempt employers

13a


All employers must report to All employers must report to OSHA:OSHA: • FatalityFatality • In-patient hospitalization of 3 or more In-patient hospitalization of 3 or more

employeesemployees

13b


Within 8 hours employers report:Within 8 hours employers report: • Establishment nameEstablishment name • Location of incidentLocation of incident • Time of incidentTime of incident

13c


Within 8 hours employers report:Within 8 hours employers report: • Number of fatalitiesNumber of fatalities • Number of hospitalized employeesNumber of hospitalized employees • Names of injured employeesNames of injured employees

13d


Within 8 hours employers report:Within 8 hours employers report: • Contact person and phone numberContact person and phone number • Description of incidentDescription of incident

13e

Employee access to medical Employee access to medical and exposure recordsand exposure records Employees exposed to:Employees exposed to:

• Toxic substancesToxic substances • Harmful physical agentsHarmful physical agents

14a

Employee access to medical Employee access to medical and exposure recordsand exposure records Right to examine and copy:Right to examine and copy:

• Exposure recordsExposure records • Medical recordsMedical records

14b

Documents

Recordkeeping (Effective 2002). OSHA recordkeeping requirements Require employers to record and report work-related: FatalitiesFatalities InjuriesInjuries